PWS.pdf

PWS

FD20202300001 1

DEPARTMENT OF THE AIR FORCE

OGDEN AIR LOGISTICS CENTER (AFMC)

HILL AFB, UTAH 84056-5609

PERFORMANCED BASED WORK SPECIFICATION

For The

USAF F-16 Common Color Multi-Functional Display

(CCMFD)

WORK TYPE: REPAIR

EQUIPMENT TYPE: USAF F16 C/D

Purchase Request #: FD20202300001 Dated: 27 October 2022

416th Supply Chain Management Squadron

FD20202300001 2

Table of Contents

1.0 Description of Services

1.1 Scope

1.2 Terms Explained

2.0 Service Description Summary…

2.1 Performance Objectives

2.2 Product Quality Descrepancy Report (PQDR)

2.3 Safety and Health

3.0 Government Furnished Property and Services

3.1 Government Furnished Material (GFM):

3.2 Special Tools, Special Test Equipment and Support Equipment (ST/STE/SE) as GFE: 9

4.0 General Information

4.1 General Work Requirement

4.1.1 General Performance Work Description…

4.1.2 Deliverable Data Requirements

4.1.3 Technical Data

4.1.4 Security and Foreign Disclosure

4.1.5 Quality…

4.1.6 Condemnation and Repair, Update

4.1.7 Accessory and Component Reuse, Maintenance, and Replacement

4.1.8 Electrostatic Discharge

4.2 Receipt of Equipment at Facility

4.2.1 Handling…

4.2.2 Inventory Inspection

4.2.3 Preservation

4.3 Specific Work Requirements

4.3.1 Disassembly…

4.3.2 Cleaning…

4.3.3 Inspection

4.3.4 Corrosion Control and Treatment

4.3.5 Maintenance

4.3.6 Finishing

4.3.7 Repair/Update

4.3.8 Unique Identification Marking…

4.3.9 Cnd/Rtok Conditions

4.3.10 Government Acceptance Inspection…

4.3.11 Maintenance Philosophy…

4.3.12 Clarification Statement

4.3.13 Environmental Stress Screening (ESS) Requirements

4.3.14 Non-Destructive Inspection (NDI)

4.3.15 Uses and Safeguarding of Information…

5.0 SCRM Risk Management Plan

5.1 Continuity of Operations

5.2 Cyber Security…

5.3 Foreign Influence

6.0 Technical Orders and Other Directives

6.1. Applicable Government Documents

FD20202300001

1.0 Description of Services

1.1 Scope

1.1.1 This Performance Work Specification (PWS) establishes the minimum work requirements for essential repair to restore the F16 CCMFD to a serviceable condition, but not like new cosmetically. All Fluorescent configuration of the CCMFD will be repaired to serviceable condition, but not like new cosmetically where possible. Where Fluorescent configurations are not repairable do to Diminishing Manufacture Sources (DMS) issues the CCMFD will be modified/upgraded to an LED configuration of the CCMFD in serviceable condition but not like new cosmetically. All LED configuration CCMFDs sent to the contractor for repair will be repaired to serviceable condition, but not like new cosmetically.

All assets sent to contractor are expected to be repaired or modified/upgraded to a serviceable condition. If asset is deemed Beyond Economical Repair (BER) or meets Over and Above Repair requirements, DCMA must verify and sign off on this claim and a request must be issued to contracting officer within 60 days of receipt of asset. The Administrative Contracting Officer (ACO) or Contracting Officer (CO) will then either modify delivery order or have contractor send asset back to supply and send in a replacement asset on the delivery order. The contractor shall provide visibility of the repair process for asset accountability via end item national stock number and serial number pursuant to the

CAVAF CDRL.

This effort is considered Mission Essential Service items. In the event that the DoD experiences an unplanned spike or sudden increase in demand, due to major theater warfare or a national emergency (also known as a surge) and invokes surge: The Contractor shall make every effort to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. After being notified of the surge demand in writing, the Contractor may see additional orders and/or will see the priority status elevated on current orders, in accordance with DFARS 252.217-7001.

1.1.2 This effort is for: REPAIR of the USAF F16 C/D CCMFD. A “Standard Repair” consists of repairing up to two SRU(s) within the end item and may include complete or substantial tear-down into component parts. This tear-down includes reworking or replacing parts in the SRU assemblies. Replacement of SRU(s) including motherboard and display glass are not part of a Standard Repair and will be considered O&A, reference section Bezel replacement is included in the standard repair if defective. Reusable disassembled item components shall be used as replacement components for restoring functionality of other items. These reusable components are not required to maintain the end item identification.

The SRU item parts shall be reassembled so as to furnish a totally rebuilt item. The repair processes used by the contractor shall bring service life back to the reconditioned items. The SRU(s) will be restored to a serviceable condition in a facility owned and/or operated by the contractor.

1.1.3 Repair/Upgrade of Fluorescent CCMFD to an LED CCMFD configuration will be required when Fluorescent configuration is not repairable due to DMS issues and includes all necessary or required upgrades to an LED configuration, including glass and/or display head.

1.1.4 No Fault Found consists of an asset that retests okay (RTOK) or Cannot Duplicate (CND). CCMFDs that pass initial test will be u3seNo Fault Found Contract Line-Item Number

(CLIN) for compensation of the handling and initial test effort and be shipped back to USAF.

1.1.5 Costs to maintain GFE will be part of the overhead costs used in contractor quoted repair prices of the CCMFD.

1.1.6 All work performed by the contractor shall comply with the instructions and technical data requirements contained in the awarded contract. Additional work discovered after award of contract that is not covered by the contract will be negotiated and approved by the CO through the ACO prior to work being started.

1.1.7 The contractor shall not design, develop or manufacture tooling or test equipment of a specialized nature as a requirement under this work specification without the express direction of the CO through the ACO.

1.1.8 The functional capabilities for which the end-item was designed shall not be changed, modified, or altered unless such changes are directed by this work specification and authorized by the Cognizant Engineer.

1.1.9 The contractor will be allowed to move components among reparable end items to expedite repair, versus maintaining serial number integrity.

1.1.10 The contractor will return the recoverable item to the original specifications of the item.

The contractor shall perform an acceptance test and checkout of each completed end-item to assure serviceability prior to presentation to the government. If an item is returned for rework, as a result of a Product Quality Discrepancy Report (PQDR), more than 1 time in any 12-month period, then a limited Environmental Stress Screening (ESS) will be required before returning the item in serviceable condition. The contractor will coordinate actions with the government engineering authority should this occur. Any tests that will be excluded as part of this effort will have prior written approval from the engineering authority through the appropriate government contracting official.

1.1.11 MICAPs will be identified to the contractor and work priorities will be set by direction of the Material Manager (MM), Supply Planner (SP) or Logistics Management Specialist (LMS) to ensure “repair to demand” versus “batch repairing”.

1.1.12 The contractor shall expend no effort under this PWS for additional engineering design or development of the items or components; however, suggested reliability or maintainability improvements are welcomed.

1.1.13 The contractor will be allowed to retain condemned units for cannibalization of spare parts upon approval of the Equipment Specialist. Upon completion of the contract, per existing disposal code assigned to the item, the contractor shall dispose of parts retained for cannibalization.

1.1.14 Items shall have correlated inputs into CAV for correct D035 supply adjustments to NSN inventory.

1.2 Terms Explained

1.2.1 “Acceptance Test”: The functional and operational tests performed on the end- item to ensure that all performance standards are satisfactorily met to restore the end- item to a serviceable condition.

1.2.2 “ACO”: The Administrative Contracting Officer.

1.2.3 “Calibration”: A comparison between two instruments, one of which is a standard of higher accuracy, to detect and correlate or adjust any variation in the accuracy of the instrument or equipment item being compared or tested.

1.2.4 “CAV AF”: Commercial Asset Visibility Air Force. This is the end item production reporting system for contractor repairs and GFM transactions.

1.2.5 “CCA”: Circuit Card Assembly

1.2.6 “CND”: Cannot Duplicate.

1.2.7 “CO”: The Contracting Officer.

1.2.8 “Condemn”: A normally repaired item which, due to the extent of required work process, has been deemed uneconomical to make serviceable.

1.2.9 “Component”: Individually replaceable part, lowest level of repair.

1.2.10 “DD Form 1348-1A”: Department of Defense form required to be created and attached on a l government property being shipped from the contractor’s facility IAW DLM 4000.25-1 (ref most current amendment or replacement).

1.2.11 “Disassemble”: To remove the components that make up the end-item in accordance with disassembly instructions in the technical data specified in Section 6 and government approved contractor technical data.

1.2.12 “ESS”: Environmental Stress Screening

1.2.13 “End-Item”: The item furnished to the contractor for maintenance.

1.2.14 “OO-ALC”: Ogden Air Logistics Center.

1.2.15 “Government Approved Contractor Technical Data”: Contractor technical data that has been used in the manufacture/production for initial procurement of government end-items or any subsequent formal and approved update can be used for the repair of such items.

1.2.16 “Government Furnished Property (GFP)” – FAR Subpart 45. Property in the possession of or directly acquired by the government and subsequently made available to the contractor for the performance of a contract. GFP can be Government Furnished Equipment as GFE (ST/STE/SE/APP, etc.) or Government Furnished Material as GFM for use in the End-

Item.

1.2.17 “IAW”: In Accordance With.

1.2.18 “Inspection”: A thorough examination of an item to determine its identity and condition.

1.2.19 “Item”: The part of assembly furnished to the contractor for maintenance.

1.2.20 “IUID”: Item Unique IDentification. The Item Unique Identification program was an initiative incorporated by the government to improve the tracking of assets during transit, operation, storage, and repair. This program was implemented to provide an easier means for the contractor and DoD to track unique assets through electronically scanning the asset tag which identifies the item.

1.2.21 “MICAP”: MIssion CAPability

1.2.22 “N/A”: Not Applicable:

1.2.23 “PQDR”: Product Quality Discrepancy Report.

1.2.24 “Production Management Specialist (PMS)”: That individual who develops and prepares the Contract Maintenance Purchase Request (PR) package and is the program manager for the duration of the contract. PMS, as used in this document, refers to the production manager, office, and phone indicated on the title page of the Appendix A.

1.2.25 “QAR”: Quality Assurance R e p r ese n t at i v e

1.2.26 “Reassemble”: To reinstall all the serviceable components that make up an end-item IAW the assembly instructions.

1.2.27 “Recoverable”: An unserviceable item that can have maintenance performed to restore it to a serviceable condition.

1.2.28 “Repair”: The minimal parts, labor, and processes required restoring an item to a serviceable condition.

1.2.29 “Reparable”: An unserviceable recoverable end-item that may or may not be repairable and refers more to its logistics status.

1.2.30 “RTOK”: ReTest OKay.

1.2.31 “Serviceable”: Capable of meeting the requirements and performing the function for which it was designed or modified and meets all test requirements established by this work specification and the technical data cited in Section IV.

1.2.32 “Technical Data”: All government and contractor drawings, specifications, standards, Technical Orders (T.O.s), technical manuals, and all other technical publications necessary to restore an item to a serviceable condition.

1.2.33 “Update”: To bring an end-item up to the latest acceptable government approved configuration without changing its original form, fit or functional cap ab i l i t y .

2.0 Services Description Summary (SDS)

2.1 Performance Objectives

The contractor shall be responsible for the accomplishment of all tasks and material necessary for the repair of the F-16 CCMFD in accordance with the PWS. The contractor shall comply with the delivery performance requirements and other obligations as identified in this contract.

The following provides a summary of the principal responsibilities and duties of the Parties:

2.1.1 The responsible Government Program Office will:

a) Provide funded contract/delivery orders for repair of assets

b) Ship assets from the Item Managers Account to the Contractor's facility.

c) Expeditiously communicate field requisitions and shipping instructions to the contractor.

2.1.2 The Contractor will:

a) Provide all support and management effort as required.

b) Meet the performance requirements in accordance with the Performance Work Statement (PWS) and the contract.

c) Provide all data reports IAW CDRLs and Specific Work Requirements section IV

d) Maintain Quality Control on all aspects of repair.

e) Return serviceable assets in the time set forth in this contract

f) Accomplish PQDR’s as required in a timely manner

Service Delivery Summary (SDS) Para.

Performance Objectives

Performance Work Statement (PWS) Para.

Performance Threshold

2.1.2.e Provide the government with serviceable assets within 60 days

(ARO)

See contract section f.

100% On Time Delivery

2.1.2.f Product Quality Deficiency Reports

(PQDR)

2.2 See Table in paragraph 2.2

2.1.2.c Complete all Data Requirements

4.1.2 95% Accuracy, with mistakes corrected within 2 business days. 100% On time Delivery

2.2 Product Quality Discrepancy Report (PQDR)

Performance Objective Performance Threshold

The contractor must perform a test evaluation of items returned due to failures reported from the field units.

Must maintain 100% accuracy in reporting all required discrepancy report documentation.

The contractor must perform a test evaluation of items returned due to failures reported from the field units.

Must maintain 100% completeness on all required discrepancy report documentation.

The contractor must repair each item to a serviceable condition.

Item should not be returned for rework more than 1 time in a 12 month period. A 2nd return during a 12 month period will require ESS testing.

The contractor will perform Environmental Stress Screening (ESS), when applicable.

When ESS testing is required, the contractor must maintain a 100% accuracy rate to pass the ESS tests.

2.3 Safety and Health

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent i nf or m a t i on

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

3.0 Government Furnished Property and Services

3.1 Government Furnished Material (GFM):

3.1.1 GFM will not be provided.

3.2. Special Tools, Special Test Equipment and Support Equipment (ST/STE/SE) as GFE:

3.2.1 ST/STE/SE necessary to accomplish maintenance and ensure serviceability of the end-item(s) may be furnished by the Government.

The following is the list of Right To Use (RTU) rent free GFE that will be used to support this contract:

Control Number

Noun Major

Part Number

600976 CMFD AST SELF TEST ITA 8522361-901

602793 F16 MLU ATS 8586000-905

602793-10 COMPUTER TCS-025-

01872-001

602793-11 LCD MONITOR E1920NR

602793-13 DISTRIBUTION AMPLIFIER 1N3252HR

602793-2 POWER CONTROL NONE

602793-5 OSCILLOSCOPE TDS410A

602793-6 POWER CONTROL NONE

602793-8 500MHZ OSCILLOSCOPE DS05054A

602793-9 VIDEO GENERATOR LT1610A

602795 ITA CMFD ATS 8522360-901

600975 DIMMER CONTROLLER NONE

600992 F16 CCMFD 8526500-920

602452 CMFD VXI 8600 ATS 8586000-905

602452-1 CMFD ATS ITA 8522360-901

603693 F16 DHA TEST SET 8526785-901

603693-1 MLU DGA LAMP DRIVER NONE

603693-2 COMPUTER NONE

603693-3 MONITOR 937G

603693-4 KEYBOARD 6531-KB

603693-5 VG 827 VG-827

PS00000245 PR-788 PR-788

3.2.2 All other necessary ST/STE/SE will be furnished by the contractor unless identified within the PWS or appendix B if applicable. If substitute ST/STE/SE are proposed for use in this effort, authorization must be obtained by the ACO/CO from the Logistics Management Specialist (LMS).

3.2.3 The functional capabilities for which the end-item was designed shall not be changed, modified, or altered unless such changes are directed by this PWS and coordinated by the OO-ALC Program Manager and authorized by the Contracting Officer.

3.2.4 While the GFE is in the possession of the contractor, it is the contractor’s responsibility to provide routine maintenance and calibration of the GFE to ensure the GFE is returned to the government in the same condition as when provided, less normal wear and tear. GFE will not be requisitioned until it is actually required and will be turned in when no longer required.

3.3 Any type of GFP (to include end-items) will always be returned or shipped utilizing a DD 1348-1A unless otherwise directed by the ACO/CO, PMS, LMS or CAV AF representative.

This is the authorized shipping document, not a DD250, so that the item can be properly identified upon contractor’s return.

4.0 General Information

4.1 General Work Requirement

4.1.1 This Performance Work Specification establishes the minimum work requirements for the disassembly, inspection, repair and update to the latest approved configuration, re-assembly and test to restore USAF F-16 repaired items to a serviceable condition (but not like new cosmetically).

4.1.1.1 The contractor shall expend no effort under this Performance Work Specification for additional engineering design or development of the items or components however, suggested reliability or maintainability improvements are welcomed.

4.1.1.2 The functional capabilities for which the item was designed shall not be changed unless such changes are directed by this Performance Work Specification and authorized by the government LMS.

4.1.1.3 MICAPs will be identified to the contractor and work priorities will be set by direction of the IM/MM, PMS or LMS to ensure “repair on demand “versus “Batch repairs”.

4.1.1.4 The contractor will be allowed to move components among end items to expedite repair, versus maintaining serial number integrity, however this practice shall be limited as to not produce beyond economical repair (BER) assets as a direct result.

4.1.1.5 Over and above repairs will be separately priced after the work is discovered and verified and signed off by the local DCMA representative. They will be priced, negotiated, and approved by the cognizant contracting officer prior to the work being initiated. Over and above repair request must be processed within 60 days of receipt of asset.

4.1.1.6 Over and above repair work required on assets are defined by one or more of the following: burned, crashed, submerged, misapplication of power applied to end items, damage from improper packing or handling, misconfigured, cannibalized, received with a quantity of greater than two defective SRUs that will require complete replacement.

Motherboard or glass replacement will not be considered a standard repair and will require upgrade CLIN, if considered not capable of upgrade, an O&A quote can be submitted.

Information gathered during initial inspection should be documented. Retain any evidence of possible Over and Above issues to show Beyond Fair Wear and Tear (BFWT).

If BFWT is suspected, as a minimum, photos of the damage equipment shall be taken and a narrative of the findings shall be sent to the Contracting Officer (CO). Final judgment on suspected BFWT will be made by the CO in coordination with the 416 SCMS program office.

4.1.2 Deliverable Data Requirements:

4.1.2.1 Commercial Asset visibility Air Force (CAV AF) End Item Reporting: The contractor shall report End Item transactional data through electronic submission in CAV AF using the CAV AF website or CICA XML IAW CDRL A001. This information will be accessed by the program PMA and 416 SCMS/GUMAB personnel in order to ascertain production status. Transactions and data will be submitted by contractor daily IAW CAV AF Contractor User Guide, Version 9.0.4 or higher. The Contractor shall obtain a valid DoD PKI certificate to log into CAV AF. Each user shall have an Identity Certificate only;

an encryption certificate is not required. Reporting must be accomplished for each Contractor facility/location AND subcontractor locations if applicable. (CDRL A001)

a. Commercial Asset visibility Air Force (CAV AF); The purpose of CAV AF is to maintain asset visibility and accountability throughout the repair process, update asset condition and balance to USAF supply systems, reports financial and inventory balances, and feeds production and unit repair costs to the maintenance and budgeting systems.

b. DD Form 1348-1A (or most current version) Requirement: The contractor will use DD Form 1348-1A Single Line-Item Release/Receipt Document. It will be initiated and printed in CAV AF. If CAV AF is down, then a manual DD 1348-1A may be utilized, updating CAV one business day. It is imperative that the contractor, in completing the DD Form 1348-1A, perpetuate some information from the incoming shipping document DD form 1348-1A for each item received and for all outgoing shipments. Additionally, the contractor shall annotate the DD Form 1348-1A to include the contract number. The is IAW DLM 4000.25-1, directives listed in Section 11 and is directed by the Government.

c. Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250).

4.1.2.2 Contract Depot Maintenance: The contractor shall report monthly by contract delivery order on all applicable categories, totals and on-hand balances, providing all listed DID requirements for each repair location, including subcontractor facilities, if applicable, for the contract’s maintenance occurrence actions during the reporting period IAW CDRL A002. (No. A002 “Monthly Production Report (CDM)”).

4.1.2.3 Government Property: The contractor shall provide an Annual Government Property Inventory Report. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of all NIIN’s 100% physically inventory, the contractor shall provide the AF government inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor’s possession, by contract, and by National Stock Number (NSN). The contractor shall submit a Table for each designated repair facility/DoDAAC location for which the contractor has received inventory during the reporting period, including subcontractor facilities if applicable. The report should include all AF Government Furnished Property in possession of the Contractor. IAW CDRL A003 (No.

A003 “Government Property (GP)”).

4.1.2.4 Maintenance Data Collection Record: The contractor shall document all actions involving maintenance with the disassembly, cleaning, inspection, maintenance and replacement of repaired end-items to include down to the component level of the Circuit Card Assembly IAW CDRL (No. A004 “Defense Repair Information Logistics System

(DRILS)”).

4.1.2.5 IUID Marking Activity, Validation and Verification Report: The contractor shall provide a report detailing all IUID marking activity. The IUID marking activity reports will be provided as requested by DCMA and/or provided via an electronic copy through Wide Area Workflow (WAWF). IAW CDRL (No. A005 “IUID Marking Activity, Validation and Verification Report”)

4.1.2.6 IUID Marking Plan: The contactor shall provide and conform to an IUID marking plan. A copy of the contractors IUID marking plan will be provided to DCMA, contracting and the program representative within 60 days of award. IAW CDRL (No.

B001 “IUID Marking Plan”).

4.1.2.7 Configuration Control: The contractor shall implement a configuration control function, to ensure the flow regulation of proposed changes, as well as documentation of the complete impact of those changes. Release of approval configuration document in accordance with Assurance of Operational Safety, Suitability, and Effectiveness (See AFI 63-1201) IAW CDRL (No. B002 “Configuration Management Plan”).

4.1.2.8 Counterfeit Prevention Plan: The contractor will submit a CPP that complies with DFAR-252.246-7007. The contractor will be responsible to enforce adherence to the CPP for all subcontractors utilized in completing work for this requirement. The contractor shall adhere to Counterfeit Prevention Plan (CPP) IAW CDRL (No. B003 “Counterfeit Prevention Plan”).

4.1.2.9 Engineering Change Proposal: The Contractor shall provide an Engineering Change Proposal (ECP) for any changes to the current approved configuration. The Contractor shall submit this information to the Program Manager and Contracting Officer.

IAW CDRL (No. A006).

4.1.2.10 Supply Chain Risk Management Plan (SCRM) The contractor shall provide a SCRM Plan to address a feasible and effective approach to mitigating supply chain risks associated with:

Continuity of Operations, Cyber Security, and Foreign Influence (IAW CDRL B004).

4.1.3 Technical Data: The removal, disassembly, inspection, essential repair, update, test, assembly, and reinstallation of component parts and equipment will conform to the instructions in this work specification and all applicable technical data/directives listed in section 6.

4.1.4 Security and Foreign Disclosure:

4.1.4.1 Contract Security Classification Specification DD Form 254 Is NOT required.

4.1.4.2 Per export control limitations, Foreign Disclosure Restriction IAW AFMCMAN 21- 149 and AFMCI 20-102 Do Not Apply.

4.1.4.3 Counterfeit Electronic Part Detection and Avoidance: Contractors and subcontractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. The contractor’s policies and procedures shall be IAW AS5553 standard and DFARs clause 252.246-7008, Source of Electronic Parts.

4.1.4.3.1 The CPP shall address:

Applicability. The contractor shall identify all business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

Definitions. The contractor shall utilize definitions per AS 5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref.AS5553, paragraph 3,3.1,3.2,.3.4, appendix H)

Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS553, paragraph 4.1.1,4.1.2.e., appendix A)

Procurement Policies. The contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3. appendix B, C, D)

Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have a performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111-383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled "Overarching DoD Counterfeit Prevention Guidance", dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors' control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F) Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30-day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required.

Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.1.5 Quality: The inspection system requirements acceptable to the government are specified in Schedule Section E of the contract/order.

4.1.6 Condemnation and Repair, Update: Authorization for condemnation shall be obtained in writing through the CO/ACO from the Equipment Specialist. Items subjected to a catastrophic failure will not be repaired at the delivery order repair price but will be negotiated separately on a case-by-case basis. Government expects all assets sent to contractor to be repaired, and the Contractor shall repair all units per agreed upon repair price. Any asset that meets BER or Over and Above requirements must be verified and signed off by DCMA, and the CO must be notified in writing within 60 days of receipt of the asset. If 416 SCMS agrees to the claim, either a modification to delivery order will be performed to fund the asset, or the asset will be directed to be shipped back to Air Force Supply and another unit will be shipped to Contractor to take the original asset’s place. The Contractor shall not attempt to, without prior written approval from the CO/ACO from the 416 SCMS, exceed 75% of the current Stock List Price (SLP) of a new item identified by the contract by the contract line-item number (CLIN), as this is considered beyond economical repair (BER). If the Contractor estimates the total costs of repair of any end item received will exceed the above percentage of the SLP, the Contractor shall notify DCMA who must verify and sign off request and then send the request to the PCO/ACO in writing within 60 days of receipt of asset. Contractor shall not perform further services on any such items except at the direction of the PCO/ACO.

The Contractor will take special effort and ensure costs are not built up past the quoted delivery order repair price of any item. Beyond Economical Repair CLIN is meant to reimburse for screening efforts when assets are identified not to be feasibly repairable before work takes place and not meant to compensate all troubleshooting efforts on an item after the work is done. All costs Contractor expects to be compensated above repair price must be negotiated before work is to be performed.

4.1.7 Accessory and Component Reuse, Maintenance and Replacement:

Maintenance and replacement of accessory and component parts will be IAW specific work requirements listed in Section 3 of this work specification, the technical data cited in Section 4, and the appropriate government-approved contractor technical data.

4.1.8 Electrostatic Discharge: Proper ESD procedures shall be in place prior to contract award. The contractor shall implement or maintain an Electrostatic Discharge (ESD) control program (ANSI/ESD-S20.20-2014).

4.2 Receipt Of Equipment at Facility

4.2.1 Handling:

4.2.1.1 The contractor shall exercise care to prevent any damage, pilferage, or loss of Government Furnished Property/Equipment (GFP/GFE) while it is in the contractor’s possession.

4.2.1.2 The contractor shall store all GFP in a secure area and provide protection against all adverse environment conditions.

4.2.1.3. Reusable shipping containers, packaging, and crating material in which the Government Furnished Property are received shall be handled with care. Reusable containers shall be stored for reuse, and configuration of the containers shall not be altered.

4.2.1.4. While the end-items are in the possession of the contractor, they shall be handled and stored in such a manner to preclude damage by handling, weather, or foreign matter.

4.2.2 Inventory Inspection:

4.2.2.1 An inspection for proper identity, completeness, and obvious damage shall be performed on each item upon its receipt at the contractor’s facility.

4.2.2.2 Any deficiencies found as a result of the above inspection shall be brought to the attention of the ACO or DCMA Quality Assurance Representative (QAR). Disposition shall be directed back from the Equipment Specialist, MM, PMS or LMS through the ACO or

DCMA QAR.

4.2.3 Preservation:

4.2.3.1 While the end-items are in the possession of the contractor, they shall be handled and stored in such a manner to preclude damage by handling, weather, or foreign matter.

4.3 Specific Work Requirements:

4.3.1 Disassembly: The contractor shall receive, inspect, and disassemble each item only to the extent necessary to accomplish inspection, testing, fault isolation and maintenance IAW technical data listed in Section 6 as applicable, and government approved contractor technical data.

4.3.1.1 Replacement parts and materials shall also be IAW Section 6. In the event that a deviation from the technical data is required and the contractor desires the use of a substitute part, an approval request in letter form shall be submitted to the ACO/CO, who will obtain the appropriate engineering office determination and respond a c c o r d i ngl y .

4.3.1.2 Serviceable precision matched or mated component parts shall be handled in a manner to ensure their reinstallation as a matched set.

4.3.1.3 Maintenance of the items shall be accomplished using only current government approved technical data.

4.3.1.4 If any applicable technical data is changed, revised, amended, or supplemented after award of contract, and an increase or decrease in work requirements is involved, the contractor shall inform the ACO/CO and the LMS. Any increase in labor and/or materials shall be accomplished by a revision to this work specification and other appendix packages as applicable, and negotiated by the CO, prior to work being accomplished.

4.3.2 Cleaning: The contractor shall clean the end-items thoroughly prior-to and after disassembly and maintain cleanliness during this maintenance effort IAW T.O. 1-1- 689 and T.O. 00-25-234 and MIL-HDBK-454C.

4.3.3 Inspection:

4.3.3.1 The contractor shall accomplish a thorough inspection of each end-item, reusable or replacement component parts and materials (external and internal) for the following:

4.3.3.2 End-item for loose or missing parts, materials and attaching hardware.

4.3.3.3 End-item for dents, punctures, bent pins, cracked, wrinkled or misalign conditions that may cause chafing.

4.3.3.4 Component parts, material, and attaching hardware to determine serviceability, and conformance with the technical data.

4.3.3.5 Structural parts for dents, punctures, cracks, oversized holes, evidence of chafing, corrosion, and deterioration.

4.3.3.6 The inspection will be documented in CDRL A002.

4.3.4 Corrosion Control and Treatment: Accomplish corrosion control and treatment as required, using methods and materials IAW and T.O. 1-1-689, SAE-AS12500 and

MIL-STD-1568.

4.3.5 Maintenance: The contractor shall repair, update, inspect, reassemble, and test the reworked end-item and components and calibrate, if applicable, IAW T.O. 00-25- 234 or other government approved technical data, and the technical data listed in Section 6 as applicable.

4.3.6 Finishing:

4.3.6.1 The contractor shall replace damaged internal protective finish to the extent necessary to ensure serviceability and provide adequate protection IAW government approved contractor technical data, and the technical data listed in Section 6.

4.3.6.2 External finishing of the end-item shall be accomplished only to the extent necessary to provide adequate protection, using high quality commercially available finish materials. Minor scratches are to be touched up or spot painted to provide necessary protection.

4.3.6.3 The contractor shall replace damaged markings, identification, and decals as outlined per the applicable Technical Data, government approved contractor tech data and

MIL-STD-130.

4.3.6.4 Each completed end-item will be permanently and legibly marked with the contractor’s facility identification. This identification will display the name of the contractor facility, date of maintenance and contract number. This identification can be by decalcomania, rubber stamp, or stencil. When using rubber stamp or stencil, use permanent, waterproof ink or paint of contrasting color; also, end-item identification plates shall reflect the latest configuration/update, i.e., National Stock Number, Part Number as applicable.

4.3.6.5 DD Form 1348-1A (or most current version) Requirement: The contractor will use DD Form 1348-1A Single Line-Item Release/Receipt Document. The DD Form 1348-1A will be initiated and printed in the Commercial Asset Verification Air Force (CAV AF) system. If CAV AF is down, then a manual DD 1348-1A may be utilized, updating CAV one business day. It is imperative that the contractor in completing the DD Form1348-1A perpetuate some information from the incoming shipping document DD Form 1348-1A for each item received and for all outgoing shipments. Additionally, the contractor shall annotate the DD Form 1348-1A to include the contract number. This is IAW DLM 4000.25-1, directives listed in this contract, or can be as directed by the ACO, PCO, DCMA, PMS or

CAV AF POC.

4.3.7 Repair/Update: The contractor shall update the end-items as outlined in technical orders and other directives listed in Section 5. This shall be accomplished concurrently with the maintenance required by this work specification and shall be to the latest approved and supportable configuration.

4.3.7.1 The contractor is authorized to induct all configurations of any of the items listed in the contract. Performance and reliability Class 1 and 2 Revision Notices will be incorporated as determined by the contractor and brought to the attention of the Program Manager. These Revision Notices will be incorporated under the repair contract. Correction of deficiency (COD) updates and improvement Engineering Change Proposals (ECP’s) which are negotiated and funded separately, will be accomplished in accordance with the mutually agreed to schedules. Items will not be updated to the latest approved and supportable configuration specified in the contract under the following conditions:

4.3.7.1.1 Updates are not funded/authorized separately, e.g., spares not covered by the production COD clause.

4.3.7.1.2 Updates will not be required if the received configuration is compatible with configurations in use at the time of receipt and those updates are not required to satisfy update schedules which are bilaterally agreed to between the contractor and the government.

4.3.7.2 The contractor shall propose to the Government, replacements IAW the NSN.

4.3.7.3 Serial number tracking by the contractor is REQUIRED for all received assets.

4.3.8 Unique Identification (UID) Marking: Check that components requiring UID mark IAW MIL-STD-130 have supplemental label/tags installed and that they can be verified, refer to T.O. 00-25-260. The supplemental UID mark shall be placed adjacent to or near existing label not to cover any existing marking.

4.3.9 Cnd/Rtok Conditions: End Items deemed to be serviceable on initial inspection and subsequently pass Acceptance Test Procedures (ATP) will not be repaired and will be considered to be end items that meet CND/RTOK conditions.

4.3.10 Government Acceptance Inspection: All completed work shall be subject to acceptance inspection by DCMA QAR.

The contractor shall perform an acceptance test and checkout of each completed end-item to assure serviceability prior to presentation to the government. Test and checkout shall be accomplished IAW the specifications found in section 6 and approved contractor technical data.

4.3.10.1 Upon satisfactory completion of final acceptance test, the contractor shall cover and seal all port, vents and electrical connections/plugs with suitable caps to prevent entry of foreign matter or damage during handling and shipment IAW NAS 847.

4.3.11 Maintenance Philosophy: It is the intent of the government under this contract that the contractor will induct funded end item(s) (for the purpose of this contract, end item is defined as the NSN listed under each CLIN) and repair that end item and subcomponents. Items are to be repaired to a serviceable operating condition.

4.3.12 Clarification Statement: NSN Stock classes change frequently. The item itself does not change. When the stock class changes but the NIIN does not change, treat the CLIN as the same item.

4.3.13 Environmental Stress Screening (ESS) Requirements: ESS shall be required by request in relation to PQDRs. ESS may be used or NFF/CND, SRU Replacement, and/or known “bad actor” to determine or validate intermittent faults. The contractor shall accomplish ESS requirements for electronic items ESD-TR20.20 and MIL-HDBK-344A.

4.3.14 Non-Destructive Inspection (NDI): The contractor shall accomplish Non-Destructive Inspection (NDI) by disassembly to the extent necessary to assure a definite acceptance or rejection of the suspected item or area. (NOTE: T.O. 33B-1-1provides examples of inspection methods and criteria). The contractor shall accomplish inspections during the maintenance process while the item is accessible for the following four items:

4.3.14.1 Quality replacement parts when accomplished.

4.3.14.2 Correct dimensions of replacement parts.

4.3.14.3 Correct type and quantity of parts and materials.

4.3.14.4 Check for insulation between dissimilar metals.

4.3.15 Uses And Safeguarding of Information: Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

5.0 SCRM Risk Management Plan

5.1 Continuity of Operations

Contractor shall provide a COOP plan in the event an emergency shutdown takes place due to natural and/or manmade causes. A well-developed plan will ensure continued operations with minimal impacts during the time of unplanned interruptions with personnel, equipment, facility, networks, information, Information Technology (IT) Systems, and infrastructure critical to the execution of the Company daily productivity. To be acceptable, the contractor’s COOP shall provide the following:

a. Sufficient overview of what information is included in the COOP; definition of

COOP; overview/background of what plan encompasses; general statement of internal/external impact of emergency/disaster on company, overview of efforts to be taken to minimize effects on day-to-day operations; supporting documents reference; identification of how plan is communicated within the company

b. Definitions of responsibilities of management; outline basic strategies/emergency management responsibilities of company and its subsidiaries; delegation of decision-making authority and limitations

c. Clear description of a continuity environment within the company; identifies and analyzes potential scenarios from the risk assessment

d. Outline of the expectations used for the planning process based on planning, research, and real-life events; what the agency can expect to experience when entering the continuity environment, expected impact and operational challenges;

identifies operational…