PWS - Aircraft Wash 18AUG20.pdf

Ver. May 2018

PERFORMANCE WORK STATEMENT (PWS)

FOR

Aircraft Wash Services

18AUG20

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Aircraft Wash Services, as defined in this PWS.

1.2 Background: Each of the F-15 C/D Aircraft at the 104th FW, Barnes ANGB, are required to be washed every 180 days. Wash includes, but limited to exterior wash to include landing gear, wheel wells, engine intakes and external fuel tanks (when installed). The government will perform all aircraft movements required to accomplish the wash. The government will accomplish canopy and cockpit cleaning procedures. See paragraph 5.0 for standards.

1.3 Period of Performance (PoP): The Period of Performance shall be 1 Base Year of 12 months and four 12-month option years.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day: December 25th

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0800 -2200 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Barnes Air National Guard Base, Westfield, MA, Wash Rack Facility building 27A/B. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.4.1 Telework: N/A

1.4.4.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented.

Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD) or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Common Access Card (CAC): RESERVED

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation:

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

1.4.5.3 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control: NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. The contractor shall include procedures covering key control in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

1.4.6.1.2 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2 Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s QCP.

1.4.7 Special Qualifications: N/A

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non- Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out

POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Materials: The Government will make available the required publications, for reference while aircraft washes are being complete. The Government will provide all cleaning compounds that are in compliance with the Qualified Product Listing meeting specification MILPRF-87937-10 Type 1. The Contractor will only use these cleaning compounds. All cleaning compounds will be prepared and applied IAW T.O. 1- 1-691. The government will provide all required wash equipment, tape, barrier material, safety equipment, and PPE.

3.3 Equipment: The Government will make available for use powered, non-powered aircraft ground equipment, AGE, necessary to aid in the performance of the aircraft wash services, this includes maintenance stands such as B-1, B-4, B-7, and C-1. The contractor shall notify the government if any of the equipment becomes unserviceable or damaged while they are using the equipment.

3.4 Services: RESERVED

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 SCHEDULE: The government will provide the contractor a 30-day schedule for washes coming due.

The contractor will receive this notice at least 30 days in advance of the 1st scheduled wash. If the published schedule cannot be met, the contractor must notify the government within five business days of receipt of the schedule. If the wash cannot be accomplished on the scheduled date, the contractor must notify the government 48 hours prior so that the government may adjust plans accordingly. If unforeseen circumstances arise, that the particular aircraft is not available for the scheduled wash, the contractor will be notified by the government at least 24 hours prior to the scheduled service. The government reserves the right to substitute like aircraft based upon mission requirements. The government will normally position the aircraft at the Wash Rack Facility building 27A/B the night before the scheduled wash. The government will have the aircraft positioned on the Wash Rack Facility NLT (No Later Than) 0800 the day the wash is scheduled. The contractor will complete all services by 2200 on the date the aircraft is scheduled for wash under normal circumstances.

5.2 Pre-wash preparation, exterior wash, post-wash, and restoration:

5.2.1 Pre-wash: The government will ensure aircraft is safed for maintenance and properly configured for wash and lube preparation in accordance with data.

5.2.1.1 The contractor will prepare the aircraft for cleaning in accordance with Technical Order (T.O.) 1- 1-691, Weapon Systems Cleaning and Corrosion Control and T.O. 1F-15A-2-12JG- 20-1 Servicing – Aircraft Cleaning.

5.2.2 Exterior wash: The contractor will perform all aircraft wash services in accordance with T.O. 1- 1- 691, Aircraft Weapons Systems Cleaning and Corrosion Control, T.O. 1F-15A-2-12JG-20-1 Servicing – Aircraft Cleaning, and ANGI 21-105 Barnes Supplement.

5.2.3 Post-wash: The government will perform the Post Wash Corrosion and Post Wash Cleanliness Inspections. The contractor will remove pre-wash preparation materials after acceptance of the wash by a 104 FW representative certified to sign off the Post Wash Cleanliness Inspection. A list of personnel certified to accomplish the inspection will be maintained at the wash facility.

5.2.4 Restoration: All washed aircraft will comply with the requirements identified in 1F-15C-2-12JG- 20-1 for aircraft lubrication.

5.3 The contractor and the contractor designated employee (s) will follow the established Composite Tool Kit (CTK) procedures and maintain tool and equipment control in accordance with (IAW) MXGOI 21- 115, Tools and Equipment Management Program.

5.4. The government will prepare/document applicable aircraft AFTO 781 series forms for required wash.

The Contracting Officer Representative (COR) will notify Maintenance Operations Control (MOC) immediately upon completion of service and will complete (closeout) all wash discrepancies in AFTO 781A’s. The government will be responsible for the closeout of wash discrepancies in the Integrated Maintenance Data System (IMDS).

5.4.1 Prior to completing work and departing, a formal inspection must be accomplished by one of the certified Government personnel. The inspection shall be accomplished prior to departing/completing work for the day. All aircraft cleaning operations shall be completed in one day.

5.5 Foreign Object Debris (FOD) Control: The contractor will maintain an effective Foreign Object Damage (FOD) control and prevention program IAW AFI 21-101 Barnes Supplement, Aerospace Equipment Maintenance Management. The contractor will perform FOD inspections on all aircraft wash facilities at the end of each wash.

5.6 Inclement Weather Conditions: In the event of inclement weather conditions during washing operations, the government will notify the contractor wash crew of impending conditions, unless otherwise observed by the contractor employees. The information will be relayed from Maintenance

Operations Control (MOC) to the personnel conducting operations on the wash rack. The standard warning is for thunderstorms with potential or observed lightning within 5 NM. All personnel involved shall, at the time of the warning, stop all operations and seek indoor shelter. The 104FW Inclement Weather Policy will be followed for delayed openings or base closures.

5.7 Contractor Manpower Reporting Application (CMRA):

5.7.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau 104th FW via a secure data collection site.

5.7.2 The contractor shall completely fill in all required data fields using the following web address:

https://www.sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk at https://www.sam.gov.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsef ar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarsp gi/current/index.html or http://farsite.hill.af.mil/

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 http://www.esd.whs.mil/Directives/issua nces/dodm/

Federal Information Processing Standards (FIPS) Publication 201-2

Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NI ST.FIPS.201-2.pdf

DoDM 5200.2 Regulation 5200.02 Procedures for the DoD Personnel Security Program (PSP)

04/03/2017 http://www.dtic.mil/whs/directives/corre s/pub1.html

Homeland Security Presidential Directive (HSPD)-

Policy for a Common Identification Standard for Federal Employees and Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDD 5400.11 Department of Defense Privacy Program

10/29/2014 http://www.dtic.mil/whs/directives/corre s/dir.html#

DoD 5400.11-R

Department of Defense Privacy Program 05/14/2007 http://www.dtic.mil/whs/directives/corre s/pub1.html

DoDD 8140.01 Cyberspace Workforce Management

08/11/2015 http://www.dtic.mil/whs/directives/corre s/dir.html

DoD 8570.01-M Information Assurance Workforce Improvement

Program

12/19/2005 (Change 4:

11/10/2015) http://www.dtic.mil/whs/directives/corre s/pub1.html

DoD 5220.22-M National Industrial Security Program Operating

Manual

02/28/2006 (Change 2:

05/18/2016) http://www.dtic.mil/whs/directives/corre s/pub1.html

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility

Verification

11/14/16 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Jan 2017 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001 -0499.htm

DD 250

Material Inspection and

Receiving Report

Aug 2000 http://dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective (General)

Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

Adherence to schedule Technical Specification;

5.4

Inspection of completed work orders show no more than 5% requiring a scheduled correction.

COR – 100% inspection

Composite Tool Kit (CTK) Accountability

Technical Specification 5.3

Inspection of CTK upon completion of work, with no unaccounted for equipment at turn in

COR – 100% inspection

FOD Control Technical Specification 5.5

Inspection of FOD upon completion of work, with no more than 5% required rework/ re-inspection

COR – 100% inspection

Quality Control / Safety

Technical Specification

Contractor adheres to the Quality Control Program and safety regulations while performing assigned duties.

100% compliance rate.

Contractor adheres to the Quality Control Program and safety regulations while performing assigned duties. 100% compliance rate. / COR