PWS - 4 Aug 21.pdf

FA489721Q0033

PERFORMANCE WORK STATEMENT

FOR

FLOORING REPLACEMENT

Mountain Home Air Force Base, Idaho 4 August 2021

Table of Contents

1.0. DESCRIPTION OF SERVICES

2.0. ORDERING PROCEDURES

3.0. TASK ORDERS

5.0. MOVING FURNITURE

6.0. ENVIRONMENTAL CONTROLS

7.0. DELIVERABLES

8.0. QUALITY CONTROL

9.0. SERVICES SUMMARY SCHEDULE

10.0 GENERAL INFORMATION

11.0 SECURITY REQUIREMENTS

12.0. INCIDENTAL GOVERNMENT FURNISHED SERVICES

13.0. INSURANCE:

APPENDICES

Appendix A - Customer Complaint Record

Appendix B - Performance Action Report

Appendix C - Corrective Action Report

PERFORMANCE WORK STATEMENT

FLOORING REPLACEMENT

1.0. DESCRIPTION OF SERVICES

1.1. This Performance Work Statement (PWS) outlines the general requirements, specifications, and instructions applicable to the Mountain Home Air Force Base (MHAFB) indefinite delivery indefinite quantity (IDIQ) contract and all subsequent task orders (TO). Work under this PWS may consist of removal, replacement, and installation of existing and new flooring (of various types, i.e. carpet, tile, laminate, wood, etc.), to include applicable flooring-related accessories such as cove base, trimming, minor painting, etc. Any future TO could consist of various quantities of related supplies, services, and work to be performed associated with the replacement of flooring. Each requirement shall be issued based on the building or office location and the required quantities and scope of work needed. Project magnitude may range from approximately 200 - 20,000 square feet. The Government may include multiple locations/projects or single projects, which may vary based on the needs of the Government.

1.2. The Contractor shall provide all personnel, supervision, management, labor, supplies, equipment, tools, materials, parts, installation, shipping, delivery, transportation, and all items necessary in the performance of flooring replacement, removal, disposal, and installation of various flooring types and accessories at MHAFB. The Contractor shall perform all work in accordance with (IAW) the PWS.

The Contractor shall adhere to all applicable federal, state, and local laws, regulations, and commercial practices. Any additional, unique, or specific specifications and work descriptions shall be provided for each subsequent TO issue under this contract. All references to specifications within this PWS require the use of the most current edition of the referenced material within the Air Force (AF) Carpet Program Website located at https://cs2.eis.af.mil/sites/10074/afcc/aficc/AFFCC/SiteCollectionDocuments/Carpet/CarpetHomePage.

aspx.

1.3. The Contractor shall provide a foreman who is currently certified by the International Certified Floor Covering Installers Association, (ICFCIA) Commercial II or higher. All workers shall maintain certification by the ICFCIA or manufacturer for the product being installed. The foreman shall be on MHAFB at all times while work is being performed. Contractor shall provide copies of certifications to the Contracting Officer (CO) within 10 business days following contract award.

1.4. No communication, statement, or direction of the COR, an authorized representative of the CO whether or not acting within the limits of their authority, or any other representatives of the Government, shall constitute a change order under the “Changes” clause of the contract or entitle the contractor(s) to an equitable adjustment of the price or delivery schedule, unless a change is issued in writing and signed by the CO.

1.5. Only contractor(s) awarded an IDIQ contract shall compete for subsequent TOs. Contractors are encouraged to participate in all site visits and submit proposals. To execute fiscal year end projects, the Government may solicit offers for projects for which funds are not certified or readily available.

Submission of proposals for these requirements is discretionary and shall have no negative impact on the contractor.

1.6. Subsequent TOs may be awarded based upon best value; either tradeoff process or lowest price technically acceptable (LPTA). If the Government decides to issue the TO as a best value using the tradeoff process, award factors shall be included in the Task Order Proposal Request (TOPR) depending on the unique requirements of each TO. TOs will be awarded on the basis of the LPTA meeting or exceeding the acceptability standards for non-cost factors, including, but not limited to delivery lead time. Contractors may be asked to adjust quantities as necessary following technical evaluations. After the final quote is submitted, no changes to the agreed upon quantities will be made and no additional unit-priced line items will be added.

2.0. ORDERING PROCEDURES

2.1. All TOs shall be competed among contractors awarded an IDIQ. The 366th Financial Acquisition Squadron (366 FAS) shall notify the contractors of new requirements and provide a detailed PWS for the requirement.

2.2. The contractor(s) unit-priced line items and their associated quantities shall be determined using the project PWS measurements taken from the provided drawings and using field measurements taken at the site. In the absence of drawings, the contractor shall be provided a detailed description of the proposed work and must perform measurements in the field during the site visit to verify the quantities of each unit priced item necessary to complete the work as described.

3.0. TASK ORDERS

3.1. The Contractor shall coordinate all removals and installations with the COR. Written work schedules detailing the performance, installation dates, and estimated date of completion shall be submitted to the COR. A copy of the building drawings depicting areas receiving services shall be supplied to the contractor upon acceptance of the TO. Contractor is responsible for verifying measurements and quantities of the area(s) at the site visit.

3.2. The contractor(s) shall choose one of the four carpet selections and may negotiate with the Tier I vendors identified in the most current version of the USAF Carpet Ordering Guide. The contractor(s) shall provide a solution from any one (1) of the Tier I vendors. A quote shall be provided to the CO which includes the price for the carpet and adhesives per square footage, so the CO can validate prices are at or below the NTE prices set in the Tier I contracts.

3.3. Installation shall be completed based upon the period of performance (PoP) of the individual TO.

If floor-covering material requires additional delivery time from the manufacturer than the agreed performance period allows, the contractor(s) shall provide a letter from the manufacturer stating the estimated date of shipment to contractor(s). The CO shall coordinate a revised installation start date with CO and COR. Upon agreement, a modification to the TO changing the PoP shall be provided to the COR and contractor.

3.4. The contractor(s) shall remove all flooring materials to accommodate the installation of new materials. The contractor(s) shall clean and prepare existing substrates to receive new materials IAW the manufacturer’s published installation procedures.

3.5. Before any work begins, the contractor(s) shall remove top layer of existing flooring and correct all defects such as rough or spalling concrete, low spots, high spots, and uneven surfaces to ensure a smooth, true, and level plane except where indicated as a sloped area. Concrete curing compounds, paint, varnish, oils, release agents, sealers, waxes, and adhesives shall be completely removed. Fill holes and cracks with a latex filler. Provide a latex under-layment to fill depressions and for smoothing, leveling, or to create a feathered edge. Latex filler and/or under-layment shall have a minimum compressive strength of 2,500 pounds per square inch. After cleaning and removal of loose particles, prime chalky or dusty surfaces with primer. If contractor(s) determines floating of floor is necessary, immediately contact the COR prior to commencement of work.

3.6. The Contractor shall notify the COR immediately of any condition(s) that will prevent the suitable completion of the TO, such as sub-floor conditions preventing a proper installation, etc.

3.7. The Contractor shall notify the COR to schedule a final inspection once the TO is complete and quality control has been performed.

3.8. Floor covering services at MHAFB are not considered mission essential and only limited service will continue in the event of crisis declared by the National Command Authority. Contractor employees, with approved background checks, will be allowed unescorted access to the base for performance of work in all Force Protection Conditions except “Delta”. The CO or COR shall notify the contractor(s) of a “Delta” condition as soon as possible after security procedures have been implemented.

4.0. FLOORING MATERIALS

4.1. The Tier II contract shall contact one of the four (1) Tier 1 contractors for material quotes and orders. Refer to the most current edition of AF Carpet Program Website located at https://cs2.eis.af.mil/sites/10074/afcc/aficc/AFFCC/SiteCollectionDocuments/Carpet/CarpetHomePage.

aspx.

4.2. The contractor(s) shall submit color and materials for Government selection within 30 business days of the site visit. The Government shall require product samples or swatches and the manufacturer’s published installation instructions. No color selections or material selections will be made by the Government until the contractor(s) submits all samples of all materials requiring color selections to the Government (See AF Carpet Ordering Guide, Table 1).

4.3. In the event discontinued, non-current, or non-applicable colors, textures, or samples are submitted by the contractor(s) to the Government and their selection is made by the Government, the contractor(s) shall bear all labor and material correction costs for fabrication, shipping, restocking, removal, repair of damaged materials, and installing of all materials required by the Government to correct the project.

4.4. Carpet Pad: Refer to AF Carpet Ordering Guide.

4.5. Commercial Carpet and Carpet Tile: Refer to AF Carpet Ordering Guide.

4.6. Ceramic, Quarry Pavers, and Accessories shall be Class IV-Heavy Traffic or Class IV Plus-Extra

Heavy Traffic as rated by the manufacturer when tested IAW American Society for Testing Materials (ASTM) C 1027 and 1028.

4.7. Vinyl composition tile shall be asbestos free and conform to ASTM F 1066. Materials shall be from the same lot and have the same shade and pattern. Solid vinyl tiles shall be asbestos free and conform to ASTM F 1700. Stair treads and/or nosing shall be in one piece.

4.8. Vinyl/Rubber Base Cove: Surfaces on which new base cove is to be applied shall be patched and be free of all foreign materials. Rubber tile and products shall conform to ASTM F 1344. Base cove material shall be manufacturer’s standard 120’ coils. Color shall be identified in the PWS for each TO.

Manufacturer’s preformed inside and outside corners shall match the straight length of base cove. The contractor(s) shall not use straight lengths of base cove that are bent, folded, tucked or creased around corners.

4.9. Commercial grade wood products and accessories shall be installed IAW manufacturer’s printed instructions. Finishes will be applied to match existing construction.

4.10. Other Floor Cover Services: Contractor(s) shall provide labor, modify/cut wood doors, seal grout and burnish vinyl composition tile as necessary.

4.11. Warranties under this contract shall include standard commercial warranties. The contractor(s) are responsible for replacing items within 30 days of such warranty for all floor covering products covered in this PWS. In addition to the manufacturer’s warranties, the contractor(s) shall provide an initial warranty of one (1) year on all materials and workmanship.

5.0. MOVING FURNITURE

5.1. The contractor(s) shall be responsible for the removal and reinstallation of desks, bookcases, cabinets, credenzas, tables, boxes, chairs, trashcans, and dormitory furnishings. Contractor(s) shall not be responsible for the movement of computer equipment, telephones, vending machines, personal items, safes, pool tables, or wall hangings. Furniture moved by the contractor(s) shall be returned to its original location.

5.2. System and Modular Furniture is defined as furniture set in square/cubicle patterns with desks/tables/cabinets built integrally into or hung onto the wall system. The contractor(s) shall only lift and reset system and modular furniture to the extent necessary for tucking carpet tile under walls/legs.

Units may be inter-connected. Contractor(s) shall not disassemble/reassemble modular/system furniture.

6.0. ENVIRONMENTAL CONTROLS

6.1. Hazardous Material (HAZMAT) Inventory and Safety Data Sheets (SDS). SDS are required as specified in Federal Standard No. 313 for all potentially hazardous materials. SDSs must be submitted by the contractor(s) within ten (10) business days following contract award to the CO for a determination of whether or not a product is a HAZMAT and what additional requirements may be applicable/necessary.

6.2. Approval is required before bringing any hazardous materials (HAZMAT) onto the installation.

The Government (HAZMART personnel) shall inventory all chemicals the contractor(s) brings on to MHAFB or any property under the control of MHAFB. Any products which meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from Government property. The inventory shall be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

6.3. Material Storage and Use. The contractor(s) shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

This includes hazardous materials.

6.4. Notification of Environmental Spills. If a spill occurs, the person discovering the spill shall make every effort to stop the product flow, when possible, warn personnel, shut off ignition sources, contain the spill, make notifications, and begin cleanup. If the spill is considered an emergency and there is a potential life, health, fire, or other safety hazard, the MHAFB Fire Department shall be notified IMMEDIATELY. Responsible units and activities shall clean up small spills safely and within their capabilities to do so. Generally, a spill of only a few gallons shall be recovered by the responsible unit or activity using absorbent materials or a spill kit located by the site. Recovered product and contaminated materials shall be packaged and staged for disposal IAW the installations hazardous waste procedures. Contact the Environmental Office (208-828-6351) for guidance. The liability for the spill or release of such substances rests solely with the contractor(s) and its agent.

6.5. Hazardous Waste must be identified, labeled, handled, stored, and disposed of IAW federal, state, and local regulations.

6.6. Ensure all waste has undergone the appropriate hazardous waste determination and documentation is retained for these determinations.

6.7. The contractor(s) shall not dispose of hazardous waste on Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on Government property without written approval of the CO and Environmental Office.

6.8. Consult with the Hazardous Waste Program Manager (366 FW/A7IE) at 208-828-1684/6351 prior to disposal of any waste.

6.9. The contractor(s) shall comply with Section 29 CFR 1910.1001(j)(7)(iv). VTE may be located in facilities that may contain Asbestos Containing Material (ACM) or Potential ACM. The contractor(s) (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

7.0. DELIVERABLES.

7.1. The contractor(s) shall submit their Quality Control Plan (QCP) to the CO no later than ten (10) business days following contract award.

7.2. Contractor shall appoint in writing to the CO within ten (10) business days following contract award a contract manager and alternate(s). Any changes to this letter of appointment shall be provided to the CO within three (3) business days. These individual(s) shall be responsible for contract performance IAW the PWS. The contract manager or alternate shall have full authority to act for the contractor(s) on all contract matters. The name of this person, and an alternate or alternates, will act for the contractor(s) when the primary is absent.

8.0. QUALITY CONTROL

8.1. Government shall perform an inspection during and at the completion of each TO. If any work performed under this requirement is found not technically acceptable, the contractor(s) shall re-perform all non-conforming items at no expense to the Government.

8.2. Cleanup and Disposal: Vacuum newly installed carpet using a machine with a face-beater bar element. Remove spots or stains and replace flooring materials where spots cannot be removed. Clean base cove of all foreign materials. Clean all other flooring materials according to the manufacturer recommendations and specifications. The contractor(s) shall be responsible for removing all waste materials and debris from the installation site and discarding at a state permitted disposal site. Clean completed tile surfaces IAW with manufacturer’s approved cleaning instructions.

8.3. The contractor(s) shall develop, document, implement, maintain, and continuously improve a comprehensive QCP which ensures flooring services provide continuous, cost effective, and efficient emergency repairs, as well as compliance with federal, state, local regulations, and all the terms and conditions of the contract.

8.4. The contractor(s) QCP shall implement procedures to identify and prevent recurrence of deficiencies. At a minimum, the QCP shall address the areas identified in the Service Summary (SS).

The QCP shall specifically address the contractor(s) strategy to provide quality workmanship, continual process improvement, and how any deficiencies will be corrected

9.0. SERVICES SUMMARY SCHEDULE

Performance Objective PWS Section Performance Threshold Correct discrepancies. Para 8.1 90% - 100% of the time = Satisfactory

Adhere to all applicable federal, state, local laws, regulations, and commercial practices.

Para. 2.1 100% of the time = Satisfactory

The Contractor shall notify the COR immediately of any condition(s) that will prevent the suitable completion of the TO.

Para. 3.6 100% of the time = Satisfactory

Installation shall be completed based upon the period of performance (PoP) of the individual TO.

Para. 3.3 90% - 100% of the time = Satisfactory

The Contractor shall comply with environmental and hazardous material handling laws and regulations.

Section. 6.0 100% of the time = Satisfactory

10.0 GENERAL INFORMATION

10.1. Normal operating hours are 0730 to 1630 Monday through Friday, except for federal holidays or when the installation is officially closed by the 366th FW Commander.

10.2. Recognized Federal Holidays. A minimum of ten paid holidays per year:

New Year's Day Martin Luther King Jr.'s Birthday Washington's Birthday Juneteenth Day Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day.

Contractor(s) may substitute for any of the named holidays for another day off with pay IAW a plan communicated to the employees involved.

10.3. Work scheduled but not accomplished because of base closure due to exercises or real world events shall be accomplished as soon as possible after base reopening.

10.4. Contractor(s) personnel must present a neat appearance and be easily recognized as contractor(s) employees. This may be accomplished by wearing contractor(s) furnished clothing bearing the company name and/or logo.

10.5. The contractor(s) shall identify themselves as a contractor(s) in meetings, telephone conversations, and e-mails and in any correspondence with the Government.

10.6. All employees shall fluently read, write, speak, and understand the English language.

10.7. The Government is authorized to restrict employment under the contract of any contractor(s) employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

11.0 SECURITY REQUIREMENTS

11.1. The contractor(s) shall comply with security regulations imposed by the Installation Commander and the agency occupying the space where work is to be performed, including any necessary security clearances. The contractor(s) shall be responsible for safeguarding all Government property provided.

At the close of each work period, facilities, equipment and materials shall be secured.

11.2. The contractor(s) shall submit an SFS Form 30 to the CO within 10 business days following contract award. An AF Form 75 will be issued for periods of up to 30 calendar days, and a contractor(s) pass shall be issued when access is required in excess of 30 calendar days. A complete background check shall be conducted on all employees. Contractor passes will not exceed a period of one (1) year.

11.3. Delivery vehicles shall be granted access, via the Grandview Gate, to the base upon presentation of a valid bill of lading and/or delivery slip indicating delivery destination and point of contact. Work orders are not acceptable form for access.

11.4. SFS Form 30: Refusal to provide personal information on the SFS Form 30 shall result in denial of access.

11.5. A current driver’s license, vehicle registration, and insurance documents must be maintained in vehicles and presented upon request.

11.6. The contractor(s) and employees shall comply with base traffic regulations.

11.7. Upon implementation of a base exercise, contractor(s) shall be required to present a MHAFB contractor(s) badge indicating they are exempt. When determined to be in the best interest of the Government, the 366 Security Forces (SFS) shall release the contractor(s) to continue their work.

11.8. Base access shall be contingent upon the receipt of a favorable background check, conducted by 366 SFS. Access may be denied based upon the results of the background check. Unfavorable access decisions may be appealed to the 366 Fighter Wing Director of Services. Individuals presenting ID/Driver's license that states, "NOT FOR FEDERAL USE" or similar markings shall be denied access unless they have another acceptable form of identification, i.e. passport. "Favorable" background checks shall not contain any of the following negative screening criteria (i.e., "disqualifying factors"):

U.S. citizenship, immigration status, or Social Security Number cannot be verified.

Barred from entry/access to any military installation or facility. Wanted by federal or civil law enforcement authorities, regardless of offense/violation (i.e., an "order to arrest" has been issued by a judge).

Conviction of a firearms or explosives violation within the past 3-years. Incarceration for 12 months or longer within the past 3 years, regardless of offense/violation.

Conviction for espionage, sabotage, treason, terrorism, murder, sexual assault, armed assault/robbery, rape, or child molestation.

Name appears on any federal agency's "watch list" or "hit list" for criminal behavior or terrorist activity.

11.9. The contractor(s) shall retrieve all identification media, from employees who depart for any reason before the contract expires, e.g., terminated for cause, retirement, etc., and return badges/media to the CO or COR. Report lost passes and identification badges immediately to 366 SFS and the CO and

COR.

11.10. The contractor(s) shall maintain a current listing of employees. The list shall include employee's name, last four (4) of social security number, and date of investigation if contract work involves unescorted entry to Air Force restricted or other sensitive areas designated by the Installation Commander. The list shall be validated and signed by the contractor(s) representative with the authority to bind the contractor(s), and provided to the CO within 10 business days following contract award.

Updated listings shall be provided when an employee's status or information changes.

11.11. The contractor(s) shall comply with Air Force Instruction 71-101, Volume-1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor(s) personnel shall report to the CO and COR any information or circumstances of which they are aware that may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. C contractor(s) employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

11.12. The contractor(s) shall provide and maintain vehicles for transportation to meet the requirements of this contract.

12.0. INCIDENTAL GOVERNMENT FURNISHED SERVICES

12.1. Government telephone facilities shall be made available for local calls to the contractor(s) FOUO.

12.2. The Government will provide general on-base security and fire protection services. Security Police telephone extension is 8-2256 (on-base) and 208-828-2256 (from all other phones) for both emergency and routine calls. Fire protection emergency phone is 8-0911(from on-base phone) and 208- 828-0911(from all other phones).

12.3. All reasonable quantities of electricity will be made available to the contractor(s) without charge.

12.4. Use of existing toilet facilities in the immediate work area will be permitted. The contractor(s) shall ensure facility cleanliness is maintained at all times to the extent of cleaning up after contractor(s) personnel only.

13.0. INSURANCE

13.1. Workman's Compensation and Employers Liability Insurance as required by law except this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational diseases with a minimum liability limit of $100,000.00.

13.2. General liability insurance to cover bodily injury liability insurance, in the minimum limits of $500,000.00 per occurrence shall be required on the comprehensive form of policy.

13.3. Automobile insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobile used in connection with the performance of the contract. At least the minimum limits of $200,000.00 per person and $500,000.00 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

APPENDICES

Appendix A - Customer Complaint Record -https://cs2.eis.af.mil/sites/10059/afcc/knowledge_center/templates/customer_complaint_record.pdf

Appendix B - Performance Action Report -https://cs2.eis.af.mil/sites/10059/afcc/knowledge_center/templates/performance_assessment_report.pdf

Appendix C - Corrective Action Report -https://cs2.eis.af.mil/sites/10059/afcc/knowledge_center/templates/corrective_action_report.pdf