PWS Refuse Feb 2022.pdf

PERFORMANCE WORK STATEMENT (PWS)

REFUSE COLLECTION BUILDINGS 700 & 703

EASTERN AIR DEFENSE SECTOR

BUILDING 700/703

362 OTIS STREET

ROME, NEW YORK 13441-4812

GRIFFISS BUSINESS AND TECHNOLOGY PARK

GRCL-22-0002

4 February 2022

Table of Contents

1.0 General

2.0 Definitions and Acronyms

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S)

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E)

TECHNICAL EXHIBIT 1 - Performance Requirements Summary (PRS)

PERFORMANCE WORK STATEMENT (PWS)

FOR

REFUSE SERVICES BUILDINGS 700 & 703

1.0 General:

1.1 General: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform the collection and removal of the refuse at the Eastern Air Defense Sector (EADS), Buildings 700/703, 362/366 Otis Street, Rome, New York 13441-4812 on the Griffiss Business and Technology Park, Services, as defined in this PWS.

1.2 Scope: Contractor shall provide two (2) 8 cubic yard REFUSE dumpsters, one (1) 8 cubic yard RECYCLE dumpster and pick up and empty. These dumpsters shall be placed at B-700 and B-703, 366 Otis Street, Griffiss Business & Technology Park, Rome, NY 13441.The contractor shall furnish dumpsters and recycle containers and place them at pick up points that are located outside the buildings. Dumpsters will be located at the site as directed by the Contracting Officer’s Representative. Dumpsters shall be located so as not to interfere with overhead utility lines. The contractor is responsible for any materials dropped on the ground during refuse pick up. The contractor shall provide dumpsters for the collection and disposal of refuse and recyclables. They shall, at all times, be maintained in a sanitary condition to present a good appearance and be in good mechanical repair. The dumpsters shall be constructed to have a tight fitting cover to prevent water and animals from entering and will be constructed to maintain its designated shape and dimension. After emptying, there shall be no scattered debris in the area. Refuse dumpster shall be emptied two (2) times per week and recyclable dumpster shall be emptied once (1) per week. Day of week for dumpsters to be emptied will be determined mutually after award. If scheduled pick up day is on a federal holiday contractor shall pick up the following day.

All Refuse collected shall be transported to an off-site landfill approved by the New York State Department of Environmental Conservation (NYSDEC). All disposals shall be done in accordance with applicable local, state, and Federal laws and regulations The Contractor shall perform all recycling services as mandated by local, county, and state laws and regulation.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year: 1 April 2022 through 31 March 2023

Option Year 1: 1 April 2023 through 31 March 2024

Option Year 2: 1 April 2024 through 31 March 2025

Option Year 3: 1 April 2025 through 31 March 2026

Option Year 4: 1 April 2026 through 31 March 2027

1.4 General Information:

1.4.1 Quality Control (QC): NA

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth Day

1.4.3.6 Independence Day: July 4th

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day: November 11th

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day

If scheduled pick up day is on a federal holiday contractor shall pick up the following day.

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0700 - 1700 on Monday through Friday except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Building 700 / 703. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 Security Requirements. EADS Security Forces shall monitor the incoming and outgoing of work personnel during the duration of the project. All deliveries shall be coordinated with the Engineer to arrange for their entrance into the compound. The contractor shall submit a list of all personnel names, copy of valid driver’s license within one week after award of contract. Any personnel that will work onsite shall be vetted through EADS security. No one will work on site until a background check is completed and personnel cleared. If at any time the contractor submits additional names for clearance, EADS security will require at least 48 hours’ notice to clear individual. All Contractor personnel shall have a minimum of one (1) Form of Photo Identification with them at all times.

1.4.5.1 COMSEC/IT Security. NA

1.4.5.2. Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.5.4. CAC Requirements: NA

1.4.5.5 Information Awareness: NA

1.4.5.6 WATCH Training: NA

1.4.5.7 OPSEC Training: NA

1.4.5.8 OPSEC SOP/Plan: NA

1.4.5.9 Classified Information: NA

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control: NA

1.4.7 Special Qualifications: NA

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive directions and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: NA

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: NA

1.4.13 Data Rights: NA

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods: NA

2.0. Definition and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AEI

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

AT/OPSEC Antiterrorism/Operational Security

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FAR Federal Acquisition Regulation

GFP/M/E/S Government Furnished Property/Material/Equipment/Services

IA Information Assurance

IS Information System(s)

KO Contracting Officer

OCI Organizational Conflict of Interest

ODC Other Direct Costs

PII Personally Identifiable Information

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services: NA

3.1 Property: NA

3.2 Materials: LIST – N/A

3.3 Equipment: LIST – N/A

3.4 Services: LIST – N/A

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Secret Facility Clearance: NA

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

1.2

Contractor shall provide two (2) 8 cubic yard REFUSE dumpsters

Refuse dumpster shall be emptied two (2) times per week an

100%

Periodic Inspection - COR will monitor and inspect weekly.

shall provide one (1) 8 cubic yard RECYCLE dumpster

Recyclable dumpster shall be emptied once (1) per week.

shall pick up and empty all dumpsters

After emptying, there shall be no scattered debris in the area. All Refuse collected shall be transported to an off-site landfill approved by the New York State Department of Environmental Conservation

(NYSDEC).

They shall, at all times, be maintained in a sanitary condition to present a good appearance and be in good mechanical repair

The dumpsters shall be constructed to have a tight fitting cover to prevent water and animals from entering and will be constructed to maintain its designated shape and dimension