PWS JB MDL Sports OCT 2021.pdf

Performance Work Statement

For

Adult / Youth Officials, Referees, Umpires, Scorekeepers, and Timers

Joint Base McGuire-Dix-Lakehurst, New Jersey

20 Oct 2021

1. GENERAL DESCRIPTION OF SERVICE

1.1 NON-PERSONAL SERVICES FOR SPORTS OFFICALS: The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, and any other items or services required to provide non-personal services in the form of sports officials, referees, umpires, scorekeepers, and timers for all

Intramural and youth sports events hosted by the Sports Office, 87th Force Support

Squadron, Joint Base McGuire-Dix-Lakehurst, in accordance with this performance work statement (PWS), and attached documents.

1.1.2 PERFORMANCE REQUIRED: The contractor shall provide qualified personnel, in accordance with the require national sports associations for basketball, flag football, soccer, volleyball, softball/baseball adults and youth governing bodies to officiate, referee, umpire, perform scorekeeper and timer services for all scheduled games at Joint Base McGuire-Dix-Lakehurst, New Jersey to support the estimated games listed in Attachment A, “Sports Season Calendar” and Attachment B, “Require Amount of

Sports Officials”.

1.1.3 The Intramural and youth sports events are administered and managed in a professional manner in accordance with governing rules and local by-laws/sports rules.

In the case of conflict between governing rules and local by-law/sports rules, the local by-laws/sports rules will take precedence.

1.1.4 The contractor shall provide within 10 days of contract award the Contracting

Officer’s Representative (COR) a point of contact who shall have the ability to make decisions for the contractor and be accessible to the government for the period 8:00 am through 10:00 pm Sunday through Saturday. The information for the point of contact is as follows: Name, telephone number, fax number, and email address.

1.1.5 The contractor shall provide the COR a roster of referees who will perform under this PWS. The list will include first name, last name and middle initial and a copy of all sports officials certification form national sports associations for basketball, flag football, soccer, volleyball, softball/baseball adults and youth prior to the start of the season. The list shall be updated when any changes occur or upon request of the COR. For all newly hired sports officials, a copy of the certification must be provided prior to officiating any sport/event. Season start dates are tentative and subject to change, all starting dates will be given by the COR.

1.1.6 The contractor will ensure that all contracted personnel maintain the highest standards of conduct and appearance, a sound understanding and knowledge of the official rules, mechanics of officiating and court/field positions. The use of profanity, abusive language or found to be under the influence of drugs or alcohol is prohibited.

1.1.7. The contractor shall provide sports officials for Intramural and youth athletic events that meet the below listed requirements. Documentation pertaining to items (1) through (3) listed below shall be furnished to the Contracting Office Representative

(COR) prior to the start of the season. Season start dates are tentative and subject to change, all starting dates will be given by the COR.

(1) Current sanction and certification of the Sport’s governing body in flag football, lacrosse, basketball, volleyball, soccer, and softball/baseball for adults and youth as defined in the paragraph below.

(2) Successful completion of the current Year National Sports Governing

Bodies’ Test and/or exam.

(3) Current year documented attendance at a sports meeting (if needed) conducted at the adult and youth level.

(4) Conformance to the official uniform requirement outlined in the following governing bodies:

a. Basketball: National College Athletic Association (NCAA)

b. Basketball: National Federation of State High School Association

Rules (NFSH)

c. Flag Football: American Flag Football League (AFFL)

d. Flag Football: National Flag Football League (NFFL)

e. Flag Football: National Intramural Recreation Sports Association

(NIRSA)

f. Flag Football: United States of America Football (USAF)

g. Lacrosse: United States Lacrosse (USL)

h. Little League Baseball/ Softball

i. Soccer: International Federation of Football Association (FIFA)

j. Soccer: New Jersey Soccer Association (NJSA)

k. Soccer: United States Soccer Federation (USSF)

l. Softball: United States of America Softball (USA)

m. Softball: United States Specialty Sports Association (USSSA)

n. Volleyball: United States Volleyball Association (USVA)

1.1.8 Contractor personnel will be responsible for all equipment items, appropriate uniform with all necessary equipment for officiating. See below from required items for each sport.

a. whistle

b. watch

c. penalty cards

d. ball bag

e. indicator

f. brush

g. flags

1.1.9 No official will be allowed to participate as a player, coach or team manager in the league he/she is officiating unless cleared with the COR prior to the game.

1.1.10 Officials, including scorekeepers and timers, will sign the official scorebook after each performance. This scorebook will be kept at the game site or in the possession of the Government representative on site.

1.1.11 Officials will officiate games as scheduled and enforced playing rules and regulations as specified by the sanctioning authority and the 87 FSS Intramural and

Youth Sports by-laws, and policies issued by the COR prior to the sports events coaches meeting.

1.1.12 Officials are required to arrive at the playing/teaching site 10 minutes prior to the game time to check the area for safety, equipment (i.e. scoreboard, timing, devices, balls, fencing, netting, etc.) and to conduct pre-game conferences with fellow officials and coaches/managers. Officials will instruct score keepers, timers, and game assistants in their duties prior to start of game. Officials shall not leave the playing area until completion of the game.

1.1.13 In the event of a protest, player ejection or any other disruptive event, the

Contractor shall submit a written statement signed by the assigned referee to the COR within one (1) work day of alleged incident, and if deemed necessary, will attend a meeting or conference call with the COR and other involved persons to resolve the problem.

1.1.14 Contractor will be provided a game schedule within five working days prior to the start of each season. The number of teams, and amount of games, vary year to year based on interest. The tournament schedule will be provided at the end the regular season.

1.1.15 The COR or Sports Office representative will contact the contractor by phone and/or email, to provide a minimum of one (1) hour advance notice of games to be cancelled. The contractor will be paid for one (1) game if notification was not given in a timely manner.

1.1.16 The Contractor will be paid for the full game fee in the event of a forfeit. In the event of advance notice of postponements due to inclement weather, military necessity, base alerts, and mobility exercises, contractor services will not be paid for because no services were rendered. Instead the game(s) will be rescheduled and the contractor paid at that time.

1.1.17 Changes made to the schedule will be coordinated with the contractor as soon as the Sports Office is aware that a change is needed. The COR or Sports Office representative shall inform the contractor of any schedule changes no later than one (1) hour prior to the start of the scheduled contest.

1.1.18 The Contractor shall instruct coaches and players of current year rule changes, rule clarifications and rule interpretations as they relate to the sports league.

1.1.19 If a meeting is deemed necessary by COR, the COR shall submit a notice 48 hours prior to the scheduled meeting. The meeting plan shall contain as a minimum:

a. Discussion and interpretation of new rule changes.

b. Interpretation and simplification of frequently misinterpreted rules by players and officials specifically identified by the COR.

1.1.20 The services shall be performed at Joint Base McGuire-Dix-Lakehurst, New

Jersey. The specific locations of the games will be designated on the league schedules.

1.1.21 Sports Office will not reimburse travel expenses incurred by the contractor.

1.1.22 The COR will provide the contractor a season or weekly schedule of games at least five (5) days prior to each season. In the event there is a change of location, the

COR will notify the contractor as soon as possible.

1.1.23 Games on McGuire/Dix range from one (1) to fifty (50) games per day, Sunday through Saturday and the approximate hours of 7:00 am through 9:00 pm depending upon the schedule. See Attachment A for season schedule and amount of games.

1.1.24 Games on Lakehurst range from one (1) to fifty (50) games per day, Sunday

1.1.25 Youth sports games range from one (1) to fifty (50) games per day, Sunday

2. GOVERNMENT FURNISHED ITEMS: The Sports Office will provide scorebooks and boards/clocks. The playing area will be determined and prepared for games. Game balls will be provided prior to game time.

3. SERVICE DELIVERY SUMMARY:

PERFORMANCE REFERENCE TOLERANCE

Provide qualified sports officials for all games

Paragraph 1.1.2 100% of the time

Provide certifications for all referees

Paragraph 1.1.5 100% of the time

Officials are to arrive 15 minutes prior to game time

Paragraph 1.1.11 Not more than two times late or no-show per sport, per contract year.

4. Base Entry/Entry Authorization List (EAL) Procedures The contractor will provide an Entry Authority List (sports officials full name, company name, SSN, DoB, days of week access required and hours of day access requested) to the administrative contracting office and the installation Point of Contact (i.e. COR). The contracting office will provide a copy of the initial EAL to the 87 SFS/Visitor Control Center. The contracting office will maintain any required documentation until the contract has been completed or terminated for any reason. All contractors will need to visit the JB MDL welcome center to receive an ID for base access. Welcome Center visiting hours are 0600-1800 Mon-Fri /

0700-1800 Sat-Sun.

5. Manpower Reports

Manpower Reports. The contractor shall make available at the end of each contract year, any contractor reports analyzing labor hours, materials consumption, and equipment usage and general performance data. Reports will itemize such data and provide overall scope summaries. The contractor shall mark any proprietary information. Additionally, the contractor shall report all contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each government fiscal year (FY), which runs 1 Oct through 30 Sep. While inputs may be reported any time during the FY, all data shall be reported no later than 31 Oct of each calendar year. The contractor may direct questions to the Contractor Manpower Reporting Application help desk at http://www.ecmra.mil http://www.ecmra.mil/ http://www.ecmra.mil/

ATTACHMENT A

Sports Season

Base year &

Option Years 1-4

**NOTE: Total games are determined by the amount of teams registered which varies year to year. The total games shall not exceed the number listed in the “Not exceed” column. All start and end dates are tentative.

McGuire/Dix League

Sport

Start

End

Total

Games**

Not exceed**

Flag Football April December 110 120

Basketball November August 190 210

Volleyball January August 110 120

Softball March November 235 250

Soccer March December 110 115

Indoor Soccer October September 20 34

Total McGuire/Dix 775 849

Lakehurst League

Games**

Not exceed**

Basketball November August 40 60

Volleyball December August 120 120

Softball March November 50 70

Soccer March December 40 60

Total Lakehurst 250 310

McGuire/Dix League Youth

Games**

Not exceed**

Basketball December June 40 100

Baseball/ Softball March September 30 60

Soccer March December 75 90

Flag Football April December 40 70

Volleyball December October 15 45

Lacrosse March October 10 25 Total Youth 210 390

ATTACHMENT B

Required Amount of Sports Officials per game

Adult/Youth Basketball: 2 referees / 1 scorer / 1 timer = 4 total

Adult/Youth Baseball/Softball: 1 umpire / 1 scorer = 2 total

Adult/Youth Volleyball: 1 referee / 1 scorer = 2 total

Adult/Youth Soccer: 2 referees

Adult Flag Football: 3 referees

Youth Flag Football: 2 referees

Lacrosse: 2 referees

Adult Indoor Soccer: 1 referee