PWS.pdf

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Distribution Statement: A

Performance Work Statement for

Overhaul of UH-1N Dynamic Components

Purchase Request: FD2060-21-00045

17 December 2020

Distribution Statement A: Approved for public release: distribution unlimited.

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1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to overhaul UH-1N dynamic components. These services include functional testing, inspection and depo-level overhaul actions required to ensure the below items are in serviceable condition.

National Stock

Number (NSN) Part Number (P/N) Noun

Master 1650014214776GA 212-076-005-109 Cylinder Assembly Sub 1650014214775GA 212-076-005-107 Master 1680004008271GA DL1326M164 Actuator Sub 1680010946453GA SYLC50114

The Contractor shall fault isolate, overhaul and test unserviceable assets in IAW the applicable technical guidance for each asset. The Contractor shall track and resolve items affected by Product Quality Deficiency Reports (PQDRs), perform depot-level overhaul, functional testing, inspection, and packaging. The period of performance shall consist of a basic one-year period plus four one-year option periods. The contract type will be a Firm-Fixed Price Requirements contract. Overhauls shall be completed within the specified delivery schedule. The Contractor shall respond to the Production Management Specialist (PMS) within one business day of the request with the estimated delivery date of the overhaul. All assets shall be overhauled and returned to the Government in serviceable condition. The Contractor shall provide timely and accurate reporting on overhauls in Commercial Asset Visibility Air Force (CAVAF). The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The Contractor shall have no more than two valid PQDRs per contract year.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by having overhauled assets readily available to support the UH-1N helicopters and the mission.

1.3 Background: The UH-1N helicopter functions primarily as a light-lift utility platform. It performs missions including airlift of emergency, security and disaster response forces, emergency evacuation of government officials, support for school training and testing, airlift for distinguished visitors and transport/security for Intercontinental Ballistic Missile (ICBM) support personnel. Other roles include airborne cable inspections, security surveillance of off-base nuclear weapons convoys, response to search and rescue operations, and medical evacuation and transport. The UH-1N has the ability to easily change mission packages to support this diverse set of functions. The capability of flight during inclement weather or nighttime conditions allows it to operate in most situation. The overhauls of the dynamic components are used on the USAF UH-1N helicopter. There are no other USAF applications. These components are commercial items and not a military unique application. The Original Equipment Manufacturer is Bell Helicopter. The listed components are flight Critical Safety Items (CSI). The UH-1N is

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unique to the USAF but variants of the H-1 are used by other services, commercial entities and foreign military customers. This service will only support the USAF UH-1N fleet.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality of Overhaul

4.2.3 There shall be no more than two valid PQDRs per

contract year.

Delivery of Overhaul

4.4.1 Overhauled assets shall be delivered in accordance

with the schedule defined by the contract/order.

Routine TAT is expected to be 120 days.

There shall be no more than one late delivery per contract year. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date within ten (10) business days. The late asset shall be delivered by the revised delivery date acceptable to the Government.

CAV-AF reporting 4.3.3 The Contractor shall report production in CAV-AF.

The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur.

Quality of CDRL deliverable

4.2.1 There shall be no more than one total rejection(s) of

deliverables per contract year. The Government will reject a deliverable if one or more technical errors or one more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within three business days of notification of Government rejection.

Receipt of CDRL deliverable

4.2.2 There shall be no more than one late submission(s) of

deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Request for Assistance 4.2.3.1 The Contractor shall initially respond to a request for assistance within one (1) business day. Follow-up assistance, if required, shall be provided by the suspense date acceptable to the Government.

Adherence to Contractor Quality Management System (QMS)

4.3.7 100% compliance with the QMS is required.

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3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be provided: Government property to be provided includes the listed items in the below table.

Part Relationship NSN Noun

Master 1650014214776GA Cylinder Assembly Sub 1650014214775GA Master 1680004008271GA Actuator

Sub 1680010946453GA

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring overhaul to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access to eTools.

3.4.3 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

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4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: This is a Firm Fixed-Price Requirements contract with one-year basic ordering period with four one-year option periods. The planned period of performance is October 2021 through September 2026.

4.1.2 Place of Performance: These services will be performed at Contractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-81634C Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report

4.3.3

A002 DI-MGMT-80441D Government Property (GP) Inventory Report 4.3.4 A003 DI-PSSS-81995 Contract Depot Maintenance Production Report 4.3.5 A004 DI-MGMT-82128 Contract Government Furnished Material (GFM)

Requisition and Inventory Report 4.3.6

A005 DI-QCIC-81722 Quality Program Plan 4.3.7

4.2.1 Quality of CDRL Deliverable: There shall be no more than one total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one or more technical errors or one more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within three business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: There shall be no more than one late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.2.3 The Contractor shall ensure that best practices are implemented to maintain as a minimum, ISO 9001:2008, or equivalent, quality control standards. The Contractor shall maintain a system to ensure each item is inspected, overhauled, and tested in accordance with the engineering data currently being used or developed and approved under this contract. There shall be no more than two validated Product Quality Deficiency Report (PQDR) per contract year.

4.2.3.1 The Contractor shall respond to the Production Management Specialist (PMS) within one

(1) business day of the Request for Assistance with the estimated delivery date of the critical item. In the event that an overhaul able item is required by the Government on an emergency basis to fill MICAP/Surge backorders, the Government PMS or Program Manager (PM) will notify the Contractor in writing via E-mail as soon as the need is identified. Follow-up assistance, if required, shall be provided by a suspense date acceptable to the Government.

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4.2.4 Item Unique Identification

4.2.5 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.2.6 Reporting in IUID Registry

4.3 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.1 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.2 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.3.3 Commercial Asset Visibility-Air Force (CAV-AF): Commercial Asset Visibility-Air Force (CAV-AF): The Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract, and shall report production in CAV-AF. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). DCMA Quality Assurance Representatives (QARs) will not approve or sign the DD1348-1, but will ensure a DD1348-1 is included with each returned serviceable asset. If a DD1348-1 is not included with each returned serviceable asset, DCMA will not sign the receiving report (DD250).The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur. [CDRL A001, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report]

4.3.4 The Contractor shall conduct a 100% physical inventory once per contract year of all GFP.

The report shall be in Contractor’s format but compatible with .xls or .xlsx format. The report shall include any Contractor held or subcontractor inventories where GFP has been provided by the government for a Contractor’s or subcontractors overhaul performance. Once an annual physical inventory has been accomplished, the contractor shall provide their internal property management control records in accordance with FAR Part 52.245-1(f)(1)(iv), Physical Inventory.

The specific report requirements are listed in CDRL A002, DI-MGMT-80441D, Government

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Property (GP) Inventory Report (CDRL A002, Government Property (GP) Inventory Report, DI-

MGMT-80441D).

4.3.5 The Contractor shall submit a Depot Maintenance Production Report on the 10th calendar day after the end of each reporting period in accordance with the CDRL. The Contractor shall report on maintenance production figures, status and accountability of assets at the contractor facility. The specific requirements are listed in CDRL A003, DI-PSSS-81995 (CDRL A003, DI- PSSS-81995, and Contract Depot Maintenance Production Report).

4.3.6 The Contractor shall submit a GFM Requisition and Inventory Report on the 10th calendar day after the end of the reporting period in accordance with the CDRL. The Contractor shall report on GFM balances by condition code, consumption, turn-ins, transfers, due-ins, receipts, plant clearance and shipping actions. Contractor format acceptable provided the elements referenced in CDRL A004, DI-MGMT-82128 are included. (CDRL A004, DI-MGMT-82128 Contract Government Furnished Material (GFM) Requisition and Inventory Report)

4.3.7 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. The specific requirements are listed in CDRL A005, DI-QCIC-81722. (CDRL A005, DI-QCIC-81722, Quality Program Plan)

4.3.8 Overhaul

4.3.8.1 Missing on Induction (MOI) The Contractor shall identify end items that are misidentified, misdirected, received incomplete, or missing components/subassemblies on Induction found during incoming inspection and test or during unpacking. The Contractor shall notify the Government PCO via Email within three (3) business days with a list of missing parts or misidentification/misdirected to include the part number, quantity and item description. . For items received incomplete or missing components/ subassemblies, the Government shall provide disposition.

4.3.8.2 End items with components Missing on Induction shall not constitute an Over and Above request for additional funds to the Government. A Sub CLIN established in the basic contract for “Missing Parts” for each asset has been incorporated

4.3.8.3 The Contractor shall induct units for overhaul within three (3) business days of receipt of an asset or a funded order, whichever is later.

4.3.9 The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

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4.4 Condemnation: Condemnation describes an end item whose overhaul cost exceeds 75% the unit’s replacement cost as reflected in Appendix A. The Contractor shall submit the condemnation request in writing to the Government PCO within 30 business days of induction.

The Contractor shall not charge the full overhaul cost, but only the firm fixed BER price negotiated. The Contractor shall submit written justification and photographs of condemnation candidate through the PCO for IPT approval/disapproval. These photographs shall clearly portray the extent of damage to the end item. One photograph shall be of the entire end item showing the part number and serial number.

4.4.1 Turn-Around Time (TAT) is measured from the Contractor’s receipt of the item and funded delivery order, whichever is latest, to the time the asset is shipped back to the Government. In the event there is a need for long-lead time part, the contractor shall notify the government PCO within ten (10) business days of induction. Routine TAT is expected to be 120 days. Expedited TAT includes Joint Chief of Staff Surge backorders and Mission Incapable Aircraft Parts (MICAP) requirements and is expected to be 90 days. These high priority requirements will take precedence over the routine schedule and shall be expedited.

4.4.2 Cannibalization

4.4.3 The Contractor is authorized cross cannibalization to fulfill high priority needs. The Contractor shall seek approval to cross cannibalization from the PCO and IPT. The Contractor shall request this authority via email. The Contractor shall list components by PN and SN removed and used in the end item assembly and the Government Engineer/IPT will approve or disapprove respectively.

4.4.4 Removing parts, components, or subassemblies to aid in the overhaul of other units, shall not be reason for condemnation. Parts, components, or subassemblies used to aid in the overhaul of other units shall be replaced as they become available.

4.4.5 Any work performed above the negotiated price prior to notification to, and approval by, the Government will not be considered reimbursable

4.4.6 The Contractor shall submit serviceable units to Defense Contract Management Agency (DCMA) for Acceptance at Origin on a Material Inspection and Receiving Report (through Wide Area Work Flow).

5.0 General Information

5.1 Continuation of Mission-Essential Services during a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor

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shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations including, but not limited to, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM); DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, and DoD Operations Security (OPSEC) Program Manual

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22- M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.4 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.5 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.6 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.6.1 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-

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duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within eight (8) business hours. The Contractor shall cooperate with Government safety investigations.

5.7 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.8 Service Contract Reporting: In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of Contractor/Subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including Subcontractor labor hours, required for performance of the services provided under the contract in the System for Award Management (SAM). Reporting shall be conducted for each fiscal year in accordance with the Service Contract Reporting User’s Guide located on the SAM website. The Contractor shall establish a record for the contract/order in SAM no later than 30 calendar days after contract/order award. Additional information and user manuals for government personnel and Contractors are available at https://www.sam.gov.

5.9 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Shipping

6.1 The Contractor shall ship overhauled assets within five (5) business days of overhaul completion by fastest, traceable means after DCMA acceptance.

6.2 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129R, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1E, Standard Practice for Military Packaging. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

https://www.sam.gov/ http://www.state.gov/j/tip

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6.3 In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

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6.0 Appendices

6.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that Apply

DoD 5220.22-M

National Industrial Security Program Operating Manual

(NISPOM).

February 28, 2006 Change 1 - March 28, 2013

Entire

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH)

March 19, 2005 Entire

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program

June 20, 2012 Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008 Entire

Public Law 91-596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970

December 29, 1970 as amended through January 1, 2004

Entire

MIL-STD-

129R

Department of Defense / Standard Practice / Military Marking for Shipment and Storage

15 December 2002 Change 1 - 15 January 2004, Change 2 - 10 February 2004, Change 3 - 29 October 2004, Change 4 - 19 September 2007 http://www.acq.osd.mil/log/sci/ait/MIL-STD- 129PCH4.pdf

Entire

MIL-STD-

130N

Department of Defense / Standard Practice / Identification Marking of U.S.

Military Property

17 December 2007 Change 1 – 16 November 2012 http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL- Std130N_Ch1.pdf

Entire

MIL-STD-

2073-1E

Department of Defense / Standard Practice for Military Packaging

15 December 1999, Notice 1, 10 May 2002

Entire

MIL-HDBK

263-B

Electrostatic Discharge Control Handbook for Protection of Electrical Equipment and Electronic Parts, Assemblies and Equipment

Jan 2007 (July 94) Entire

MIL-STD-

1686C

Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding

25 Oct 1995 Entire

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Electrically Initiated Explosive Devices)

DoDD 5205.02E

DoD Operations Security (OPSEC) Program

June 20, 2012 Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008 Entire

DoD 5220.22-M

National Industrial Security Program Operating Manual

(NISPOM)

February 28, 2006 Change 1 - March 28, 2013

Entire

Department of Defense (DoD) 5200.2-R, Personnel Security Program

Department of Defense (DoD) 5200.2-R, Personnel Security Program

Department of Defense (DoD) 5200.2-R, Personnel Security Program

Entire

TO 00-20-1 Aerospace Equipment Maintenance, Inspection, Documentation, Policies and Procedures

Entire

FAR and supplements

Federal Acquisition Regulation https://acquisition.gov Sections applicable to contract and PWS