PWS - Power Washing BPA.pdf

RamsteinAB, Germany

02 November 2020

PERFORMANCE WORK STATEMENT

FOR

POWER WASHING SERVICES BPA

AT

RAMSTEIN AIR BASE, GERMANY

AND

THE KAISERSLAUTERN MILITARY

COMMUNITY

1 DESCRIPTION OF SERVICES

The contractor shall provide all personnel, equipment, tools, and supervision, necessary to pressure wash various surfaces, as identified in paragraph 1.1 of this Performance Work Statement (PWS), in a safe, timely and professional manner in accordance with applicable Final German Governing Standards, German laws, pertinent regulations, local laws, and commercial standards and practices. The contractor shall accomplish all services below to meet the requirements of this PWS. All services provided in this PWS are throughout the Kaiserslautern Military Community. This includes but is not limited to: Ramstein Air Base, Construction and Training Squadron (CTS), Vogelweh, Kapaun Air Station, Warrior Preparation Center, Landstuhl, Einsiedlerhof Air Station and Pirmasens.

1.1 SCOPE OF WORK. The Contractor shall pressure wash exterior surfaces including, but not limited to, sidewalks, building exterior siding, entrances, retaining walls, roofs and perform mold removal on these surfaces, as necessary. The contractor shall ensure walls and pavement within the work area are clear of algae, mildew, dirt, trash, debris, weeds, and any other organic or inorganic discoloration.

Sidewalks and driving areas will be free of gum and animal feces. Buildings and retaining walls will be free of dirt and weeds around the edge of the facility. The contractor shall take appropriate steps to ensure damage is kept to a minimum. Any major damage that occurs will need to be repaired or replaced at no additional cost to the Government. When the road needs to be blocked, the contractor shall provide a flag/traffic man to direct traffic around the obstacle. The contractor will follow standard commercial practices for application of weather sealant and will ensure that any sealant used will not discolor the original surface of the wall.

1.1.1 Locations of Services. Ramstein Air Base and the Kaiserslautern Military Community, Germany.

1.1.2 Materials/Parts. Descriptive data of all contractor-furnished materials/parts to be used under this contract shall be submitted for approval via a material submittal AF Form 3000. The data shall be supported by the manufacturer’s catalog cuts, product number, patent number, certificate of compliance, etc. to demonstrate equal or better quality of the original or genuine parts. Safety Data Sheets (SDS) in both English and German shall be attached to AF Form 3000 for any chemicals and hazardous materials to be used as well. To the highest extent possible, chemicals should be environmentally friendly and not require any special treatment process.

Unless changing during the life of the BPA (e.g. a change in the chemicals used), these documents will only be required to be submitted once, within 30 days of the BPA establishment, to the Contracting Officer (CO) and Contracting Administrator (CA) for forwarding to the Civil Engineering Squadron.

Any hazardous material stored on the AF installation has to be stored in approved storage containers in accordance with Wasserhaushaltsgesetz (WHG), and FGS-Germany, Chapter 5 “Hazardous Material”, and Chapter 9 “Petroleum, Oil, and Lubricants”. The contractor shall remove all hazardous materials by the end of each work day. The contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

Any hazardous waste possibly generated under this contract shall be disposed of base in accordance with the Kreislaufwirtschafts-und Abfallgestz, TA–Abfall und TA–Siedlungsabfall (current version), the 86 AW Hazardous Waste Management Plan, and AFI 32-7042 Waste Management.

1.1.3 Job-Site Cleaning. All debris generated from the contractor’s performance shall be removed and disposed of off-base by the end of each day. Used water does not have to be collected and shall be left to drain and dry naturally.

1.2 PERFORMANCE PERIODS. A performance period is a period of time to complete individual projects assigned by each call. Unless specifically stated otherwise, each performance period will be coordinated with the individual who placed the call (either the Contracting Officer’s Representative (COR) or Contract Administrator (CA)), beginning on the calendar day the call is accepted by the contractor and concluding with the submittal of a final report (see section 3.2.1).

1.2.1 Work Schedule. The contractor shall establish a planned work schedule and submit it to the individual who placed the call (either the COR or the CA) within seven (7) calendar days of a call, unless otherwise agreed to during the call.

2 ORDERING CALL INSTRUCTIONS

The Contracting Officer (CO) and a Civil Engineering Contracting Officer Representatives (CE COR) appointed by an authorized CO shall place calls against the established BPAs. These authorized individuals shall contact the necessary BPA holder(s), schedule a site visit as necessary, and make the purchase.

The contractor shall furnish a firm-fixed Price Schedule in response to the RFQ which will be the basis for future call’s pricing. One (1) year after award of the BPA, or earlier if desired by the Contractor, the Contracting Officer shall request an update to Price Schedules. There is no requirement nor obligation, to update or not update Price Schedules at any point. Updated Price Schedules will, however, require the Contracting Officer to re-establish a determination of fair and reasonable pricing prior to issuing further calls to the subject BPA holder. Contractors are requested to maintain firm Price Schedules for a minimum of 12 months before proposing updates.

2.1 CONTRACTOR ACCEPTANCE OF CALLS. The Contractor shall notify the Government of its written acceptance of a call by e-mail stating that the Contractor’s intent to perform the service within the agreed-upon work schedule. The solicited BPA holder shall have exactly 2 business days after a site visit to accept the call, unless otherwise stated in the CO’s or COR’s call. Upon acceptance of a call, the Contractor is obligated to perform the service.

2.2 BLANKET PURCHASE AGREEMENT CALL REGISTER (BPACR) The COR will maintain a Blanket Purchase Agreement Call Register (BPACR) to ensure that the designated BPA monetary ceiling is not exceeded. The BPACR shall specify appropriate accounting classification data.

The BPACR will be closed out on the last day of each month. The COR shall send the BPACR to the Ramstein AB contracting office no later than 1000 hours on the 5th duty day after each monthly close out. To ensure an accurate system of checks and balances, the certification on the BPACR will be performed by an individual other than the one who placed the calls that is on the authorized call listing.

3 QUALITY ASSURANCE PLAN

3.1 QUALITY CONTROL. The Contractor shall develop and maintain a quality program to ensure all services are performed in accordance with Final German Governing Standards, German laws, pertinent regulations, and commercial standards and practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in section 3.2 Services Summary, below.

3.1.1 Quality Assurance. The Government will evaluate the Contractor’s performance by appointing a Contracting Officer Representative (COR) to monitor performance. Please note, IAW with FAR 52.243- 4, however, changes to this Blanket Purchase Agreement can only be authorized by the Contracting Officer.

3.1.1.1 The COR and/or customer will evaluate the Contractor’s performance through work-site inspections, customer complaints, and a contractor provided report, as detailed in 3.2.1 below. The Government may inspect each call as completed or increase the number of quality control inspections during the performance period if deemed necessary or desired (such as repeated discrepancies or failure discovered during quality control inspections). Likewise, the Government may decrease the number of quality control inspections, as performance dictates.

3.2 SERVICES SUMMARY (SS).

The following Services Summary identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. As a general rule, defects are categorized as follows: (1), ‘Major’ defects that present significant safety or health hazards to customer or contract employees (e.g. improperly braced or attached scaffolds, uncorrectable damage to existing structures, etc.) and (2), ‘Minor’ defects are inconvenient, but correctable, do not impede or delay mission accomplishment, and do not pose a significant safety or health hazard to customer or contract employees (e.g. uncleaned area that was part of the work area, un-cleared debris at the end of the day, etc.). Deficiencies shall not exceed the performance thresholds cited in the SS for each performance objective.

Performance Objective PWS

Refs Performance Threshold Assessment Method

SS#1 Quality The contractor shall meet all quality standards outlined in this PWS and standard commercial practices.

1.1, 1.1.3 Three (3) minor, correctable or

(1) major, correctable defects are allowable per call, but shall be re-performed or corrected at no additional cost to the government. Minor or major uncorrectable defects shall be resolved IAW 3.2.3 and 3.2.4 below.

Job Completion Report (3.2.1)

Periodic Inspections (frequency is COR-determined)

Customer Complaints

SS#2 Performance Schedule The contractor shall meet all performance timelines.

1.2, 1.2.1, 2.1

Up to a two (2) business day delay in the agreed upon work schedule per call is acceptable, but a pattern of delays or more than two (2) business days delay shall be resolved IAW 3.2.3 and

3.2.4 below.

100% Inspections

Customer Complaints

Note:

Adjustments to the method of assessment shall remain the unilateral right of the Government, in so far as the change does not affect cost or cause delays in performance. The contractor may not use the method of assessment for any excusable delay.

3.2.1 Contractor Job Completion Report. To ensure all work completed is within acceptable limits, the contractor will provide a detailed report, to include the planned/actual work performance schedule and before and after photos of all work accomplished, within 10 calendar days of job completion (end of the period of performance +10). This report shall be in PDF format, with pictures, and submitted to the Contract Officer Representative (COR) and if used to place the call, Contract Administrator (CA).

3.2.2 Assessment of Non-SS Items. All other tasks required under the PWS (e.g. permits, licenses, etc.)

may be inspected on a random basis at any frequency as determined by the COR, COR Supervisor, or the

CO.

3.2.3 Remedies for Non-Conformance. The COR or customer shall inspect the performance objectives indicated in SS and indicate performance as acceptable or unacceptable. If during an inspection the COR or customer finds unacceptable service they will conduct an investigation to ascertain the validity and cause of the unacceptable service and notify the Project Manager (PM; see section 4.3.1) of the findings.

Based on the findings, contractor’s PM may be asked to re-perform. If the PM disagrees with the finding and challenges the validity, the COR and/or customer will contact the CO. The CO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services. If inspections indicate unacceptable performance, the COR and/or customer will notify the contractor of the deficiencies for correction. The contractor will be given an appropriate time frame (depending on the discrepancy identified) after notification to correct the unacceptable performance. If deficiencies are not corrected within the required time frame, the COR and/or customer should notify the CO for action. If the contractor disagrees with the noted discrepancy and an agreement cannot be reached, the CO shall make a final decision. When re-performance is not possible, contract price may be reduced to reflect the reduced value of the services performed.

3.2.4 Damage. The contractor shall exercise care not to damage any facilities and grounds at Ramstein Air Base. Any damages determined to have been caused by the contractor shall be repaired by the contractor at no expense to the Government.

4 GENERAL INFORMATION

4.1 HOURS OF OPERATION.

4.1.1 Normal Hours. The Contractor shall perform the services required under this contract during the following hours: Monday through Friday, from 0730 to 1630.

4.1.2 Recognized Holidays. The Contractor is not required to provide normal service on the following:

U.S. HOLIDAYS:

1 January New Year's Day 3rd Monday of January Martin Luther King, Jr.'s Birthday 3rd Monday of February Washington's Birthday Last Monday of May Memorial Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day

*Note, US holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

German Holidays:

1. 1st January - New Year (Neujahr)

2. Karfreitag - Good Friday

3. Ostermontag - Easter Monday

4. 1st May - Labor Day (Tag der Arbeit)

5. Himmelfahrt - Ascension Day

6. Pfingstmontag - White Monday

7. Fronleichnam - 2nd Thursday after Ascension Day

8. 3rd October - Day of German Unity

9. 1st November - All Saints Day

4.2 SPECIAL QUALIFICATIONS

4.2.1 Business Permits and Licenses. The contractor shall possess any and all applicable business permits, certifications, and licenses to complete service in accordance with this PWS as required by German Environmental Government Standards and German laws. The contractor will ensure all documents are current. The contractor shall submit a copy of each of these documents to the 700 CONS/PKA Contracting Officer within fourteen (14) calendar days after signing the BPA.

4.2.2 Base Passes. The contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual bearers at all times while on the installation. The contractor shall submit written requests for issuance of base passes to the 700th Contracting Squadron Contracting Officer (CO) and shall be responsible for all base passes issued to his/her employees. All personnel employed by the Contractor in the performance of this PWS and any representative of the Contractor entering the Government installation in the performance of this PWS, shall abide by all security regulations of the installation and obtain a “Polizeiliches Fuehrungszeugnis”/ police good conduct certificate in order to register at the Pass Office for an installation access card. Citizens from certain countries are currently banned from entering U.S. installations; Security Forces maintains a list of these banned countries. This includes individual Contractor employees, therefore any Contractor employee who is a citizen of one of these countries will not be allowed to access the installation. The list of excluded countries is subject to change without modification or amendment of the PWS or contract. The contractor shall return all base passes to the Visitor Control Center, Ramstein Air Base upon termination of employment or completion of the contract. If Contractor requires access to restricted areas, contractor will be escorted at all times by authorized persons.

4.2.3 Vehicle Passes. All Contractor personnel operating a motor vehicle on this installation shall be aware of and abide by current driving policies. All Contractor personnel occupying a vehicle, while the vehicle is inside the confines of this installation, shall wear seat belts. There will be no exceptions to this policy. Any contractor traffic violations may result in the denial of further installation driving.

4.3 PERSONNEL

4.3.1 Project Manager (PM). The Contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work performed under this PWS and notify the COR or CA (depending on who makes the call) of the designated individual. The name of this individual and an alternate(s) who shall act for the contractor when the PM is absent shall be designated in writing within ten (10) days after notice of award, and upon change of personnel. The PM or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of the work performed under this contract. The PM shall report any pertinent information to the COR or CA (depending on who made the call) as to any base/military activities that may affect the performance under this PWS. The PM and alternate shall also fully understand the requirements of the work to be performed under this PWS.

4.3.1.1 The PM or his/her alternate(s), upon notification, shall be available during normal duty hours within two (2) hours to meet on the installation with the COR or customer to discuss problems.

4.3.1.2 The PM and his/her alternate(s) must be able to read, write, speak, and understand English, or provide at the very least, provide a translator.

4.3.3 Contractor Employees. The contractor shall not employ persons for work on this contract, if he/she is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. The Contractor employees must comply with all security requirements imposed by the local installation commander at all times while performing the requirements of this PWS on this military installation.

4.3.3.1 The contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee’s names. The contractor shall adhere to all base safety and traffic regulations and policies.

5 GOVERNMENT FURNISHED SERVICES

5.1 Water. The Government will furnish water at no cost to the contractor for the sole purpose of accomplishment of this contract.

5.1.1 The Contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

5.2. Emergency Services. In the event of a fire or in the case of hazardous waste or material spill, the contractor shall notify the Fire Department and the Environmental Management Flight immediately. The Government will provide, for emergency purposes only, the following contact numbers:

Fire Protection Ramstein Telephone 480-5511 / 06371-47-5511 Fire Protection Vogelweh Telephone 489-6681/ 0631-536-6861 Security Police RAB Telephone 480-2050/ 06371-47-2050 Security Police Vogelweh Telephone 489-6060 / 0631-536-6060 Environmental Flight Telephone 478-8406 / 06371-405-8406 Hospital Emergency Telephone 112

Any time the contractor uses one of the above services, the Contractor shall immediately report to the COR with all of the details. The Contractor will be required to submit, in writing, within two (2) calendar days, the details surrounding the use of this service to the CO and COR.

6 ENVIRONMENTAL MANAGEMENT

6.1. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS

The Contractor shall perform work under this PWS consistent with the relevant environmental policy and objectives identified in the installation Environmental Management System (EMS) applicable for your contract. The Contractor shall perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities.

Furthermore, the Contractor shall give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the Contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this PWS.

All on-site Contractor personnel shall receive the installation EMS awareness level information.

The Contractor shall perform all work in accordance with applicable German and US Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany.

The Contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this PWS. The Contractor shall always choose the most environmentally friendly expendable items needed for this service.

6.2. CONFORMANCE WITH ENVIRONMENTAL REQUIREMENTS

The contractor shall perform all work in accordance with applicable German and U.S. Air Force environmental laws, regulations and operating standards, including but not limited to the Final Governing Standards (FGS) for Germany. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract, including but not limited to the proper handling, transportation and disposal of solids and wastewater from power washing and associated activities.

5 GOVERNMENT FURNISHED SERVICES