PWS 09MAR21.pdf

409th CSB Ver 5 20180730

PERFORMANCE WORK STATEMENT (PWS)

TLSC-E, 6966th TTT, CIVIL MOTOR VEHICLE FLEET LEASE

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: The 6966th Transportation Truck Terminal (TTT) has a need to supplement its fleet with truck tractors, medium cargo trucks, light cargo vans, light vans/escort vehicles, passenger vans, and trailers to meet U.S. Government transportation needs.

1.2 Background: The 6966th TTT provides Common User Line-haul Transportation (CULT) and mail delivery support in the European theater. The on-hand equipment is overaged and has exceeded the economic life expectancy, which causes high maintenance cost and reduction in fleet due to economic turn-ins.

1.3 Scope: The contractor shall lease, to the U.S. Government, thirteen (13) truck tractors, five (5) medium cargo trucks, three (3) light cargo vans, one (1) trace vehicle, two (2) passenger vans, six (6) type 1 lowbed trailers, and three (3) type 2 lowbed trailers as identified in Attachment 1 of this solicitation/contract. Contractor shall provide vehicles meeting all Host Nation technical and legal requirements, including the provisions of para 29 German Road Traffic Licensing Act (StVZO), for uninterrupted use of the vehicles. If an interruption occurs during a mission (technical problem), the contractor shall be liable to get the vehicles back into operation in order to continue the mission within given timelines.

1.4 Objectives: The objective of this contract is to supplement 6966th TTT’s fleet of commercial vehicles and trailers through a lease, to be able to successfully provide Common User Line-haul Transportation and mail delivery support within the European Theater.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after date of contract award (Deliverable 001).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

b. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

c. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

d. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.1 Phase-In Period: To minimize any decreases in productivity and to prevent possible negative impacts on services, the Contractor shall deliver all vehicles and equipment to the Government no later than 15 days prior to start of performance.

In addition, the contractor will ensure any required training and documents are completed prior to start of performance of the contract.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work may be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work may be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

German national and local holidays are:

New Year’s Day January 1st Good Friday Varies Easter Monday Varies Labor Day May 1st Ascension Day Varies Whit Monday Varies Corpus Christ Varies Day of German Unity October 3rd All Saints’ Day November 1st 1st Christmas December 25th 2nd Christmas 26th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0800 to 1600 on Monday through Thursday and 0800 to 1200 on Friday except U.S. and local Holidays identified in paragraph 1.5.3 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operation Hours: The Government’s operating hours are 24/7 365 days per year.

1.5.4.3 Contractor Support Hours: RESERVED

1.5.5 Training Holidays: RESERVED

1.5.6 Place of Performance: RESERVED

1.6 Security Requirements: RESERVED

1.6.1 Installation Access: RESERVED

1.6.2 Background Checks: RESERVED

1.6.2.1 U.S. Citizen: RESERVED

1.6.2.2 Local Nationals and Third Country Nationals: RESERVED.

1.6.3 Physical Security: RESERVED

1.6.4 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: The Contractor shall provide name, direct number and email address of a POC and alternate POC within ten (10) days of award of contract (Deliverable 002). The POC shall be authorized by the Contractor to provide all required inspections. The POC and alternate POC shall provide support between the hours of 0800 to 1600 on Monday through Thursday and 0800 to 1200 on Friday except U.S. and local Holidays identified in paragraph 1.5.3 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

The Contractor’s POC and alternate POC shall meet the stipulated English and German proficiency levels in reading, speaking, and writing (reference AE Pamphlet 690-70, Appendix H):

Level I:

a. Speaking: Able to satisfy minimum courtesy requirements and maintain very simple face-to-face conversations on familiar topics.

b. Reading: Sufficient comprehension to read very simple written material.

Level II:

a. Speaking: Able to satisfy most work requirements with language usage that is acceptable and effective. Able to speak the language with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical, social, and professional topics.

b. Reading: Able to read within a normal range of speed and with almost complete comprehension a variety of material on unfamiliar subjects. Can comprehend a variety of styles and forms pertinent to professional needs. Rarely misinterprets texts.

Level III:

a. Speaking: Able to use the language fluently and accurately on all levels normally pertinent to professional needs. Language usage and ability to function are fully successful.

b. Reading: Able to read fluently and accurately all styles and forms of the language pertinent to professional needs.

Required Levels of Proficiency for English and German Languages under this Contract:

Contractor’s Personnel: Read Write Speak POC and Alternate 2 2 2

1.10 Identification of Contractor Employees: RESERVED

1.10.1 Contractor Identification Badges: RESERVED

1.11 Contractor Travel: RESERVED

1.12 Data Rights: RESERVED

1.13 Organizational Conflict of Interest (OCI): RESERVED

1.14 Phase In /Phase Out Period: RESERVED

1.15 Safety: RESERVED

1.15.1 Host Nation Safety Laws and Regulations: Nothing in this contract precludes the contractor from complying with all Federal, State and Local laws in the performance of the contract.

1.16 Authorization to Perform Services in Germany:

1.16.1 Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.16.2 Contractor employees who: (a) are not nationals of Germany or other European Union countries; (b) are not members of the force, the civilian component or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

1.16.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a material contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.17 Electromagnetic Compatibility Directive: The Contractor certifies that all electrical and electronic equipment and appliances furnished are in compliance with the Electromagnetic Compatibility Directive 2014/30/EU. For radio transmitting and telecommunication devices furnished in the Federal Republic of Germany, the Contractor certifies that all such items have been approved by the Bundesamt fuer Zulassungen. Any penalties for noncompliance imposed by the Government of the European country where the equipment or appliances are delivered or product liability claims caused by interference generated by furnished appliances or equipment are solely the responsibility of the Contractor.

1.18 Conventional Forces Europe (CFE) Treaty Verification Inspection: RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart

202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS).

It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

6966th TTT 6966th Transportation Truck Terminal ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf CULT Common User Line-Haul DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OPA Other Procurement - Army ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan StVZO German Road Traffic Licensing Act (Straßenverkehrs-Zulassungs-Ordnung) TE Technical Exhibit TLSC-E Theater Logistics Support Center - Europe USAREUR U.S. Army Europe UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government and the Contractor shall perform a joint inspection to verify and document the condition of the leased motor vehicles and trailers. Inspections will be conducted and documented upon initial vehicle delivery, prior to leaving and upon returning to Government control for the purposes of maintenance or repair, and at the time of vehicle turn-

in. The Government is not responsible for damages identified upon initial delivery or sustained upon return from maintenance or repair. Previously unidentified damages, other than normal wear and tear, annotated on any turn-in inspection shall be the responsibility of the Government.

3.1.1 The Government will provide the Contractor’s leased vehicles to the Contractor’s designated maintenance facility within 50km road distance of Kleber Kaserne in order to comply with manufacturer’s service requirements and maintenance schedule.

3.2 Leased Vehicles Under Contract: All vehicles and trailers are subject to joint inspection by the Government and Contractor as discussed in 5.2.2. Joint inspections shall be performed at the Contractor’s designated maintenance facility upon drop-off and pick-up of vehicles and trailers.

3.2.1 Registration: License plates are the responsibility of the Government. Due to the Government’s requirements to maintain a license plate, the exchanging of vehicles is prohibited unless 4.3.11 happens. Upon contract award, the contractor shall authorize the Government to register the vehicles and trailers in the U.S. Government and German Government vehicle registration system as well as in the systems of countries that charge road tolls.

3.3 Materials: The Government will provide and install light bulbs and wiper blades if replacement is required outside Contractor provided maintenance. The Government will provide and refill motor oil, antifreeze, and wiper fluid as required outside Contractor provided maintenance.

The Government may place nonpermanent markings or decals, identifying the using agency, on each side, and on the front and rear bumpers, of any motor vehicle or trailer leased under this contract. The Government shall use markings or decals that are removable without damage to the vehicle.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. Any maintenance facilities requiring the Government to drop-off vehicles and equipment shall not exceed an 50km road distance from Kleber Kaserne. Maintenance facilities conducting vehicle and equipment pick-up will do so at a designated off-installation location near Kleber Kaserne.

4.2 Materials: The Contractor will provide all materials required for scheduled and unscheduled maintenance and repairs.

4.3 Vehicles and Equipment:

4.3.1 The contractor shall provide the motor vehicle and trailer registration (Fahrzeugbrief, Erstzulassungsbescheinigung), and documentation on vehicle empty weight.

4.3.2 The contractor shall provide original European Agreement to allow transportation of dangerous cargo on European roads (Certification Accord Européen Relatif au Transport International des Marchandises Dangereuses par Route) (ADR) (“ADR Zulassungsbescheinigung EX/III”) for vehicles requiring ADR certification as outlined in Attachment 1.

4.3.3 The contractor shall provide only vehicles and trailers that meet the specific mileage (in km) and age stipulations as outlined in Attachment 1 at the beginning of the lease period.

4.3.4 The contractor shall provide all technical manuals; manufacturer’s certificates; lubrication requirements, if any; and operators manual in English and German upon delivery of motor vehicles and trailers.

4.3.5 The contractor shall allow use of all vehicles and trailers within all European countries, Ukraine, and Georgia.

4.3.6 The contractor shall provide all accessories mandated to meet all EU, Ukrainian, and Georgian laws for operation on public roads (e.g. first aid kit, reflective vests, warning triangle, warning lights, jack and necessary tools, ADR related equipment to include 6kg fire extinguisher and fire extinguisher box, orange warning plates).

4.3.7 The contractor shall deliver to the Government all vehicles and trailers on the start date of Period of Performance of this contract, in operational condition without any technical defects or physical defects/damages. The contractor shall ensure that all vehicles and trailers are ready to be used in all countries identified in 4.3.5 by the Government upon delivery.CONTRACTORS INBOUND INSPECTION REQUIREMENTS All vehicles and trailers are subject to joint inspection by the Government and Contractor as discussed in 5.2.2. The Contractor will provide, within 72 hours, an equivalent replacement or fix deficiencies of any vehicles or trailer failing the inital inspection or that is rejected by the Government.

4.3.8 Vehicles that contain a digital tachograph that records driver activity (EG-Kontrollgeraet) shall be disabled or be able to operate without it.

4.3.9 It is the intent of the U.S. Government that motor vehicles and trailers leased under this contract will operate on German license plates (Nummernschild). The Contractor shall furnish to the Government, upon delivery of leased vehicles and trailers, documentation necessary to allow acquisition of such license plates.

4.3.10 RESERVED

4.3.11 Full use of vehicles and trailers is critical to the Government’s movement of supplies and assets. Therefore, if a leased vehicle is inoperable and will be unavailable for 48 hours or more as identified within 6 hours of initial notification by a contractor appointed service technician, the contractor shall provide and deliver, within 24 hours of initial notification, a replacement leased vehicle. Contractor is required to recover all inoperable vehicles.

4.3.12 All vehicles shall have installed, at time of delivery, winter tires on all axels, marked with Three-Peak Mountain Snow Flake (3PMSF) symbol that meet all current, European countries, Ukraine, and Georgia requirements.

Contractor shall provide a set of snow chains for all axles in each motor vehicle upon delivery.

4.3.13 The Contractor may use placards for temporary identification of vehicles except that the placards may not contain any references to the Contractor that may be construed as advertising or endorsement by the Government of the Contractor.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide, throughout the period of performance, thirteen (13) truck tractors, five (5) medium cargo trucks, three (3) light cargo vans, one (1) trace vehicle, two (2) passenger vans, six (6) type 1 lowbed trailers, and three (3) type 2 lowbed trailers as identified in Attachment 1 of this document. The Contractor shall provide roadside assistance, including tire replacement and motor vehicle and trailer recovery service, with a 24 hour/7 days a week telephone service for all countries listed in 4.3.5 of this PWS. An answering service or machine is not an acceptable replacement to the telephone service. Maintenance or repairs requiring more than 48 hours from initial notification requires an equivalent vehicle/equipment replacement meeting the specifications found in Attachment 1.

5.1.1 Condition of Leased Equipment: Each vehicle furnished under this contract shall be of without major interior and exterior damage, clean, odor free and in safe operating condition, and shall comply with all Federal, State and Local safety regulations applicable to the vehicle.

5.1.2 Lease Payments:

5.1.2.1 Lease shall accrue from the date each vehicle completes inbound inspection and report is provided and signed off on by Government as to acceptability of the vehicle. Lease payments will be for vehicles that conform to all performance work statement requirements and are in the possession of the Government.

5.1.2.2 Reserved

5.1.2.3 Reserved

5.1.2.4 Reserved

5.1.3 Reserved

5.2 Tasks

5.2.1 Drop-off of Vehicles and Trailers

The Contractor shall drop-off all vehicles and trailers identified in Attachment 1 of this PWS at 6966th motor park in Kleber- Kaserne, Kaiserslautern. All vehicles must be delivered on the start date of the Period of Performance.

5.2.2 Joint Inspection

5.2.2.1 Inbound Inspection

Inbound inspections are to be conducted every time the Government assumes control of a vehicle or trailer from the Contractor. The Contractor and the Government representatives shall perform a joint inspection at 6966th motor park in Kleber-Kaserne, Kaiserslautern upon drop-off of vehicles and trailers. COR/ACOR as well as Contractor Representative shall be present. Using a Government provided inspection sheet, deficiencies shall be annotated on the inspection sheet. The evaluated criteria will encompass contractual requirements, Host Nation directives, road safety, environmental protection, and other standard evaluation factors for the condition of leased vehicles and trailers. If the COR/ACOR identify deficiencies during the joint inspection they will add them to the inspection sheet. Vehicle passes the check if there are no deficiencies identified by COR/ACOR, Government Representative and Contractor Representative. Signature of the COR/ACOR and the Contractor Representative are required for all joint inspections to be considered valid. The COR/ACOR shall receive a copy of all inbound inspection reports within 72 hours of completion (Deliverable 003).

5.2.2.2 Outbound Inspection

Outbound inspections will be conducted every time the Government returns control of a vehicle or trailer to the Contrator or designated representative. The Contractor and the Government representatives shall perform a joint inspection at 6966th motor park in Kleber-Kaserne, Kaiserslautern upon pick-up of vehicles and trailers or Contractor designated maintenance facility upon delivery for maintenance or repairs. Government Representative and a Contractor Representative shall be present to conduct a joint inspection. Using the inspection sheet from the joint inbound inspection (5.2.1. of this PWS) when completing an outbound inspection. The COR/ACOR and Contractor Representative shall evaluate the condition of the vehicles and trailers and immediately inform KO of any damages or deficiancies discovered. Signature of the COR/ACOR and the Contractor Representative are required for all joint inspections to be considered valid. The COR/ACOR shall receive a copy of the outbound inspection report within 72 hours of completion (Deliverable 004).

5.2.3 Equipment Familiarization

Contractor shall provide user familiarization for up to 10 personnel on the proper and safe operation and maintenance of all leased motor vehicles and trailers identified in Attachment 1 of this PWS within ten (10) days of delivery of equipment. If there is a delay in delivery of any item identified in Attchment 1 of this PWS, for example, medium cargo trucks aren’t available by the start of the Period of Performance of the contract, contractor shall provide an additional round of training on the delayed items as soon as they become available, no later than five (5) days after final delivery. Training shall be conducted in German and at the vehicle and trailer delivery location. Training shall contain enough information so that personnel are able to utilize and operate the vehicles or trailers on their own, without assistance.

5.2.4 Scheduled and Unscheduled Maintenance

5.2.4.1 Scheduled Maintenance

Based on a service schedule provided by the Contractor, if applicable, and the service due-dates indicated by the vehicle digital on-board info system, COR/ACOR will contact Contractor POC to schedule a drop-off at a regional service/maintenance point identified by the contract company. The service/maintenance point shall be within a road distance of 50 km from the center of Kaiserslautern. 6966th TTT will drop-off the vehicles/trailers at the identified service/maintenance point as scheduled and pick-up after notification that work has been finished. Due to the Government’s requirements to maintain a license plate, the exchanging of vehicles is prohibited unless timelines, as identified in 4.3.11 of this PWS, can’t be adhered to.

5.2.4.2 Unscheduled Maintenance

If unscheduled maintenance is indicated by the vehicle digital on-board info system, COR/ACOR will contact Contractor POC to schedule a drop-off at a service/maintenance point by the contract company. The service/maintenance point shall be within a road distance `of 50 km from the center of Kaiserslautern. 6966th TTT will drop-off the vehicles/trailers at the identified maintenance facility as scheduled and pick-up after notification that work has been finished. Due to the Government’s requirements to maintain a license plate, the exchanging of vehicles is prohibited unless timelines, as identified in 4.3.11 of this PWS, can’t be adhered to.

5.2.5 Roadside Assistance

Contractor shall provide roadside assistance, including tire replacement and motor vehicle and trailer recovery service, with a 24 hour/7 days a week telephone service for all countries listed in 4.3.5 of this PWS. An answering service or machine is not an acceptable replacement to the telephone service. A list of all hotline numbers shall be provided within ten (10) days prior to the start of the Period of Performance of this contract (Deliverable 006).

5.2.6 Pick-up of Vehicles and Trailers at contract period end

The Contractor shall pick up all vehicles and trailers identified in Attachment 1 of this PWS at 6966th motor park in Kleber- Kaserne, Kaiserslautern. All vehicles and trailers must be picked up immediately after joint outbound inspection has occurred to support the end date of the Period of Performance of this contract.

5.3 System for Award Management (SAM) Service Contract Report (SCR):

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Army via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.SAM.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates notes in corresponding paragraph above. (Deliverable 007)

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 Department Of Defense Contract Security Classification Specification (DD Form 254)

6.1.2 Department of Defense Security Agreement (DD Form 441)

6.1.3 National Industrial Security Program Operating Manual (DoD 5220.22-M)

6.1.4 Installation Access Control (AE Reg 190-16)

6.1.5 The Army Physical Security Program (AR 190-13)

6.1.6 Contractor Identification (AE Reg 27-715)

6.1.7 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.8 Information Assurance Workforce Improvement Program (DoD 8570-M)

6.1.9 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.1.10 Information Assurance (AR 25-2)

6.1.11 Electromagnetic Compatibility Directive (2004/108/EC)

6.1.12 Policies and Procedures for Property Accountability (AR 735-5)

6.1.13 German Road Traffic Licensing Act (StVZO)

6.1.14 European Agreement to allow transportation of dangerous cargo on European roads (Certification Accord Européen

Relatif au Transport International des Marchandises Dangereuses par Route) (ADR)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Attachment 1 – Vehicle Specifications

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE QUALITY

LEVELS (AQLs)

METHOD OF SURVEILLANCE

1) PWS Part 4 Contractor Furnished Items and Services Contractor must comply with PWS provisions 4.3.Vehicles and Equipment

Inspection Checklist and Surveillance Summary

>100% Percent Total Overall Inspection Checklist

100% Inspection Using COR/Contractor Inspection Checklist

2) PWS Part 5 Specific Tasks Contractor shall comply with PWS provision 5.2.1 and

5.2.6 Drop-off and Pick-up

Inspection Checklist >95% Percent Total Overall Inspection Checklist

100% Inspection Using COR/Contractor Inspection Checklist

3) PWS Part 5 Specific Tasks Contractor shall comply with PWS provision 5.2.2 Joint Inspections

Inspection Checklist >100% Percent Total Overall Inspection Checklist

100% Inspection Using COR/Contractor Inspection Checklist

4) PWS Part 5 Specific Tasks Contractor shall comply with PWS provision 5.2.3 Training

Surveillance Summary 100 % Pass One-time Surveillance

5) PWS Part 5 Specific Tasks Contractor shall comply with PWS provision 5.2.4 Maintenance

Surveillance Summary Report Pass / Fail. Internal Tracking Sheet

>95 Percent Total Pass Periodic Surveillance

6) PWS Part 5 Specific Tasks Contractor shall comply with PWS provision 5.2.5 Roadside Assistance

Surveillance Summary Report Pass / Fail. Internal Tracking Sheet

100 Percent Total Pass Case by Case Surveillance

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

001 Quality Control Plan (paragraph 1.5.1)

Once within 10 days after contract award

One each to the Contracting Officer

Electronic delivery via email using Microsoft Office Word or Power Point

To the Contracting Officer through the Contracting Officer’s Representative

(COR)

002 Key Personnel (paragraph 1.9)

Once within 10 days after contract award

One each to the Contracting Officer and the COR

Electronic delivery via email using

Officer through the Contracting Officer’s Representative

(COR)

003 Joint Inspection Report Inbound (paragraph 5.2.2.1)

Every time the Government assumes control of a vehicle or trailer.

One each to the Contracting Officer and the COR

Electronic delivery via email using

Officer through the Contracting Officer’s Representative

(COR)

004 Joint Inspection Report Outbound (paragraph 5.2.2.2)

Every time the Government returns control of a vehicle or trailer.

One each to the Contracting Officer and the COR

Electronic delivery via email using

Officer through the Contracting Officer’s Representative

(COR)

006 Roadside Assistance Contact Numbers (paragraph 5.2.5)

Once within 10 days before start of Period of Performance

One each to the Contracting Officer and the COR

Electronic delivery via email using

Officer through the Contracting Officer’s Representative

(COR)

007 System for Award Management (SAM) Service Contract Report SCR (paragraph 5.3)

Yearly; between 1 -31 October of each year

One each to the Contracting Officer and the COR

Electronic delivery via email using any format to capture reporting data

Officer through the Contracting Officer’s Representative

(COR)

ATTACHMENT 1

VEHICLE SPECIFICATIONS

TRUCK TRACTOR (4 ea)

Government use: Equal or less than 100,000 km per year (this is an estimate. Contractor shall factor in unlimited KM use during lease as described in 5.1.2.4).

Engine: Diesel, Turbocharged, minimum 350 kW

Axles: Two axle tractor (one steering front axle, one rear drive axle)

European specifications with Euro 6 (a-d) highest emission standard

Fuel tank capacity: minimum 800 liter

Gross Vehicle Weight: 18,000 kg

Gross Combination Weight: 44,000 kg

Safety: ADR certified EXIII, dangerous goods category 1

Cab: Built over construction, Air Conditioned

Navigation system: With European maps

Radio: AM/FM

Supplementary equipment: beacon lights on top of the operator’s cab Vehicle jack and standard tool-kit.

Leased vehicles shall have no more than 160,000KM upon delivery.

TRUCK TRACTOR (9 ea)

Government use: Equal or less than 100,000 km per year (this is an estimate. Contractor shall factor in unlimited

Engine: Diesel, Turbocharged, minimum 370 kW

Axles: Three axle tractor (one steering front axle, tow rear drive axle)

European specifications with Euro 6 (a-d) highest emission standard

Fuel tank capacity: minimum 800 liter

Gross Vehicle Weight: 18,000 kg

Gross Combination Weight: 50,000 kg

Safety: ADR certified EXIII, dangerous goods category 1

Connection point for NATO Slave cable (civilian for Hydraulic pump)

Cab: Built over construction, Air Conditioned

Navigation system: With European maps

Radio: AM/FM

Supplementary equipment: beacon lights on top of the operator’s cab Vehicle jack and standard tool-kit.

Leased vehicles shall have no more than 160,000 KM upon delivery.

MEDIUM / CARGO TRUCK (5 ea)

Government use: Equal or less than 80,000 km per year (this is estimate. Contractor shall factor in unlimited KM use during lease as described in 5.1.2.4).

Dimensions Cargo box volume: 35m3-40m3 Cargo box height: no less than 3.8m high as measured from the ground Sliding gate Reinforced floor for forklift use GVW: 15t - 18t Payload: 7.5t – 10t

Engine Diesel 175 – 200kW Euro 6 (a-d), highest emission standard

Fuel Tank Capacity: 400 -600 liters Ad Blue or similar Selective Catalytic Reduction (SCR) System: no more than 40 liters

Seating Driver seat air suspended Passenger seat air suspended

Ramp/lift Hydraulic, folding under truck box Minimum of 1.5-ton lifting capability

ADR

EX II compliant to include orange warning plates, fire extinguisher and fire extinguisher box

Load Securing Three (3) lashing rails/anchor rails above the floor, centered, and one in between along the side panels Three (3) locking bars Cargo securing net and tie-down points

Accessories Air Conditioning, AM/FM Radio, Bluetooth compatible, Navigation with European maps, Beacon light on top of the roof Back-up warning device Vehicle jack and standard tool-kit Extended cab to store additional equipment and driver and passenger baggage Full size Spare tire and wheel

Leased vehicles shall have no more than 100,000 KM upon delivery.

CARGO LIGHT VAN (3 ea)

Government use: Equal or less than 70,000 km per year (this is an estimate. Contractor shall factor in unlimited KM

Dimensions Load volume: 9.0m3 Gross vehicle weight: 3,500 kg Payload capacity: 1,400 kg

Engine Diesel no less than 105KW Euro 6 (a-d) highest emission standard

Fuel Tank Capacity: 100 liters

Accessories:

Air Conditioning AM/FM Radio, Bluetooth Navigation with European Maps Beacon light on top of the roof Double rear door opening 270 degree Halogen fog lights Back-up camera Vehicle-Jack and standard tool kit ASR (Antischlupfregelung – traction control system) ESP (Elektronisches Stabilitätsprogramm – electronic stability control

ADR:

EX II compliant, Category 1, orange warning plates, Fire extinguishers

Load Securing:

Load compartment in accordance with DIN ISO 27956 (German Industrial Norm for Road vehicles - Securing of cargo in delivery vans - Requirements and test methods) Cargo Securing Net and tie-down points

Leased vehicles shall have no more than 50,000 KM upon delivery.

LIGHT VAN TRACE VEHICLE (Begleitfahrzeug (BF) 3/4 (1 ea)

Government use: Equal or less than 70,000km per year (this is an estimate. Contractor shall factor in unlimited KM

Engine:

Diesel minimum 105KW Euro 6 (a-d) highest emission standard

Weight:

Gross vehicle weight: 3,500 kg

Fuel tank capacity: 100 liters

Radio, Bluetooth Navigation with European maps Beacon light on top of the roof BF3/4 compliant Double rear door opening 270 degree Halogen fog lights Back-up camera Vehicle-Jack and standard tool kit ASR…