PWS.pdf

PERFORMANCE WORK STATEMENT FOR

CHILDCARE

I. BACKGROUND

1. The contractor shall, except as specified, provide all personnel, supervision, and all items and services necessary to provide Childcare Services for the Ohio National Guard Yellow Ribbon Event, as defined in this Performance Work Statement (PWS).

II. PERFORMANCE WORK STATEMENT

1. Childcare provider to meet the following requirements:

a. Period: One day of childcare services 18 June 2022

b. Location and Date:

i. Dayton, Ohio area.

ii. Two rooms with a capacity of 75 adults each will be available at the venue.

iii. Time: 0700-1800 this time frame includes set up for registration the day of the event and cleanup of all supplies used on day of event.

c. Requirements:

i.

ii. Adequate personnel (provide appropriate number of personnel to care for number of children per age group that is noted below):

1. 6 months 2 years old:

2. 3 5 years old:

3. 6 7 years old:

NOTE: The estimate is for 50-75 children at this point. Quote should be based on per child cost. Final headcount will be given by 03 JUN 2022. Equitable reduction or increase will be given based on 03 JUN 2022 submitted headcount.

iii. Childcare vendor must be able to provide services at location and date specified above (section 1.b.).

iv. Childcare vendor must provide the on-site point of contact that will be attending the event. On-site manager shall be present for the entire time period specified above.

v. Childcare vendor must provide all necessary certifications for each employee (at a minimum state background checks through the Ohio Department of Job & Family Services). Childcare vendor must provide a list of each employee working the event and the date of their most current background check no later than 7 days prior to event.

vi. Childcare providers must be CPR and First Aid certified. This information must be verified/acknowledged in your quote.

vii. Childcare provider must hold adequate Liability Insurance (copy of documentation to be provided with proposal).

viii. Childcare provider must provide childcare age-appropriate activities for children. If arts and crafts are a provided activity, vendor must provide all material. Childcare vendor must bring necessary supplies, such as blankets, changing stations, toys, games, etc. and is responsible for transporting materials to event venue location.

ix. Childcare vendor must include company safety and child accountability procedures (copy of documentation to be provided with proposal). Provider must establish check-in/check-out procedures and supply written documentation of each child in attendance. Documentation of child attendance must be provided to the Yellow Ribbon Support Specialist point of contact no later than 5 days after event.

x. Provide child-friendly snacks through the duration of the event.

III. PERFORMANCE REQUIREMENTS

1. Contractor Management. The contractor shall provide an on-site contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who shall act for the contractor when the manager is absent should be identified to the POC for the event. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the operation of this contract. The contract manager and alternate(s) must be able to read, write, speak, and understand English. The contractor shall provide activities for children and to ensure direct line of sight of children at all times.

2. Conduct. Contractor employees shall not access any area that is not pertinent or necessary to the fulfillment of their duties in accomplishing this contract. Contractor employees are to adhere to all instructions and warnings, communicated or posted, in regards to their work area and the facilities that occupy this area.

3. Inspections. Contractor performance may be evaluated on-site by the event POC for contract compliance.

IV. CONTRACT ADMINISTRATION MATTERS

1. Invoicing. Any service which is priced over $2,500 is required to be billed through Wide Area Workflow. An award resulting from this solicitation will include DFARS 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payments (invoices) under DoD contracts to be submitted in electronic form. Wide Area Workflow (WAWF) is the DoD system of choice for implementing this statutory requirement. Prior to submitting invoices in the production system, contractors must register for an account at https://wawf.eb.mil/. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost, at https://wawftraining.eb.mil.

2. Contractor Manpower Reporting. All DoD service contracts must be reported in ECMRA through https://www.ecmra.mil/.

3. Service Contract Act. Any award of contract resulting from this solicitation valued over $2,500 must comply with the Service Contract Act. This