PWS Flim Vault Maintenance.pdf

Performance Work Statement FA8601-21-Q-0088

Performance Work Statement Building 20005 Scientific Cooling System

May 6, 2021

1.0 BACKGROUND

The National Museum of the United States Air Force (NMUSAF) requires maintenance for a scientific cooling system within the Museum Archives Division, a cooling vault located within the conservation laboratory as well as recurring maintenance for (3) filtered humidification systems serving 3 independent climate controlled areas of F/20005, Area B.

2.0 TECHNICAL REQUIREMENTS

2.1. F/20005, Area B, WPAFB Scientific Cooling (Film) Vault located within the Museum Archives Division. Quarterly maintenance to include:

2.1.1. Cleaning of (4) evaporator units to include replacement in the event of failure;

2.1.2. Cleaning of (3) condensing units to include replacement in the event of failure;

2.1.3. Cleaning of (3) humidifiers to include replacement in the event of failure;

2.1.4. Replacement of (1) dehumidifier air filter;

2.1.5. Replacement of (3) duct work air filters;

2.1.6. Inspection, repair and replacement of associated fans, belts, motors, compressor and assemblies as required;

2.1.7. Refrigerant, supply lines, tubing, fittings, connectors to include re-supply and pressurization of leaking refrigerant per manufacturer specifications;

2.1.7.1. Biennial maintenance to include replacement of the Reverse Osmosis system water filter; and

2.1.7.2. Supply material and labor in order to provide appropriate water flow from entry to filtration system to humidifier unit to include seals, valves, tubing, fittings, housings, expansion tanks and drain

2.2. F/20005, Area B, WPAFB Cooling Vault located within the Conservation Laboratory.

Quarterly maintenance to include:

2.2.1. Applied Membranes Inc Model AAA-1004 100GPD Reverse Osmosis System:

2.2.2. Supply material and labor in order to provide appropriate water flow from entry to filtration system to humidifier and from humidifier to Cooling Vault unit to include seals, valves, tubing, fittings, housings, expansion tanks and drain

2.2.3. Supply material and labor to maintain manufacturer recommended scheduled replacement of 4 filters on each RO system:

2.2.3.1. Stage 1 Sediment pre-filter, 3 month interval (Part #H-F1005CF);

2.2.3.2. Stage 2 Carbon block pre-filter, 3 month interval (Part #H-

F2510AC);

2.2.3.3. Stage 3 Reverse osmosis membrane, 12 month interval (Part #M- T1812A100);

2.2.3.4. Stage 4 Post carbon filter, 6 month interval (Part #H-F1032-43A).

2.2.4. Supply labor to sanitize system annually as per manufacturer recommendation;

2.2.5. Disassembly and cleaning of (2) evaporators to include replacement in event of failure;

2.2.6. Cleaning of unit condenser to include replacement in event of failure;

2.2.7. Inspection of refrigeration operation;

2.2.8. Disassembly and cleaning of (2) humidifiers to include replacement in event of failure;

2.2.9. Repair or replacement of associated fans, belts, motors, compressor and assemblies as required;

2.2.10. Refrigerant, supply lines, tubing, fittings, connectors to include re-supply and pressurization of leaking refrigerant per manufacturer specifications.

2.3. F/20005, Area B, WPAFB, recurring maintenance for (3) filtered humidification systems serving 3 independent climate controlled areas of facility, specifically, Archives and Collections Division office space & Conservation Lab; Technical Order (TO) storage room; and the Artifact Transfer Facility (ATF), including:

2.3.1. Quarterly maintenance of 3 Applied Membranes Inc, Model AAA-1004, 100 Gallons Per Day (GPD) Reverse Osmosis filtration systems to include Dri-Steem Vapormist Humidification systems

2.3.2. Supply material and labor in order to provide appropriate water flow from entry to filtration system to humidifier unit to include seals, valves, tubing, fittings, housings, expansion tanks and drain;

2.3.3. Supply material and labor to maintain manufacturer recommended scheduled replacement of 4 filters on each RO system:

2.3.3.1. Stage 1 Sediment pre-filter, 3 month interval (Part #H-F1005CF);

2.3.3.2. Stage 2 Carbon block pre-filter, 3 month interval (Part #H-

F2510AC);

2.3.3.3. Stage 3 Reverse osmosis membrane, 12 month interval (Part #M- T1812A100);

2.3.3.4. Stage 4 Post carbon filter, 6 month interval (Part #H-F1032-43A);

2.3.4. Supply labor to sanitize system annually as per manufacturer recommendation

3.0 SINGLE POINT OF CONTACT: The Contractor shall identify a 24-hour/five day a week single point of contact (service facility and corresponding telephone number) for Government personnel requesting services to be performed under this contract. If the point of contact is not within the local WPAFB calling area, the contractor shall provide a toll-free number for such service. The Contractor shall make answering arrangements to enable its maintenance representative to receive notice of a service request or provide an answering service or other telephone coverage to permit the Government to make timely contact through all periods of coverage.

4.0 MAINTENANCE AVAILABILITY: The Contractor shall provide on-call, on-site maintenance service from the effective date of the contract through the principal period of maintenance (PPM), from 1 June 2021 to 31 May 2022, and for each additional four (4), 1-year, Option periods for the equipment covered by this contract. All maintenance shall be completed according to the OEM specification and standards.

4.1. Availability: The availability of maintenance service for the listed equipment shall occur between 0800 - 1700 hours (as specified by the time zone at WPAFB) Monday through Friday, excluding Federal holidays (New Years, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas).

5.0 GOVERNMENT REGULATIONS: All contractor personnel performing work under this contract shall comply with all applicable Federal and State laws, as well as all Air Force and local regulations.

6.0 SITE REQUIREMENTS: The Government shall maintain equipment site requirements

(electrical, air-conditioning, and chilled water) in accordance with the environmental specifications furnished by the OEM.

7.0 CONTRACTOR ACCESS: Subject to security regulations, the Government will permit the Contractor access to the equipment to be maintained.

8.0 DELIVERY PROCEDURES - COMMERCIAL VEHICLES

All vehicles larger than a large pick-up truck are required to be inspected at the Wright- Patterson Air Force Base Commercial Vehicle Delivery Gate (CVDG) prior to entering the installation.

Vehicles to be inspected include, but are not limited to, the following:

1. Step van/panel truck

2. Tractor/trailer, box, and flatbed containing cargo

3. Tanker trucks

4. Box Trucks

5. Tour buses

6. Garbage/recycled waste trucks

7. Concrete trucks/mixers, dump trucks

8. Cranes, recreational vehicles, petroleum tanker

This inspection will be conducted at Gate 26A located off State Route 235. The following are exceptions to vehicles utilizing the CVDG:

1. If the vehicle has the product inside (concrete and asphalt trucks) and timely delivery is necessary due to product deterioration it does not need to enter the CVDG. To bypass the CVDG, the contractor shall submit a list containing drivers’ names, social security numbers and the state in which the driver's license is held for those drivers who will be entering the base. This shall be accomplished 24 hours prior to requested entry time.

If entry is requested on Monday, this list must be submitted by Friday at 1630 hours. All lists shall be submitted to the 88th ABW/CE Directorate contract inspector. The only gates that may be used under this exemption shall be 15A, 26A, 38A, and gate 1B. If the driver's name is not on the list, he/she will not be allowed access to the installation through these gates and the base will not assume liability for denied access.

2. If a delivery vehicle must exit, and then re-enter the base to complete its route, the vehicle shall be resealed upon exiting the base. After initially passing through the commercial vehicle delivery gate, trucks shall be resealed at Gates 15A, 38A and 22B. The resealing of the trucks will allow them to continue to any other area of the installation (Areas A, B, or Kittyhawk) without reprocessing through the CVDG. To receive resealing assistance, the drivers shall physically stop at one of the three authorized gates and request the installation entry controller to reseal their truck and provide the next location of their delivery. The controller will reseal the truck and give the delivery driver a pre-clearance form. The driver shall present the pre-clearance form to the entry controller at the next point of installation entry. This reentry can be at any base gate.

3. Wright Patterson Integrated Defense Plan, paragraph 3.10.12.9.2. All irregular deliveries will be sent to the CVDG for inspection. All visitors, which include contractors and commercial vendors without proper background checks and contractor passes, will not be allowed on WPAFB unless escorted by the receiving agency. This will take place after the individual(s) are issued a pre-clearance form at the CVDG. After successful completion of the vehicle inspection, the receiving agency will escort the individual to and from their destination on WPAFB. An inspector at the CVDG will contact the receiving agency, informing them to send an escort to the CVDG. Escorts will remain with the vehicle at all times while it is on WPAFB.

4. Vehicles may be subject to an inspection at any of installation entry control points during a directed random antiterrorism measure (RAM). Any commercial vehicle, regardless of size, can be directed to the CVDG at the discretion of the installation entry controller.