PWS 137 138 OK Air National Guard overnight Nov 2020 SPLIT.pdf

1. General: This is a non‐personal services contract to provide support for a Yellow Ribbon

Reintegration Program (YRRP) event. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Prime Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, childcare and other items and non‐personal services necessary to perform YRRP events as defined in this Performance Work

Statement except for those items specified as government furnished property and services. The contractor shall perform to the terms, conditions and standards in this contract.

1.2. Background: The YRRP is a Department of Defense mandated initiative designed to provide information, services, referrals, and proactive outreach programs to Air National Guard members and their families through all phases of the deployment cycle in accordance with DoD

Directive 5124.02, DoD Instruction 1342.28. The overall objective of the program is to prepare and sustain Airmen and their families before and after mobilization. This event is for Airmen and their families who are assigned to the 137 Special Operations Wing, Air National Guard . All attendees are placed on official travel orders and/or Invitational Travel Authorizations (ITAs) in accordance with the Joint Federal Travel Regulation (JFTR), the Joint Travel Regulation (JTR) and

ANG Fiscal Year Financial Guidance. Family members are authorized to travel on Invitational

Travel Authorizations (ITAs). During these events, Families gain practical, useful information based on curriculum designed specifically for military families. Through small group and one‐ on‐one activities, family members learn how to maintain closeness, and leverage resources during frequent relocation, long separations, and repeated reunions. This approach provides the continuum of care needed.

1.3. Objectives: The Contractor must provision for the requested number of attendees’ lodging in the Oklahoma City area, meeting space and childcare to accommodate one (1) event, to ensure adequate space for learning and to meet the needs of the units within the Air National Guard.

Contractor shall provide hotel rooming, meeting space rooms, audio‐visual (screens, audio connections, computer hookups, and microphones), and space for community partners, parking, and serve meals and snacks. The Contractor shall ensure there is a conducive learning environment/atmosphere at the event venue to support Yellow Ribbon presentations and training and shall provide those government personnel and their families attending the event with quality accommodations and identified support services.

1.4. Scope: The Government is anticipating Approximately 450 Attendees. Attendees will arrive on

Friday and register at the event location that day. Attendees will depart on Sunday by noon.

1.4.1. The Contractor shall provide a hotel in a safe, family‐friendly area. Prior to contract award a walkthrough by an event planner and an Anti‐terrorism Officer (ATO) or Security representative from the ANG will ensure the hotel(s) and meeting space meets the standard.

1.4.1.1. The hotel(s) will offer the following: lighted parking lot, small gift shop (for sundries), an exercise room, full‐service restaurant or food court, elevators for access to other than the ground floor, and ice machines. Restricted Access afterhours, such as key cards are used as a security measure to enter the hotel.

1.4.1.2. As a minimum, individual lodging rooms shall be equipped with the following:

television with remote, telephone, hairdryer, internet access, and refrigerator. The event venue shall have meeting space for multiple simultaneous briefings, a staff operations room, and counseling rooms.

1.4.1.3. The hotel shall have a 24‐hour business center. The hotel shall have a 24‐hour fitness center accessible to all with no additional cost. The hotel shall have at least one full‐service restaurant on property, and must be within walking distance (less than 1 mile) via sidewalks to commercial restaurants. The Contractor shall provide complimentary high‐speed Internet access in each room and provide handicap accessible rooms at no additional cost.

1.4.2. All sleeping rooms shall not exceed the Government’s per diem rate.

1.4.3. The Contractor shall ensure parking is provided at no additional cost to the Government

(ANNEX C).

1.4.4. Approximately up to 180 sleeping rooms will be required for attendees, staff, and community partners on Friday. Up to 10. Additional rooms will be needed on Saturday night. A final number of actual sleeping rooms will be provided to the Contractor seven (7) days prior the event. The Contractor will adjust sleeping rooms requirements for billing as required.

1.4.5. The Contractor shall contact the Government Point of Contact seven (7) days prior to the event start date to reconfirm the actual number of attendees, meals, sleeping rooms, and meeting rooms. The quantities ordered in the consultant contract are estimates.

1.4.6. The Contractor shall provide conference space located in the same facility as the sleeping rooms. No onsite renovations, noise, unsightly distractions or other activities shall interfere with meeting space. Padded chairs shall be provided to accommodate extended meetings. Meeting spaces shall not be allowed in basements. The Contractor shall secure meeting rooms for attendees, staff, government information, supplies, equipment and other properties. The Contractor shall limit conference area entries to outsiders during the

3‐day event.

1.4.7. Thursday. The Contractor shall establish a government staff Operations Center room

Thursday at 8:00 AM prior to the event through Sunday at 5:00 PM with internet connectivity for 10 YR staff members.

1.4.7.1. Friday. The Contractor shall setup a Yellow Ribbon registration desk on Friday beginning at 10:00 AM. and concluding at 6:00 PM preferably in proximity to the event’s General Session. The area shall be used by the YR staff to provide sign‐in, welcome, and orientation packages for attendees.

1.4.7.2. The area shall have approximately three (3) registration tables. The tables shall be properly dressed with table cloths and skirted. Complimentary wireless high‐ speed Internet access for 10 YR staff shall be provided for the Registration Area. A power source shall be provided for at least two computers and two printers. Rope stanchions, signage, and sufficient easel stands to direct traffic to the registration area shall be available.

1.4.8. Saturday. General Session and Meeting rooms must be ready by 7:00 AM and fully available for use through Saturday at 5:00 PM. The program will consist of one (1) general session for all attendees as well as approximately 13 breakout rooms.

1.4.8.1. Sufficient space must be available to maintain social distancing in General

Session. If space is not available, the General Session must be simulcast to breakout rooms.

1.4.8.2. The Contractor shall provide space for up to 20 Community Partners to be located in an area adjacent to the General Session or breakout rooms.

1.4.8.3. The Contractor shall provide two (2) tables properly dressed and skirted in the same location where registration occurred available on Saturday between the hours of 6:00 A.M. to 5:00 P.M.

1.4.9. Sunday. The program will consist of one (1) general session for all attendees as well as approximately 13 breakout rooms. The Contractor shall provide space for up to 20

Community Partners to be located in an area adjacent to the General Session or breakout rooms. The Contractor shall provide two (2)150 tables properly dressed and skirted in the same location where registration occurred available on Sunday between the hours of 6:00

AM to 1:00 PM. Event participants will commence travel home the afternoon and evening of the Sunday. Checkout time must be not earlier than 12:00 PM so attendees can check out after the event ends.

1.4.9.1. Sufficient space must be available to maintain social distancing in General

Session. If space is not available, the General Session must be simulcast to breakout rooms.

1.5. Period of Performance: 19 Nov 2020 – 22 Nov 2020

1.6. General Information

1.7. Hours of Operation: The Contractor must be available on site to the Government to conduct business 24 hours daily from Friday morning at 8:00 AM until conclusion of the event on the last day. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS at the Contractor’s place of business, with exception of severe weather and/or government shutdown/closures. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8. Security Requirements: The Contractor shall provide room lockout keys for the logistics storage area and staff operations room, to secure pilferable items.

1.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5, Post Award Orientation.

The Contracting Officer or COR may meet periodically with the Contractor to review the

Contractor's performance. At these meetings the Contracting Officer or COR will apprise the

Contractor of how the government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall not take any action as a result of these meetings without written authorization from the

Contracting Officer. The Contractor shall provide the Contracting Officer a written notification if there is an additional price or cost associated with any proposed change or action related to the contract. Upon Contracting Officer notification, appropriate action shall be taken to resolve outstanding issues as soon as possible. These meetings shall be at no additional cost to the

Government and the use of conference calls is acceptable methods to conduct these meetings.

1.10. Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order, direct action that changes the negotiated price of the contract (either increase or decrease) or changes delivery dates.

1.11. Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager and alternate shall have full authority to act for the

Contractor on all contract matters relating to daily operation of this contract.

1.12. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government.

The Contractor, in turn, shall be accountable to the Government for Contractor and subcontractor employees’ performance.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1 CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or Contractor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non‐ manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT‐FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP).

Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.14 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AOR Area of Responsibility

CAP Corrective Action Plan

CDR Contract Discrepancy Report

CFR Code of Federal Regulations

CMR Contract Manpower Reporting

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

FSC Federal Service Code

FY Fiscal Year

GFP Government Furnished Property

HIPAA Health Insurance Portability and Accountability Act of 1996

IAW In accordance with

KO Contracting Officer

MFLC Military Family Life Consultant

NLT No later than

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

OFT Operations, Functional, Training

ODC Other Direct Costs

PDHRA Post Deployment Health Reassessment

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QC Quality Control

QCP Quality Control Plan

RSC Regional Support Command

TE Technical Exhibit

UIC Unit Identification Code

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will not provide any services, facilities, or utilities, equipment or material to the contractor to assist the contractor with the requirements of this PWS.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

5. SPECIFIC TASKS:

5.1. Basic Services. The contractor shall provide services to support Yellow Ribbon Event, including lodging, meeting space, meals, audio/visual, AV additional support items, parking, and shuttle service.

5.1.1. Meeting space shall take social distancing per CDC guidelines into consideration.

5.1.2. The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, laundry, or other incidental room charges. Any such charges shall require the occupants to provide their personal credit cards to secure payment for those charges.

5.1.3. Lodging and Meeting Rooms: The Contractor shall provide lodging for staff and attendees for one (1) Yellow Ribbon event. At a minimum, the lodging establishment shall meet

International Hospitality Association (IHA) Three Star rating criteria.

5.1.4. The Contractor shall provide all needed sleeping rooms for attendees. It is estimated that attendees will need lodging for a total of 2 nights, (assumption: 1 room per family). 180

Sleeping Rooms Friday night and up to 190 Sleeping Rooms Saturday night for a total of max. 370 Sleeping room nights.

5.2. Security: Contractor shall limit conference area entries to outsiders during the event.

Contractor shall ensure security patrols are provided throughout the conference and registration times, Friday‐Sunday.

5.3. Conference Space / Meeting Rooms: Meeting Rooms shall consist of General Session, Breakout Session rooms, Childcare rooms, Vendor/Exhibitor space and an Operations Center room. All Meeting Rooms are available from Friday at 5:00 PM. until Sunday at 13:00 PM. The rooms shall be available for the entire event days, and accessible 24 hours of the conference.

5.3.1.1. An Operations Center room will also be available for the entire event days, and accessible 24 hours of the conference beginning at 8:00 AM on Thursday.

5.3.2. The contractor shall provide water stations and/or pitchers filled with water, and glasses/cups for General Session and each Breakout Session Room from 7:00 AM until 4:30

PM Saturday, and 8:00 AM to 12:00 PM Sunday. YR event staff will provide the Contractor with an Event Agenda including break times in order to refresh rooms.

5.3.3. General Session is a large room capable of holding all attendees set with rounds of 8

(preferably rounds of 10 if 72‐inch diameter tables are available). The General Session

Room shall not be re‐arranged to serve as any Breakout Rooms. The General Session Room and the Breakout Rooms shall be separate spaces. General Session room shall be used for dining purposes.

5.3.3.1. The following requirements shall be met for the General Session Room: A stage that is completely dressed. The stage shall include two (2) podiums with two (2) wireless microphones and two (2) lavaliere microphones. This room shall have two

(2) projectors, two (2) projector screens with complimentary high‐speed Internet for three (3) connections. One hard‐wired connection will be provided to one computer that will be situated at either the AV table or podium. Prefer to have screens placed in each corner on an angle for best viewing.

5.3.3.1.1. An area shall be set up for a presenter to connect a computer to the projectors and connect to house sound. The presenter will also require a power strip.

5.3.3.2. One (1) American flag with pole and stand.

5.3.3.3. The Contractor shall ensure that YR staff can direct which doors are locked or unlocked to control access to the General Session room.

5.3.3.4. Pens and note pads shall be provided at each seat, minimum of four (4) water stations with cups, four (4) trashcans.

5.3.3.5. This room shall be available for A/V check on Friday before the event NLT

5:00 PM.

5.3.4. Breakout Session Rooms. Contractor shall provide meeting space for approximately thirteen 13 Breakout Session rooms. These rooms include breakout rooms (for adult classes) childcare rooms, and counseling rooms. The rooms shall be available for the entirety of Saturday and Sunday, and accessible 24 hours of the conference. The

Government shall provide a preliminary meeting room count and a final room count seven

(7) days prior to the event start date.

5.3.5. Nine (9) Breakout Session Rooms shall include the following: Set up in theatre style with seating for 30 people. Each room shall include sufficient space to accommodate for social distancing per CDC guidelines for COVID‐19.

1. One (1) 10 x 10 projector screen or larger

2. One (1) LCD projector with connections

3. One (1) A/V table

4. One (1) hand‐held wireless microphone and one lavaliere microphone with connection to house sound

5. Provide sound connection to house sound for laptops to play videos

6. Provide wireless USB presentation clicker in each meeting room

7. Internet service for two (2) connections

8. One (1) power strip

9. One (1) trashcan

10. Water station with cups

5.3.6. One (1) Meeting Room will be cleared of all tables with 30 chairs against the wall with an open floor space a water station with cups, one (1) trashcan. The room should have the capability to be darkened (dimming lights and/or closed curtains/blinds.)

5.3.6.1. This room shall be away from the childcare room, resource provider space, and other loud or congested spaces.

5.3.7. Childcare Rooms. Childcare rooms will be in close proximity of each other and will be away from exits, elevators/escalators. The Contractor will ensure that Childcare rooms are in an area where access is blocked to outsiders and hotel staff (for example, the end of a hallway). Access to this area will controlled by YR staff and childcare staff.

5.3.7.1. Two (2) six‐foot banquet tables with tablecloths and skirting and six (6) chairs will be set up in the area for YR staff to control access to the childcare rooms.

5.3.7.1.1. There are three (3) total Childcare Rooms that consist of the following:

5.3.7.1.2. Two (2) Meeting Rooms that can accommodate 10 children ages 0‐5 years in each room (20

5.3.7.1.3. children total).

5.3.7.1.3.1. Each room shall consist of the following items per‐day:

1. water station with cups and

2. one (1) large trash can,

3. one (1) refrigerator,

4. two (2) portable cribs (or pack and play),

5. a television with a DVD player,

6. one‐two (1‐2) tables with tablecloths that can each seat 10.

a. Lunch will be served to the children in the designated rooms.

Lunch will be buffet style with the Contractor’s staff provided to assist with serving. Contractor will provide three (3) staff to assist with serving.

5.3.7.1.4. One (1) Meeting Rooms that can accommodate 20 children each ages 6 years and older in each room (60 children total). Each room shall consist of the following items per‐day:

1. water station with cups and

2. one (1) large trash can,

3. a television with a DVC player,

4. two (2) tables with tablecloths that can each seat 10

a. Lunch will be eaten by the children in the designated rooms.

Lunch will be served buffet style with the buffet set up in close proximity of all three rooms. The Contractor will provide two (2) additional staff to assist with serving.

5.3.7.1.5. One (1) Meeting Room will be conference table style with seating for up to ten (10) people. The rooms shall include a conference table with ten (10) chairs. The rooms shall consist of the following items per‐day: pens and note pads, water station with cups and one (1) trash can and complimentary wireless Internet access for two (2) users, and 1 power strip.

5.3.8. Vendor/Exhibitor Space: The contractor shall provide one (1) vendor/exhibitor space in an area adjacent to the General Session room capable of holding up to a minimum of 20 tables with 2 chairs each for vendors displays. The tables shall be properly dressed with table cloths and skirted. Area needs to be available for vendor/exhibitor setup NLT 6:00

AM Saturday and Sunday.

5.3.9. Operations Center. The contractor shall provide one (1) meeting room to be used as the staff administrative operations center. The room shall be available on Thursday by 8:00

AM through Sunday at 5:00 PM. The room shall have complimentary wireless Internet access for ten (10) YR staff users, and five (5) power strips. The room shall encompass a conference table with chairs. The room shall consist of the following items per‐day: One

(1) hotel phone with capabilities to call any in‐house number, pens and note pads, keys or digital access, water station with cups, mini refrigerator, one (1) trashcan, one (1) flat bed cart. This space must be able to be locked and secured with keys or digital access given to the Yellow Ribbon Staff.

ANNEX A: Catering

1. Food and Beverage. The contractor shall provide three (3) meals based off the BEO commencing with two (2) meals (Breakfast and Lunch) on Saturday, the first full event day. Sunday, only a breakfast meal shall be provided. Food and beverage charges are based upon a maximum of 450 total (both adult and child) servings per meal. Self‐serve beverage stations are preferred at each meal. Local government per diem rates for food shall apply. The dining room will be in the General Session meeting room. The contractor shall identify the notification time frame for meal cancellation. The cancellation time frame should be consistent with commercial practice. The contractor must be in compliance with all applicable regulations regarding food and beverage services. Cost will not exceed government per diem rates for the ZIP code if possible.

a. Breakfast. Hot food buffet shall be available to adults and children from 7:00 a.m. to 8:30 a.m.

Saturday, and 7:00 a.m. to 8:30 a.m. on Sunday. The breakfast buffets shall include such items as:

Scrambled eggs, meat (bacon and/or sausage) potatoes or grits, oatmeal, waffles, pancakes or French toast, pastries, bread, (toast or biscuits), yogurt, fresh fruits and an assortment of cereal. Drinks shall consist of: coffee, tea, milk, and juice. Self‐serve beverage stations are preferred.

b. Lunch. Hot food buffet shall be available from 12:00 PM to 1:00 p.m. on Saturday. Buffet(s) shall include such items as: baked or broiled chicken entrée, and beef or pasta entrée, and garden salad with assorted toppings and dressings, and vegetable(s), and starch selection. Drinks shall consist of coffee, and iced tea and lemonade, punch or juice. Self‐serve beverage stands are preferred.

c.1. Children’s lunch on Saturday will be served in the children’s meeting space area. Lunch shall consist of such items as: chicken finger, and spaghetti or mac & cheese, fries, cut fresh fruit, cut raw veggies. Drinks shall consist of milk (whole and 2%), juice, and water.

d. Morning Snacks Saturday and Sunday 9:45 AM to 10:15 AM The morning snacks shall consist of items such items such as muffins or breakfast breads and pastries and whole or cut fruit. The morning snacks will include coffee, iced tea, juice, and water.

d.1. Children’s morning snacks Saturday and Sunday 9:45 AM to 10:15 AM. Snacks consist of items such as graham or saltine crackers and cheese, and cut fresh fruit or yogurt. The children’s snacks will include milk or juice and water.

e. Afternoon Snacks Saturday 2:00 PM to 2:25 PM. The afternoon snacks shall consist of items such as cut or whole fruit, and cookies or brownies, and chips or popcorn. The afternoon snacks will include coffee, iced tea, lemonade, and water.

d.1. Children’s afternoon snacks Saturday 2:00 PM to 2:25 PM. Snacks consist of items such as graham crackers, cheese, cut fresh fruit, cookies, yogurt. The children’s snacks will include milk or juice and water.

e. Coffee and hot tea service will be available from 7:00 AM through 1:00 PM.

f. Dinner. No dinner(s) provided.

g. A final Banquet Event Order (BEO) shall be submitted to the COR seven days (7) calendar days prior the event.

ANNEX B

Additional Support Items

1. Additional Support Items: The following items are required to support the event:

a. The contractor shall provide up to 10 display stands/easels able to support standard poster sized signage to place throughout the Event(s) area. This shall be available at 9:00 a.m. on Friday.

b. The contractor shall provide a dedicated Audio/Visual person on‐site to be available to assist during both event days from 6:30 AM ‐ 4:30 PM Saturday and 7:00 AM ‐12:00 PM Sunday.

c. The contractor shall coordinate for the hotel to provide package and handling for logistics/resources and “secure, on‐site” storage space. This may include receiving and handling large and small boxes, and large Pelican Case type boxes if necessary. These items may be shipped to the hotel by Event Staff or other companies. Receiving, processing, and storing shall be at no additional charge to the government.

i. Anticipated items to be received include:

1. One large pelican case approximately 100 lbs.

2. Five large boxes approximately 30 lbs each.

ANNEX C

Parking, Transportation and Shuttle Service

1. Parking: The contractor shall provide. The contractor shall provide 180 parking spaces for up to two (2) nights. This will be located in a parking ramp or lot adjacent hotel to accommodate the vehicles of staff and attendees.

a. The cost of this parking shall be no additional charge to the government.

b. An additional 20 parking spaces will be “Reserved” for self‐paying Community Partners who are supporting the Event.

2. Prefer a venue/contractor that will provide complimentary transportation in and around the local area for participants for Friday and Saturday evening.