PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

B-1 and B-2 Oxygen Equipment Obsolescence Resolution, Phase I

May 4, 2021

Prepared by:

423 SCMS/GUEAB

3001 Staff Drive

Tinker AFB, OK 73145

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TABLE OF CONTENTS

1.0 INTRODUCTION

1.1 Purpose

1.2 Background

1.3 Scope

2.0 REFERENCE DOCUMENTS

2.1 Government Documents

2.2 Non-Government Documents

3.0 CONTRACTOR REQUIREMENTS

3.1 General Requirements

3.2 Program Management

3.2.1 Program Management Plan (PMP) (CDRL A081)

3.2.2 Monthly Status Report (Contractor’s Progress, Status and Management Reports, CDRL A039)

3.2.3 Technical Interchange Meeting (TIM) (CDRLs A001 and A002)

3.2.4 Service Contract Report .......................................................................... Error! Bookmark not defined.

3.3 Project Deliverables

3.3.1 Obsolescence Alert Notice (CDRL A069)

3.4 Expertise/Professional Services

3.5 Information Awareness Training and Workforce Management

4.0 DELIVERY SCHEDULE AND PERIOD OF PERFORMANCE

4.1 Period of Performance

4.2 Delivery Schedule

5.0 SPECIAL CONSIDERATIONS

5.1 Security

5.1.1 Release of Information

5.1.2 Data Classification

5.1.3 Disclosure

5.1.4 Automated Information Systems (AIS)

5.2 Access to Facilities and Property

5.3 Government Furnished Equipment, Materials, and Software

5.4 Government Provided Office Space

5.5 Advisory & Assistance Services (A&AS)/Office Space

5.6 Government Program and Contract Management

5.6.1 Government Program Management

5.6.2 Government Contract Management

5.6.3 Government Inspection and Acceptance of Deliverables

5.7 Contractor Identification

5.8 Safety Requirements

5.8.1 General Safety Requirements

6.0 SERVICES SUMMARY (SS)

7.0 CONTRACTING OFFICER REPRESENTATIVE (COR)

8.0 CONTINUATION OF ESSENTIAL SERVICES DURING CRISIS

ATTACHMENT I -- CONTRACT DATA REQUIREMENTS LISTS (CDRLs)

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ACRONYM LIST

A & AS Advisory and Assistance Services ACO Administrative Contracting Officer AFFARS Air Force Federal Acquisition Regulation Supplement AFI Air Force Instruction AIS Automated Information System A/R As Required BLK Block CAP Corrective Action Plan CDRLs Contract Data Requirements Lists CET Contractual Engineering Task CFR Code Federal Regulation COR Contracting Officer Representative DAC Days After Contract DD Department of Defense DID Data Item Description DOD Department of Defense DODI Department of Defense Instruction ECP Engineering Change Proposal FAR Federal Acquisition Regulation GFE Government Furnished Equipment GFM Government Furnished Material GFS Government Furnished Software IAW In Accordance With IPB Illustrated Parts Breakdown LAN Local Area Network LRU Line Replaceable Unit MIPR Military Interdepartmental Purchase Request N/A Not Applicable NSN National Stock Number NO Number OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration PARA Paragraph P/N Part Number PM Program Manager PMP Program Management Plan POP Period of Performance PR Purchase Request SEC Section SS Services Summary ST Special Tools STE Special Test Equipment TO Technical Order QTY Quantity USC United States Code

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1.0 INTRODUCTION

1.1 Purpose

This effort is the initial phase (hereafter referred to as Phase I) of work required to identify, document, assess, and resolve obsolescence issues with the oxygen equipment used on the B-1 and B-2 weapons systems.

1.2 Background

Due to historically low demand rates and existing stock on hand, the subject items and associated piece-parts have not been purchased in many years. Over time the original equipment manufacturer (OEM) and/or their suppliers have shut down product lines, stopped reviewing/revising technical data, and shifted focus to newer products. As such, the OEM states these components are now considered to be non-supportable and many recent solicitations received “no-bids” due to this lack of supportability. Despite the historically low demand rates, there have been recent demands for these obsolete items and such demands are anticipated to increase as the equipment and the weapons system continues to age.

1.3 Scope

This effort is to produce a comprehensive obsolescence report for seven line replaceable units (LRUs) (NSN(s) listed in Table 1-1) and any subcomponents identified as being potentially affected by obsolescence issues. The scope of the project will include identifying and documenting all currently known areas of obsolescence to be delivered in the form of a report at the conclusion of this phase of work. This report will also include potential options for resolving the obsolescence issues identified including but not limited to: lifetime buy options, design changes, and replacement parts.

This report will serve as the basis for developing follow-on requirements for additional phases in this obsolescence resolution effort.

Table 1-1 Project Subject Items

Item No.

NSN PN Noun

1 1660-99-695-3801 2348W000-003 B-1 MSOGS Concentrator Assembly 2 1660-99-547-7729 2351W000-2 B-1 Release Valve 3 1660-01-210-6728 2284W000-1 B-1 Regulator 4 1660-01-210-6727 2330W000 B-1 Purge Valve 5 1660-99-133-7851 3478W000-001 B-2 OGADS Concentrator Assembly 6 1660-99-192-5019 2457W000-002 B-2 Release Valve 7 1660-99-396-0449 2515W000-006 B-2 Regulator

2.0 REFERENCE DOCUMENTS

2.1 Government Documents

Table 2-1 Government Documents

No.

NSN PN Technical Orders

1 1660-99-695-3801 2348W000-003 15X6-2-8-3, 15X6-2-8-4 2 1660-99-547-7729 2351W000-2 15X8-4-6-3 3 1660-01-210-6728 2284W000-1 15X6-3-24-3, 15X6-3-24-4 4 1660-01-210-6727 2330W000 15X8-6-10-3

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5 1660-99-133-7851 3478W000-001 15X6-2-10-3, 15X23-4-3 6 1660-99-192-5019 2457W000-002 15X8-4-7-3 7 1660-99-396-0449 2515W000-006 15X6-4-7-3

2.2 Non-Government Documents

Table 2-2 Non-Government Documents

No.

NSN PN Technical Documents

1 1660-99-695-3801 2348W000-003

OEM Technical Drawings, Qualification Test Procedures, and Acceptance Test Procedures

2 1660-99-547-7729 2351W000-2 3 1660-01-210-6728 2284W000-1 4 1660-01-210-6727 2330W000 5 1660-99-133-7851 3478W000-001 6 1660-99-192-5019 2457W000-002 7 1660-99-396-0449 2515W000-006

3.0 CONTRACTOR REQUIREMENTS

3.1 General Requirements

The Contractor shall provide engineering/technical services for the scope of work described within this PWS, in accordance with requirements in Section 3.0. All work shall be accomplished in accordance with Section 4.0.

3.2 Program Management

The Contractor shall be responsible for all applicable internal program management functions necessary for the efficient and effective execution of the work defined within this document. At minimum, this includes providing all materials and services required to accomplish this work as well as developing, delivering, and updating as necessary the following required program management documents throughout the duration of the program.

3.2.1 Program Management Plan (PMP) (CDRL A081)

The Contractor shall submit a PMP specifying how the project will be executed. The PMP shall be delivered in accordance with the schedule in Table 4-1, and updated as necessary in a timely fashion (meaning when any changes occur to the primary elements of the PMP). Schedule changes or updates may be provided with the Monthly Status Reports, see paragraph 3.2.2. The PMP shall include the following required elements as a minimum:

• Identification of the Project Manager, Technical Lead (refer to Paragraph 3.4), other Technical POC(s), and optionally other Key Team Members

• Narrative description of the project with clearly defined goals of how the Contractor will complete the project

• Clearly defined, separate elements/phases of work

• A chart/schedule indicating start/end dates for each milestone and any relationships or dependencies between milestones, and a flow/sequence of primary events o Project schedule will start at delivery of the PMP and end with the delivery of the final report o This project file should be updated and provided with the Monthly Status Reports (Paragraph

3.2.2)

• Description of how each milestone will be accomplished

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• Known risks, if there are any, and associated mitigation actions listed by milestone or element/phase of work

• List of predefined meetings

• Deliverables schedule

• List of Source Data (if applicable)

3.2.2 Monthly Status Report (Contractor’s Progress and Status Reports, CDRL A039)

The Contractor shall brief project status via conference calls with the Government Program Manager to be conducted monthly after contract award. Regular, recurring calls are preferred, although scheduling flexibility is permissible when agreed to by both parties. The Contractor shall provide a call in number for each conference call. Following each conference call, the Contractor shall deliver meeting notes which will be referred to as the “Monthly Status Report.” The report shall be timely (i.e. appended within two business days following each conference call), accurate, and shall include the following required elements:

• Description of progress made towards milestones during the reporting period

• Significant changes made to the elements in the PMP (Paragraph 3.2.1) that could affect the project, if any

• Problem areas affecting technical or schedule elements, if any

• Recommendations or proposed solutions to any problems

• Any significant results

• Updated project schedule, if changes occur

• Plans for next reporting period

3.2.3 Technical Interchange Meeting (TIM) (CDRLs A001 and A002)

The Contractor shall host a minimum of two TIMs which may be conducted either in person or via teleconferencing.

The Contractor shall generate presentation materials as required to aid in the discussion of technical issues during the TIMs. The Contractor shall provide a conference agenda (CDRL A001), meeting minutes (CDRL A002), and track action items associated with the TIMs during the aforementioned Monthly Status Reports. Changes to the required TIMs and/or additional TIM may be required at the discretion of the Government Program Manager. The two required TIMs are as follows:

• Project kickoff to discuss:

o Review of PMP, including:

o Project flow/sequence of events o Task approach o Requirements review o Concerns/Risks

• Final closing meeting at the end of the contract to discuss:

o Obsolescence report findings o Proposed resolutions o Estimated qualification effort required due to results of Phase I o Requirements and ROM pricing for Phase II

3.2.4 Service Contract Report

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to

Page 7 of 14 May 4, 2021 completely fill in all required data fields using the following web address: https://www.sam.gov/ (previously http://www.ecmra.mil).

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.sam.gov/ (previously http://www.ecmra.mil).

3.3 Project Deliverables

The following documents shall be delivered in accordance with this PWS, unless specified otherwise by the Government Program Manager.

3.3.1 Obsolescence Alert Notice (CDRL A069)

The primary deliverable from Phase I will be the Obsolescence Alert Notice report. The Contractor shall prepare a written report identifying the specific areas of obsolescence for each subject item in Table 1-1, including all associated subcomponents, with sufficient details to fully document how these issues impact supportability. If the Contractor determines the obsolescence in these items may affect additional components or assemblies not already covered by this proposed effort, those items shall also be identified in the report. Areas that shall be addressed as necessary include but are not limited to:

• Technical Data o Drawings updates o QTP/ATP requirements revisions o OEM Specification or Source Control Drawings updates

• Materials, Processes, or Parts o Superseded military or industry specifications o Discontinued or unavailable piece parts o Manufacturing capabilities

• Special Tooling and/or Special Test Equipment (ST/STE) o Missing or unavailable o Redesign required

• Sub-Tier Suppliers o Out of business o Requalification required

The Contractor shall provide recommended mitigation plans and estimated qualification requirements* for resolving each area of obsolescence identified in the report. This report will then serve as a guide for developing requirements for the work needed in subsequent phases to fully resolve each area of obsolescence.

*Based on the extent of the recommended mitigation plans, qualification may be required at the LRU (Table 1-1) level. The Contractor shall provide notice if any such higher-level qualification efforts are anticipated. At minimum, higher-level qualification should be anticipated for any proposed Class I design changes. For the purposes of this effort, the assignment of change classification shall be in accordance with MIL-HDBK-61A

3.4 Expertise/Professional Services

https://www.sam.gov/ http://www.sam.gov/

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The Contractor shall furnish professional and technically qualified personnel to perform assigned tasking. The Contractor shall have extensive experience including a complete understanding of the design and functionality of the subject items in Table 1-1 and shall have the ability to accomplish all tasks defined in this document. The Contractor shall provide total task management and supervise contractor personnel. The Contractor shall designate a Technical Lead to serve as the primary point of contact for all technical aspects of the required work. This person shall be a member of the functional team performing the required technical services and shall be a minimum of a senior mechanical engineer. No personal services shall be performed.

3.5 Information Awareness Training and Workforce Management

The Contractor shall comply with all computer and network access requirements and instructions including DoD Directive 8570.1, Information Assurance Training, Certification and Workforce Management, if a Government computer is going to be utilized at any point or time.

4.0 DELIVERY SCHEDULE AND PERIOD OF PERFORMANCE

4.1 Period of Performance

The initial period of performance for this task shall be for 10 months following award. All work awarded shall be accomplished within this timeframe.

4.2 Delivery Schedule

Due Dates for contract deliverables are provided in Table 4-1. Days after contract (DAC) are calendar days.

Table 4-1 Delivery Schedule

Paragraph Description CDRL Due Date

3.2.1 Program Management Plan A081 30 DAC

3.2.2 Status Reports A039 Monthly

3.2.3 TIM Agenda A001 1 Wk Prior

3.2.3 TIM Minutes A002 1 Wk After

3.3.1 Obsolescence Alert Notice A069 300 DAC

5.0 SPECIAL CONSIDERATIONS

5.1 Security

5.1.1 Release of Information

Contractor personnel shall not release or remove system documentation, data, or reports generated by or through the use of government systems. All requests for information shall be forwarded to the Government Program Manager.

5.1.2 Data Classification

The efforts required for this task are expected to be UNCLASSIFIED and should not require the contract personnel to obtain a security clearance. However, if the tasking performance requires access to classified data, a security

Page 9 of 14 May 4, 2021 clearance of SECRET will be required for all personnel having access to the classified data and a DD Form 254 will be submitted.

5.1.3 Disclosure

The Contractor shall not divulge any information regarding files, data, processing activities/functions, user ID's, passwords, or other knowledge that may be gained, to anyone who is not authorized to have access to such information. Contractor personnel shall abide by all government rules, procedures, and standard of conduct.

5.1.4 Automated Information Systems (AIS)

Contractors requiring access to government Automated Information Systems (AIS) shall have background investigations and security awareness training completed, after task order award but prior to AIS access. When the period of performance is complete or and contractor personnel leave work on this project they will have 5 working days to terminate all their network user account and to return all access cards and base identification badges.

5.2 Access to Facilities and Property

Access to government facilities is limited. The Government Program Manager will assist contractor personnel in processing the necessary DoD forms to obtain base or area badges for access to government facilities, if required. The Contractor shall coordinate required access/usage times and dates through the Government Program Manager at least fifteen working days prior to the need date. Control of the facilities shall remain with the Government.

5.3 Government Furnished Equipment, Materials, and Software

No Government-owned property will be provided in support of this effort. The Contractor shall be responsible for providing all equipment, materials, and software.

5.4 Government Provided Office Space

All work efforts shall be performed at the Contractor’s facilities. Government provided office space will not be required.

5.5 Advisory & Assistance Services (A&AS)/Office Space.

The Government will not provide any office space to the Contractor. This task order does not require A&AS. All work shall be performed at the Contractor's facilities.

5.6 Government Program and Contract Management

5.6.1 Government Program Management

423 SCMS/GUEA will serve as the Government Program Manager for this Task Order. The Government Program Manager will provide the Contractor access to all technical data required to perform approved tasking. Only the Government Program Manager while functioning in his/her capacity as a Contracting Officer Representative (COR) has authority to review and approve contract deliverables (refer to Paragraph 5.6.3).

5.6.2 Government Contract Management

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Responsibility for contracting activities rests solely with the Government Contracting Officer (CO). No conversation, recommendations, or direction, whether given directly by, or implied by government personnel, that will affect the scope, schedule, or price of the program covered by this PWS, shall be acted upon by the Contractor unless specifically approved by the Government CO and documented in writing.

5.6.3 Government Inspection and Acceptance of Deliverables

The Government Program Manager, while functioning in his/her capacity as a COR, will have the right to reject or require correction of any deficiencies found in deliverables. In the event of rejection of any deliverable, the Government Program Manager will notify the Contractor in writing of the specific reasons why the deliverable was rejected. The Contractor shall have 30 calendar days, or as outlined in the table in section 6.0 (whichever is shorter), to correct the rejected deliverable and resubmit to the Government Program Manager for re-inspection. If no written notification of deficiency is delivered within 30 calendar days of deliverable receipt, the deliverable will be deemed to have been accepted by the Government.

5.7 Contractor Identification

Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

5.8 Safety Requirements

Contractors shall abide by all safety requirements outlined by the facility and area they are located in and performing duties during that period of time.

5.8.1 General Safety Requirements

5.8.1.1 Compliance

The Contractor shall comply with all safety provisions, e.g., technical specifications, technical publications, Federal Occupational Safety and Health Standards (Title 29 CFR. Part 1910). If there is no applicable Occupational Safety and Health Administration (OSHA) standard, use other applicable nationally recognized sources of safety, health, and fire prevention standards referenced in the work requirements of this contract.

5.8.1.2 Government Property

The Contractor shall protect government property to prevent damage during the period of time the property is in the possession of the Contractor. The Contractor shall report promptly to the Contracting Officer (CO) all available facts relating to each instance of damage to government property.

5.8.1.3 Mishap Investigations

When a major mishap ($2,000 or more) involving government property occurs, the Contractor shall immediately secure the accident scene and the damaged item until released by the accident investigative authority as designated by the 72 ABW/SEG Safety Office. Such release shall be accomplished by the CO. If the Government elects to conduct an investigation of the accident, the Contractor shall cooperate fully and assist government personnel

Page 11 of 14 May 4, 2021 until the investigation is completed. The Contractor shall include a clause in each of its subcontracts requiring subcontractor cooperation and assistance in accident reporting and investigation.

6.0 SERVICES SUMMARY (SS)

Performance Objective PWS Para. Performance Threshold Remedy Program Management Plan (PMP) is timely and includes required elements

3.2.1 Completed on time and updated as

necessary to reflect changes as they occur 95% of the time

Plan will be sent back for correction within 5 calendar days, Contractor shall correct and return within 5 calendar days after receipt with no additional cost/fee to the Government

Monthly Status Reports are timely, accurate, and include required elements

3.2.2 Completed on time and updated to

reflect changes as they occur 95% of the time

No more than 2 errors can be identified per status report. An error is identified as any status being reported that the Government Program Manager has identified and proven as a false statement

Report will be sent back for correction within 5 calendar days, Contractor shall correct and return within 5 calendar days after receipt with no additional cost/fee to the Government

PMP schedule is being followed as reported in Monthly Status Reports

3.2.1, 3.2.2 Project is within 10% of schedule as defined in the Program Management Plan (PMP)

Provide a get well plan/ revised schedule within 5 calendar days of schedule status being briefed if schedule is not within 10% with no additional cost/fee to the Government

Delivery of contract technical deliverables

3.3 100% of all deliverables are submitted to the Government per

CDRL

Provide notification of deficient/missing deliverable, if found, within 10 calendar days.

Contractor shall correct and return within 5 calendar days after receipt with no additional cost/fee to the Government.

7.0 CONTRACTING OFFICER REPRESENTATIVE (COR)

The overall Government Program Manager (PM)/Contracting Officer Representative (COR) responsibilities for this task order reside with the following office:

423 SCMS/GUEA

3001 Staff Drive Tinker AFB, Ok 73145

The Contractor will be notified by letter at time of award of the Primary and Alternate CORs assigned to this task order.

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8.0 CONTINUATION OF ESSENTIAL SERVICES DURING CRISIS

IAW DFARS 252.237-7023, this requirement is not considered mission essential.

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ATTACHMENT I -- CONTRACT DATA REQUIREMENTS LISTS (CDRLs)

PERFORMANCE WORK STATEMENT (PWS)

B-1 and B-2 Oxygen Equipment Obsolescence Resolution, Phase I

May 4, 2021

Prepared by:

423 SCMS/GUEAB

3001 Staff Drive

Tinker AFB, OK 73145

Page 14 of 14 May 4, 2021

For all CDRLs use the following information Block 1 A081 CDRLs not separately Priced Block 2 A039 CDRLs not separately Priced Block 3 A001 CDRLs not separately Priced Block 4 A002 CDRLs not separately Priced Block 5 A069 CDRLs not separately Priced

BLOCKS 9: DISTRIBUTION STATEMENT “D” Distribution authorized to Department of Defense (DoD) and DoD contractors for administrative or operational use determined 22 June 2017. Other requests for a copy of this document shall be referred to the BLK 6 Requiring Office on the DD Form 1423 that governs this submittal.

WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751 et seq.) or Executive Order 12470. Violations of these export laws are subject to severe criminal penalties.

The above Distribution Statement and Warning Notice shall be displayed or affixed to the data in a conspicuous position.