PWS - Cape Canaveral Final Edits 19 March 2025_Clean.pdf

PERFORMANCE WORK STATEMENT

STEVEDORING AND RELATED TERMINAL SERVICES

PORT OF CAPE CANAVERAL

SPACE FORCE STATION, FLORDIA

841st Transportation Battalion Cape Canaveral Detachment as of 12-22-2024

Stevedoring & Related Terminal Services

Performance Work Statement

TABLE OF CONTENTS

Section Topic Page

1.0 Background & Scope 2

2.0 General Security Requirements 4

3.0 General Safety Requirements 7

4.0 General Contract Administration 10

5.0 General Contractor Requirements 28

6.0 Terminal Specific Requirements 52

Deliverable Table 62 Contract Performance Requirements Summary (PRS) Table 69 Appendix A Regulations, Publications, & Forms 73 Appendix B Glossary of Terms 78 Appendix C Payment Instructions 91 Appendix D List of Acronyms & Abbreviations 95 Appendix E Foreign Entity Vetting 97

1. BACKGROUND AND SCOPE

1.1 Background. The Military Surface Deployment and Distribution Command (MSDDC), headquartered at Scott AFB, IL is an operational-level Army force designated by the Sectary of the Army (SECARMY) as the Army Service Component Command (ASCC) of the United States Transportation Command (USTRANSCOM) and a major subordinate command of Army Material Command (AMC). MSDDC is responsible for providing coordination worldwide for origin to destination surface traffic management support; coordinates surface and multimodal transportation contracted functions for all Department of Defense (DoD), and other U.S.

Government entities, as authorized, and designated multinational and interagency elements.

Since its establishment in 1965, MSDDC has played a vital role in our nation’s defense by providing support to the warfighter to every war, major contingency, training exercise and humanitarian relief operations where our Military forces are needed and deployed.

1.2 Scope of Service. Provide Stevedoring and Related Terminal Services (S&RTS) handling the import and export of Defense Transportation System (DTS) sponsored and non-sponsored cargo through the Cape Canaveral Space Force Station (CCSFS) located in Cape Canaveral, FL. All tasks shall be completed per requirements stated throughout this Performance Work Statement (PWS) and in a manner consistent with “Safety, Efficiency, and Customer Service in Mind”.

1.2.1 S&RTS services will cover the full spectrum of managing US Military cargo (e.g.

containers, vehicles, breakbulk, and rotary or fixed wing aircraft) transitioning through CCSFS .

Operational tasks and shall include but not limited to “all” stevedoring and longshoring services required to manage vessel, truck loading & discharging, port reception and disposition, cargo management (staged, prep, and onward moved), intra port transfers, vessel prep, documentation (tallying & checking), and warehousing/storage of dunnage & tiedown materials.

1.2.1.1 Contracted services shall include the capability to work multiple vessel(s) and vessel decks simultaneously, primarily through CCSFS, as well as the capability to provide S&RTS in other designated area port/terminals, local military bases, and other Florida seaports and in conjunction with operations at/within those ports/terminals as described in this PWS’s Area of Responsibility (AOR) 24-hours a day, Seven (7) days per week, and 365 days per year. (see section 6 for geographical location).

1.2.1.2 Military Cargo will consist of Military wheeled/tracked vehicles and aircraft up to 150,000lbs, shipping containerized/flat racked Breakbulk cargo, all sizes and configured shipping containers (non-explosive), all classes of hazardous materials, as well as sensitive, priority, and/or other general DoD cargo being imported/exported on ocean going vessels, Common-User Land Transportation (CULT) commercial over the road (OTO) trucks, services.

1.2.1.3 The Contractor shall provide all port services needed i.e., vessel and terminal services that include the following but not limited to: all Contractor Furnished Equipment (CFE) & Material Handling Equipment (MHE), staging space, gear, tools, materials, supplies, supervision/management, transportation, and sufficient amounts of qualified general & skilled stevedores, longshoremen, drivers, crane operators, warehousemen and tallymen needed to satisfy the full scope of S&RTS required to perform all requirements for this contract for which the U.S. Government (USG) will compensate the Contractor by applicable commodity rate, as designated by the Schedule of Rates (SOR).

1.2.2 All services in accordance with (IAW) this PWS shall require approval from the Contracting Officer (CO) or their appointed Contracting Officer’s Representative (COR) and Ordering Officer (OO). The Contractor shall obtain written approval from the COR/OO for all services (vessel/terminal operations) provided for which a Task Ordering Template will be issued. The Contractor shall assume “all expenses” for any work performed outside of ordered services or without written authorization from the COR/OO.

**NOTE: Subsequent references to the COR/OO throughout the PWS will also assume the Alternate Contracting Officer’s Representative (ACOR) or Alternate Ordering Officer (AOO) as well, unless otherwise specified.

2. GENERAL SECURITY REQUIREMENTS.

2.1 General security requirements of the Contractor defined within this section. Additional duties and requirements specific to the particular terminal(s) within the scope of this contract further defined in Section 6.2 - Port - Terminal Specific Requirements (security).

2.2 The overall classification of work associated with this contract is UNCLASSIFIED.

Personnel assigned to this contract will not require access to Non-Secure Internet Protocol Router Network (NIPRNet) applications or UNCLASSIFIED Government systems, therefore not authorized to obtain a Common Access Card (CAC) or Alternative Smart Card Logon (ASCL) tokens.

2.3 Ground Rules and Constraints.

2.3.1 Personnel Screening. The Contractor shall ensure all employees (to include any subcontractors) working with or on this contract, must meet U.S. Government guidelines regarding employment by screening all employees for indications of criminal, terrorism, or threat-related activity or alliances detrimental to the United States of America (USA).

2.3.1.1 The Contractor shall not employ any person under this contract associated to or convicted of any of these suspicions or offenses (listed above) or who presents any unfavorable behaviors or is simultaneously an employee of the US Government (USG). Employees or subcontracted employees refusing screening shall result in denial of applicant’s employment associated to this contract. If employment or continued employment of any Contractor employee/subcontractor is prejudicial to or presents a conflict of interest or endangers the security of the USG, the Contractor shall make the necessary change(s) to remove those employee/subcontractors from working, interacting or engaging with US personnel associated to managing this contract.

2.3.1.2 Completed Screening. Once the screening process is completed the results, will be submitted to the 841st Cape Canaveral Det for review/vetting through the 45th Space Wing S-2 ensure investigative, and clearance requirements were obtained before the contracted start date of the contract. Any further derogatory information found may result in access denied. Screening will be completed prior to any badge issuance. Screening maintains compliance with enhanced force protection measures through document examination, verification, biographical, and security interviews. Applicants denied access due to derogatory information may file an appeal to the Contracting Officer and 45th Space Wing S-2 for review.

2.3.2 Persons Excluded from the Premises. The Contractor shall not allow any person(s) banned by any authority from the premises to have access to terminal facilities, equipment, or other material related to Government operations.

2.3.3 Persons with Restricted Duties. The Contractor shall not allow a person restricted by any authority from certain equipment or areas to operate that equipment or enter areas as designated by the COR.

2.3.4 Military Base Access. The Contractors shall be required to enter and work on US government military installations, the contractors shall be responsible for its employees to include sub-contractors and CFE/MHE will comply with access and control procedures, subject to background checks, personal and vehicle inspections. Contractor personnel not cleared, or those who refuse to comply with access/control procedures will be denied entry. The Contractor shall be responsible for its CFE/MHE. The USG will not be liable for compensation to the Contractor and will hold the Contractor liable for performance delays caused due to shortages of personal or CFE/MHE denied entry.

2.3.4.1 The Contractor personnel shall read and comply with applicable Department of Defense (DoD) security regulations, policies, and procedures for access to installations and facilities.

2.3.4.2 The Contractor shall comply with all requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to the Contractor’s failure to comply with the applicable Port, Facility or Installation Access Control processing requirements.

2.3.5 Derogatory Information. If the Government notifies the Contractor that employment of any Contractor employee is prejudicial to the interests or endangers the security of the United States of America, the Contractor shall remove and bar that person from Military operations.

This includes security deviations/incidents and credible derogatory information on contract members during the course of the contract period. The Contractor receiving award of this contract shall make any changes necessary in the appointment(s) will immediately be escorted off the premises

2.3.6 Operations Security (OPSEC). The Contractor shall comply with DoD Directive 5205.02, Army Regulation 530-1, and the requiring activity OPSEC program. Failure to comply with the OPSEC directives shall be identified as adequate cause for removal of a Contractor employee from performance on this contract/task order and may be considered for appropriate legal action.

The Contractor shall ensure Contractor employees as described in 2.3.6.1 will complete Level I OPSEC training within thirty (30) calendar days of start of employee performance on this contract and annually thereafter. The Contractor shall maintain all OPSEC training records and shall provide copies to the COR upon request.

2.3.6.1 The Contractor shall submit to the CO a list of points of contact who can respond to Government activities to provide expert assistance in answering questions, exchanging information, and resolving problems including at least one primary and alternate point of contact available for urgent matters on 24-hour basis 7 days a week. The Contractor shall provide this list within one calendar week of contract award, and at the time of award of any option years. Should there be any intervening changes to the list, the Contractor will advise of any changes within one calendar week of any such change.

2.3.7 Threat Related Incidents. Persons employed by the Government will report threat-related incidents, behavioral indicators, and other matters of Counterintelligence (CI) interest specified in AR 381-12, Chapter 3, to the Facility Security Officer, the nearest Military CI Office, the Federal Bureau of Investigation, or the Defense Counterintelligence and Security Agency.

2.3.8 Vendor Threat Mitigation. The Contractors shall submit a semi-annual report to the CO for each first-tier foreign transportation service provider, operating as a separate legal entity, contracting directly with Contractor or its commonly owned legal affiliate, which has employees who may have physical contact with USG shipments in the ordinary course of contract performance. See Appendix E for further instruction for this requirement. Compensation for services defined in this paragraph are included in all commodity rates established in the SOR.

2.3.9 Vehicle Identification. The Contractor shall obtain installation/port access clearance for any vehicles used in performance of this contract. The Contractor shall submit a comprehensive list of vehicles required during the duration of this contract immediately upon award to the COR in order to obtain access clearance. The list shall identify vehicle type, license plate, and owner/ company name. Personal Owned Vehicles (POV) shall not be authorized entry in and around USG equipment unless identified as official vehicles critical to the success of the mission. When submission of a new vehicle is necessary, only substitutions are acceptable to maintain a reasonable number of cleared vehicles authorized entry.

2.3.10 Security Regulation. Security Regulation Guidance found at https://www.esd.whs.mil/dd/. Select under “DOD Issuances” the following DOD Instructions and Manuals.

2.4 Privacy Information. Contractor and COR/ACOR, must ensure all personnel information collected, maintained, used or disseminated is relevant and necessary to accomplish the Contract.

Contractor will collect information to the greatest extent practicable directly from and inform the individual of the reason collection of the information is required; authority for collection; who and for what purpose; whether disclosure is mandatory or voluntary; and the impact of not providing the information. Contractor and COR/ACOR will establish appropriate administrative, technical and physical safeguards, for protection of paper, documentation involved, to ensure security of records and prevent compromise or misuse during storage, transfer, or use, including transiting and authorized alternative worksites. Privacy information collected, must comply with host nation, DoD and Army Privacy Act regulations, whichever is more stringent.

2.5 Badges. All permanent and temporary personnel, hired directly or indirectly by the Contractor performing work under this contract, shall have in their possession, and display when required, a current Workers Identification badge issued by each port where military operations is being performed. The Contractor’s management shall ensure compliance with this requirement.

2.5.1 Upon termination or completion of this contract, the Contractor shall surrender all Government supplies, materials, and equipment to the COR. In addition, the Contractor shall turn in any security badges to the COR on the last day of the contract or upon any termination/reassignment of any employee or subcontractor.

2.6 Cyber Security. The services designated under this contract are “operationally critical support” as defined in Defense Federal Acquisition Regulation Supplement (DFARS) 252-204- 7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

https://www.esd.whs.mil/dd/

3. GENERAL SAFETY REQUIREMENTS

3.1 General Safety Requirements of the Contractor are defined within this section. Additional duties and requirements specific to the particular terminal(s) within the scope of this contract are further defined in Section 6.3 –Port - Terminal Specific Requirements (safety). FAR 52.236- 13(a) and Alternate 1(f) apply.

3.2 Enforcing and Monitoring Safety. The Contractor shall comply with, enforce, and monitor applicable USG safety and fire regulations. The COR will log any discrepancies within the defined quality performance process. The Contactor shall establish and maintain an effective and comprehensive safety program. The Contractor shall acquire, maintain, and require the use of safety equipment, personal protective equipment (PPE) (29 CFR 1917.91-95/1918.101-106) and devices necessary to protect employees at all times while working Military Operation at the CCSFS, i.e., terminals, commercial truck yards, and on all vessel(s) laden with military vehicle/equipment.

3.2.1 Safety Program Manager. The Contractor shall provide as part of its management staff a dedicated Safety Program Manager (SPM) and/or alternants as needed for each operation. The Contractor shall ensure the SPM is assessable and on site to observe all USG Operations contractor personnel to include sub-contractors to ensure the Contractor’s safety practices are monitored, damage/injury is investigated and make corrections when deviations or departures from safety are observed.

3.2.2 Accident Prevention/Safety Program. The Contractor shall provide to the COR within two (2) calendar days of contract award date, their written plan for Accident prevention/safety program, for port/terminal operations at the CCSFS, per Federal Acquisition Regulations (52.236-13 Accident Prevention), and DA PAM 385-10.

3.2.3 Safety Stop. The USG reserves the right to call “safety stop” of the Contractor’s operations when/if the Safety Officer, COR, or other USG representative observes or reports unsafe practices, safety infractions or safety violation(s); whereas harm to life, damage to property, or unsafe practices are present/possible. The COR shall inform the contractor to “stop work” directing the contractor to “stand-by”. The Contractor’s operations shall not resume until all practices, infraction or violations have been addressed and corrected and/or revises their methods of operation to correct the safety issue and brings together all personnel for a safety briefing to the Safety Officer or their representative satisfaction. The USG will not compensate the Contractor for any time spent on “stand-by” or lost time incurred due to safety violation/infraction. The USG may hold the Contractor liable for any costs incurred to the USG, resulting from operations halted due to the Contractor’s unsafe practice or violation and all safety violation/infraction shall be documented.

3.2.4 Safe Working Load Lift trucks, and Cranes. The Contractor shall adhere to local authority and Occupational Safety and Health Administration (OASH) and DoD standards for “safe working load” for all Contractor Furnished Equipment & Material Handling Equipment CFE/MHE, to include all cranes (ship or shore). The Contractor shall adhere to all safety requirements when lifting cargo. The Contractor shall ensure all CFE/MHE driver/operators are Powered Industrial Truck (PIT) certified, only trained and competent operators shall be permitted to operate a powered industrial truck. All PIT operators must be trained and certified by their organizations [29 CFR 1910.178(l)] or and have in their possession a PIT card, the PIT card shall designate all CFE/MHE that driver/operator are trained to operate [29 CFR 1917.27].

Crane Operators shall be certified to meet OSHA standards [29 CFR 1917.27]. the COR or other designated USG personnel at their desecration may stop any/all driver/operators have and are trained on the equipment they are operating.

3.2.5 Personal Protective Equipment (PPE) Safety/Hazard Analysis. The Contractor shall ensure all Contractor personnel, to include its Subcontractors, have and/or wear proper PPE. The Contractor shall provide to the COR a Safety/Hazard analysis that defines the proper PPE required to be used and/or worn when engaged in terminal or port operations. The safety/hazard analysis shall be provided to the COR within two (2) calendar days of contract award, whereas the COR and Safety Officer will monitor, and report PPE usage based on the Safety/Hazard analysis. The Contractor shall provide to the COR within two (2) calendar days a new/updated Safety/Hazard analysis if/when changes in operational scope occur.

3.3 Contractor Safety Briefings. The Contractor shall, as part of all commodity and extra labor operations, conduct and document safety briefings for all workers by name prior to all vessel, terminal service/operations and at each shift change. The Contractor shall provide a mandatory safety briefing to new personnel as they are added. The Contractor shall conduct safety briefings with the presence of a MSDDC USG representative. The COR or MSDDC Safety Officer may also participate in these briefings. The job Safety/Hazard analysis should be the basis for safety brief content. See FAR 52.236 (f)(1) for guidance. The Contractor shall conduct safety briefings in English language and language understood by the labor/workers.

3.4 USG Safety Briefing. The USG, at its discretion, may conduct additional safety briefings when necessary and per local Commander’s guidance. The USG’s safety briefing may include information from above or other necessary Command-related information or additional safety concerns. Compensation (unless for safety violation) for the Contractor’s labor shall be placed on stand-by time and compensated per schedule 2 of the SOR. No compensations shall be made to the contractor for “safety Stop/violations”.

3.5 Reporting Accidents, Injuries and Damage

3.5.1 Reportable Accident, Injuries or Damage Reporting. The USG requires reporting of any situations that result in injury or death to any personnel, or damage to USG cargo or commercial property. The Contractor shall immediately notify the COR of any incident and/or accident that results in injury or death to any personnel, damage to USG cargo, commercial property, during or arising from performance under this contract. The Contractor shall submit accident investigation reports to the COR and USG Safety Officer as mandated in Reporting Timeline Requirements listed below.

3.5.1.1 The Contractor shall submit documentation to the COR verifying the qualifications and task training for each employee involved in the incident/accident.

3.5.1.2 The Contractor shall submit all maintenance records for CFE/MHE involved in any accident or incident involving injury.

3.5.1.3 The Contractor shall assist the USG during any incident and/or accident investigation.

3.5.2 Preserve Critical Evidence. the Contractor shall secure the accident location and preserve critical evidence. The Contractor shall allow USG personnel access to the location, all evidence, and all Contractor-employee witnesses, to include operators involved in the accident. The Contractor shall ensure that operations do not resume until cleared by the COR, MSDDC Safety Officer, and local authorities.

3.5.3 Reporting Timelines and Requirements

3.5.3.1 Within 8 Hours: Accident Information required from Contractor of incident if severe damage to equipment, hospitalization of employees or loss of life:

• Date and time of incident

• Location of incident

• Brief synopsis of the accident, to include injured personnel, equipment damaged and description of activity during the incident

• Supervisor name and contact information

• List of employees involved or who witnessed the incident

• Extent of injuries and if medical treatment was administered

3.5.3.2 Within 24 hours: Accident Information required from Contractor

• Information from 3.5.3.1

• Status of injured personnel

• Pictures of affected equipment

• Training certificates/licenses for personnel involved in incident

• Maintenance records of equipment involved in incidents

3.5.3.3 Within 30 Calendar Days (or sooner if investigation is complete) Information required from Contractor

• Findings identifying the root cause(s) of the accident

• Corrective actions taken to prevent recurrence

• Follow-on status of any injuries from 24-hour status

• Final incident report from Contractor’s safety representative to COR

3.6 Posted Speed Limits. The Contractor shall enforce all posted port speed limits for all vehicle traffic per local port directives, The USG has further defined vehicle speed limits as follows for Military vessel/terminal operations at all piers/terminals/ports, (unless further defined) the maximum speed limits for vehicle(s) shall be inside a vessel, on vessel ramps, and/or dock/pier is <5 MPH (walking speed), maximum speed limits within staging areas, is <10 MPH or less, and for roadways to/from staging to vessel the maximum speed limit shall be 10 MPH, for CFE/MHE speed limit is 10 MPH or <5 MPH on vessels.

3.7 Vehicle Safety. During all operations, the Contractor shall not, leave any vehicle (military or commercial) unattended when the engine is running, or if breaks are not operational.

3.7.1 Military vehicles/trailers with air braking systems that have been determined to be inoperable (i.e., air system have been compromised, brakes have been caged or considered freewheeling) shall not, be left unattended. Vehicles in this condition must be labeled clearly on all sides “NO BRAKES.” Vehicles parked in staging lots shall have all wheels or tracks chocked blocked and trailers shall remain attached to its prime mover or if orphaned have hand brakes set, or wheels chocked blocked.

3.7.2 Fire Extinguisher & First Aid Kit. The Contractor shall provide and ensure all CFE/MHE used in military operation shall have mounted fire extinguishers and a First Aid Kits with an up-to-date inspection sticker/documentation and inspected monthly.

3.8 Vessel Safety. During vessel operations, the Contractor shall not let vehicles remain idle across watertight door areas. Maintain only one vehicle at a time, moving on vessel ramps, and test vehicle brakes before moving any vehicle.

3.8.1 The Contractor shall provide ramp guards stationed at all vessel ramps in use to direct traffic, monitor foot traffic, and alert personnel when vehicles are traversing ramps, all ramp guards shall have whistles and flashlights in addition to PPE. Compensation for services defined in this paragraph are included in all commodity rates established in the SOR.

4 GENERAL CONTRACT ADMINISTRATION

4.1 General contract administration defined within this section. Additional duties and requirements specific to the particular terminal(s) within the scope of this contract further defined in Section 6.0 –Port - Terminal Specific Requirements (administration).

4.1.1 Port Licensing and Permits. The Contractor or its named Subcontractor shall possess a valid and current Business License (BL) issued in the state of Florida. As well as a work permit issued by the applicable 45th Space Wing as evidence the Contractor or its named Subcontractor(s) has legal right to work in/at the Port of Cape Canaveral or other named port locations (see section 6 of geographical locations) when needed. In addition, contractor or its named subcontractor shall get an access ID card issued by the 45th Space Wing Security Office as evidence the Contractor or its named Subcontractor(s) has legal right to access CCSFS Port, FL. The Contractor shall provide documentation/copies (Prime and Subcontractor(s)) to the CO for record within (2) calendar days of the date the contract was awarded.

4.1.1.1 Subcontractors. The Contractor shall require all Subcontractors to include subcontracted laborers, to comply with all applicable regulatory requirements of this contract. The Contractor shall include a clause in each applicable subcontract to require Subcontractor's cooperation and assistance in accident reporting and investigation.

** NOTE: Subsequent references to the Contractor shall imply it acting as the “prime” and their “employees”, or “Subcontracted laborers”, or others acting on behalf of the prime Contractor unless otherwise specified.

4.1.2 Union Agreements and Port Tariffs. The Contractor shall submit copies (2) calendar days of contract award date to the CO/COR, the most current version of the Collective Bargaining Agreement (CBA), International Longshoremen’s Associations (ILA) & South Atlantic & Gulf Coast District (SAGCD) and current year published port tariff for the Port of Cape Canaveral. The Contractor shall also furnish updated information about specific changes to union contracts, wage increases, local work rules, and CBAs as well as new port tariffs affecting USG cargo operations IAW the performance of this contract as they become available.

4.1.2.1 Port Services/Tariffs. The Contractor shall be reimbursed port fees/charges per published port tariffs per cost reimbursement (OOP expense).

4.1.2.2 The USG will not pay for or reimburse the Contractor for usage of port staging/storage free time, customs duties, taxes, and similar charges for which no services are received, or the USG is exempt from. The USG will only pay port tariffs fees/charges where the USG has requested and received those services. The Contractor will not include such taxes, duties, customs fee, free time, excise fee/tax, inspection fee, bond, or the like for which the USG in any of its rates. If the Contractor pays a tax, duty, customs fee, excise fee/tax, inspection fee, bond, or the like for which the USG is exempt, the Contractor is not entitled to reimbursement.

4.1.3 Contract Managers. The Contractor shall provide a Contract Manager(s) and at least two

(2) alternates as part of their supervision who shall be responsible for the performance level of all services rendered. The Contractor shall provide telephone numbers for each of the contract manager(s) and their alternates where these individuals may be contacted during and after duty hours. The contract manager(s) shall have demonstrated experience in directing and managing longshoring and stevedoring operations. The contract manager(s) and their alternates must be able to understand, the read, write and speak the English language and other language understood by its subcontracted labor/workers as necessary.

4.1.3.1 Contract manager(s) and alternates shall have full authority to act and make financial decision on behalf of the Contractor on all matters pertaining to the performance of services under this contract.

4.1.4 Multiple Work Sites. During the performance period of this contract, the Contractor shall work simultaneous cargo handling operations, at multiple work sites, to include, but not limited to, working vessel(s) operations (working multiple decks simultaneously), and performing reception and disposition services of commercial truck(s), call forwarding & staging yards. The Contractor shall have their contract manager(s) or alternates present at each work site and accessible to the COR, at all times. At any other time (i.e., outside cargo operations) the contract manager(s) or designated alternate(s) shall be available to the COR by telephone.

4.1.4.1 The contract manager and alternates shall meet as necessary with the COR to discuss contract performance or other problem areas or issues.

4.1.4.2 The Contractor shall not remove or replace the contract manager or their alternates without informing the COR.

4.2 Ordering Services. Unless procedure have been pre-established and verified (per written labor agreements or port tariffs) ordering services shall include daily cut off time(s) for ordering all S&RTS. Procedures for ordering services shall be provided within (2) Two calendar days of contract award date. Otherwise stated elsewhere, the USG shall order services no later than (NLT) 1400hrs for 0700hrs start times for the next day or 1700hrs for 1300hrs start times for the next day. Example: Order services on Monday at 1400hrs for Tuesday morning 0700hrs start time, Monday start times shall be ordered on Friday.

4.2.1 All S&RTS performed IAW this PWS will be ordered using a Task Order (TO) system.

Task orders will be assigned a TO number by G8 and then issued by an appointed OO to the Contractor and IAW Appendix C, Payment, Ordering, and Invoice Instructions, any work performed prior to an issued numbered TO will be at the expense of the Contractor.

4.2.1.1 Task Orders. All services shall be identified by the COR and conveyed to an appointed OO. The OO will develop an initial TO as soon as practicable and prior to the start date & time for each day S&RTS are ordered. The OO will provide an “initial” Task Order (ordering template). The initial TO will identify all commodity, man-hour, materials or associated services agreed upon between the COR and the Contractor.

4.2.1.2 Vessel Task Orders will be separated by “upload and/or discharge” for all known vessel work, whereas all Terminal work shall be by Documented by Week (DocWeek), DocWeek shall be Sunday thru Saturday. Any work performed prior to the OO issuing a numbered TO will be at the expense of the Contractor.

4.2.2 Cancellation of Services. Unless procedure have been pre-established and verified (per written labor agreements or port tariffs) cancelation of services shall include daily cut off time(s) for canceling all S&RTS. Procedures for canceling services shall be provided within (2) Two calendar days of contract award date. Unless otherwise stated elsewhere, the USG shall cancel services no later than (NLT) 1700hrs the same day as ordered, for 0700hrs start time the next day, or at 0700hrs the next day for 1300hrs start times the same day. Example: Services ordered on Monday at 1400hrs for Tuesday morning 0700hrs start time, may be canceled at or before 1700hrs the same day.

4.2.2.1 The COR/OO will notify the Contractor verbally or by telephone to cancel services followed by written email/memo or other communications, stating that services are to be canceled on or before which we may cancel ordered services and/or equipment free of charge and without liability of any kind. The USG will not compensate the Contractor for service ordered and then canceled on or before established cut off times,

4.2.2.2 Should Contractor personnel arrive at the work site at the scheduled order time, and services are cancelled, due to circumstances beyond the control of the USG, the Contractor shall receive minimum time (if applicable) of four (4) hours verified by the COR/OO. For Contractor personnel arriving at the work site who were not timely notified by the Contractor those services were cancelled, the Contractor shall be responsible for compensation at its own expense and is not entitled to reimbursement.

4.2.3 Verbal request. During any operation, the COR may also identify additional labor, services, or CFE/MHE needed verbally, via text message, or email to the Contractor when necessitated by the mission/operation and will issue a signed written request. The Contractor shall present and the COR shall verify those written request to the OO within 24 hours of completing the mission/operation for reconciliation.

4.2.4 Reconciliation and Validation. The goal is to reconcile the TO’s and complete the final TO, and then process the Contractors invoice within 21 calendar days of the completion of each task order. The Contractor shall agree to reconcile and settle all task order(s) within a set timeline and provide an invoice to the COR for payment. The Contractors failure to reconcile TO’s within the below perimeters will result, with the USG finalizing TO’s based on its documented evidence of the Contractors performance, whereas the Contractor shall agree/accept the USG’s “final TO” for invoicing.

4.2.4.1 The Contractor shall work with the COR/OO to reconcile the original task order within seven (7) calendar days reviewing all supporting documentation (logbook, tally sheets, and time sheets, and written request) completing TO work for (vessel or DocWeek) ordered services. The COR will provide the contractor the MSDDC Form MT 288 capturing all commodity, detention, standby, Extra Labor (XL), and each class of labor and CFE/MHE used in conjunction within commodity work, the Contractor and COR shall agree by signing (digital or wet signature) the

MT 288.

4.2.4.2 Once reconciled, the Contractor shall receive, within seven (7) calendar days or when practicable after large operations a finalized TO accounting for actual Contractor performance per MT 288. Once the final TO is validated, the Contractor shall receive the validated TO , and then the Contractor shall invoice the USG. The Contractor shall submit their invoice for payment to the COR for certification. The COR will either return the invoice back to the Contractor to correct or will validate & certify the Contractors invoice within and summit within (7) calendar days to G8 for payment processing.

** NOTE** Any certified invoice summited, dated prior to “G8 validation date” will be returned, G8 will not process invoices for payment dated prior to its validation date and will return invoice to the COR whereas the Contractor will have to re-issue a corrected invoice for processing/payment. The USG shall not be liable for accrued interest payments to the Contractor.

4.3 Out-of-Pocket (OOP) Expenses. OOP expenses involve the reimbursement of actual invoiced cost made by the Contractor to a third-party vendor, supplier, subcontractor or port tariff for additional supplies, materials, facility support services, or other services sourced on behalf of the USG.

4.3.1 Vendor Invoice or Receipt. The Contractor shall substantiate all OOP expenses by submitting the paid vendor invoice and itemized receipts to the COR/OO at reconciliation. OOP expenses will be ordered and reimbursed only for mission related services, supplies, or materials identified by the COR/OO and ordered by written request to be added too or pre-ordered on the task ordering template. The USG will not reimburse for any miscellaneous OOP expenses without all substantiating documentation (vendor itemized receipt/invoice) attached. For miscellaneous supplies and durable goods not listed under a specific schedule of rates (SOR), compensation shall be at reimbursement OOP expense.

4.3.1.1 The Contractor shall provide information for items purchased/rented to be identified on the TO template (MISC. Tab) form by the OO and certified as necessary by the COR. The Contractors invoice for miscellaneous expenses shall detail each service or supply, the rate per unit, number of units and total extended price, accompanied by the vendor(s) receipt/invoice as substantiating documentation.

4.3.2 Three (3) Written Estimates. The Contractor shall provide to the COR/OO three (3) written estimates for all additional services, materials, supplies, or rental equipment to be reimbursed via OOP prior to the purchase or its rental for COR/OO approval. OOP expenses do not include expenses inherent to performing S&RTS commodity work. OOP expenses are for the purpose of purchasing as needed new supplies or non-durable goods on behalf of the USG.

4.3.2.1 The Contractor shall obtain written approval from COR/OO prior to the purchase of all goods & services considered. Whereas the COR shall seek CO approval for all OOP expenses exceeding $3500.00.

4.3.2.2 The Contractor shall provide services that include, but not limited, to agricultural vehicle or container pressure-washing services, pest and vegetation control, security services, vehicle or aviation fuel service, and specialized rental equipment. The USG will reimburse the Contractor for actual cost (vendor invoice or receipts required), and for any transportation, surcharges, expenses associated with furnishing ordered materials, equipment, supplies, and/or subcontracted services.

4.3.2.3 The USG may request to have the Contractor procure specialized materials or subcontracted services to support mission readiness at its discretion.

4.4 Military Training. The USG reserves the right to support or conduct military port operations training at its discretion, either scheduled or unscheduled.

4.4.1 The USG will inform the Contractor no later than (NLT) 48 hours prior to any scheduled training event or as soon as planning develops.

4.4.1.1 During these training events, the USG may utilize U.S. Military or USG civilian personnel for loading and discharging the entire or parts of a vessel and/or conduct routine terminal or other port operations or any part of those operations thereof.

4.4.1.2 The Contractor shall not receive any compensation for cargo handling conducted by the Military during these training events, unless commodity, extra labor, equipment rental, or other facility support services were ordered by the COR/OO, whereby the USG will then compensate the Contractor per established rates in the SOR.

4.4.2 In addition to the above, the USG reserves the right to provide Military drivers to operate/drive (load or discharge to/from the vessel, truck) Military vehicles, aircraft or other cargo at any time when determined it is the best interest of the USG to do so. During vessel, truck loading or discharge, where military drivers or aircraft support staff were provided, the USG will only compensate the Contractor for services provided i.e., lashing/unlashing for those vehicles/aircraft operated/driven by the Military or US civilian. All other Commodity rates shall apply for all other cargo fully handled by the Contractor.

4.5 Commodity Rates. The Contractor shall provide an all-encompassing commodity rate for each commodity type listed below, for each commodity schedules listed in the SOR (see appendix B) e.g., all commodity rates shall include all the below but not limited to the following:

(see requirements throughout the PWS)

• Management, Supervision, Safety Manager, Environmental Compliance Officer, or other non-subcontracted personnel.

• All planning activities.

• Contracted Services Reporting: Administrative and contract data and requested reports for all provided services.

• All directly employed or subcontracted Stevedores, Longshoremen tallymen, and warehousemen i.e., all Classes of labor, Skilled labor, Skilled drivers, crane operator, gear man, mechanics, carpenters, (not all-inclusive personnel list).

• All employee administrative cost for benefits, travel, or other cost.

• Contractor Furnished Equipment (CFE), Material Handling equipment (MHE) and its driver/operator, gear, mechanics tools (manual & air), shop equipment, rigging, spreader bars, slings, wire rope, hooks, shackles, straps, and Military style slave cables.

• Ground transportation: i.e., trucks, van, ATV, buses, vehicles, contact maintenance vehicle (jump truck), and tow-vehicles.

• Materials and miscellaneous supplies (PPE, safety devises, safety cones, dunnage, POL, fuel, and hazardous collection and/or cleanup supplies).

• Lashing & Unlashing for all conveyances (vessel, truck).

• Cargo accountability, cargo inspections, cargo and lashing inspections for vessel lashing inspections/movement.

• Tallying & Checking services (i.e., runners, scanning, documentation, yard planner, vessel foot printing, and timekeeping).

• Cargo management (i.e., space, cargo consolidation, frustrated) towing, stacking, stripping, contact maintenance, safety/environmental)

• Housekeeping (e.g., vessel, yards, lots, warehouse, and facilities).

• Staging setup

4.5.1 The following is a list by commodity number, and category and examples of vehicle, containers, breakbulk or aircraft they represent (not an all-inclusive list).

• Commodity 35 – Aircraft. Rotary or fixed wing

• Commodity 40 – Breakbulk. Field maintenance units M7-FRS or multiple stacked flat racks, skid mounted generators, or loaded 463l pallets etc.

• Commodity 44 – Containers - non-explosive, less than twenty foot in length (i.e., ISUs, Bicons, Tricons, Quadcons).

• Commodity 45 – Containers - non-explosive - 20’and 40’ lengths or multiple knuckled, >TEU containers configured into Twenty/forty Foot Units (TEU).

• Commodity 60, 61, and 67 – Vehicles and Trailers - Classified by weight class.

4.5.2 Commodity Pricing. The USG shall compensate the Contractor for each single vehicle, trailer, container, or aircraft the Contractor handles. The Unit of Measure (UOM) shall be i.e., EACH (EA) e.g. (Containers, Vehicles, Orphaned trailers, and Aircraft. Commodity category (44, 45, 60, 61, 67) - EA)), prime vehicles/trailer combinations will be considered one piece.

Breakbulk (BB) Cargo the UOM used is “Measurement Ton (MTON)” Breakbulk commodity

(40) - MTON)), BB secondary loaded, nested, or stacked on cargo beds or trailer will be considered part of prime vehicle/trailer and counted as part of the prime vehicle or trailer.

Stacked flat racks shall be counted at one piece. See appendix B of the Glossary or the SOR for further definition description.

4.5.2.1 Each commodity further divided by handling method, (Lift, Roll, Tow) shall infer loading or discharge:

• Lift-On/Lift-Off (LO/LO) - Cargo lifted on/off any conveyance (vessel, truck) by cranes of all types or rigged top/reach stacker.

• Roll-On/Roll-off (RO/RO) - Vehicles driven, running, or moving under its own power with trailers pulled by its prime mover - Containers, breakbulk, loaded or discharged by CFE/MHE (MAFI/bomb cart).

• Tow-On/Tow-Off (TO/TO) - Inoperable vehicles or orphaned trailers pulled by CFE/MHE towed on/off any conveyance or (vessel, truck).

4.5.2.2 The USG will not interfere with any method the Contractor chooses to dray, move or lift any USG cargo; however, the Contractor shall be responsible to use proper methods of draying, lifting, or towing vehicles/trailers and general cargo as stated elsewhere in this PWS, military standards per Army Regulation (AR) or Modal Instructions (MI). The USGs preferred and most efficient method of loading or discharging vehicles (with or without trailers) is by driving them under its own power. The Contractor shall be fully responsible and liable for all damaged caused from the Contractor negligence by improper handling methods. The USG will not, compensate the Contractor for loading/discharging cargo for other than by the intended commodity method (e.g. lifting operable vehicles in lew of driving them or separating a trailer from its prime mover).

4.5.2.3 Exceptions to Commodity Rates. The USG will make exceptions to compensating the contractor per commodity rates for cargo shipments received, for which no commodity rate(s) were established. The USG will compensate the Contractor to handle cargo per Extra Labor (XL) and Equipment Rental Rates (EQR) rates (if needed) as established in (Schedule 2 & 4) of the SOR. If the COR determines it is necessary to establish additional commodity rates, the COR will advise the CO for a SOR modification for the remaining period of performance of this contract.

4.5.2.4 In addition, commodity rates, are intended as onetime payment for movement of cargo, (e.g., from its staged location (point of rest), moved to the final point of stow onboard the vessel, “or” from the stowed location onboard the vessel to its designated final point of rest per the

USG’s staging plan) or from point of rest (staging) to/from Common-User Land Transportation (CULT) assets (truck). Other than for tallying & checking cargo, cargo consolidation, stopping the flow of cargo from “staging to vessel/truck” or from vessel/truck to staging is for the convenience of the Contractor and at contractor expense, the USG will not pay additional cost associated to double handling the USG’s cargo unless requested and approved by the COR/OO in advance.

4.5.3 Measurement Ton Calculations. The USG will calculate MTON using cargo dimensional data, Length, Width, and Height divided by forty, (40) cubic feet. Example: Dimensional measurements of (L) 240in (W) 96in (H) 96in divided by 1728 then divided by 40 will equals 32 MTON’s. This would look like 240” multiplied by 96” multiplied by 96” equals 2,211,840 cubic inches divided by 1728” (cubic inches in one cubic foot) divided by 40 Cubic foot, final product would equal 32 MTON’s (rounded to two decimal points).

4.5.4 The Contractor shall assume all military operations shall be performed during regular workday/week schedules, IAW hours of operations (Section 6.4 below). However, the Contractor shall stand ready and willing to provide and support S&RTS 24hrs per day, 7 days per week, and 365 days per year.

4.6 TABLE 1— Cargo Handling (Services) Operations .

**NOTE: The USG refers to the following cargo handling table (as definitions); the table does not define each as separate billable item(s). Example: Schedule 1A1 - Loading Vessel. Loading cargo on a vessel will inherently include prepping the vessel for loading, moving cargo from its staged place of rest, that includes but is not limited to driving, towing, or draying the cargo aboard the vessel, and stowing that cargo in its designated stow location, then securing the cargo (lashing), and providing documentation, foot printing, tally & checking, and correcting any lashing deficiency per chief mates lashing inspections, and vessel housekeeping, debris removal, and reconciling the operation with the COR/OO.

4.6.1 TABLE 1

Operation Definition

Loading The act of moving cargo from its staged place of rest to a conveyance (vessel, truck).

Discharge The act of unloading cargo from a conveyance (vessel, truck) to a designated final place of rest.

Receipt or reception only

The act of documenting cargo arriving into the port, under its own power or by military convoy.

Disposition only The act of documenting the onward movement of cargo exiting the port under its own power or by convoy from the port or terminal to its final destination.

Lashing and Un-lashing (only)

The act of providing only lashing or unlashing (tie-down) of cargo aboard a vessel.

Stuffing The act of loading/moving cargo from its place of rest loaded in/on a Container Roll-Out Platform CROP, shipping container, or onto flat rack(s).

Unstuffing The act of unloading cargo from a Container Roll-Out Platform CROP, shipping container, or flat rack(s). to its final place of rest.

Stripping The act of discharging cargo from trailers, flatbeds, Mobil loading platform MAFI’s ®, to its final place of rest.

4.7 Guaranteed Time, Stand-by Time, and Detention.

4.7.1 Documented Evidence. The Contractor shall provide to the COR all approved documentation (time sheets, hatch logs or logbook) as evidence justifying detention time, stand-by time, guaranteed time, or overtime, at the end of each shift wherein the work is compared to the USG Timekeeper’s logbook/records for completion of the MSDDC Form 288 for approval of compensation. The Contractor shall obtain COR/OO written pre-approval to work in all conditions specified under Detention time, Stand-by time, Guaranteed time, Overtime, or Extra labor. Failure to follow the above shall preclude compensation except with CO approval. the USG will not pay/compensate the Contractor where services are ordered, and service/work is not being performed.

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