PWS.pdf

Performance Work Statement (PWS) For

CO2 Fire Suppression Systems Maintenance Support

1.0 GENERAL: This is a non-personal services contract to provide inspection, Certification, emergency repairs to include Parts and Materials support and Cylinder Hydrostatic Testing and CO2 System recharge/reconditioning to

CCAD’s CO2 Fire Suppression Systems on various fuel/oil test stands. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, parts and materials, supervision, quality control, and other items and non-personal services necessary to perform inspection, certification, emergency repairs to include Parts and Materials support , Cylinder Hydrostatic Testing and CO2

System recharge/reconditioning support to CCAD’s CO2 Fire Suppression Systems installed on the fuel/oil test stands listed in Attachment 4, as defined in this PWS, except for those items specified as government furnished.

The Contractor shall perform to the standards of this contract.

1.2. Background: The Fuel/Oil Test Stands which contain these CO2 Fire Suppression Systems are located at various locations throughout Corpus Christi Army Depot (CCAD), Bldg. 8, mainly with the Directorate of Engines

Production. These CO2 Fire Suppression Systems are installed and comprised of thirty five (35) separate fuel/oil test stands. Each of these 35 systems consists of at least one CO2 cylinder, piping, sensors, and valves. Each fire control system requires a semi-annual test/inspection to ensure the capability to suppress fire. Cylinders are weighed to verify CO2 charge and periodically are hydrostatic tested to check integrity of the cylinder. This will meet

National Fire Protection Association (NFPA) code requirements.

1.3 Description of Services: This performance work statement (PWS) describes requirements that are broken into four (4) general categories: 1.Scheduled semi-annual inspection/certification, 2. On-site Emergency Repair Services

3. Parts and materials support 4. Cylinder Hydrostatic Testing and CO2 System recharge/reconditioning, The purpose of this acquisition is to provide the required scheduled semi-annual inspection and certification to these

CO2 Fire Suppression Systems, provide call-out on-site emergency repair maintenance in order to maintain systems to OEM standards/specifications to include all parts/materials support, and provide cylinder hydrostatic testing and

CO2 recharging/reconditioning necessary during performance of scheduled inspection/certification and repair. It is critical that production down-time is minimized with these CO2 Fire Suppression Systems.

1.3.1 On-site contractor personnel will consist of Service Technician(s) with proper skill sets and in adequate numbers to complete the requirements of this PWS and to provide technical assistance to CCAD personnel with the overall goal of maximizing the full operational capability/capacity of the fire suppression systems.

1.3.2 The contractor shall be licensed/registered by the Texas Department of Insurance for Fire Extinguisher certification. A copy of the license/registration by the Texas Department of Insurance shall be provided to the

Contracting Officer prior to award.

1.4 Period of Performance (POP): The POP shall be one Base Year of 12 Months plus two (2) twelve month option years. The POP will be defined in the contract document.

1.5 Quality Control (QC): The Contractor shall develop and maintain an effective QC Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in the Performance Requirements Summary.

1.5.1 Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6 Recognized Holidays: The following are recognized US holidays. The Contractor shall not perform services on these days:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.7 Hours of Operation: The Contractor shall provide services between the hours of 6:00 AM to 2:30 PM Monday thru Friday, except US Holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. For other than firm fixed price contracts, the Contractor shall not be reimbursed when the Government facility is closed for the above reasons. The Contractor shall maintain at all times an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed.

1.7.1 CCAD may schedule a “compressed work schedule” during various times of the year. The Contracting Officer may authorize a “compressed work schedule” for Contractor operations during the planned CCAD “compressed work schedule.” The Contracting Officer will inform the Contractor of any planned CCAD “compressed work schedule” at least 7 calendar days prior to the change via email or memo.

1.8 Place of Performance: Performance for work under this contract shall be at Corpus Christ Army Depot, 308

Crecy St., Corpus Christi, TX. Bldg.8.

1.9 Security Requirements: The rules and regulations of this installation where services are performed shall apply to the Contractor and his employees while on the premises of such installation. These regulations include, but are not limited to, presenting valid identification for installation entrance, obtaining and using vehicle passes for all

Contractor-owned vehicles, obeying all posted directives, and providing strict adherence to Military Police direction in instances where Military Police have been dispatched to a particular location.

1.9.1The Contractor shall comply with all Federal, Navy, Army, CCAD policies and regulations as well as environmental regulations and laws.

1.9.2 DBIDS and Base Passes: Defense Biometric Identification System (DBIDS): DBIDS is a program in which

Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one year, or the length of the contract, whichever is less. The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards.

Under the DBIDS program, no commercial vehicle inspection is required, although vehicles may be subject to random inspection. There is no cost to obtain DBIDS credentials.

1.9.3 Base Passes: Participation in the DBIDS is not mandatory. However, if the Contractor chooses to not participate, the Contractor's personnel will have to obtain a 30-day pass, be subject to daily mandatory vehicle inspection, and may have limited access to the installation. There is a four day lead time required to obtain a 30-day pass. Only three 30-day passes may be granted in any 12-month period for any one individual. After the three 30-day passes have expired, the individual will not be granted base access unless they participate in the DBIDS program. ALL occupants of a vehicle must have either a base pass or a DBIDS pass. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

Contractors are not authorized to escort anyone. All personnel entering the installation must either have a DBIDS card or be on the base access list.

1.9.4 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. The Contractor shall clean repair site and dispose of used materials/parts daily from the work site and occupied office/on-site assigned premises. The Contractor shall maintain good housekeeping practices to reduce the risk of fire, damage, and personal injury. The Contractor is responsible for the safekeeping or loss of repair parts and all contractor-owned equipment at the job sites during repairs. If the Contractor stores materials, tools and equipment at the work-site, it is at his own risk. The Contractor shall coordinate with the COR prior to this action. The Government is not responsible for theft, damage, etc., of this property.

1.10 Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The

Contractor shall operate under conditions that preclude the waste of utilities which include turning off the water faucets or valves after using the required amount.

1.11 Special Qualifications: The Contractor shall ensure all employees performing work under this contract possess required licenses and/or certifications, issued by the Texas Department of Insurance, necessary for performing required services as stated in this PWS on the CO2 fire suppression systems. The contractor shall provide a copy of licenses to the COR prior to any work starting under this contract. NOTE: The Government does not provide training to Contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.

1.12 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to participate at any post award conference convened by the KO in accordance with the Federal Acquisition Regulations Subpart 42.5. The KO, COR, and other Government Personnel, as appropriate, may meet periodically with the Contractor to review the

Contractor’s performance. At these meetings, the KO will apprise the Contractor of how the Government views the

Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced.

The Contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.12.1 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.12.2 Key Personnel: The following personnel are considered key personnel by the Government: Service

Technician. The Contractor shall provide a Point of Contact (POC) who is the contract manager and shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the

Contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

The contract manager or alternate shall be available between the hours of operation specified on 1.7, Monday thru

Friday, except for US holidays or when the Government facility is closed for administrative reasons. Qualifications for key personnel are listed below:

1.12.3 The contractor’s Service Technician(s) shall be knowledgeable of the mechanical, electrical, design, installation, troubleshooting, inspection/certification requirements, and repair of the CO2 fire suppression systems.

The on-site representative shall have reach-back support from their home office as required.

PART 2

DEFINITIONS & ACRONYMS

2.0 DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the

Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who cal legally bind the Government.

2.1.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

PWS.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured items such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the

Contractor are performed according to the acceptable standards.

2.1.9 QUALITY ASSURACNE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCAD Corpus Christi Army Depot

CFR Code of Federal Regulations

CMR Contracting Management Report

COR Contracting Officer’s Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

ECMRA Enterprise Contractor Manpower Reporting Application

FAR Federal Acquisition Regulation

IAW In Accordance With

KO Contracting Officer

NFPA National Fire Protection Association

OEM Original Equipment Manufacturer

POC Point of Contact

POP Period of Performance

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

WAWF Wide Area Workflow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Utilities: The Government will provide all utilities available in the facility for the Contractor’s use in the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSBILITIES:

4.1 General: Except for those items specifically stated to be Government-Furnished in paragraph 3.0, the Contractor shall furnish everything required to perform these services as indicated in paragraph 1.1.

PART 5

SPECIFIC TASKS

5.0 REQUIREMENTS:

5.1 Basic Services: The contractor shall provide all management, tools, supplies, materials, equipment, transportation, parts, technical data and personnel necessary to support requested services for Thirty five (35) CO2

Fire Suppression Systems on various Fuel/Oil Test Stands located throughout CCAD. The requirements are broken into four (4) general categories: 1.Semi-annual inspection and certification to 35 CO2 Fire Suppression Systems, 2.

On-site Emergency Repair Services, 3. Parts/Materials replacement and 4. Cylinder Hydrostatic Testing and CO2

System recharge/reconditioning necessary during performance of scheduled inspection/certification and repair.

5.1.1 All onsite contractors shall be United States citizens and shall be proficient at speaking, writing and understanding the English language. All documentation generated shall be in English. The Contractor shall provide to the COR a Field Service Report at the completion of required services provided for each visit. The Field Service

Report will give a description of the scope of work completed and include the following information:

Equipment model and serial number

Date/time of arrival at the Depot

Hours spent on inspection/certification/or repairs

Itemized parts/materials used

Description of work completed

Description of problem(s)

Corrective action

Date/time completed

Signature Contractor

Signature of Government COR or COR alternate

5.2 Scheduling:

5.2.1 The Contractor shall coordinate with the COR for all prescheduled inspection/certifications and emergency repairs.

5.2.2 CCAD will ensure that all equipment is accessible to the contractor’s service technician at time of visit.

5.3 Semi-Annual Inspection and Certification

5.3.1 The contractor shall provide a scheduled semi-annual inspection and certification visit for the CO2 Fire

Suppression Systems as specified in this PWS. The Contractor shall coordinate each scheduled inspection and certification visit at least twenty (20) days in advance to allow for CCAD the opportunity to adjust their production schedule and to obtain required personnel information for security authorization. The inspection and certification shall be conducted by a licensed technician in the installation, inspection, and testing and repair maintenance of

Carbon Dioxide Fire Suppression Systems in compliance with the National Fire Protection Association Standard

(NFPA 12, 2011 Edition) for each system at time of scheduled visit.

5.3.1.1 Maintenance procedures shall include but are not limited to, cylinder weight checks, pressure checks, electrical power checks, and proper operation of all shutoff devices and agent condition and at a minimum the following checks shall be completed during the Semi-Annual certification/inspection:

-Check all detection devises for proper operation

-Check smoke detectors for proper operation

-Indicate if notification devices work properly

-Proper operation of system release

-Check proper operation of auxiliary devices

(AHU Shutdown, dampers, door release, gas valve shutoff, energy source)

-Check dry trip of system

-Check cylinder/valve condition

-Check hoses for latest Hydro testing

-Check if system pressure/weights read properly

-Check condition and proper charge of batteries

-C02 cylinders must be weighed semiannually to verify that the proper volume of gas is available. Containers showing a loss in net content of more than 10 percent must be refilled or replaced. At least semiannually, all high-pressure cylinders shall be weighed, and the date of last hydrostatic test noted. Each system shall be tagged appropriately upon completion of testing to include unit’s serial number and/or bar code.

5.3.2 A Fire Suppression System Report certifying satisfactory systems conditions shall be submitted to the

Contracting Officer Representative upon completion of inspection and certification.

5.3.3 A copy of the contractor’s checklist to be utilized during inspections shall be submitted for approval to the

COR no more than five (5) calendar days after the contract has been awarded.

5.3.4 The Contractor shall tag each CO2 Fire Suppression Systems appropriately upon completion of inspection and certification to include unit’s serial number and/or bar code.

5.3.5 The Contractor shall identify any Maintenance requirements needed to support the service life of these CO2 Fire

Suppression Systems IAW the NFPA Code Standard.

5.3.6 The CO2 Fire Suppression Systems identified in Attachment 4 shall be covered under this agreement.

5.4 Emergency Call-Out for On-Site Repair Service

5.4.1 The COR will notified the Contractor via telephone or email for all request of services. All repairs require authorization from the Contracting Officer. Contractor will assume responsibility for repairs not authorized by the

Contracting Officer.

5.4.2 The Contractor shall respond (telephone or e-mail) to service requests within twenty-four (24) hours after notification and have a qualified, technical representative on-site within three (3) business days after response to determine the nature of the malfunction and ready to initiate required repairs after providing an estimated cost quote to the COR and Contracting Officer.

5.4.3 After initial on-site evaluation, the Contractor will furnish an estimated cost of repair (in writing) to the COR and Contracting Officer, which shall include estimated labor hours, estimated completion date and, if any replacement parts, freight, etc. for the repair. No work shall be performed until approval is received in writing from the Contracting Officer.

5.4.4 The contractor shall provide the COR with an emergency phone number to contact for equipment breakdowns within thirty (30) days after contract award.

5.5 Repair Parts: The Contractor may be directed to replace defective components found during performance of requested inspection/testing/recharging and emergency repair. The Contractor shall furnish all labor, materials, necessary support equipment, and transportation required to repair the CO2 Fire Suppression Systems equipment.

Replacement parts need to meet or exceed OEM Specifications and quality. Replacement parts shall be as recommended by the manufacture of the system being serviced. Parts shall be installed only after approval has been received from the Contracting Officer. All work shall comply with the following specification as applicable:

National Fire Protection Association (NFPA) 12, NFPA70 and NFPA72.

5.6 System C02 Cylinder Recharge/Reconditioning and Hydrostatic Testing

5.6.1 The Contractor shall conduct requested testing and maintenance inspections on each agent storage cylinder.

The Contractor shall provide complete C02 recharge and/or reconditioning following a system discharge or after cylinder hydrostatic testing. C02 cylinders must be weighed semiannually to verify that the proper volume of gas is available. Containers showing a loss in net content of more than 10 percent must be refilled or replaced. All high-pressure cylinders shall be weighed, and the date of last hydrostatic test noted. Each system shall be tagged appropriately upon completion of testing to include unit’s serial number and/or bar code.

5.6.2 All CO2 Fire Suppression System Cylinders shall be Hydrostatic tested after discharge of Carbon Dioxide and before recharging if 5 years since last requalification IAW NFPA 12, 2011 edition.

PART 6

APPLICABLE PUBLICATIONS

6.0 APPLICABLE PUBLICATIONS:

6.1 The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures listed below:

Publication Mandatory or Advisory Website

NFPA 12 2011 edition Standard on

Carbon Dioxide Extinguishing

Systems

Mandatory https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=12

NFPA 70 National Electrical Code Mandatory https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70

NFPA 72 National Fire Alarm and

Signaling Code

Mandatory https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=12 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=12 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=12 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=12 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=72

PART 7

ATTACHMENTS

7.0 Attachment List:

7.1 Attachment 1: Performance Requirements Summary

ATTACHMENT 1 / TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine Contractor performance and shall compare contractor performance to the Acceptable Quality

Level (AQL).

PWS

Paragraph Task Performance Standard

Acceptable Quality

Levels (AQL)

Surveillance Method /

By Whom

5.1, 5.3 All

On-site semi-annual

Inspection and

Certification of CO2 Fire

Suppression Systems as specified in PWS.

The Contractor shall perform on-site semi-annual Inspection and

Certification of CO2 Fire

Suppression Systems 98% of the scheduled timeframe.

2% failure to perform on-site semi-annual

Inspection and

Certification of CO2 Fire

Suppression Systems within the established timeframe.

Periodic Inspection –

COR will review on-site semi-annual Inspection and Certification of CO2

Fire Suppression

Systems at completion.

5.1, 5.4 All

Emergency Call-Out for

On-Site Repair Service as specified in PWS.

provide Emergency Call-

Out for On-Site Repair

Service to support down equipment within 98% of the scheduled timeframe.

2% failure to provide

Emergency Call-Out for

On-Site Repair Service within the established timeframes at each occurrence.

COR will review Call out routine and emergency request service support during each occurrence.

5.1, 5.5

Provide Repair Parts as specified in PWS.

provide repair parts to support down equipment within 98% of the scheduled timeframe.

repair parts within the scheduled timeframe.

Periodic inspection –

COR will review that the required repair parts are provided during each occurrence.

5.1, 5.6 All

System C02 Cylinder

Recharge/Reconditioning and Hydrostatic Testing as specified in PWS.

The contractor shall perform System C02

Cylinder

Recharge/Reconditioning and Hydrostatic Testing within 98% of the scheduled timeframe

System C02 Cylinder

Recharge/Reconditioning and Hydrostatic Testing within the scheduled timeframe.

COR will review on-site when System C02

Cylinder

Recharge/Reconditioning and Hydrostatic Testing at completion.

1.9 All, Attachment 3

Adherence to CCAD regulations (Safety, security, fire and environmental).

The Contractor shall be in

Adherence to CCAD regulations (Safety, security, fire and environmental) 100% of the time at each visit.

0% failure for Adherence to CCAD regulations

(Safety, security, fire and environmental) each visit.

100% Inspection –

COR will review on site adherence to regulations at each visit.

7.2 Attachment 2: Deliverables Schedule

ATTACHMENT 2 / TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies Medium/Format Submit To

Inspection

Checklist, 5.3.3

Within 5 calendar days after contract award

One (1)

Email attachment in

PDF format.

COR

Emergency Phone

Number, 5.4.4

Submitted within 30 days after contract award

Email

Field Service

Report, 5.1.1

Submitted at completion of each service performed

PDF formant.

Fire Suppression

System Report, 5.3.2

Submitted at completion of each semi-annual inspection

Copy of employee license from Texas

Department of

Insurance, 1.11

Submitted prior to any services being performed

Copy of contractor license/registration from Texas

Department of

Insurance for fire extinguisher certification , 1.3.2

Submitted prior to contract award

COR and

Contracting Officer

7.3 Attachment 3: Security Requirements

CAO: April 2019

SECURITY REQUIREMENTS FOR ALL CONTRACTS PERFORMED AT CORPUS CHRISTI ARMY DEPOT

This document is a brief overview of rules and regulations of Naval Air Station Corpus Christi (NASCC) and

Corpus Christi Army Depot (CCAD). It is not intended to be all-inclusive or cover all contingencies.

Direct specific security requirements questions to the following numbers:

CCAD: (361) 961-3313

NASCC: (361) 961-2480

Regulations:

Army Directive 2014–05 (or its successor) Policy and Implementation Procedures for Common Access Card

Credentialing and Installation Access for Uncleared Contractors

AR 25-1, Army Knowledge Management and Information Technology AR 25-2, Information Assurance

AR 25-55, The Department of the Army Freedom of Information Act AR 70-31, Standards for Technical Reporting

AR 190-13, Department of the Army Physical Security Program AR 360-1, The Army Public Affairs Program AR

380-5, Department of the Army Information Security Program

AR 380-10, Foreign Disclosure and Contact with Foreign Representatives AR 380-49, Industrial Security Program

AR 380-67, Personnel Security (PERSEC); AR 530-1, Operations Security (OPSEC)

AR 530-1, AMC Supp Operations Security (OPSEC) AR 530-1, CCAD Plan Operations Security (OPSEC) AMC-R

525-13, AMC Force Protection Program

DoD 5220.22-M National Industrial Security Program Operating Manual DoD Directives 5230.24, Distribution

Statements on Technical Documents

DoD Directives 5230.25, Withholding of Unclassified Technical Data from Public Disclosure DoD Regulation

5200.2 Personnel Security Program

DoD 5400.11-R, Department of Defense Privacy Program UFC 4-010-01 9 February 2012 Change 1, 1

October 2013

DoD MINIMUM ANTITERRORISM STANDARDS FOR BUILDINGS UNIFIED FACILITIES CRITERIA

(UFC)

DoDI 1000.13, Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and other

Eligible Individuals

DoDD 5400.11, Department of Defense Privacy Program, October 29, 2014

DoDM 1000.13, Volume 1, DoD Identification (ID) Cards: ID Card Life-Cycle DoDI 5200.02 DoD Personnel

Security Program 2

DoDM 5200.02 Procedures for the DoD Personnel Security Program

Federal Acquisition Regulation Subpart 24.1 CFR Part 24 and Part 39.105

U.S. Office of Personnel Management Memorandum, "Final Credentialing Standards for Issuing Personal Identity

Verification Cards under HSPD-12," July 31, 2008Federal Acquisition Regulation (FAR), March 2005

1. Conduct and Behavior: IAW DoD Directive 5200.8, “Security of DoD Installations and Resources”, the NAS commander has broad authority to remove or exclude any person or persons from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the uninterrupted and successful performance of the installations mission. In the exercise of this authority, the commander may refuse to grant entry or may bar Contractor employees. Refusal of entry or barment of any employee does not relieve the Contractor of the responsibility to continue performance under this contract.

1.1. All personnel entering and working at CCAD are subject to all rules, regulations and applicable laws. All personnel and their effects are subject to search, to include vehicles and company belongings.

1.2. No person shall willfully fail or refuse to comply with lawful orders or direction of any civilian or military security police officer.

1.3. The Contractor shall not employ persons for work on this contract if such employees are identified to the

Contractor by the Government as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Disrespectful behavior, failure to obey orders or regulations, fighting, horseplay, stealing, illegal use of drugs (using/transporting/selling), consuming or being under the influence of alcohol, or being in the possession of illegal weapons are prohibited and subject to appropriate penalties. This may include being detained, banned from entering the Government facility, or remanded to civilian authorities.

1.4. All Contractor personnel will limit their travel on the installation only to specific areas required for performance of the contract, specified break and meal areas, or in travel directly to and from these locations. Employees found on the installation away from officially identified areas may be detained and/or debarred from the installation.

1.5. Subcontracts; if the Contractor enters into a Subcontractor arrangement with another Contractor, the prime

Contractor is responsible for Subcontractor performance and compliance. The prime Contractor must provide a copy of the security requirements to the subcontractor. The contracting officer must ensure any questions of adequacy of the Subcontractor are resolved to the mutual satisfaction of the prime Contractor, Subcontractor, security, and

CCAD commander.

1.6. All prospective government and contractor employees are subject to a check of their criminal history prior to being granted access to CCAD. Adverse or derogatory information revealed by these checks, or failure to provide full disclosure, may result in denial of access.

2. Support:

2.1 Security support provided by CCAD to the Contractor includes (if applicable) storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, investigation of security incidents, base traffic regulations, use of security forms, and conducting inspections required by DoD 5220.22-M “Industrial Security Regulation”, AR 380-49 “Industrial

Security Program”, AR 380-5 “Department of Army Information Security Program”, and AR 25-2 “Information

Assurance” and others as required or deemed necessary by the Government.

2.2 Security support requiring joint Army and Contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material, sensitive material, and high value pilfer able property.

3. Security Investigation Requirements:

3.1. Investigation requirements including IT level and CAC requirements should be clearly indicated in the contract and Performance Work Statement (PWS) as prescribed in paragraph 4.1303, of the FAR:

Personal Identity Verification of Contractor Personnel

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

3.2. Subcontracts; if the Contractor enters into a Subcontractor arrangement with another Contractor, subcontractors must be clearly identified in the contract agreement.

3.3. Contractors must maintain the same level investigation or higher as their civilian counterparts. In the absence of a civilian counterpart, CCAD Security will determine the level of investigation based on a position sensitivity review. Close coordination with the COR and company are required. All documentation required for access to

CCAD for classified contracts or IT Level I & II shall be processed through the CCAD Security Personnel Security

Office prior to entering CCAD facilities.

3.4. Classified Contracts: An interim clearance must be in place prior to entering CCAD facilities. All documentation (i.e. SF 86, etc.) required for security clearance shall be processed through the Contractor Facility

Security Office (FSO).

3.4.1. For all contracts involving employees who require a security clearance for performance of their duties or access to classified material, the Contractor must possess or obtain a facility security clearance prior to performing contract work. If the Contractor does not possess a facility clearance, the Government (Contracting Office) may request one from the Defense Security Service (DSS).

3.4.2. Contractor employees without a clearance level or background check properly indicated in the Joint Personnel

Adjudication System (JPAS) or its successor, will not be assigned to this task directly or indirectly. Contractor employee(s) will not be authorized access, regardless of personal clearance, without the facility first being cleared to the appropriate level by Defense Security Service (DSS).

3.4. The Contractor shall request security clearances for personnel requiring access to classified information or IT

Level I or II within 15 days after receiving a facility clearance. If the Contractor is already cleared, they shall request security clearances for the personnel within 15 days after contract award. Due to costs involved with security investigations, requests for Contractor employee security clearances shall be kept to an absolute minimum necessary to perform contract requirements.

3.4.1. IT Level I positions; Contractor employees shall have one of the following prior to commencing work: A current, valid Tier 5 investigation or equivalent or “Interim” Top Secret eligibility by Defense Industrial Security

Clearance Office (DISCO) indicated in JPAS.

3.4.2. IT Level II positions; Contractor employees shall have one of the following prior to commencing work: A favorably completed Tier 3 investigation or equivalent or “Interim” Secret eligibility by DISCO indicated in JPAS.

3.4.3. IT Level III positions: Contractor employees shall have one of the following prior to commencing work: A favorably completed Tier 3 investigation or equivalent or “Interim” Secret eligibility by DISCO indicated in JPAS.

3.5. Unclassified Contracts requiring IT access: All documentation (i.e. SF 85*, etc.) required for their initial security appointment for unclassified contracts to IT Level III shall be processed through the CCAD Security

Personnel Security Office prior to entering CCAD facilities.

3.6. IT Level III positions; Contractor employees requiring access to CCAD Local Area Network (LAN) shall have background investigation processed through CCAD Personnel Security Office. If the Contractor employee does not possess the proper investigation, the Government (Contracting Officer Representative) will request one. The

Government assumes costs and initiates non-clearance investigation by submitting the appropriate Personnel

Security Investigation request to the Army Center of Excellence. Minimum requirements for CAC issuance and access to the LAN is an initiated investigation with favorable FBI fingerprint check. Due to costs and the inherent delays involved with security investigations, requests for Contractor LAN access shall be kept to an absolute minimum necessary to perform contract requirements.

3.6.1. Fitness Issues: CCAD Security will be notify the Contracting Officer Representative (COR) when discovery of adverse information indicates potentially actionable issues that may disqualify the Contractor employee from access.

3.6.2. OPM Memorandum, Final Credentialing Standards for Issuing Personal Identity Verification Cards under

HSPD-12 provides government-wide credentialing standards to be used by all Federal departments and agencies in determining whether to issue or revoke personal identity verification (PIV) cards to employees and contractor personnel.

3.6.3. Whether or not to grant access is the sole discretion of the Government. The decision not to grant access will not be grounds for contract modification and shall not constitute an excuse for Contractor performance failure.

3.7. System Authorization Access Request (SAAR): Prior to system access, a SAAR, DD Form 2875, shall be completed by the Contractor employee. The Contractor employee shall complete Part I, the COR shall complete Part

II, and CCAD Personnel Security shall complete Part III.

3.8. Unclassified Contracts NOT requiring IT access: Contracts not requiring access to CCAD LAN shall be subject to installation access requirements that include the Defense Biometric Identification System (DBIDS) and/or guest sponsorship. The COR shall provide the appropriate details and contact information.

4. IT/IA Requirements:

4.1. All contract employees with access to the CCAD network must be registered in the Army Training Certification

Tracking System (ATCTS) at commencement of services. Contractors and associated subcontractor employees must also complete DoD IA Awareness Training before they can be granted access to the CCAD network and complete the training annually thereafter.

4.2. All contractors working IA/IT functions must comply with DoD and Army training requirements in DoDD

8570.01, DoD 8570.01-M, and AR 25-2 within 6 months of employment.

4.3. Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, the contractor employees’ supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification, as stipulated in DoD

8570.01-M, must be completed upon contract award.

5. Acquisition: All contracts will include acquisition related documents in accordance with the

Federal Acquisition Regulation Subpart 24.1 CFR Part 24 and Part 39.105.

6. Foreign Nationals:

6.1. Official Visits: All official foreign visits (visits sponsored by a foreign government) must be based on a legitimate need, be sanctioned by the appropriate foreign attaché or embassy, and approved through Department of

Army channels. Access will be coordinated through the CCAD Foreign Disclosure Officer (FDO), COR, and respective NASCC/CCAD security offices.

6.2. Unofficial Visits: These are visits by foreign nationals that are not endorsed by a foreign government. The

Contractor will submit a request for employee access, based on a legitimate need, to the appropriate COR. The COR will in turn notify the FDO of the request. Due to security considerations, requests for these types of visits should be kept to a minimum. Foreign nationals will require a government escort at all times while on CCAD property. The

COR will ensure the foreign contractor employee provides a copy of their passport to NASCC and CCAD security offices, to ensure the appropriate background checks are completed. NOTE: Properly validated permanent resident alien registration card holders are exempt from this requirement.

7. Notifications: The following information will be submitted to the COR and the CCAD Security Manager on company letterhead, signed by the Contractor Facility Security Officer (FSO) within 15 days of awarding the contract. An updated listing shall be provided quarterly or when the company or an employee’s status or information changes. Electronic equivalents are acceptable. The notification shall include:

a. Name, address, and telephone number of company representatives.

b. Employee's name, last four of social security number, shift.

c. The contract number and contracting agency.

d. The highest level of classified information to which Contractor employees require access.

e. The location(s) of contract performance.

f. The date contract performance begins and terminates.

8. Security Point of Contact: At no cost to the Government, the Contractor shall appoint a senior Contractor employee to serve as an on-site point of contact for any security concerns at the CCAD location. This may be a full time position or an additional duty position.

9. Security Training:

9.1. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://atlevel1.dtic.mil/at.

9.2. US-based contractor and subcontractor employees who are required to travel overseas in performance of their duties must receive government provided AT awareness training that is specific to the area of responsibility (AOR), as directed by AR 525-13. Specific AOR training content will be directed by the combatant commander and the unit

ATO will ensure an applicable AT foreign travel briefing is provided to the contractor.

9.3. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program. This is a locally developed training is provided by CCAD security and will be used to inform employees of the types of suspicious behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 30 days after training completion.

8.3.1 Contracts with a scope of work that call for the use of CCAD specific information or equipment at off base locations and facilities must develop an OPSEC Standard Operating Procedure (SOP)/Plan within 90 days of contract award which will be reviewed by the CCAD OPSEC Officer for approval IAW AR 530- 1, Operations

Security. The SOP/Plan must identify CCAD's critical information, why it needs to be protected, where it is located, who is responsible, and how the contractor intends to protect it. This plan is “For Official Use Only” and must contain appropriate document controls in accordance with AR 25-55, Chapter 4. The plan must be stored in a secure location such as a lockable container and must be properly destroyed when no longer needed in accordance with local CCAD policy CCADR 25-92, Chapter 1, Section 1-6(j).

9.4. IAW AR 530-1, new contractors and associated subcontractors who require a CAC Card and access to the

CCAD network must complete Level I OPSEC training within 30 calendar days of reporting for duty and annual

OPSEC contractor refresher training, thereafter.

9.5. Threat Awareness Reporting Program Training: Per AR 381-12 Threat Awareness and Reporting Program

(TARP), contractor employees must receive annual TARP training presented by a Counterintelligence Special

Agent.

10. Pass and Identification Items: The Contractor shall obtain the pass and identification items for employees and

Contractor owned vehicles required for contract performance.

11. Retrieving Identification Media: The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc. and surrender to CCAD security through the COR.

12. Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately- owned vehicle while on

CCAD.

13. Safeguarding Classified or Sensitive Information: Any material marked as Top Secret, Secret, Confidential, For

Official Use Only (FOUO) Freedom of Information Act (FOIA), Privacy Act Information, or any other restrictively marked material discovered by the Contractor or Contractor employees will be surrendered at the earliest opportunity to any military or DoD employee of the installation. Under no circumstances will the Contractor retain such material.