PWS Recycling High Voltage Equipment - 12 Jun 2020.docx

Performance Work Statement (PWS) Recycling High Voltage Equipment Island of Oahu, Hawaii 12 June 2020

RFQ W912CN-20-Q-0027

Table of Contents

Performance Work Statement (PWS) Recycling High Voltage Equipment 1 Introduction

1.1 United States Army Garrison Hawaii (USAG-HI) synchronizes and integrates installation support and services for the United States Army, Hawaii community in order to enable sustained readiness and power projection.

1.2 Under the USAG-HI, the Directorate of Public Works (DPW), High Voltage Shop is responsible for maintaining the Garrison’s electrical distribution utility. They remove non-functioning high voltage equipment from service in the field, and stores them temporarily at Building 6045, Schofield Barracks; or Building 434 at Fort Shafter. Typical high voltage electrical equipment includes, but is not limited to, oil filled transformers, capacitors, and switches.

1.3 Scope. The Contractor shall be responsible for all aspects associated with recycling the unwanted high voltage equipment, including transformer, capacitor, switch gears & other equipment peripherals. They shall provide all facilities, equipment, labor, supervision, materials, and tools necessary to prepare, test for contaminants, and transport to recycle high voltage equipment along with other peripheral equipment for disposition. Testing for contaminants shall involve collecting sample of insulating oils found in the equipment, provide laboratory analysis, and securing the equipment prior to disposition. Services shall be performed in accordance with U.S. Environmental Protection Agency (EPA), Department of Transportation (DOT), Occupational Safety and Health Administration (OSHA), Hawaii Department of Health (HDOH), and Army regulations. Service locations are Schofield Barracks Building 6045 and Fort Shafter Building 434; Island of Oahu, Hawaii.

2 Background Information Although no longer commercially produced in the United States, Polychlorinated Biphenyl (PCB) may be present in products and materials produced before the 1979 PCB ban. Products that may contain PCBs include:

· Transformers and capacitors

· Electrical equipment including voltage regulators, switches, re-closers, bushings, and electromagnets

· Oil used in motors and hydraulic systems

· Old electrical devices or appliances containing PCB capacitors High voltage electric equipment often contains an insulating oil (aka dielectric fluid) used to insulate, suppress corona discharge and arcing, and to serve as a coolant. Determining if PCB is present will require physically accessing the oil inside the equipment by partial disassembly of the equipment or opening access points to obtain, and analyze, a sample of the oil before transporting or disposing the equipment to a recycling shop.

3 Performance Objectives and Standards

3.1 Polychlorinated Biphenyl (PCB) Sampling and Analysis

High Voltage Equipment along with other equipment peripherals shall be tested for contaminants such as PCB by sampling insulating oil therein, obtain analysis from a certified laboratory, and report PCB content or concentration. This will require physically accessing the oil inside the equipment by partial disassembly of the equipment or opening access points. All equipment must be reassembled and sealed to prevent leakage of the oil. Sample handling and laboratory analysis shall be performed as described below.

Performance Standards Standard (STD): Sampling and analysis are performed in accordance with this contracts specifications and timelines.

Acceptable Quality Levels (AQL): 100% of analysis are completed within twenty-one (21) calendar days after receipt of order and in accordance with contract specifications.

Deliverables A001 Sampling and Analysis Report

3.1.1 The Contractor shall complete sampling and shall provide analysis for PCB to the Contracting Officer’s Representative (COR) and Environmental Representative within twenty-one (21) calendar days after the receipt of the task order.

3.1.2 Ensure employees are trained, in compliance with OSHA’s Hazard Communication Standard 29 CFR 1910.1200, to know the hazards associated with PCBs and appropriate personal protective equipment that is needed to perform their duties.

3.1.3 The Contractor shall utilize chain of custody procedures for all samples. Record all transfer of samples from one (1) person to the next. The form shall specify the samplers and others that sample has been transferred to (Include name, signature, date, time, sample description and identification).

3.1.4 Samples shall be analyzed in accordance with EPA’s SW-846 Test Methods for Evaluating Solid Waste EPA method 8082A by a laboratory accredited to perform such analyses.

3.2 Recycling of High Voltage Electric Equipment and Oil.

The Contractor shall comply with Policy Memorandum USAG-HI-11, Solid Waste Management and Recycling, requiring diversion of solid waste to the fullest extent possible. The recycling policy can be found at the USAG-HI website at: https://home.army.mil/hawaii/index.php/about/command-pubs.

Recycling high voltage electric equipment consists of scrap metal recycling which is a process that eventually converts waste material into new usable metals; thus diverting wastes from land disposal. Recycling oil means to reclaim the used oil into new usable products, process into fuels, or use as raw materials in the refining and petrochemical industry. All recyclable materials and wastes will be transported to an off-post recycling or disposal facility permitted by the State of Hawaii Department of Health (Hawaii Administrative Rules, Title 11, Chapter 58.1).

Performance Standards STD: Disposition of equipment, oils, and contaminated absorbents is performed in accordance with this contracts specifications and timelines.

AQL: 100% Disposition performed within sixty (60) calendar days after receipt of task order. Disposition complies with requirements.

Deliverables A002 Recycling Report

3.2.1 After providing the sample analysis, recycle the oils from the equipment, and recycle the equipment within sixty (60) calendar days after receiving the task order. Provide receipt to the COR showing the material was received by recycler.

3.2.2 The Contractor is responsible for complying with any applicable transportation and environmental regulations relating to the movement of the materials to the recycler; including containers, labeling, and documentation. The Contractor must empty, or repackage, all leaking equipment or oil drums prior to transportation. The Contractor shall provide and prepare a bill of lading, or manifest, for all transportations of equipment and oil from USAG-HI to the recycling facility. The contractor shall collect all receipts from the recycling of transformer parts and fluids (e.g. weight of scrap metal and gallons of oil). The contractor shall sign all forms on the behalf of the Government as coordinated with the COR.

3.2.3 The Contractor shall provide a Recycling Report to the COR and Environmental Representative with the submission of the invoice. The report will consist of transportation records (such as the bill of lading or manifest signed by the designated facility), receipts, weight tickets, identification of drums/equipment transported, certificates of recycling, and the Army Recycling Program Diversion Summary Report (Technical Exhibit 1). For the purposes of waste diversion reporting, oil that is used for waste-to-energy purposes is considered disposal.

3.2.4 Recycling of Insulating Oil. The Contractor shall be responsible for recycling the insulating oil contained in the high voltage electric equipment, to include oil that has been removed from the equipment and placed in drums by DPW. DPW must ensure that oil in drums is clearly documented to ensure it can be matched directly to an existing piece of electric equipment on the task order.

3.2.5 Disposal of Absorbent Materials. The Contractor shall be responsible for disposing of absorbent materials associated with the collection of oil leaking from the electric equipment being turned in for recycling.

3.2.6 PCB Waste. The Contractor shall not dispose of equipment, oil, or absorbent material that contains PCB at a concentration greater than or equal to fifty (50) parts per million (mg/kg). USAG-HI does not have any known PCB containing equipment currently in use or storage. Notify the COR and Environmental Representative immediately if any equipment containing PCB at a concentration greater than or equal to fifty (50) parts per million (mg/kg) is identified. Contractor will not handle recycling of equipment containing PCB at a concentration equal or greater than 50 parts per million (mg/kg).

3.3 Spill Prevention

Performance Standards STD: The contractor will implement measures to prevent spills to the environment and will respond/clean-up spills caused by its operation immediately following an accidental release. Report spills.

AQL: 100%

Deliverables:

A003 Site-specific Spill Plan for work accomplished on Government owned premises.

A004 Copy of spill report (as applicable)

3.3.1 Contractor owned hazardous materials shall not be stored on site.

3.3.2 The contractor shall be responsible to clean up all spills caused by Contractor’s operations in accordance with their spill plan and all applicable laws and regulations.

3.3.3 The contractor shall be responsible for all clean up, management and disposal cost of contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. The contractor shall ensure waste disposal is accomplished in accordance with all applicable laws and regulation and at authorized/permitted treatment and disposal facilities.

3.3.4 The contractor shall comply with EPA SPCC rule. The contractor must prepare and maintain a site-specific spill plan to be approved by DPW Environmental Division, including notification procedures for spills/releases for work accomplished on Government owned premises. The spill plan shall include phone numbers of response personal, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense. The contractor shall provide a copy of the spill plan to the COR within five (5) days after award of Contract.

3.3.5 The contractor shall accomplish all spill notifications and submit written spill reports as required by the USAG-HI, EPA, State of Hawaii Hazardous Evaluation Response Office, Local Emergency Planning Commission and National Response Center, in accordance with applicable laws and regulations and provide written report to the COR and Environmental representative.

3.3.6 USAG-HI Spill Notification. All spills, including spills of petroleum, oil, lubricants, hazardous materials and waste, shall be reported immediately, typically within fifteen (15) minutes, to the DPW Spill Notification line at 656-1111 during normal business hours, 0700-1600 Monday through Friday, or to the Installation Operations Center (IOC) at 656-3272 after hours. The verbal notification must be followed by a written USAG-HI Spill Notification Form (Technical Exhibit 2) within 24 hours after spill.

4 General Requirements

4.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer immediately.

4.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

4.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

4.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Schofield Barracks, Building 6045 and Fort Shafter, Building 434, Island of Oahu, Hawaii and the contractor's corporate offices.

4.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

4.3.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

4.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer or COR. Cross teaming may or may not be permitted.

4.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document (see attachment), labor rates, and man-hours utilized in the performance of each Task Order (PWS line item) issued hereunder will be the minimum necessary to accomplish the task.

The Contractor shall provide the necessary resources, certification, EPA transporter ID number, general liability insurance and infrastructure to manage, perform, and administer the contract.

4.6 Location and Hours of Work

The Contractor shall perform all work during Government's normal working hours of 8:00 am to 4:00 pm, Monday through Friday, except US Federal Holidays. Designated work locations are Building 6045, Schofield Barracks and Building 434, Fort Shafter. Contractor may designate another work location or hours, only after approval from the COR and Environmental Representative.

5 Applicable Documents

5.1 Environmental Requirements

The contractor shall comply with all documents listed below while performing the duties listed under paragraph 3.0, Performance Requirements.

29 CFR 1910.1200

40 CFR, Part 112 40 CFR, Parts 239-259 40 CFR, Parts 260- 280 40 CFR Parts 761 49 CFR, Parts 100 -185 HAR 11-260 to 280

HAR 11-58

AR 200-1

Installation Spill Prevention Control and Countermeasures (SPCC) Plan Policy Memorandum USAG-HI-11, Solid Waste Management and Recycling Installation Hazardous Waste Management Plan – USAG-HI Regulations 200-4 Installation Storm Water Pollution Plan Garrison Policy Memorandums and Regulations can be found at the USAG-HI website https://home.army.mil/hawaii/index.php/about/command-pubs.

6 Deliverables

6.1 The contractor shall provide deliverables as described in subsequent task orders and this PWS. Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in Contract Data Requirements Lists (CDRLs) and/or other means to be determined (TBD).

A004

Spill Report (As applicable)

6.2 Performance Requirement Summary (PRS)

AQL: 100%

Re-performance

Re-performance

Submit Site Specific Spill Plan with 5 calendar days after contract award. Keep plan up to date through life of contract.

Re-performance

7 Special Requirements

7.1 GENERAL ENVIRONMENTAL STANDARDS

(a) While performing work on any US Army Garrison, Hawaii (USAG-HI) installations, the contractor will comply with Executive Orders 13834, “Efficient Federal Operations” signed by the President on 17 May 2018, requiring the acquisition of environmentally preferable goods and services, use of sustainable environmental practices, purchase of bio based, energy efficient and recycled content products. More specifically, the Contractor will strive to improve upon their sustainability performance by taking actions to:

· Reduce energy consumption

· Reduce greenhouse gas emissions

· Conserve and protect water resources

· Eliminate waste, recycle, and prevent pollution

· Adopt sustainable technologies

· Procure environmentally preferable materials, products and services

· Maintain sustainable building

· Strengthen livability of the local community

· Inform and involve personnel in the achievement of these goals.

(b) The contractor will comply with the Government directives, permit conditions, installation policies and plans as administered by the Government. The Contractor will be held liable to pay for any environmental fines resulting from his operations, waste generated or other operational environmental requirements. As applicable, the Contractor will obtain environmental permits required for wastewater pretreatment, underground tanks, hazardous waste identification numbers, air pollution permit for temporary sources, storm water permits or other pertinent environmental permits.

(c) The contractor will review and comply with applicable policies, program documents and regulatory requirements as stipulated under each environmental program media below.

(1) Environmental program documents include, but are not limited to; the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4, Asbestos Management Plan, Lead-based Paint Management Plan, Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan, Integrated Natural Resources Management Plan, Integrated Cultural Resources Management Plan, Pollution Prevention Plan, and the Storm Water Pollution Prevention Plan available at the DPW Environmental Division. Environmental program documents can be downloaded from the installation sustainability and environmental management website at: http://www.garrison.hawaii.army.mil/sustainability/Environmental.aspx.

(2) Installation policies include, but are not limited to; the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4; Environmental Policy Memorandum USAG-HI-10; Authorized Use List Policy Memorandum USAG-HI-19, Waste Reduction and Recycling Policy Memorandum USAG HI-25; Open Burn Policy Memorandum USAG-HI-51; Generator Control Policy Memorandum USAG-HI-55; Illicit Discharge Detection and Elimination Policy Memorandum USAG-HI-59; and the Joint USARPAC and IMCOM-Pacific Energy Conservation Policy Guidance. Installation Policy Memorandums are available for download at: http://www.garrison.hawaii.army.mil/command/documents.htm

(3) The contractor is also encouraged to view the online A to Z sustainability and environmental management guide for instructions on managing common environmental issues. The A to Z sustainability and environmental management guide is available at: http://www.garrison.hawaii.army.mil/sustainability/AtoZ.aspx.

(d) The Contractor shall at all times keep the work area, including storage areas used by him, free from accumulations of waste material or rubbish and prior to completion of the work remove any rubbish from the premises and all tools, scaffolding, equipment and materials not the property of the Government. Upon completion of the work, the Contractor shall leave the work and premises in a clean, neat and workmanlike condition satisfactory to the Contracting Officer. If debris is not disposed of properly or the site is not left clean, the Government will clean the site at the expense of the contractor. The contractor will also be held liable for damages done to the environment as a result of disposal and/or cleanup.

(e) The contractor may be subject to unannounced Environmental Compliance Inspections by the DPW Environmental Division.

(f) Environmental and Safety Noncompliance Fees. The contractor shall be solely responsible for remedying all Federal, State and local environmental and safety violations or noncompliance and any payment of fines, penalties and fees levied as a result of the violations or noncompliance. The government reserves the right to withhold payment in the amount of the fines, penalties and fees levied if not paid by the contractor.

7.2 EMERGENCY PLANNING COMMUNITY RIGHT TO KNOW ACT (EPCRA) HAZARDOUS SUBSTANCES (HS)

(a) Contractors using EPCRA HS in the performance of any work while on USAG-HI installations are responsible for complying with the provisions of EPCRA regulations and submitting applicable reports (TIER II/TRI) to Federal and State regulatory agencies as applicable.

(b) Copies of reports for substances used in connection with work performed on USAG-HI installations shall be provided to the DPW Environmental Division, Attention: EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656-2878.

(c) Chemicals regulated under EPCRA HS are defined in EPA document EPA 550-B-98-017, Title III List of List, Consolidated List of Chemicals Subject to the Emergency Planning and Community Right to Know Act and Section 112(r) of the Clean Air Act Amended.

(d) The contractor is responsible for knowing which chemicals it uses or transports that are contained on the list. For convenience, the contractor may review a copy of the EPA document at the Directorate of Public Works (DPW) Environmental Division. The document can also be downloaded from the U.S. Environmental Protection Agency (EPA) at: http://www.epa.gov/oppt/pubs/genpub.htm.

(e) The contractor must maintain copies of Material Safety Data Sheets (MSDS’s) of all chemicals used in the performance of any work while on USAG-HI installations. MSDSs must be readily available at the site location where the work is being performed

(f) The contractor can request the list and locations of EPCRA HS currently utilized on USAG-HI installations by contacting the DPW Environmental Division EPCRA Program Manager. The contractor must provide name, company, contract number, date the contract was awarded and provide a description of the contract. A database of locations of chemicals will then be forwarded upon review and approval of request. Contractors working on USAG-HI installations are encouraged to review this database, which will provide information where potentially hazardous chemicals are stored.

(g) All spills of substances containing EPCRA HS will be immediately reported to the Directorate of Public Works Spill Response line at 656-1111 and the USAG-HI, Public Affairs Office at 656-3160 or 542-9489 (after hours). The Contracting Officer must be notified during the first business hour immediately after. All waste generated from EPCRA HS being utilized will be immediately reported to the DPW Environmental Office, phone: 656-2878.

(h) All Contractors utilizing substances containing EPCRA HS will perform the following prior to contract start.

(1) Review the Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan and the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4 available at the DPW Environmental Division or from the from the installation sustainability and environmental management website at: http://www.garrison.hawaii.army.mil/sustainability/Environmental.aspx. Upon review, the contractor or designated responsible employee shall sign a certification statement that they have reviewed and understand the contents of these documents.

(2) Provide a listing and MSDS copies of oil and Hazardous Substance (HS) products projected to be utilized in the performance of any work while on USAG-HI installations to the DPW Environmental Division. The estimated average and maximum quantities of each material anticipated to be on-site at any given time shall also be provided to the DPW Environmental Division EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656-2878 and to building 6040 East Range for material to be bar-coded. The contractor must ensure the product listing is current and updated as frequently as necessary and/or at a minimum, on an annual basis by 1 January of each year.

(3) Provide the name, office phone number, and cellular phone number of a company spill response point of contact. The point of contact must be trained in spill response.

(4) Provide a copy of an agreement with a hazardous materials spill response company in the event of a spill.

(5) Provide copies of employees training certificates on environmental and spill response training.

(6) Appoint a primary and alternate Environmental Compliance Officer in writing.

(7) Develop a notification procedure in the event of a spill to include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense.

(8) Accomplish all spill notifications as required by the U.S. Environmental Protection Agency and State of Hawaii to the Hazard Evaluation Emergency Response Office, Local Emergency Response Commission and National Response Center. Copies of written spill notifications shall be provided to the DPW Environmental Division.

(9) All spills caused by the contractor will be cleaned up under supervision of the contractor and a qualified hazardous materials spill response company, at no cost to the government, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division.

(10) The contractor shall pay for disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. Ensure all disposals are in accordance with all applicable laws and regulations at authorized disposal facilities.

7.3 SPILLS OF PETROLEUM/OIL/LUBRICANTS OR HAZARDOUS MATERIALS/HAZARDOUS WASTE

(a) The contractor will prepare and maintain a site-specific spill plan, including notification procedures for spills/releases. The spill plan will include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense. The contractor will provide a copy of the spill plan to DPW Environmental Division upon request.

(b) The contractor shall provide immediate response to stop, contain, and clean-up all spills of oil and other hazardous substances that result from his performance under this contract.

(c) The contractor must report all spills immediately to the DPW Spill Response line at (808) 656-1111 in accordance with the Installation SPCC Plan. Additionally, the contractor shall notify the COR of the incident during normal business hour or the first business hour following the incident.

(d) The contractor will accomplish all spill notifications and written spill reports as required by the U.S. Environmental Protection Agency, State of Hawaii Hazardous Evaluation Response Office, Local Emergency Planning Commission and National Response Center, in accordance with applicable laws and regulations.

(e) The contractor will provide a copy of spill notifications and written reports to the DPW Environmental Division.

(f) All spills caused by the Contractor will be cleaned up under the supervision of the Contractor and/or a qualified hazardous waste/materials spill response company, at no cost to the USAG-HI, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division. If cleanup is not accomplished in a timely fashion, or to the satisfaction of the DPW Environmental Division, the Government will assist with the final cleanup, and the Contractor will provide appropriate reimbursement of cleanup costs.

(g) The contractor will pay for all clean up, management, and disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. The contractor will ensure waste disposal is accomplished in accordance with all applicable laws and regulations and at an authorized/permitted treatment and disposal facilities.

(h) The contractor will pay any fines or penalty charges associated with a citation issued by federal, state or local officials as a result of the accident.

(i) Contractors handling bulk fuel must be trained to do so, and mobile fuel operations must be approved by the DPW Environmental Division.

(j) Off-Post Spills. The contractor shall be responsible for and pay for cleanup of off-post spills in accordance with directions received from appropriate local authorities (e.g., Honolulu Fire Department, State Civil Defense, etc.). Off-post spills in connection with work performed under this contract shall also be reported to the DPW Spill Response line at (808) 656-1111 and the COR.

(k) Discovery of other than contractor-caused spills. The contractor shall report any spills of hazardous materials to the DPW Spill Response line at (808) 656-1111 and the COR upon discovery.

7.4 HAZARDOUS WASTE (HW) and NON-REGULATED WASTE (NRW).

(a) The Contractor will comply with the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4.

(b) The Contractor will determine, based on generation of hazardous waste(s) resulting from their operation/activities their respective hazardous waste generator status. The contractor is responsible to manage HW and NRW generated on-site from inception to disposal in accordance with all applicable, federal, state, and local regulations. All costs associated with disposal are borne by the Contractor.

7.5 RECYCLING PROGRAM

(a) The contractor will comply with USAG-HI Policy Memorandum 25, Waste Reduction and Recycling, requiring diversion of solid waste to the fullest possible. More information can be found on the installation sustainability and environmental management website at: http://www.garrison.hawaii.army.mil/sustainability/Recycling.aspx

(b) Identify a recycling POC to DPW Environmental Division to include name, phone number and email address.

(c) Report quantities of refuse disposed and recycled to DPW Environmental Division as part of the work performed under this contract as applicable.

7.6 AMC-LEVEL PROTEST PROGRAM

(a) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC.

(b) The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO.

(c) The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000

Fax: (256)450-8840

(d) The AMC-level protest procedures are found at: http://www.amc.army.mil/amc/commandcounsel.html. If Internet access is not available, contact the Contracting Officer or HQ, AMC, to obtain the AMC-Level Protest Procedures.

7.7 ACCESS TO ARMY INSTALLATIONS – PERSONNEL and VEHICLES

We recognize the important roles companies like you play in our day-to-day operations. That is why USAG-Hawaii is enhancing the current access control solution called the RAPIDGate Program. This program supports the security requirements while offering a streamlines access procedure for vendors, contractors, sub-contractors, suppliers and service providers. This voluntary program is available by installation approval to new and existing personnel who require routings access to USAG-Hawaii and are not authorized to receive a Department of Defense CAC and desire streamlined entry into the installation. Separate sponsorship and participation at each USAG-Hawaii location (e.g., Schofield Barracks, Wheeler Army Airfield, Fort Shafter, Tripler Army Medical Center, Pililaau Army Recreation Center and Pohakuloa Training Area) is required.

1. Access Privilege Management Options*

a. Effective August 15, 2019, Contractor Access Pass (CAP) badges are no longer be issued for long term access.

b. Effective September 15, 2019, the only long-term contractor credential available for access is the RAPIDGate Credential. The only other valid pass available for access is a seven (7) day pass.

*Access control changes can occur at any time due to security requirements Companies that service USAG Hawaii facilities may initiate enrollment in the RAPIDGate Program by calling 1-877-RAPIDGate (1-877-727-4342). More information about the enrollment process can be found in the attachment titled “RAPIDGate Program Enrollment Information”.

If you have questions regarding the RAPIDGate Program at USAG-Hawaii, please contact RAPIDGate at 1-877-RAPIDGate (1-877-727-4342). If you have any questions regarding the USAG Hawaii access control changes, please contact Chief Lesley Gardner, Chief of Guards, at 808-656-0707 or Lt. Shawn Stackhouse, Security Branch Operations, at 808-656-0232.

We strongly encourage you to review the program benefits that the RAPIDGate Program offers. It will assist us with streamlining access for your employees, improving the ability of our access control personnel, and maintaining higher levels of security and efficiency.

RAPIDGate Program Enrollment Information

1. Enroll your company by calling 1-877-RAPIDGate (1-877-727-4342).

To enroll your company in the RAPIDGate Program, please go to the following web address to fill out the Enrollment Forms, https://eform.rapidgate.com/. On the Enrollment Forms you will need to provide your USAG-Hawaii sponsor point of contact, including a name, phone number, and e-mail address. USAG-Hawaii must authorize your request to participate in the RAPIDGate Program. The minimum elapsed time from company enrollment to an employee receiving his or her RAPIDGate Credential is approximately two weeks. If you would like additional information please call Fortior Solutions at 1-877-RAPIDGate (1-877-727-4342). A Customer Service Representative will give you all the necessary information regarding the RAPIDGate Program. Enroll today to ensure your employees have their RAPIDGate Credentials by the Program effective date September 16, 2019.

If your company is already enrolled in the RAPIDGate Program at another installation, it may request access for its employees at this installation by calling 1-877-RAPIDGate (1-877-727-4342). Once your company is approved by USAG-Hawaii, your employees who already hold RAPIDGate Credentials may be able to use the same Credentials at the additional installation.

2. Employees register at onsite Registration Stations.

Once your company has been approved for enrollment and paid the enrollment fee your company will receive an email with your company’s RAPIDGate Company Code, Instruct your employees who need access to USAG-Hawaii to register at the self- service registration station located at the Visitor Control Center at Leilehua Golf Course Vehicle Registration Office or Tripler Army Medical Center Main Gate Building # 50.

Each employee should be ready to provide your company’s RAPIDGate company code, his or her address, phone number, date of birth, and Social Security number. The Registration Station will capture the employee’s photograph for credentialing and fingerprints for identity verification.

Assisted registration at your company’s location may be available if you have 50 or more employees to register. Call 1-877-RAPIDGate (1-877-727-4342) for details.

3. The RAPIDGate Program performs background screening and credentialing.

Once your company has approved each employee for participation and paid the registration fee, the RAPIDGate Program performs identity authentication and background screening. Your company will be notified when qualified employees may pick up their personalized RAPIDGate Credentials at the Visitor Control Center at Leilehua Golf Course Vehicle Registration Office or Tripler Army Medical Center Main Gate Building # 50. To retrieve a Credential, each employee must show proof of identity by presenting one form of identification from List A (next page), or two forms of identification from List B.

After activating their RAPIDGate Credentials, employees present their Credentials to request entry to USAG-Hawaii, and must wear and display the Credentials at all times while on the installation. Questions about the USAG Hawaii RAPIDGate Program should be addressed to info@rapidgate.com with the subject line RE: RAPIDGate Program.

Forms of Acceptable Identification for picking up your credential:

List A – One Needed

· U.S. Passport (unexpired)

· Permanent Resident Card or Alien Registration Receipt Card (Form I-551)

· Unexpired foreign passport, with I-551 stamp or attached Form I-94 indicating unexpired employment authorization

· Unexpired Employment Authorization Document that contains a photograph (Form I- 766, I-688, I688A, I-688B)

List B – Two Needed

· Driver’s license or ID card issued by a state

· ID Card issued by federal, state or local government agencies or entities

· School ID card with a photograph

· Voter’s registration card

· U.S. Military card or draft record

· Military Dependent’s ID card

· U.S. Coast Guard Merchant Mariner Card

· Native American tribal document

· Driver’s license issued by a Canadian government authority

· U.S. Social Security card issued by the Social Security Administration

· Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)

· Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal

· U.S. Citizen ID Card (Form I-197)

· ID Card for use of Resident Citizen in the United States (Form I-179)

· Unexpired employment authorization document issued by DHS (other than those listed under List A)

7.8 DOD LEVEL I ANTITERRORISM (AT) STANDARDS

Pursuant to Department of Defense Instruction Number 2000, “DoD Antiterrorism (AT) Standards,” dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion.

Standard Contract Language Provision/Contract Clause Applicability and/or additional SOW language. Detailed information on each of these items are stated below. Applicable items to this contract action are indicated below.

______ 14. For contracts that require delivery or food and water.

See below for definitive language for each of the items listed above.

1. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

2. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contract or Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2a. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contract or Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2b. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations .

3. AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language required US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

4. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. Training standards will be provided by the COR within 5 calendar days of contract award. Contractor personnel are to train all personnel within 30 days of award or within 30 days of a hiring action. Contractors are to report training to the COR within 30 days of contract award or a hiring action.

IWATCH within the Army is a nation-wide modern version of a neighborhood watch program focused on the threat of terrorist activity. It is an antiterrorism awareness program that the contractor’s workforce, while on Army installations, must all be familiar with to promote and enhance reporting suspicious activity or behavior. The program has two elements: “passive” and “active.” The passive element is an individual’s situational awareness of his or her surroundings. The active element of IWatch involves individuals taking action to report suspicious

5. Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

6. For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer.