PWS - Paris Air Show 2021.pdf

PERFORMANCE WORK STATEMENT (PWS)

Washington Headquarters Services (WHS) Defense Security Cooperation Agency Paris Air Show 2021 – Exhibit Space

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract for Department of Defense (DoD) exhibit space at the Paris Air Show 2021 Trade Show.

1.1 Description of Services/Introduction: The Contractor shall provide 94.5 square meters of exhibit space within a centrally-located section of the U.S. Pavilion. The Contractor shall perform to the standards outlined in this sole source contract.

1.2 Background: The following describes the work to be performed for the exhibit space of the Defense Security Cooperation Agency exhibit at the Paris Air Show 2021 Trade Show, scheduled to execute June 21-27, 2021 in Paris, France.

The objective of the Department of Defense (DoD) Security Cooperation (SC) exhibit is to promote awareness of the Department’s SC programs, in particular, Foreign Military Sales (FMS), Humanitarian Assistance (HA), International Military Education and Training (IMET), and to conduct senior civilian and military bilateral meetings with invited Distinguished Visitors (DVs) from other foreign delegations. These engagements support the DoD SC mission and Enterprise-wide improvement efforts.

International Trade Show space is leased from the host country to a single U.S. consolidator and then rented out to different exhibitors from the United States, thus creating the U.S. Pavilion. That said, in order for DSCA to secure exhibit space at an International Trade show, DSCA must rent it from the single U.S.

consolidator via a sole source contract; there is no other method to secure exhibit space. DoD must build its exhibit within the U.S. Pavilion in order to showcase the U.S. footprint, support U.S. industry, and increase the impact on the national security interests of the United States.

In the case of Paris Air Show 2021, the single U.S. consolidator is Kallman Worldwide, Inc;

https://kallman.com/shows/paris-air-show-2021.

1.3 Objectives:

OFFERORS MUST COMPLY WITH ALL CRITICAL DATES FOR THE SUBMISSION OF

REQUIREMENTS AS SPECIFIED IN THE EXHIBITOR MANUAL

https://kallman.com/shows/paris-air-show-2021)

The manual for Paris Air Show 2021 has not yet been posted.

1.4 Scope: This contract is for space only from a single U.S. consolidator, Kallman Worldwide, Inc.

1.5 Period of Performance: The period of performance shall be for the procurement of exhibit space from the start of construction of the DoD exhibit through the close of the trade show.

1.6 General Information:

Size: 94.5 square meters (13.5 x 7) – large enough for 3 conference rooms. Full use of space has been coordinated with the show organizers, Kallman Worldwide, Inc.

Configuration: Peninsula; Booth Space #3C-118 (subject to change) Location: #3C-118, per the 2019 Paris Air Show Floor Plan; https://kallman.com/shows/paris-air-show-2021 https://kallman.com/shows/paris-air-show-2021

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which the vendor assures that their work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Not Applicable

1.6.4 Hours of Operation: Not Applicable

1.6.5 Place of Performance: Not Applicable

1.6.6 Type of Contract: The government will award a sole source contract. In the case of Paris Air Show 2021, the single U.S. consolidator is Kallman Worldwide, Inc; https://kallman.com/shows/paris-air-show-

1.6.7 Security Requirements: Not Applicable

1.6.7.1 Physical Security: Not Applicable

1.6.7.2 Key Control: Not Applicable

1.6.7.3 Lock Combinations. Not Applicable

1.6.8 Special Qualifications: Not Applicable

1.6.9 Post Award Conference/Periodic Progress Meetings: Not Applicable

1.6.10 Contracting Officer Representative (COR): The CORs for this contract will be Anton Kemps and Marybeth Olexy from DSCA. The CORs monitor all technical aspects of the contract and assist in contract administration. The CORs are authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, and specifications, monitor Contractor's performance and notify the Contracting Officer and Contractor of any deficiencies, coordinate availability of government furnished property, and provide site entry of Contractor personnel. COR POC contact information:

- Anton Kemps – DSCA Trade Show Lead, anton.w.kemps.civ@mail.mil, (703) 614-7590

- Kenneth Smalls – DSCA Contracting Lead, kenneth.smalls2.civ@mail.mil, (703) 697-9739

1.6.11 Key Personnel: The roles listed below are considered essential to the work being performed under this contract. Before removing, replacing, or diverting any of the listed positions or facilities, the Contractor shall (1) notify the Contracting Officer reasonably in advance and (2) submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract by the Contracting Officer. The Contractor shall make no diversion without the Contracting Officer's written consent, allowing the Contracting Officer time to ratify, in writing, the proposed change. That ratification shall constitute the Contracting Officer's consent required by this document.

- Exhibit Space Project Manager

1.6.12 Identification of Contractor Employees: Not Applicable mailto:anton.w.kemps.civ@mail.mil mailto:kenneth.smalls2.civ@mail.mil

1.6.13 Contractor Travel: Not Applicable

1.6.14 Other Direct Costs: Not Applicable

1.6.15 Data Rights: Not Applicable

1.6.16 Organizational Conflict of Interest: Not Applicable

1.6.17 Phase In/Phase Out Period: Not applicable

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative BCTF Boards, Commissions, and Task Forces CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DD Form 254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense EM Enterprise Management Directorate FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WHS Washington Headquarters Services

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Not applicable

3.2 Facilities: Not applicable

3.3 Equipment: Not applicable

3.4 Graphics: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: Not Applicable

4.2 Secret Facility Clearance: Not Applicable

4.3 Materials: Not Applicable

4.4 Equipment: Not Applicable

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services: The Contractor shall provide 94.5 square meters of exhibit space in a centrally located position within the U.S. Pavilion for the Defense Security Cooperation Agency exhibit at the Paris Air Show 2021, scheduled to execute June 21-27, 2021.

5.2 Task Heading:

a. OBJECTIVE

i. The space at each event must allow DSCA’s exhibit builder to construct an exhibit booth that can accomplish the following:

a. Highlights the defense articles and services the U.S. offers to its partners under the scope of the Department’s SC programs;

b. Promotes those U.S. foreign policy objectives SC aims to achieve;

c. Represents SC activities across all Military Departments;

d. Appeals with high impact, professional-quality design to portray international security cooperation missions and functions; and

e. Includes two discussion areas to enable DoD SC personnel to engage with visitors and international DVs to promote the DoD SC mission and a variety of SC programs.

ii. The vendor shall provide an initial schematic of the space at both locations for DSCA review within five (5) days after contract award.

iii. The vendor shall provide DSCA with necessary guidelines, timelines, and requirements to ensure DSCA’s designated agent can construct an exhibit that includes audio visual, lighting, and electrical requirements, within five (5) days of contract award. Any revisions to the guidelines, timelines, and requirements should be provided immediately, upon completion of revisions.

b. DELIVERABLES

Deliverable Dates

94.5 square meters space, Paris Air Show 2021 June, 2021 Initial schematic of the space location on Floor Plan June, 2021 Provide DSCA with all necessary guidelines, timelines, and requirements to ensure DSCA’s designated agent can construct an exhibit booth that includes audio visual, lighting, and electrical requirements, within five (5) days of contract award.

June, 2021

Any revisions to the guidelines, timelines and requirements should be provided immediately, upon completion of those revisions.

As soon as revision of guidelines is complete if appropriate

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS:

6.1 The Contractor must abide by all statutes, applicable regulations, publications, manuals, and federal policies and procedures.

6.2. The Contractor shall complete all forms and submit all required information to the show organizer in accordance with the timeline provided in the Exhibitor Manual.

PART 7

ATTACHMENTS/TECHNICAL EXHIBIT LISTING

7. ATTACHMENTS/TECHNICAL EXHIBIT LIST: Not Applicable.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The Contractor shall provide 94.5 square meters of exhibit space at Paris Air Show 2021

Centrally located within the U.S. Pavilion

Zero deviation from standard Contact through email;

verify via the Exhibitor Floor Plan link at https://kallman.com/shows /paris-air-show-2021

PRS # 2

The Contractor shall notify the COR of any changes to the DSCA location

As soon as revision is complete, must notify the COR immediately

Zero deviation from standard Contact through email;

verify via the Exhibitor Floor Plan link at https://kallman.com/shows /paris-air-show-2021

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Floor Plan with DSCA location

Once – with proposal

1 PDF/Website link COR via email

The manual for Paris Air Show 2021 has not yet been posted.

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA (Not applicable)

Item Name Estimated Quantity

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to create the DoD exhibit booth as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The Contractor shall perform to the standards outlined in this firm-fixed-price contract.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS, during operating hours in accordance with the Contractor’s internal policies.

As an international trade show, hours of operation may differ across time zones during the different phases of the contract. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

END OF PERFORMANCE WORK STATEMENT