PWS - Repair Fire Alarm System at Bldg. 1036 (7.1.20).pdf

PDF 66 KB Posted Jul 2, 2020

Attached to: AMENDMENT Fire Alarm System Troubleshoot/Repair Services
Solicitation number: W50S6Y-20-Q-0010
Issued by: Department of the Army Florida Army National Guard

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PERFORMANCE WORK STATEMENT (PWS)

FOR

Repair Fire Alarm System at Bldg. 1036

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Services to repair the fire alarm system at building 1036, as defined in this PWS.

1.2 Background: Currently there is a ground fault, as well as several alarm indications on the panel.

The fire alarm system is an addressable Monaco brand fire alarm panel with mini monitor modules at each device.

1.3 Period of Performance (PoP): The Period of Performance shall be 60 days from award of contract.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan

(QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day: December 25th

1.4.4 Down Mondays: The base is closed every other Monday. The contractor shall not perform services on these days.

1.4.5 Place and Performance of Services: The contractor shall provide services between the hours of 0730-1530, Monday through Friday, except on recognized US holidays, down Mondays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.5.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.5.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.6 Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.7 For Contractors that do not require a Common Access Card (CAC), but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National

Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.8 Advanced Distributed Learning Service (ADLS). All contractor employees and associated sub-contractor employees assigned to work on a government site and/or requiring access to a DoD network will be required to register with ADLS at commencement of services in order to complete the necessary training required of them initially and annually for the duration of the contract (i.e., DoD Information Assurance, OPSEC, Protecting Sensitive Information). ADLS website:

https://golearn.csd.disa.mil/kc/rso/login/ADLS_login.asp

1.4.9 AT Level I Training. This standard language is for contractor employees with an area of performance within a Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness Training is available through ADLS by completing the Force Protection Computer Based Training (CBT).

1.4.10 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.11 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.12 Special Qualifications: Technicians shall be authorized Monaco service technicians.

1.4.13 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference or progress meetings convened by the Contracting Officer (KO) in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s https://golearn.csd.disa.mil/kc/rso/login/ADLS_login.asp performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.14 Contract Manager (CM): The contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.15 Quality Control Manager (QCM). The Contractor's QCM shall lead the Contractor's quality control efforts in establishing and implementing the QCP. The Contractor shall train personnel in effective methods and techniques for inspecting the Contractor's conformance to requirements. The Contractor shall act as the focal point for inspections, analysis of inspection results and corrective actions and reports.

1.4.16 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.17 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.18 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured items such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infrastructure AR Army Regulation AFI Air Force Instruction AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HAF Headquarters Air Force HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: N/A

3.2 Materials: N/A

3.3 Equipment: N/A

3.4 Services: N/A

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in

Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements

5.1 Scope. The Contractor shall perform the required repairs, maintenance, installations and inspections of the Monaco Fire Alarm System installed at Building 1036, Jacksonville Air National Guard Base necessary to meet the PWS’s requirements.

5.1.1 The contractor shall:

5.1.2. Remove 72 existing explosion proof heat detectors located in the ceiling of Building

1036. Provide 72 new explosion proof fixed temperature heat detectors, 135° F, N/O contacts, (Monaco part number 722-126-00) and install them where the existing detectors were previously located.

5.1.3. Troubleshoot and repair ground faults contained in the fire alarm system.

5.1.4. Provide a total of 76 Addressable Mini Monitor Modules (Monaco part number 729-143-

00). Remove 72 existing mini monitor modules located inside the box behind the new explosion proof fixed temperature heat detectors. Install 72 new addressable mini monitor modules inside the box behind the new explosion proof fixed temperature heat detectors using the same address as the module removed from the respective location.

Provide the additional four (4) remaining mini monitor modules to the government as spares.

5.1.5. Provide and mount a new 24”W x 24”H x 12” D Air Conditioned Outdoor NEMA 4X

Stainless steel enclosure, Featuring: 2000 BTU AC Unit-no heater, variable control thermostat, removable 22” x 22” back panel, and removable door, tamper switch, interior water channel and gaskets for added protection, two ¼-turn latches to pull door tight into gasket, tubular key-lock and interior literature tray with key tabs on the exterior wall of the building, located opposite the interior fire alarm panels location. Provide and install new circuit breaker, ¾ inch rigid conduit, water-tight conduit hubs and wire. Run electrical power via a ¾ inch rigid conduit for the AC unit from nearby electrical panel, and make operational. Comply with all applicable codes.

5.1.6. Provide new Local Operating Console/Remote Display Unit (LOC/RDU) to include 72-hour batteries and all associated parts (i.e. Multiplexer Monaco part # 176-268-02, or any other part that may be required) Install LOC/RDU inside the air conditioned box and connect to fire alarm panel. Provide a new circuit breaker with breaker lock and run electrical power for the LOC/RDU from nearby electrical panel. Paint new fire panel circuit breaker red and update panel board schedule to reflect identification of new circuit breakers. Comply with all applicable codes.

5.1.7. All conduit shall be ¾” rigid conduit.

5.1.8. Seal wall penetration water tight.

5.1.9. Program the Monaco fire alarm panel to accept changes and update Monaco D-21 central station located in the Fire Station, building 1044 with the Fire Alarm Control Panel’s new program.

6.0 The contractor shall perform a test of all devices to ensure the system is fully operational.

6.1 The contractor shall perform a test of the system in accordance with original equipment manufacturers (OEM) specifications, procedures, industry standards, or best practices(in that order) and in accordance with applicable federal, state and local building code and regulations, or equivalent military standard Unified Facilities Criteria (UFC) and Unified Facility Guide Specifications (UFGS) to ensure the system is fully operational. The test shall include ensuring the correct signals are received at the D-21 central station.

6.2 Provide inspection test results and record of completion upon completion of testing the system. The report should be provided to the COR.

6.3 Provide warranty for all new equipment installed.

7.0 Meetings, Conferences and Workshops. The Contractor may request a meeting with the

Contracting Officer when the Contractor deems it necessary. The Government may require meeting with the Contractor to discuss compliance, performance, improvements, quality and/or training opportunities. The Contractor shall provide meeting minutes to all meeting attendees.

8.0 Contractor Manpower Reporting Application (CMRA):

8.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau 125th Fighter Wing via a secure data collection site.

8.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2018.

Contractors may direct questions to the help desk at http://www.ecmra.mil.

9.0 Applicable Publications:

9.1 In addition to the references cited in the contract's general statement of work, the work under this specific performance work statement shall conform to the following documents, as applicable:

(1) UFC 3-601-02 INSPECTION TESTING AND MAINTENANCE OF FIRE

PROTECTION SYSTEMS

(2) UFC 3-600-01 FIRE PROTECTION ENGINEERING FOR FACILITIES

(3) NFPA 72 NATIONAL FIRE ALARM AND SIGNALING CODE

(4) NFPA 70 NATIONAL ELECTRIC CODE

(5) ORIGINAL EQUIPMENT MANUFACTURERS (OEM)

SPECIFICATION, PROCEDURES, INDUSTRY STANDARDS,

OR BEST PRACTICES

(6) ALL NATIONAL, STATE AND LOCAL STANDARDS &

CODES THAT MAY APPLY

http://www.ecmra.mil/ http://www.ecmra.mil/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objectives

PWS

Paragraph Performance

Standards Performance Thresholds

Surveillance Method

1. Remove and replace 72 explosion proof heat detectors.

5.1.2 In accordance with