PWS Catholic Religious Education Coordinator_Final.pdf

Performance Work Statement (PWS)

Religious Education Coordination Services, Catholic-Fort Leonard Wood (FLW)

27 June 2022

Purchase Request # 0011695971

Vision Statement

1 Introduction

1.1 Mission

1.2 Background

1.3 Scope

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Administration and Management

2.3.1 Contract Management

2.3.2 Contract Administration

2.4 Subcontract Management

2.5 Contractor Personnel, Disciplines, and Specialties

2.6 Location, Hours of Work

2.6.1 Performance of Services During Inclement Weather, Crisis or Natural Disaster

2.7 Travel / Temporary Duty (TDY)

3 Performance Requirements

3.1 The Contractor shall conduct Catholic CCD and RE Programs

3.2 The Contractor shall resource, Catholic CCD and RE Sacramental Programs

3.3 The Contractor shall plan, prepare Sacramental Celebrations

3.4 The Contractor shall provide baptism preparation classes

3.5 The Contractor shall conduct seasonal Religious Education Events

3.6 The Contractor shall recruit, coordinate, and assist with training volunteers

3.7 The Contractor shall recruit, train volunteers, prepare summer Vacation Bible School

3.8 The Contractor shall support summer Vacation Bible School

3.9 The Contractor shall attend religious education planning/coordination meetings

3.10 Prepare/conduct Confirmation Parent Meetings.………………………………………………...….11

3.11 Attend/Support Confirmation Retreat ……………………………………………………………

3.12 The Contractor shall submit Contract Manpower Report

4 Special Requirements

4.1 Training and Certifications

4.1.1 Security / Safety

4.1.2 Background Checks

4.1.3 Installation Passes, Common Access Cards ……………………………………………………

4.1.4 Antiterrorism (AT) Leve 1 Training

4.1.5 I-Watch Training

4.1.6 Operations Security (OPSEC) Plan and User Agreement

4.1.7 Keys

4.1.8 Badges

4.1.9 Access to Army Installation/Personnel & Vehicles…………………………………………...…

4.2 Transition

4.3 Government Furnished Materials

4.4 Government Furnished Services.….………………………………………………………………………………………….18

4.5 Government furnished emergency services……………………………………………………………………………..19

4.6 Reports of Damage, Destruction, Injury or Death

4.6.1 Filing Reports of Damage, Destruction, Injury or Death

4.6.2 Environmental Requirements

5 Events Checklist

6. PRS…………………………………………………………………………………………………………………………………….……..24

7. Schedule…………………………………………………………………………………………………………………………………….26

Performance Work Statement (PWS)

Religious Education Coordination Services, Catholic-FLW

Vision Statement

Provide skilled, knowledgeable Catholic faith-based religious education services for active duty service members and their families.

1 Introduction

The Contractor shall provide all personnel, management, personal transportation, and any other items or services not government furnished to prepare, furnish and support this contract.

1.1 Mission

Serve all components of the Armed Forces, and their family members, by facilitating spiritual, emotional, mental and physical opportunities to help them develop a mature level of resiliency so that our organization achieves mission readiness and fosters personal and family wellbeing.

1.2 Background

Similar contracts for many years provided active-duty service members and their families with faith-based Religious Education training that supports the Catholic faith. Primary contact person for program schedule and content related to the actions of the contract is the Religious Education Director.

1.3 Scope

To support a comprehensive Catholic Religious Education program within the parameters of military faith-based training.

2 General Requirements

This is a Catholic specific religious education contract. Contractor shall primarily support military service members and their family Building 450, Fort Leonard Wood, MO. Crossover support and coverage to other chapels may be utilized in the execution of this contract as directed by the Catholic Chaplain, the Chaplaincy Resource Manager, or the USAG-FLW, Garrison Chaplain.

a. Contractor shall provide services on a Base + 4 Option Years, Firm Fixed Price Contract.

b. Contractor shall be capable of working on ecumenical projects and demonstrate the ability for teamwork in joint planning for community chapel events. Interactions will include members of all levels of the military, civilian staff, and family members of various faith groups. The Contractor shall maintain a professional attitude and work environment reflective of a well-organized religious program during the performance of the contract.

c. Contractor shall present a neat, well-groomed professional appearance during the performance of the contract.

2.1 Non-Personal Services

For the purpose of this contract, the Contractor is considered an independent contractor and not an agent of the U.S. Government. During performance, the Contractor shall be liable and will indemnify and hold harmless the Government, its agents and employees against actions or claims for damages to persons or property, including death arising from fault, negligence, wrongful act, or wrongful omission of the Contractor, his agents or employees utilized in the provision of services.

The Government shall neither supervise Contractor nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to or prepare work schedules for individual Contractors. It shall be the responsibility of the Contractor to manage its employees (if applicable) and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify both the Contracting Officer Representative (COR) and the Procuring Contracting Officer (PCO) immediately.

The Contractor will be paid upon satisfactory completion of the contract services and presentation of invoice IAW terms of this contract. Partial payments are authorized on a monthly basis. Since the contract is not intended to create an employer-employee relationship, there are no provisions for lodging, medical benefits, employee benefits, retirement or workman’s compensation. The Contractor is also responsible for his/her own tax liabilities. Payments made under this contract are not subject to Federal Income Tax withholdings.

2.2 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirements. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

a. The Contractor shall partner with the government to resolve all issues and conflicts within two (2) workdays, first with the Catholic Chaplain, then the Contracting Officer Representative, then the Contracting Officer.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at Fort Leonard Wood (FLW) Soldier Memorial Chapel.

2.3.2 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions in accordance with contract as defined below. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement. The Contractor will prepare and submit progress reports as requested by the COR..

Contractor will prepare purchase order requests for curriculum, materials, supplies and equipment in accordance with current resource management guidelines. The Contractor will compile all program information and reports into a continuity binder, using guidelines provided by the Senior Catholic Chaplain, Garrison Chaplain, and/or COR.

2.4 Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR).

Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

If needed, the Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6 Location, Hours of Work

This Contract requires work at Soldier Memorial Chapel, Building 450, Fort Leonard Wood, MO.

a. Workdays and hours will vary according to the approved Calendar of Events, tasks in the PWS and the times of meetings. Many of the tasks in the PWS require evening and weekend hours, and the Government will partner with the Contractor to determine what core hours are necessary to support this contract.

b. The Contractor shall have access to the chapels and office facilities during normal duty hours, 0900- 1600, Monday through Friday. These hours are contingent upon chapel staff availability and coordination with key control officers for building access on weekends or holidays.

c. Contractor employees shall adhere to all security and weather warnings and notifications. In the event that inclement weather causes the cancellation and/or postponement of an event the Contactor will not be penalized.

2.6.1 Performance of Services During Inclement Weather, Crisis or Natural Disaster.

This provision is not applicable since no services are required during inclement weather, crisis, base closures, or natural disaster. The COR shall notify the Contractor by any means of communication, of inclement weather, crisis or natural disaster. There shall be no costs paid by the government to the Contractor during these situations except those costs authorized by the contracting officer and incurred by work performed under this contract and PWS.

2.7 Travel / Temporary Duty (TDY)

Contract does not include Temporary Duty Travel. Contractor shall not be reimbursed for any travel or fuel expenses related to this contract.

3 Performance Requirements

The Contractor is required to fulfill 100% of the performance requirements listed in the PWS. If the Contractor fails to complete and/or attend five or more events listed in the PWS the Contractor’s performance will be deemed unacceptable. The COR will inform the KO of the Contractor’s unacceptable performance. The Contracting Office (KO) will issue a Cure Notice to the Contractor. Afterwards, should the Contractor fail to complete and/or attend another task or event, the KO will take appropriate action(s) against the Contractor.

The following sections specify the Performance Objectives and Performance Elements for the contract.

3.1 The Contractor shall conduct Catholic Confraternity Christian Doctrine (CCD) and Religious Education (RE) Programs on Sunday at the time determined by the Religious Support Office.

CLIN #0001. 36 Units (1 Unit equals approximately 2 hours)

See Section 5 Events Checklist

Monitor and support volunteer teachers and students participating in the Fort Leonard Wood Chapel Community's weekly Catholic Sacramental programs, to include Reconciliation, Communion, Confirmation, Right of Christian Initiation of Adults (RCIA) and Out of Sequence classes. In order to reduce calendar and facility conflicts, all sacramental programs require coordination with the Catholic Priest, Religious Education Director, Youth Coordinator and Religious Support Office, depending upon the contractual specifications of each.

Performance Standards

a) STD: Services meet frequency requirements IAW contract schedule.

AQL: Provide specified services each week, except for seasonal breaks.

See Section 7, Events Schedule

3.2 The Contractor shall resource, Catholic CCD and RE Sacramental Programs.

CLIN #0002. 45 Units (1 Unit equals approximately 3 hours)

See Section 5, Events Checklist

The Contractor provides ongoing support and resources for all elements of the sacramental programs.

Support includes: research, submit order requests and distribute curriculum materials and supplies for each class, and registration of children at the beginning of the worship year and assisting with Catholic specific aspects of adult religious education. Prepare all resource materials for weekly Catholic RE programs to include: student/teacher packets, crafts, literature, video resources and equipment. Conduct registration and prepare handouts for all RE and Sacramental programs to include: student packets, parent letters, coordination of start dates and times with the Catholic Chaplain. Screen and maintain the Sacramental Records for First Reconciliation, First Eucharist, Confirmation, RCIA and Out of Sequence students, as required by the Archdiocese of Military Services.

Performance Standards

a) Standard (STD): Services meet frequency requirements IAW contract Performance Requirement Summary (PRS).

Acceptable Quality Level (AQL): Provide specified services each week, except for seasonal breaks.

See Section 7, Events Schedule

3.3 The Contractor shall participate in the planning and preparation of Sacramental Celebrations.

CLIN #0003. 9 Units (1 Unit equals approximately 5 hours)

See Section 5 Events Checklist

Collaborate with all elements of the Sacramental Team regarding the Sacramental Celebrations. Some of the events are joint events and others are separate. Events/activities include First Reconciliation, First Communion, Confirmation, Easter Vigil and Retreats (4).

a. Prepare and print (or have printed) bulletins and agenda needed for all sacramental celebrations, retreats and rehearsals.

b. Prepare Archdiocese for Military Service paperwork prior to rehearsals for review by parent and/or candidate. Corrected and signed copy, plus parish certificate, to be given to candidate at celebration.

c. Schedule and conduct rehearsals for Reconciliation and Communion, notifying those involved by bulletin announcement and letter, or phone call and email when needed.

d. Prepare all resource materials for Sacramental celebrations, parent meetings, retreats and rehearsals to include crafts, literature, video resources honorariums and equipment.

e. Support the sacramental celebrations to include: assist children during the processional; seating arrangements for families; coordinate ushers, altar servers and Eucharistic ministers; coordinate room setup for photographer; provide support and attend Confirmation retreats.

Performance Standards

a) STD: Services meet frequency requirements IAW contract schedule.

AQL: Adjusting timeline is acceptable variance, with approval of Religious Education Director.

See Section 7, Events Schedule

3.4 The Contractor shall provide baptism preparation classes.

CLIN #0004. 12 Units (1 Unit equals approximately 2 hours)

See Section 5, Events Checklist

Provide monthly preparation classes for parents and godparents who are seeking Baptism for their infants and young children. Screen and prepare the paperwork for Archdiocese of the Military Services Baptism records for review by the Catholic Chaplain. Coordinate with designated chapel staff for the printing of baptismal records and certificates.

Performance Standards

a) STD: Services meet frequency requirements IAW contract schedule

AQL: Adjusting timeline is acceptable variance, with approval of Religious Education Director.

3.5 The Contractor shall conduct seasonal Religious Education Events.

CLIN #0005. 4 Units (1 Unit equals approximately 8 hours)

See Section 5 Events Checklist

Develop and resource four (4) special programs for seasonal highpoints in the church year. These seasonal programs are Advent/Christmas, Easter/Lent, Fall Fest and Adult Volunteer Appreciation Event.

Each event should be programed for 1 to 2 hours, focused on the particular season, be geared toward families and include age-appropriate activities. Remainder of time in unit allocated for preparation.

Performance Standards

a) STD: Services meet frequency requirements IAW contract.

AQL: Adjusting timeline is acceptable variance, with approval of Religious Education Director.

See Section 7, Events Schedule

3.6 The Contractor shall recruit, coordinate, and assist with volunteer training.

CLIN #0006. 4 Units (1 Unit equals approximately 5 hours)

See Section 5 Events Checklist

Monitor and support all volunteers who assist with the Catholic RE programs on Fort Leonard Wood.

When using volunteers as leaders recruit at least two (2) adult volunteers for each group.

a. All volunteers, to include teen volunteers, are required to have a background check. Background checks are managed by the POC for the Garrison Chaplain Office. All volunteers will be referred to the person in charge of facilitating the paperwork through the various elements of approval and cleared before working unsupervised with any child under the age of 18.

b. Plan and conduct teambuilding and training events specifically for Fall Orientation, Advent/Christmas, Easter/Lent that develop leadership skills and resource the volunteers with appropriate classroom materials and supplies. Acquire and set up appropriate resources for display and distribution.

Performance Standards

a) STD: Services meet frequency requirements IAW contract.

AQL: Provide one (1) training event per quarter.

See Section 7, Events Schedule

3.7 The Contractor shall recruit, support volunteer training, and prepare for Summer Vacation Bible School.

CLIN #0007. 16 Units (1 Unit equals approximately 5 hours)

See Section 5, Events Checklist

Recruit, train, monitor and support all volunteers who assist with the annual week-long Summer Vacation Bible School on Fort Leonard Wood. Parents are encouraged to volunteer either directly or behind the scenes during the preparation time. When using volunteers as leaders recruit at least two (2) adult volunteers for each group. Assess individual worker skills and talents, matching adult leadership with appropriate activities.

a. All volunteers, to include teen volunteers, are required to have a background check. Background checks are managed by the POC for the Garrison Chaplain Office. All volunteers will refer to the person in charge of facilitating the paperwork through the various elements of approval and cleared before working unsupervised with any child under the age of 18.

b. Plan and conduct teambuilding and training events specifically for Summer Vacation Bible School that develop leadership skills and resource the volunteers with appropriate classroom materials and supplies.

Acquire and set up appropriate resources for display and distribution.

Performance Standards

a) STD: Completes actions within specified deadlines, cost and schedule are realistic and deliverables are made in accordance with schedule.

AQL: Implementable Action Plan and Purchase requests submitted IAW the Chaplain Resource Manager's timelines, established during monthly meetings, Section 3.9.

See Section 7, Events Schedule

3.8 The Contractor shall support summer Vacation Bible School.

CLIN #0008. 1 Units (1 Unit equals approximately 40 hours).

See Section 5, Events Checklist

Support Summer Vacation Bible School, monitor and support all volunteers who assist with the annual week-long Summer Vacation Bible School on Fort Leonard Wood. Acquire and set up appropriate resources for display and distribution.

Performance Standards

a) STD: Services meet frequency requirements IAW contract.

AQL: Adjusting timeline is acceptable variance, with approval of Catholic Chaplain.

See Section 7, Events Schedule

3.9 The Contractor shall attend religious education planning/coordination meetings.

CLIN #0009. 92 Units (1 Unit equals approximately 1 hours).

See Section 5, Events Checklist

Collaborate for a successful integrated-collective Catholic Religious Education Program, by providing representation at planning meetings. Include such things as event proposals, publicity, facility and reservation needs, funding requirements and updates on various aspects of the RE program.

a. Chaplain Priest or Director of Religious Education (DRE) will determine date and time of the Religious Education Coordination meetings.

b. Attend the Catholic Parish Council meetings; weekly meetings with Pastor, and bi-weekly meetings with ministry leads.

c. Provide Quarterly Action Plans and Weekly Activity Reports to the COR with specified content and format. These plans and reports will be shared with the Catholic Chaplain and Garrison Chaplain.

Performance Standards

a) STD: Services meet frequency requirements IAW contract schedule

AQL: Adjusting timeline is acceptable variance, with approval of Catholic Chaplain.

Deliverables A002 Quarterly Report, see 2.3.2

See Section 7, Events Schedule

3.10 The Contractor shall Prepare, Conduct Confirmation Parent Meetings at Soldier Memorial Chapel.

CLIN #0010. 2 Units (1 Unit equals approximately 5 hours)

See Section 5, Events Checklist

Contractor shall organize and conduct Confirmation Parent Workshops at Soldier Memorial Chapel with the support of Sacramental Team Members. Contractor shall reserve meeting location, plan and conduct parent meetings. Contractor shall prepare handouts regarding confirmation roles, responsibilities and requirements for parents and candidates. Contractor shall recommend and establish ministry services and community service opportunities for the candidates. Coordination with the Sacramental team is essential for a successful confirmation program. The Catholic Priest is the Sacramental Team leader.

Other team members include the Director of Religious Education, Parish Coordinator, Catholic Religious Education Coordinators and the Catholic Youth Coordinator, if/when these contracts or positions are filled.

Performance Standards

a) STD: Completes actions within specified deadlines, cost and schedule are realistic and deliverables are made in accordance with schedule.

AQL: Adjusting timeline is acceptable variance, with approval of Catholic Chaplain.

Deliverables

A002 Quarterly Report, see 2.3.2

3.11 The Contractor shall support Catholic Confirmation Retreats.

CLIN #0011. 2 Units (1 Unit equals approximately 20 hours)

1 Fall Event / 1 Spring Event

See Section 5, Events Checklist

Contractor shall support the Catholic Confirmation Retreats for the Fort Leonard Wood Catholic community, as a member of the Sacramental Team. The length of retreats shall be determined by the Catholic Priest in consultation with the Contractor. Retreats can be either “day-long" events, at a chapel or off-site or include an overnight (i.e. afternoon of day 1, with an overnight stay and morning of day 2).

Support of Confirmation retreat would include, but not limited to, participating in the retreat, assisting with supply requests, facilitating the scheduling of facilities, meals, transportation and equipment to support the retreat. Roles and responsibilities will be distributed across the Sacramental Team. The retreat agenda and activities will be determined at the Sacramental Team meetings. Coordination with the Sacramental Team is essential for a successful confirmation program and retreat. The Catholic Priest is the Sacramental Team leader. Other team members include the Director of Religious Education, the Catholic Religious Education Coordinators, Parish Coordinator, and the Catholic Youth Coordinator, if when contracts or positions are filled.

Performance Standards

a) STD: Services meet frequency requirements IAW contract.

AQL: Adjusting timeline is acceptable variance, with approval of Catholic Chaplain.

Deliverables

A003 Quarterly Report, see 2.3.2

3.12 The Contractor shall submit a Yearly Report.

CLIN #0012. 1 Unit (1 Unit equals approximately 5 hours)

The Contractor shall prepare and submit an annual report to the COR by June 22nd of each year. The report will the Contractor’s actions over the previous nine months, needed resources, and actions to sustain going forward.

Performance Standards

a) STD: Services meet frequency requirements IAW contract.

4 Special Requirements

This section describes the special requirements for this contract. The following sub-sections provide details of various considerations on this effort.

4.1 Training and Certifications

Contractor shall provide employees that have received training and experience in religious education.

a. Contractor/ shall have a bachelor’s degree in Christian Religious Education, or another ministry field from an accredited university. In lieu of a ministry degree, may possess two years of work experience in a military chapel environment (paid or volunteer) as a religious education coordinator, Christian school teacher, youth minister, Bible school teacher or related field.

b. Catholic specific training/certification: A religious education/Catechetical Certification provided by the Archdiocese for the Military Services, and a minimum of two (2) years teaching experience in a military Catholic Religious Education/Youth oriented program is required for the Catholic portions of this contract.

This person shall have the breadth and depth of knowledge necessary to accomplish the day-to-day coordination of the Formation Program. This person shall demonstrate a familiarity with the commitment to the Catholic faith and its doctrines, teaching, and beliefs.

c. Effective interaction with individuals from different religious groups is imperative. Contractor must protect the pluralistic environment of the Army. Individuals shall not demean or proselytize for or against any other religious group.

d. Contractor must have the ability to work effectively in a fluid, fast paced, multi-faceted, pluralistic environment that engenders significant levels of stress and requires a high degree of coordination and cooperation among the chapel staff and the clients who seek assistance.

4.1.1 Security / Safety

The Contractor shall be aware of the local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and the U.S. Government property from damage. Fort Leonard Wood’s Safety Policy can be found on its homepage under Command Policy #13-01 Safety.

The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs. The Contractor shall ensure that all keys, if any are by the US Government, are not vulnerable to usage by unauthorized persons. No keys issued to the contractor by the US Government shall be duplicated. Locking of external doors and windows is necessary when leaving the facility. Internal doors should be locked to protect government property.

DD Forms 254: Overarching security requirements and Contractor access to classified information shall be as specified in the basic DD Form 254, which will be further identified in the DD Form 254 for each TO, as required. All Contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable National Agency Check (NAC).

Visitor Group Security Agreement. The Contractor shall sign a Contractor Visitor Group Security Agreement to protect classified information involved in performance under this contract or Task Order.

The Agreement will outline responsibilities in the following areas: Contractor security supervision;

Standard Practice Procedures; access, accountability, storage, and transmission of classified material;

marking requirements; security education; personnel security clearances; reports; security checks;

security guidance; emergency protection; protection of government resources; DD Forms 254; periodic security reviews; and other responsibilities, as required.

4.1.2 Background Checks

Contractor/Sub-Contractor employees providing services under contracts are subject to the following process:

Each employee of the Contractor (direct employee and sub-contractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

Background checks will be initiated and paid for by the Government. The cost for the pre- employment screening is the responsibility of the Contractor. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist CONTRACTOR and sub- CONTRACTOR employees completing all required documents required for the background check process. CDE contact information will be provided upon contract award.

The following is a list of the required screenings per the Army Directive 2014-23.

(a) REGULAR/RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one (1) month or longer.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

iii) The Tier 1 with SCHR will be initiated after successful completion of the preliminary investigation (1.3(a)(ii)). If deemed appropriate by the local Garrison Commander, a contractor can start working under Line Of Sight Supervision (LOSS) after successfully completing the preliminary investigation (1.3(a)(ii). If LOSS is not feasible, favorable CNACI (1.3(a)(iii) results are required BEFORE the contractor can start working under this contract.

(b) SHORT TERM/OCCASIONAL contact with children:

Definition: Contact with children that does not fall under the definition of Regular/Recurring contact.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

An employee must successfully complete the required screening (1.3(b)(i) and (ii) BEFORE working under this contract.

No person, regardless of circumstances, will be approved to provide child care services if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child. If the background check investigation reveals any other derogatory information, a suitability determination has to be made by the Army. The adjudication of the derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

Additional information on the background check process can be found at:

http://www.opm.gov/investigations/background-investigations.

Re-verification (IRC and FBI fingerprint check) is required every 5 years.

Verification documents for the background check will be kept on file with the contract records in the Chaplain Resource Management Office and in the Office of the Garrison Chaplain.

4.1.3 Installation Passes or Common Access Cards

4.3.1.1 All Contractor and sub-contractor personnel performing tasks on this SOW shall comply with all applicable installation, facility and area commander installation/facility access and local security policies and procedures which will be provided to the Contractor by a Government representative upon written request to the Contracting Officer. Contractor shall provide all information required for background checks to meet installation access requirements as performed by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Requesting Contractor shall submit request for installation pass to the KO at https://vcc1.icmvcc.com/im3500/. There is no charge to the Contractor for this pass.

Contractor personnel shall comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of the base contract to this task order, should the Force Protection Condition (FPCON) at any facility or installation change, the Government may require changes in Contractor security matters or processes.

4.1.4 Antiterrorism (AT) Level I Training

4.4.1.1 Antiterrorism (AT) Level I Training. All contractor and sub-contractor employees requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training.

IAW AR 525-13, 3 DEC 19, AT Level I Awareness training will be conducted by a certified Level II trained ATO. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level I awareness training. The Installation AT Office or a certified Level II trained ATO on the installation will provide the training. Contact information for this Government employee will be provided at the kick-off meeting.

The Installation AT Office or a certified Level II trained ATO will provide a one hour training session conducted on FLW for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award. Contractor personnel working at installations other than FLW shall coordinate with the COR and local AT Offices to obtain training applicable to that installation.

Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

4.1.5 iWatch Training: Within 10 calendar days of contract award and within 10 calendar days of new Contractor employees commencing work on this contract, all Contractor and sub-contractor employees shall review the FLW Directorate of Emergency Services (DES) web link for iWatch training located at http://www.wood.army.mil/LEC/iWatch/iWatch.htm. This locally developed training will inform employees of the types of behavior to watch for and how to report suspicious activity. Suspicious activity shall be reported to the KO. There is no charge to the Contractor for this review. The burden to complete this training is approximately 20-minutes per employee.

4.1.6 The OPSEC Plan and User Agreement will be available for Contractors to review through the Installation OPSEC Officer. The Contracting Officer's Representative (COR) will ensure the Contractor is aware of the Installation's OPSEC Plan and is in compliance with the Installation's OPSEC Plan during contract performance.

For contracts that require OPSEC training: Pursuant to AR 530-1, all Contractor personnel must complete initial Level I OPSEC training within 30 calendar days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual OPSEC awareness training.

The Installation OPSEC Office, or a certified Level II trained OPSEC Officer will provide Level I OPSEC training on Fort Leonard Wood for Contractor personnel working on this installation. Contact information for this Government employee will be provided at the kick-off meeting.

The COR will coordinate this training at the time of task order modification or award. Contractor personnel working at installations other than FLW shall coordinate with the COR and local OPSEC Offices to obtain training applicable to that installation.

Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

4.1.7 Keys

Contractor will be issued keys to access the primary locations for fulfilling this contract. Keys will be issued by the Garrison Chaplain Key Custodian upon verification by the COR that keys are necessary.

Contractor shall turn in all keys issued in support of this contract when vacating the contract.

The Contractor is not responsible for providing building or room access for anyone other than themselves, unless it is in direct support of this contract. The Contractor is responsible for securing doors that they have opened or used in support of this contract. The Contractor is not responsible for "routine security tours" to ensure rooms and buildings are secured at the close of business. Contractor is not responsible for unlocking rooms or buildings for other persons or groups.

4.1.8 Name Badges

Contractor/Employees shall be required to wear an identification badge in the performance of this contract. The Contractor shall provide the badge. All contract personnel attending meetings, answering government telephones and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of the public that they are government officials.

4.1.9 Access to Army Installations / Personnel and Vehicles

a. Commercial businesses must possess and present a Contractor IAP to gain entry at any access control point (ACP). Installation Access Passes are processed by the Installation Access Pass Office.

b. In order to obtain a Contractor IAP, the contracting office representative must submit a signed and approved IAP application along with a personnel information sheet to the Installation Access Office.

Printed proof of social security numbers will need to be presented with all substantiating documents to the IAP Office. After the office has processed the paperwork, the Contractor may pick up his or her pass at the office. The Contractor must bring some form of identification with proof of his or her social security number.

c. Vendors and Contractors with commercial vehicles who do business on Army installations on a regular basis can receive extended passes for individual and fleet vehicles, for periods stipulated by the COR/sponsor, by registering their vehicles at the IAP Office. Company "Multiple Operator memorandums will be presented to IAP personnel upon requesting a vehicle IAP.

d. The Contractor shall provide to the Contracting Officer Representative the names and social security Numbers of individuals requiring access in performance of the contract no later than 14 days prior to start of performance. The Army Organization or Directorate for whom the Contractor is working is responsible for processing the paperwork to obtain passes.

e. The Contractor is responsible for assuring personnel required to access any installation in performance of the contract obtain the required identification. Costs for employees to travel to the Government location will be borne by the Contractor. Failure to obtain required identification will not relieve the Contractor from contract performance. Contractor shall be responsible for the return of identification cards upon the expiration of the contract or when an employee is no longer performing work under the contract.

f. The Contractor will provide a list of the names of all employees and subcontractor employees who will access any Army facility in the performance of this contract. Contractor will provide written document used to verify employees and subcontractor's employee’s compliance with FAR 52.222-54, Employment Eligibility Verification (clause that requires Contractor to do background check.) The Contractor will provide written proof from the Immigration and Naturalization Service that all employees listed are approved for employment within the US.

g. At any time Contractor employees are operating Contractor-owned vehicles on an Army Installation, they shall have in their possession a letter signed by a corporate officer authorizing the individual to drive the vehicle.

h. The Contracting Officer and the Provost Marshal office shall be notified of any changes in vehicles within three business days of the change.

i. Lost vehicle passes shall be reported immediately in order to obtain new passes. All vehicle passes issued shall be returned to the Installation Access Office upon completion of the contract, termination of an employee or discontinued use of the registered vehicles.

j. Failure to follow the procedures outlined above may result in delays in entering Army Installations. The Government is not responsible for any adverse impact on the Contractor or its operation as a result of delays due to the failure to register vehicles.

k. Contractors operating vehicles on an Army post will not use cell phones unless used with a hands-free device. This applies to ALL personnel driving privately-owned and government vehicles on Army installations and housing areas. Violation could result in a suspension of on-post driving privileges.

If caught driving while privileges are suspended, your privileges may be further suspended for a 5-year period. The Provost Marshall has the authority to change the above procedures without notice.

Contractors shall adhere to any changes in security procedures.

Combating Trafficking in Humans Training

a. On December 16, 2002 the President signed a National Security Presidential Directive mandating a “zero tolerance” policy toward trafficking among members of the US armed services, civilian employees and civilian contractors.

b. Federal Acquisition Regulation (FAR) TIP rule:

(a) Prohibit contractors, contractor employees, subcontractors, and subcontractor employees from—

(1) Engaging in severe forms of trafficking in persons during the period of performance of the contract;

(2) Procuring commercial sex acts during the period of performance of the contract; or

(3) Using forced labor in the performance of the contract;

(b) Require Contractors and Subcontractors to notify employees of the prohibited activities described in paragraph (a) of this section and the actions that may be taken against them for violations; and

(c) Impose suitable remedies, including termination, on Contractors that fail to comply with the requirements of paragraphs (a) and (b). (FAR 22.1703)

(d) Contractor (and contractor employees) shall within 30 days of contract award, completed the Combating Trafficking in Humans Training and submitted the training certificate to the COR for this contract.

4.2 Transition

The government does not require a transition plan for this contract.

4.3 Government Furnished Materials

The Government will make available the materials and supplies for use by the Contractor in the performance of this contract. Contractor may suggest the purchase of additional curriculum and resources for program use, or for inclusion in the resource library. Contractor's suggestions shall create no obligation of the government to purchase or pay for additional resources. No reimbursement will be made for items purchased by the Contractor.

4.4 Government Furnished Services

None.

4.5 Government Furnished Emergency Services

The government shall provide for emergency purposes only, the following services by dialing 911:

Security Police, Fire Protection, and Hospital Emergency on a reimbursable basis. NOTE: Should the Contractor use one of the above services; the Contract Manager shall immediately report the incident (giving as much detail as possible) to the Government Representative.

The government will not be responsible in any way for damage to the Contractor’s personal supplies, materials, equipment or personal property as a result of fire, theft, accident, natural disaster, or other events.

4.6 Reports of Damage, Destruction, Injury or Death

The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause the term "property includes equipment, freight, or property of any type, whether Government owned or not. The term "Contractor" includes the Contractor, its agents, servants or employees.

4.6.1 Filing Reports of Damage, Destruction, Injury or Death

The Contractor shall submit these reports to the Contracting Officer through the COR as follows:

a. A preliminary report shall be made as soon as practical after the time the incident occurs. Report may be either verbal, telephonic, fax or email.

b. A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the COR.

4.6.2 Environmental Requirements

The Contractor shall comply with all documents listed below as mandatory and referenced. Work environment varies between typical office, chapel and outdoors. There are no environmental constraints or regulations that apply to this contract.

Mandatory compliance (list). None.

5 Events Checklist.

Detailed Checklist of Events: Outlines specific tasks for each of the contract line items.

3.1 Conduct Catholic CCD, Religious Education Sacramental Programs

a) Monitor and support volunteer teachers and students who participate in the Fort Leonard Wood Community’s weekly Catholic Sacramental programs, to include Reconciliation, Communion, Confirmation, RCIA and Out of Sequence classes.

b) Distribute curriculum materials and supplies for each class.

c) Recruit at least two (2) adult volunteer teachers for each class. All volunteers, to include teens, are required to have a background check.

3.2 Resource Catholic CCD, Religious Education Sacramental Programs

a) Plan and prepare all resource materials for weekly RE, Out of Sequence and Sacramental programs and special events, e.g. Sacramental retreats, to include:

student/teacher packets, crafts, literature, video resources, and equipment.

b) Coordinate minimum of two (2) adult volunteers to conduct each class. All volunteers, to include teens, are required to have a background check.

c) Screen and maintain the Sacramental records for First Reconciliation, First Eucharist, Confirmation, RCIA and Out of Sequence students, which are required by the Archdiocese of the Military Services.

d) Identify needed classroom supplies within available funding levels and initiate funding requests in accordance with Army regulations and standard operating procedures.

Chaplain Resource Manager (CRM), in consultation with the Catholic Chaplain, will establish quarterly funding levels.

e) Inform students and teachers, in writing, of all upcoming events.

f) Publicize the RE and Sacramental program at denominational worship services.

g) Reserve chapel facility space as needed for all RE program activities.

h) Maintain the Religious Education Resource and Supply Rooms, and classroom supply storage areas in a neat and organized manner for use by volunteer teachers.

i) Distribute curriculum two (2) weeks prior to the beginning of the Religious Education year.

j) Conduct registration for all RE and Sacramental programs to include: student packets, parent letters, coordination of start dates/times with Garrison Chaplain, DRE and Catholic Chaplain.

3.3 Plan, prepare Sacramental Program Celebrations, Rehearsals

a) Notify volunteers, parents and students of Saramental celebrations and rehearsal dates and times to include: First Reconciliation, First Communion, Confirmation, Easter Vigil and Retreats. Coordination with Confirmation Team Leader is required.

b) Order leis, refreshments, student and volunteer gifts; prepare and print bulletins and agenda needed for all sacramental celebrations, retreats and rehearsals.

c) Prepare Archdiocese for Military Services paperwork prior to sacramental rehearsal for review by parent and/or candidate. Corrected and signed copy, plus parish certificate, to be given to candidate at celebration.

d) Schedule and conduct rehearsals for Reconciliation and Communion, notifying those involved by bulletin announcement and letter, or phone call when needed.

e) Prepare all resource materials for Sacramental celebrations, and rehearsals, to include crafts, literature, video resources, honorariums, and equipment. Coordination with Sacramental Team as necessary. The CRM, in consultation with the Catholic Chaplain, will establish funding levels.

f) Support for sacramental celebrations to include: assist children during the…