PWS dated 30 Jan 2026.pdf

PERFORMANCE WORK STATEMENT (PWS)

ISO 50001 PROGRAM FOR WARNER ROBINS

AIR LOGISTICS COMPLEX (WR-ALC)

30 Jan 2026

1.0 Description of Services. The Contractor shall provide personnel, equipment, tools, materials, supervision, and services to provide Strategic Energy Manager (SEM) expertise to support sustainment of certification of the most recent International Organization for Standardization (ISO) 50001 Energy Management System (EnMS) for the WR-ALC at Robins Air Force Base (AFB), GA.

1.1 The Contractor shall subcontract the inspection/certification of the ISO 50001 program to the following company:

Advanced Waste Management Systems, Inc 6430 Hixson Pike Hixson, TN 37343-3040

CAGE: 0A5J6

1.2 The WR-ALC’s intent is that the EnMS will expand into WR-ALC and eventually to every high-energy use facility. WR-ALC has four groups: AMXG (Aircraft Maintenance Group), CMXG (Commodities Maintenance Group), EMXG (Electronics Maintenance Group), and MXSG (Maintenance Support Group), as well as over 150 industrial facilities, including over 50 of those being heavy industrial facilities, many of which are high-energy users. The SEM will fully identify and implement the ISO 50001 support structure and initiatives necessary to achieve and maintain ISO 50001 certification, training, and two annual audits. This contract shall include the identification and onboarding of additional Significant Energy Uses (SEUs) and the development of a Complex-wide WR-ALC baseline energy models and performance indicators IAW Superior Energy Performance (SEP) requirements.

This contract shall include labor to provide credible energy metering data collection, which will be required to develop baselines and updates, linear regression analysis modeling, validation of energy usage changes, deviation evaluations, and energy performance tracking. Some WR-ALC facilities and processes have no meters or have inadequate, broken, and improperly installed meters. To ensure credible availability of metering data, this contract shall include labor and materials to validate, maintain, and install meters.

1.3 The purpose of this effort is to provide WR-ALC with SEM energy expertise and support in achieving and sustaining ISO 50001 certification. This is in alignment with WR-ALC 2025 Strategic Goal 2.2.3 Modernization of Energy Conservation Initiatives and Air Force Materiel Command (AFMC) Energy Assurance Campaign

Plan. The objective of these requirements is to guide a shift within the WR-ALC culture by:

1.3.1 Making energy management a formal part of the WR-ALC’s management processes

1.3.2 Integrating the consideration of energy performance into all WR-ALC functions

1.3.3 Infusing energy awareness throughout the WR-ALC’s workforce from Senior Leaders down to shop workers

1.4 This effort is designed to facilitate continuous improvement of the ISO 50001 EnMS as it is integrated into WR-ALC management structure, regulations, and standards so that over time it becomes a self-sustaining operating system in every Group within the WR-ALC.

1.5 Scope. The Contractor shall act as a SEU champion/facilitator for each of the below listed activities:

1.5.1 Meet with the SEU team at least four times per year.

1.5.2 Engage in telecom with the WR-ALC Energy Office on an established schedule.

1.5.3 Maintain and update the energy SharePoint site.

1.5.4 Perform resource energy audits including report of findings and recommendations.

1.5.5 Maintain the program guide document.

1.5.6 Develop an integrated master schedule.

1.5.7 Provide training to various energy teams.

1.5.8 Participate in energy team meetings.

1.5.9 Coach various energy groups.

1.5.10 Work with and advising the energy WR-ALC Energy Office on ISO

50001

1.5.11 Develop various energy communications strategies.

1.5.12 Provide annual Internal Audit training.

1.5.13 Provide technical assistance to all ISO 50001 support activities.

1.5.14 Support activities include, but are not limited to, advice on document control, support EnMS updates, and significant deviation response.

1.6 The WR-ALC’s intent is that the EnMS will expand into WR-ALC and eventually to every high-energy use facility. WR-ALC has four groups: AMXG (Aircraft Maintenance Group), CMXG (Commodities Maintenance Group), EMXG (Electronics Maintenance Group), and MXSG (Maintenance Support Group), as well as over 150 industrial facilities, including over 50 of those being heavy industrial facilities, many of which are high-energy users. The SEM will fully identify and implement the ISO 50001 support structure and initiatives necessary to achieve and maintain ISO 50001 certification, training, and two annual audits. This contract shall include the identification and onboarding of additional Significant Energy Uses (SEUs) and the development of a Complex-wide WR-ALC baseline energy models and performance indicators IAW Superior Energy Performance (SEP) requirements.

This contract shall include labor to provide credible energy metering data collection, which will be required to develop baselines and updates, linear regression analysis modeling, validation of energy usage changes, deviation evaluations, and energy performance tracking. Some WR-ALC facilities and processes have no meters or have inadequate, broken, and improperly installed meters. To ensure credible availability of metering data, this contract shall include labor and materials to validate, maintain, and install meters.

1.6.1 Facilitate discussions.

1.6.2 Participate in energy team meetings.

1.6.3 Coach various energy groups.

1.6.4 Work with and advising the energy WR-ALC Energy Office on ISO

50001.

1.7 Contractor Requirements. All products developed under this contract shall be considered Government property and shall have no license encumbrances. All data shall be developed and provided in accordance with the data rights clauses identified in this contract. Unless the Contractor has expressed a claim to providing data to the Government with less than unlimited data rights, the Government will assume unlimited data rights (see DFARS clause 252.227-7013 for definition of data rights).

1.7.1 The Contractor shall provide expert SEM support for implementation of all requirements and guidelines of ISO 50001 to sustain annual ISO 50001 certification. The Contractor shall have the knowledge, skills, and experience to achieve each requirement identified in this contract. The Contractor shall provide consultation, as needed, on terms and requirements of the most current ISO 50001 standard. The Contractor shall identify all requirements of each new revision of the ISO 50001 standard, identify required changes to existing documents, prepare any new documents, and conduct a thorough review of the entire WR-ALC EnMS for audit readiness. The Contractor shall engage with Base personnel, management and senior leaders (when required), and with the WR-ALC Energy Managers on a routine bases to ensure that all ISO 50001 elements are documented and functioning correctly to maintain certification. The Contractor shall ensure that a rigorous and disciplined approach to strategic energy management is adhered to at WR-ALC and that all of the structure and discipline is established and is mature for successful retention of ISO certification.

1.7.2 The Contractor shall maintain the ISO 50001 program guide specific to the EnMS at WR-ALC, including all flow charts, written procedures, table of contents listing all EnMS documents, frequency and date for document review, author, and contact information, as applicable, to enable successful program execution and sustainment by the WR-ALC Energy Office. The guide shall follow the sequence of the most current ISO 50001 standard with corresponding paragraph numbering and titles as appropriate. Reference to other detailed documents may be included where appropriate to avoid duplication. Contractor shall continue to, below each formal document, list supporting documents, spreadsheets, reports, etc. Contractor shall continue to link each document (both formal and supporting) in the Table of Contents to supporting text detailing information such as supporting office/s, person/s, office location, contact information, notes, and etc. The program guide shall remain professionally formatted and all final documents shall be easily editable with Microsoft Office Suite applications. This program guide serves as a basic document continuity book. (CDRL A001, DI-MGMT-80368A/T, Status Report)

1.7.3 If any updates to the ISO 50001 Standard or a new ISO 50001 Standard is published, the Contractor shall facilitate transition of WR-ALC EnMS to the most current ISO 50001 standard and ensure that WR-ALC is fully prepared for the internal audit and any recertification audits within a year of the update or new standard being published.

1.7.4 The Contractor’s SEM shall work both on site and remotely to achieve these requirements.

1.7.5 ISO 50001. The Contractor shall maintain an electronic schedule with major milestones for this contract every sixty (60) days, working within the AF and WR-ALC business structure and protocol. This shall be reviewed by the WR-ALC Energy Office. The Contractor shall revise, as needed, and finalize upon Energy Office approval. (CDRL A/B/C/D/E002, Briefing Materials, DI-MGMT-81605/T)

1.8 Annual ISO 50001 Audits. The Contractor shall organize, schedule, and fund all required audits including all fees, related travel, lodging, per diem, and other expenses for each audit. An Internal Audit shall be conducted on-site annually by a minimum of one ISO 50001 auditor, from an outside source, who shall serve as the lead auditor and may be assisted by one or two on-base WR-ALC Quality Auditors.

Internal audit shall be conducted in the basic year, Option Year 1, Option Year 3, and Option Year 4. Stage 1 Readiness and Stage 2 Recertification audit (this is one audit) shall be scheduled every three years by Advanced Waste Management Systems, Inc.

Surveillance audits shall be scheduled in all 5 Option Years. The Contractor shall be on-site during each on-site audit event to support the Energy Office and help facilitate audit activities. The Contractor shall ensure results of each audit are published and properly communicated, including any audit reports. Reports shall be provided by email following the audits. (CDRL A/B/C/D/E003, Status Report, DI-MGMT- 80368A/T)

1.9 Integrated Master Schedule (IMS). The Contractor shall provide an IMS with the objective of insuring that all the elements of the WR-ALC EnMS are conducted on time to meet ISO 50001 requirements. The scheduling goal is to pace the EnMS activities throughout the year so that they are manageable, to avoid crisis management, and to reduce risks of forgotten elements. Reports shall be submitted quarterly each year of the contract. The IMS is expected to have enough detail to identify required activities each week. The Contractor shall contact the Energy Managers to determine the weeks they will not be in the office to conduct EnMS business for IMS. The IMS starting point will be one week after the certification/re-certification/surveillance audit. The IMS shall be calendared, show time periods for completion of each element, show relationship/dependencies, highlight major milestones, etc. The IMS will need to include simple activities, such as document reviews, so they can be reviewed according to their scheduled cycle. IMS shall be constructed using MS Projects. The Contractor shall obtain government approval to use any other software. Recurring activities such as SEU team meetings, energy team meetings, and telecoms can be identified separately. The Contractor will periodically review Energy Manager’s progress in relation to the IMS and identify improvements for follow-on updates. Each contract year the IMS shall be updated with improvements. (CDRL A/B/C/D/E004, Quality Audit Site Visit Schedule, DI-

SESS-81925/T)

1.9.1 Audit Reports and Nonconformance Actions. The Contractor shall ensure the auditors prepare and conduct a pre-audit and a post-audit briefing with senior management in conjunction with each on-site audit. Non-conformance items and concerns will be discussed at the post-audit briefing. Final or Official electronic audit reports shall be provided monthly following each audit and each audit phase. (CDRL A/B/C/D/E005, DI-MGMT-80368A/T, Status Report).

1.9.2 The Contractor shall fully support and engage in the resolution of nonconformances as required by the Energy Manager and address concerns/improvements identified for the EnMS during each audit process. This may include the revision of EnMS documents, the completion of records, or the interactions with various WR-ALC offices to guide and manage completion of nonconformance elements.

1.9.3 Significant Energy Uses (SEUs) Support. The Contractor shall play a major role in selecting and establishing successful SEUs. This includes but is not limited to planning, executing, sustaining, and training to ensure each SEU team successfully develops objectives, tasks, and achievable energy reduction Action Plans, measurable energy reduction goals, and documented engineering estimated energy reduction values for each task showing how it contributes to the SEU energy reduction goal. The Contractor shall conduct training and guidance for each SEU team in accordance with ISO 50001 and SEP standards which includes consistent communication with SEU teams and guidance through each SEU process. This may include, but is not limited to, follow-up training, guidance, and goal setting encouragement for pre-year established SEU teams no less than quarterly. The Contractor shall provide the guidance to ensure that measured energy savings for each SEU will be available at the surveillance and certification audits. The Contractor shall be aware and attentive to the pace of government processes when judging ability for SEUs to achieve demonstrated energy reduction. The Contractor shall ensure the Energy Manager and each SEU team understand the timing for completion of the major milestones to achieve measured energy reduction goals.

1.10 The Contractor shall request training facility two (2) months in advance with the Facility Manager(s), 402 MXSG/MXDEA Office.

1.10.1 Energy Models and Energy Performance Indicators. The Contractor shall provide technical engineering services for baseline energy models (using linear regression) development, with multiple variables and coefficients to allow adjustments for changes in weather, seasons, business activity cycles, meter-reading intervals, and other conditions. As performance or energy usage changes significantly, the Contractor will adjust the models to more accurately reflect energy usage. An aggregate Energy Baseline Model and Energy Performance Indicator (EnPI) shall be developed and maintained/updated for WR-ALC within EnMS boundaries. An Energy Baseline Model and “Energy Metric” (performance indicator) shall be developed and maintained/updated for each SEU (existing and new). The Contractor shall develop control charts to track energy performance using a ratio of baseline energy model over measured energy usage for the EnPIs. This ratio should be bound by upper and lower control limits. This allows easy identification of significant deviations in energy performance. The models/charts EnPI and Energy Metrics will be provided to the WR-ALC Energy Office and SEU team leads. The SEM and technical engineer shall demonstrate and coach various management and energy related teams on how to utilize these energy measurement modeling to assist in energy saving initiatives, and how to evaluate variations. The SEM will work with the energy office and update the charts as needed and assist in tracking the data until each model owner is capable of updating their own model data. The energy modeling must be in accordance with SEP measurement and verification protocol. Details on model development and use shall be included in the most current ISO 50001 EnMS documents. The technical engineer shall show how to use the EnPIs to show energy reduction or demonstrate other methods for showing energy reduction. (CDRL A/B/C/D/E006, Briefing Materials, DI-MGMT-81605/T)

1.10.2 ISO 50001 Program Management. The Contractor shall provide EnMS program oversight to ensure all elements of WR-ALC EnMS is functioning properly for successful audits to consistently achieve the most current ISO 50001 certification and sustainment. The Contractor shall conduct a comprehensive review of each EnMS document twice per year, prior to the internal and the surveillance/recertification audits, to ensure that all elements of the most current ISO 50001 standard are in compliance. The Contractor shall also access the overall health of the EnMS and provide a risk assessment. This includes, but is not limited to: overall progress of ISO 50001 requirements, all documentation, adequate preparation for audits, cultural engagement, SEU teams progress, energy reduction, EnPIs, Management Engagement, etc. The WR-ALC Energy Office will assist in matters requiring their direct involvement.

1.10.3 The Contractor shall generate presentation materials as required to aid the discussion of technical issues and management briefings. (CDRL A/B/C/D/E007, Briefing Materials, DI-MGMT-81605/T)

1.10.3.1 The Contractor shall provide development support for a SharePoint Energy site. The contractor shall provide support by:

1.10.3.1.1 Documented best practices.

1.10.3.1.2 Uploading ISO documentation.

1.10.3.1.3 Developing procedures for updating SharePoint from official government records management site.

1.10.3.1.4 Automating updates, if possible.

1.10.3.1.5 Developing and publishing rules for the SharePoint site.

1.10.3.1.6 Obtaining and posting relevant energy cost data.

1.10.3.1.7 Obtaining and posting relevant engineering formulas and/or links to appropriate websites or databases to aid in energy calculations, life cycle cost analysis, etc.

Examples may include but not be limited to how to calculate cost for thermal piping leaks, compressed air leaks, failed economizers, and so forth.

1.10.4 The Contractor shall communicate frequently throughout the year with the WR-ALC Energy Assurance Office.

1.10.4.1 Communications. The Contractor shall provide support to the WR-ALC Energy Communications effort. This support shall include, but not be limited to:

1.10.4.2 Periodic generation of morning production Tier meeting and office staff meeting announcements for workforce.

1.10.4.3 Poster and flyer content.

1.10.4.4 Plasma screen content.

1.10.4.5 Social media content.

1.10.4.6 Ready-to-send management workforce emails.

1.10.4.7 Printed media content.

Support for two awareness campaigns yearly, one of which will coincide with Air Force October Energy Awareness Month.

2.0 Services Summary

Performance Objective

PWS

Para.

Performance Threshold

Integrated Master Schedule (IMS)

1.10 Contractor completes two annual editions of the IMS and

submit for government review. Government review will take two weeks. Contractor will revise, if required, and resubmit within 10 days after government review.

First edition due in 120 days post award. Second edition due in 270 days post award.

Contractor shall incorporate lessons learned throughout the year in the second edition.

Monthly Status Report 1.4.8 Contractor conducts a telecom around the 15th of each month or as otherwise scheduled by the Energy Office.

Contractor shall provide the agenda and call-in number.

Agenda includes brief overview with talking points.

Graphics, and/or tables included if needed.

Primary purpose is a vector check to verify the EnMS is on track and to identify weaknesses.

Also includes a brief role-up of previous month’s activities and a synopsis of next month’s goals. Verification meter data provided on schedule, Baseline energy Models, energy performance models updated, suggestion program support, and communications are current.

Contractor will provide meeting minutes for action items with due dates and action officer’s name, on date of meeting. Report to be submitted monthly.

Meter Reading.

Monthly on-site manual reading of meters, on specified day and time

1.4.15 Contractor conducts monthly meter reading, days of month must be consistent. Monthly meter reading is to start one day prior to the end of the month and continue daily, on workdays, through the first four or five days of next month.

Contractor delivers completed electronic copy of all meter readings by the 7th of each month.

Contractor inputs meter data into computer data base, collation and archiving of meter data, and initiation of programs that populate energy charts and graphs shall be completed within two working days after delivery of the meter readings. Report to be submitted monthly.

3.0 GOVERNMENT FURNISHED PROPERTY, MATERIALS, AND SERVICES.

No GFP/M/S is anticipated with this contract.

4.0 GENERAL INFORMATION.

4.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for MXSG. Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for MXSG.

4.11 Specific Contractor Furnished Items and Services. Contractor shall provide all Personal Protective Equipment (PPE). All PPE must meet Occupational and Safety and Health Administration (OSHA) and American National Safety Institute (ANSI) standards.

4.11.1 Contractor employees requiring vehicle access to the controlled area of the Flightline shall display their company's name on both the right and left sides of the vehicle.

Lettering shall be at least one and one half inches high and may be either permanently or magnetically affixed to the vehicle. The Government will deny entry to contractor vehicles not displaying the company name.

4.11.1.1 Prior to driving on the Flightline, the contractor shall ensure that all personnel required to operate vehicles on the Flightline are licensed, trained and certified.

The contractor is responsible for scheduling the training through 78 OSS/OSAB, 926- 2081 or 926-2732, with adequate lead time not to interfere with the contract schedule.

Upon completion of the training, an AF Form 483 (Certificate of Competency) will be issued by the Airfield Manager’s office, which certifies that the individual has been trained on Flightline driving. This certification must be in the possession of the vehicle operator when driving on the Flightline. The contractor may be required to designate a Airfield Driving Program Manager (ADPM) who will provide training and certification to all required contractor personnel. (DAFI 13-213 and DAFI 13-213 Robins AFB Sup).

4.12 Contractor Program Manager. The Contractor shall provide a Program Manager who shall be the single point of contact between the Contractor and the Government. The name and phone number of the Contractor’s Program Manager shall be provided in writing to the Contracting Officer, Government Representatives, and COR no later than five (5) calendar days after contract award date. Contractor shall identify a contract manager and alternate who shall be responsible for the performance of the work. Contract manager shall meet with the Government as designated by the CO or COR.

4.12.3 Contractor Qualifications. The minimum qualifications of the Contractor’s energy SEM are as follows:

4.12.3.1 Expertise is demonstrated by experience in successfully implementing ISO 50001 certification for at least 5 sites. This is to provide confidence of the level of experience needed to provide EnMS continuous improvement to sustain certification.

Primary Government Representative Alternate Government Representative

Name: William (Damon) West Name: Michael Bull

Unit: 402 MXSG/MXDEA Unit: 402 MXSG/MXDEA

Phone: 478-926-8871 Phone: 478-472-0000

Email: william.west.1@us.af.mil Email: michael.bull.2@us.af.mil mailto:william.west.1@us.af.mil mailto:michael.bull.2@us.af.mil

4.12.3.2 Institute for Energy Management Professionals (IEnMP) Certified Practitioner in Energy Management Systems. This credential, created by the United States Department of Energy (US DOE), will ensure that a rigorous and disciplined approach to strategic energy management is adhered to at WR-ALC and that all the structure and discipline is established to be prepared for subsequent SEP certification.

4.12.3.3 Certified SEP Performance Verifier (PV) by the IEnPM. This certification demonstrates a level of knowledge and training on how to implement and validate energy baseline and EnPI energy tracking models for ISO 50001.

4.12.3.4 Demonstrated experience in successfully implementing ISO 50001 certification for a DoD or federal installation performing DoW weapon system depot maintenance or equivalent. This demonstrates knowledge and experience working with DoD culture, constraints, and organizational structure at complex industrial facilities.

4.13 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) and the Contract Surveillance Management Office (CSMO) POCs to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.13.1 EMS training is provided by Environmental Management. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. (Front Desk: 478-926- 1176)

4.13.2 Option 1: Contractors can register for an account through The Environmental Awareness Course Hub (TEACH), the Air Force training database: https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f

Search for Course ID: EMS110UHHZ00293

Directions:

1. Hover your mouse over the Courses and Transcripts tab.

2. Click on Transcripts

3. Click into the TEACH Course Completion Log by clicking the orange Continue or Begin button.

4. When you are on the transcript, click on the blue “Search for Course” button.

5. When the pop up appears enter the course name or course number and press search.

6. Once you find the course you want to add, click on the +Select button to add the course to your transcript.

(Note: TEACH may not be supported by Internet Explorer; recommend using Chrome.)

https://usaf.learningbuilder.com/account/login/?ReturnUrl=%2f

4.13.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training PowerPoint Presentation from Environmental Management. The request should be sent to the Environment Management Office at the following email address, jessica.parker.15@us.af.mil.

Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training. (CDRL A/B/C/D/E008 DI-MGMT-80368A/T, Status Report/EMS Training)

4.14 ISO 50001 – Energy Management System. Due to the WR-ALC being ISO 50001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.14.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

4.14.1.1. EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.14.2. Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract. (CDRL A/B/C/D/E009 DI- MGMT-80368A/T, Status Report/EnMS Training)

4.15 Security Requirements.

4.15.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), Department of the Air Force Instruction (DAFI) 31-101, Base Defense Operations.

4.15.2 Contractor Security Clearance. This requirement does require a Secret security clearance. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.15.3 Communications Security (COMSEC). The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or mailto:jessica.parker.15@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil sensitive, but unclassified, information in accordance with 32 CFR Part 117.21, National Industrial Security Program Operating Manual (NISPOM).

4.15.4 Access to Government Systems/Issuance of Common Access Cards (CAC).

The Contractor shall ensure a CAC is obtained by all contractor/subcontractor personnel who require access to DoD computer networks/systems, for DoD facility entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order. The Contractor shall provide a list of contractor/subcontractor personnel who require a CAC to the PCO. The Government will provide the Contractor instruction on how to complete Mission Partner-Identity, Credential and Access Management (MP-ICAM) application and notify the Contractor of approval/disapproval of contractor/subcontractor personnel application.

Contractor/subcontractor personnel shall obtain the CAC from the local Real Time Automated Personnel Identification Documentation System (RAPIDS) issuing facility [usually the Military Personnel Flight (MPF)].

4.15.4.1 Network Access. Contractor employees requiring network access shall maintain completed and current network user training as required for compliance with all applicable initial and annual network-related access and security training. Contractor employees requiring a Government provided email account shall be subject to the same restrictions and conditions imposed upon Government employees. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the appropriate background check or security investigation. Upon completion or termination of the contract, order, or termination of Contractor personnel, the system account(s) will be closed.

4.15.4.2 The Contractor shall immediately report a lost or stolen CAC as directed by local Government policy. The Contractor shall notify the PCO of any change to the list of contractor/subcontractor personnel who require a CAC and provide an updated list within five business days. The Contractor shall return a CAC within five business days once contractor/subcontractor personnel no longer require computer network/system access and/or facility access. The Contractor shall return an expired CAC within five business days after the expiration date. The Contractor shall return any and all CACs within five business days after completion/termination of the contract as directed by local Government policy.

4.15.4.3 Foreign Nationals must meet the requirements of

DoDMAN5200.02_DAFMAN16-1405_DAFGM2024-01, Air Force Personnel Security Program, prior to access.

4.15.5 For Contractor employees requiring access to the Electronics Maintenance Support Group (EMXG) complex (Buildings 640/645) to perform the tasks of this PWS, the Contractor shall submit a VAL by mail or fax at least 24 hours in advance of the visit date, written on company letterhead, to the 402 EMXG/MXV Visitor Control Center. It must specify the following: the contract number; location of the work site; the date entry to the base must begin;

the contemplated termination date of entry; the names of Contractor and subcontractor employees requiring access to the base; for each, the name of the individual; security clearance eligibility; clearance date; citizenship; and make, model and license number of vehicles to enter the area. The VAL must be signed by the Contractor’s Financial Services Officer or Management Official and forwarded to the appropriate GSM at least 24 hours in advance of the contract start date. The VAL should be submitted to the following Address/Fax:

402d EMXG Visitor Control Center 155 Richard Ray Blvd, STE 100 Robins AFB, GA 31098-1640 Fax 478-926-2004

4.15.5.1 Proposed changes to the list of approved people/vehicles shall require submittal by the same procedures as initial request.

4.15.5.2 The Contractor shall contact the designated COR at least one day in advance of each time access is necessary. Repeat visits may be arranged upon the establishment of a firm schedule.

4.15.5.3 Vehicles used for the delivery of equipment, supplies, or tools which cannot be carried in by hand will be admitted after the clearance procedures if the company logo is prominently displayed on both sides of the vehicle.

4.15.5.4 Radios, pagers, walkie-talkies, and cellular telephones shall not be brought into the area.

4.15.5.5 Contractor representatives shall allow a minimum of 15 minutes wait at arrival for escorts. Government personnel shall escort Contractor representatives at all times within the Avionics complex.

4.15.5.6 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with DoD 5220.22-M.

4.17 The Contractor Safety Plan. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.17.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance http://www.osha.gov/dcsp/vpp/index.html with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A011, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.17.2 The Contractor Safety Plan shall address in detail the items listed in the Contract

Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.18 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)327-4862 during duty hours and (478)926- 3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO), CSMO Representative (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

(CDRL A012, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.19 Quality Management System (QMS). The Contractor shall ensure the quality of services through a quality and/or inspection system. Within thirty (30) days of contract award, the mailto:402mxw.se.wf@us.af.mil

Contractor shall submit a Quality Control Plan (QCP) to the Government Representatives addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. (CDRL A013, DI- QCIC-81722/T, Quality Program Plan)

4.20 Agency Affirmative Procurement Program. In accordance with FAR 23.107-1 and FAR 23.107-2, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.20.1 The Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.21 Delivery Schedule for CDRLs. Data and documentation deliverables shall be delivered in accordance with this PWS. If there is a discrepancy in due dates between PWS and the DD1423s, this PWS shall take precedence. Due dates falling on non-working days (Saturdays, Sundays, and recognized national (legal) holidays) shall be construed to mean the next regular working day. All due dates (i.e. 30 DAC) are calendar counted unless designated otherwise. The Government has the inherent right to disapprove any data item. Therefore, the Government Program Manager will have the right to reject or require correction of any deficiencies found in deliverables. In the event of rejection of any deliverable, the Government Program Manager, with coordination with the Contracting Officer, will notify the Contractor in writing of the specific reasons why the deliverable was rejected. The Contractor shall have 30 calendar days, or as outlined in the Service Summary table in paragraph 2.0 (whichever is shorter) unless designated otherwise through a CO letter, to correct the rejected deliverable and resubmit to the Government Program Manager for re-inspection. The Government must approve final versions of data deliverables.

4.22 Place of Performance and Hours of Work. Services shall be performed in buildings on the attached spreadsheet (Attachment 1). On-site contract services shall be performed at the Warner Robins Air Logistic Complex. The work will take place in building various buildings at Robins Air Force Base, GA. The Contractor’s work hours (shifts) shall normally be from 4:00 http://www.biopreferred.gov/ am to 6:00 pm, Monday through Sunday. The Government may adjust the Contractor’s work hours based on workload requirements, with the flexibility to start work earlier, work odd shifts, and/or work weekends. The Government will provide the Contractor the required work hours (schedule) for contractor personnel and will provide a 48-hour notice prior to changing any work hours. Any activities outside the normal operating hours must be prescheduled and approved by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR).

4.23 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.24 Essential Services During Crisis. The Services Acquisition Lead (SAL) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76-7023, Continuation of Essential Contractor Services.

4.25 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.26 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause 252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site:

https://piee.eb.mil/

5.0 APPENDICES

5.1 References

Publication/Instruction Title Date of Document Amendments and/or Revision

Specific Paragraph/Chapter/or

Entire Document Applies AF IMT 55 12 February 2025 N/A Entirety

AFI 13-213, Robins AFB Sup 4 February 2020 N/A Entirety DAFMAN 17-1203 13 September 2022 N/A Entirety

DAFI 31-101 10 Sept 2024 N/A Entirety DFARS 237.76 24 October 2025 N/A Entirety

ISO 50001 21 August 2018 February 2024 Entirety Public Law 91-596 29 December 1970 15 January 2024 Entirety

DAFI 13-213 8 February 2023 N/A Entirety https://piee.eb.mil/

5.2 Attachments

5.2.1 Example schedule for in-service meters

5.2.2 Sample Meter Map