PWS for Sole Source Sam.gov.docx

PERFORMANCE WORK STATEMENT (PWS)

IN SUPPORT, OF

JROTC CADET LEADERSHIP CHALLENGE (JCLC)

FOR CAMP WARRIOR

28 March-2 April 2023

Part 1 General Information

1. GENERAL: This is a non-personnel services contract to provide lodging, training facilities, meal services as specified herein for the JCLC during the period of 28 March 2023 - 2 April 2023. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to perform lodging, training, and meal services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract and be within 2 hours bus driving time of J.W. Nixon High School, 2000 East Plum Street– Laredo, Texas.

1.2 Background: JCLC is an annual event for all JROTC cadets. Contractor must be able to provide training events such as low and high ropes courses, and water events such as kayaking, rappel towers and zip lines. The contractor must have qualified instructors for the training courses. Must be able to provide facilities for graduation from the camp and use for inclement weather conditions.

1.3 Objectives:

1. Conduct JCLC training for 150 cadets to standard IAW Cadet Command Regulation 145-2 using 16 JROTC cadre, and 4 chaperones and contractor personnel as required.

2. Develop leadership and self-confidence within the JROTC cadets through challenging training and strict military procedures in garrison. Training, meals, and lodging Will be accomplished using established, proven procedures.

1.4 Scope: The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this Performance Work Statement (PWS). Services include furnished lodging facilities, training facilities, and meal services, as specified herein, for the JCLC during the period 28 March -2 April 2023.

1.4.1 Government Point of Contact. The Government POC will provide approval of the final meal selection, final attendee count and confirmation of location and serving times. The Government POC is LTC(R) Bennie R. Feagin, Camp Commander, 575-449-9541, bfeagin@Laredoisd.org.

1.4.2 Reserved.

1.4.3 The contractor shall provide four (4) days of use of the low ropes course, use of rappel tower and zip lines, and proved (5) days of water training events. The contractor shall provide qualified and trained instructors for all training events. Contractors shall provide use of the Camp’s Tabernacle or pavilion for graduation and weather emergencies.

1.4.4 The contractor will provide access to the dining facility during established meal hours according to this PWS in Section 5.

1.5 Period of Performance. The period of performance shall be for (5) days; See schedule.

1.6 General Information

1.6.1 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2 Recognized Holidays: The Contractor will provide all required services as outlined as no holiday exists during the period of performance.

1.6.3 Hours of Operation: The contractor is responsible for conducting business daily for the duration of the camp, between the hours of 0600 - 2200 The Contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Place of Performance: The work to be performed under this contract will be performed at the contactor’s location. The contractor’s location must be within 130 miles of J.W. Nixon High School, 2000 East Plum Street– Laredo, Texas.

1.6.5 Type of Contract: The government will award a fixed firm priced contract.

1.6.6 Security Requirements: Reserved

1.6. 7 Post Award Conference/Periodic Progress Meetings: NA.

1.6.9 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The contract manager or alternate shall be available between 6:00 a.m. to 10:00 p.m., Monday through Sunday.

1.6.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.11 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.12 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Reserved

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Reserved

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of the product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Reserved

3.2 Facilities: Reserved

3.3 Utilities: Reserved

3.4 Equipment: Reserved

3.5 Materials: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Reserved.

4.3. Materials: The contractor shall provide lodging for 150 Cadets, 16 cadre members and 4 chaperones participating in the JCLC. Housing (Barracks) must include one bed per individual to include general shower and restroom facilities located in all male and female housing. Male and female Cadets will be lodged separately. Female Cadre and female Chaperones will be lodged with female Cadets to insure appropriate supervision and accountability. Male Cadre and male Chaperones will be lodged with male Cadets to insure appropriate supervision and accountability. The contractor shall also make available certain recreational and administration facilities: The contractor shall provide use of the high and low ropes & challenging and obstacle course to include all safety gear.

4.4. Equipment. The Contractor shall provide lighting and sound equipment for classroom instruction and graduation in the Tabernacle; kayaks, paddles, life vests and related safety equipment for water related training. Ensure qualified lifeguard on-site for all water-related activities. Provide golf carts for cadre movement within training events to monitor cadets. There are no instructor requirements for additional training as the only technical training will be High Ropes, which has a contracted operator with proper certifications.

4.5. Training. The contractor shall provide qualified instructors to instruct and conduct training events on all facets of high tower operations to include low and high ropes, rappelling, static pole crossing rock climbing and water training events from 28 March 2023 through 2 April 2023.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for meals, lodging and training as described below:

5.2. The contractor's employees shall be courteous to all people served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided to all guests shall be provided event participants.

5.2.1 Meals: The contractor shall provide the following meals to authorized Personnel (150 Cadets and 20 Cadre):

5.2.2. Sample Menu:

Proposed Menu for Camp Warrior

Sun, 2 April

Breakfast @0800 Daily

5.2.3 Meal Prices: Contractor shall provide for those with dietary restrictions, items on the soup, salad, and breakfast buffet lines.

5.3 Lodging. Contractor shall furnish all lodging to include separate shower and latrines facilities for male and female cadets. Group separate lodging for 150 cadets segregated by gender from 28 March- 2 April 2023. Individual lodging for 20 cadre from 28 March- 2 April 2023.

5.4 Contractor shall provide high and low rope sessions (5 days) for 150 cadets during the period 28 March - 2 April 2023, in support of the JROTC Cadet Leadership Challenge to include facilities, equipment and appropriately certified personnel to conduct training.

5.5 Contractor shall provide water training sessions (5 days) to include swimming events, kayaking and canoeing. Contractor shall provide certified instructors and certified lifeguard on-site for all water related activities from 28 March- 2 April 2023.

5.6. Contractor shall provide use of two (2) golf carts for cadre usage to shuttle between events during entire Camp duration for monitoring cadets. Carts should have lights and be refueled as needed throughout the duration of the training. If carts are battery operated, they will be charged as needed.

5.7. Contractor shall provide 15 bags (15lb) ice with coolers for four (4) days during the camp. Contractor shall coordinate with camp commander on location.

5.8. Contractor Personnel Attire. Contractor personnel shall wear clothing that is clean, does not contain statements that may be offensive to others, and does not make up portions of a military uniform.

5.9. CONTRACTOR MANAGEMENT REPORTING (CMR): NA

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): Reserved.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule: N/A

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Technical Exhibit 2 Deliverables Schedule