PW26-0144N.pdf

Revised: 07/1/2026 Page 1 of 18

PUBLIC WORKS/FLEET SERVICES

REQUEST FOR BIDS

RADIO SITE BARD UNIT REPLACEMENTS

SPECIFICATION NO. PW26-0144N

Form No. SPEC-040C Revised: 08/12/2024

Submittal Deadline: 11:00 a.m., Pacific Time, Friday, August 28, 2026

Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid submittals. Include the specification number in the subject line of your email. Your submittal must be sent as an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp located at the lobby security desk, as the official time of receipt. Include the specification number on the outside of the envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Submittals will be received as follows:

By Email:

sendbid@tacoma.gov Maximum email size, including attachments: 35 MB.

Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving at its destination. Please allow sufficient time for email delivery of submittals. Timely electronic delivery is at the risk of the supplier.

In Person:

Tacoma Public Utilities Administration Building North, Main Floor, Lobby Security Desk 3628 South 35th Street Tacoma, WA 98409 Monday – Friday 8:00 am to 4:30 pm

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.

• Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.

• Click here to see a list of vendors registered for this solicitation.

Pre-Proposal Meeting: A virtual pre-bid meeting will be held on teams on Friday, August 14, 2026 at 9:00 AM. Please see the specification for the link to join the meeting.

Project Scope: Replacement of existing wall mounted BARD HVAC Units (2 per site) at 5 radio sites

Estimate: $250,000

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with Washington State law.

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be made available in an alternate format by emailing the contact listed below in the Additional Information section.

Title VI Information: “The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration of award.

Additional Information: Requests for information regarding the specifications may be obtained by contacting Merry Mitchell by email to mmitchell@tacoma.gov

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for protests submitted prior to and after submittal deadline.

City of Tacoma Public Works/Fleet Services

REQUEST FOR BIDS PW26-0144N

Radio Site BARD Unit Replacements mailto:sendbid@tacoma.gov http://www.tacomapurchasing.org/ https://extweb.cityoftacoma.org/45bidsapps/PlanholderRegister.aspx https://extweb.cityoftacoma.org/45bidsapps/PlanholderList.aspx mailto:mmitchell@tacoma.gov http://cms.cityoftacoma.org/Purchasing/CandA/ProtestPolicy052711.pdf http://www.tacomapurchasing.org/

Revised: 07/1/2026 Page 3 of 18

TABLE OF CONTENTS

TABLE OF CONTENTS

SUBMITTAL CHECK LIST

SPECIAL NOTICE TO BIDDERS

1. MINIMUM REQUIREMENTS

2. GENERAL PROVISIONS

3. INSURANCE REQUIREMENTS

4. DESCRIPTION OF WORK

5. ANTICIPATED CONTRACT TERM

6. CALENDAR OF EVENTS

7. INQUIRIES

8. PRE-BID MEETING

9. DISCLAIMER

10. RESPONSIVENESS

11. AWARD

12. PREVAILING WAGE INFORMATION

13. BID BOND

14. PAYMENT AND PERFORMANCE BONDS

15. DELIVERY

16. WARRANTY

17. INSPECTION

18. APPROVED ITEM EQUIVALENT

19. COMPLIANCE WITH SPECIFICATIONS

20. MATERIALS AND WORKMANSHIP

21. ENVIRONMENTALLY PREFERABLE PROCUREMENT

22. LEAP REQUIREMENTS

23. EQUITY IN CONTRACTING

APPENDIX A – Drawings and Scope of Work APPENDIX B – Signature Page, Price Proposal Form, State Responsibility and Reciprocal Bid

Preference Information, EIC Utilization Form, Record of Prior Contracts Form, & List of

Subcontractors Category of Work APPENDIX C – Sample contract, payment & performance bond, & retainage options form APPENDIX D – Insurance Requirements, General Provisions & EIC Requirements Memo

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SUBMITTAL CHECK LIST

This checklist identifies items to be included with your submittal. Any submittal received without these required items may be deemed non-responsive and not be considered for award.

Submittals must be received by the City of Tacoma Purchasing Division by the date and time specified in the Request for Bids page.

The following items make up your complete electronic submittal package

(include all the items below):

Signature Page (Appendix B) To be filled in and executed by a duly authorized officer or representative of the bidding entity. If the bidder is a subsidiary or doing business on behalf of another entity, so state, and provide the firm name under which business is hereby transacted.

Price Proposal Form (Appendix B) The unit prices bid must be shown in the space provided. Check your computations for omissions and errors.

State Responsibility and Reciprocal Bid Preference Information (Appendix B) Bidder shall complete this form in its entirety to ensure compliance with state legislation (SHB 2010).

EIC Utilization Form (Appendix B)

Record of Prior Contracts Form (Appendix B)

List of Subcontractors Category of Work (Appendix B)

After award, the following documents will be executed:

City of Tacoma Contract (See sample in Appendix C) Must be executed by the successful bidder.

Payment and Performance Bonds (See samples in Appendix C)

Payment Bond and Performance Bond: Must be executed by the successful bidder and his/her surety company

Retainage Options Form (See sample in Appendix C)

Certificate of Insurance and related endorsements (Appendix D) Shall be submitted with all required endorsements

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CITY OF TACOMA

FINANCE/PURCHASING DIVISION

SPECIAL NOTICE TO BIDDERS

Public works and improvement projects for the City of Tacoma are subject to Washington state law and Tacoma Municipal Code, including, but not limited to the following:

I. STATE OF WASHINGTON

A. RESPONSIBILITY CRITERIA – STATE OF WASHINGTON

In order to be considered a responsible bidder the bidder must meet the following mandatory state responsibility criteria contained in RCW 39.04.350:

1. Have a current certificate of registration as a contractor in compliance with chapter 18.27

RCW, a plumbing contractor license in compliance with chapter 18.106 RCW, an elevator contractor license in compliance with chapter 70.87 RCW, or an electrical contractor license in compliance with chapter 19.28 RCW, as required under the provisions of those chapters, which must have been in effect at the time of bid submittal;

2. Have a current Washington Unified Business Identifier (UBI) number;

3. If applicable:

a. Have Industrial Insurance (workers' compensation) coverage for the bidder’s employees working in Washington, as required in Title 51 RCW;

b. Have a Washington Employment Security Department number, as required in Title

50 RCW;

c. Have a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW and;

4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 (unlicensed or unregistered contractors) or 39.12.065(3) (prevailing wage).

5. If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the date of the bid solicitation;

6. Have received training on the requirements related to public works and prevailing wage under this chapter and chapter 39.12 RCW. The bidder must designate a person or persons to be trained on these requirements. The training must be provided by the department of labor and industries or by a training provider whose curriculum is approved by the department. The department, in consultation with the prevailing wage advisory committee, must determine the length of the training. Bidders that have completed three or more public works projects and have had a valid business license in Washington for three or more years are exempt from this subsection. The department of labor and industries must keep records of entities that have satisfied the training requirement or are exempt and make the records available on its website. Responsible parties may rely on the records made available by the department regarding satisfaction of the training requirement or exemption;

http://app.leg.wa.gov/RCW/default.aspx?cite=18.106 http://app.leg.wa.gov/RCW/default.aspx?cite=70.87 http://app.leg.wa.gov/RCW/default.aspx?cite=19.28 http://app.leg.wa.gov/RCW/default.aspx?cite=39.04.320 http://app.leg.wa.gov/RCW/default.aspx?cite=49.04 http://app.leg.wa.gov/RCW/default.aspx?cite=39.12

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7. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW;

8. At the time of bid submittal, not be subject to a revocation of a minor work permit under

RCW 49.12.390(4)

B. RECIPROCAL PREFERENCE FOR RESIDENT CONTRACTORS:

Effective March 30, 2012, RCW 39.04.380 imposes a reciprocal preference for resident contractors. Any bid received from a non-resident contractor from a state that provides an in-state percentage bidding preference is subject application of a comparable percentage disadvantage.

A non-resident contractor from a state that provides an in-state percentage bidding preference means a contractor that:

1. Is from a state that provides a percentage bid preference to its resident contractors bidding on public works projects, and

2. Does not have a physical office located in Washington at the time of bidding on the City of Tacoma public works project.

The state of residence for a non-resident contractor is the state in which the contractor was incorporated, or if not a corporation, the state in which the contractor’s business entity was formed.

The City of Tacoma will evaluate all non-resident contractors for an out of state bidder preference. If the state of the non-resident contractor provides an in-state contractor preference, a comparable percentage disadvantage will be applied to the non-resident contractor’s bid prior to contract award. The responsive and lowest and best responsible bidder after application of any non-resident disadvantage will be awarded the contract.

The reciprocal preference evaluation does not apply to public works procured pursuant to RCW 39.04.155, RCW 39.04.280, federally funded competitive solicitations where such agencies prohibit the application of bid preferences, or any other procurement exempt from competitive bidding.

Bidders must provide the City of Tacoma with their state of incorporation or the state in which the business entity was formed and include whether the bidder has a physical office located in Washington.

The bidder shall submit documentation demonstrating compliance with above criteria on the enclosed State Responsibility and Reciprocal Bidder Information form.

C. SUBCONTRACTOR RESPONSIBILITY

1. The Contractor shall include the language of this subcontractor responsibility section in each of its first-tier subcontracts and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. The requirements of this section apply to all subcontractors regardless of tier.

http://app.leg.wa.gov/RCW/default.aspx?cite=49.48.082 http://app.leg.wa.gov/RCW/default.aspx?cite=49.46 http://app.leg.wa.gov/RCW/default.aspx?cite=49.52 http://app.leg.wa.gov/RCW/default.aspx?cite=49.12.390

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2. At the time of subcontract execution, the Contractor shall verify that each of its first-tier subcontractors meets the following bidder responsibility criteria:

a. Have a current certificate of registration as a contractor in compliance with chapter

18.27 RCW, which must have been in effect at the time of subcontract bid submittal;

b. Have a current Washington Unified Business Identifier (UBI) number;

c. If applicable, have:

i. Have Industrial Insurance (workers' compensation) coverage for the bidder’s employees working in Washington, as required in Title 51 RCW;

ii. A Washington Employment Security Department number, as required in Title 50

RCW;

iii. A Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW;

iv. An electrical contractor license, if required by Chapter 19.28 RCW;

v. An elevator contractor license, if required by Chapter 70.87 RCW and;

3. Not be disqualified from bidding on any public works contract under RCW 39.06.010

(unlicensed or unregistered contractors) or 39.12.065(3) (prevailing wage).

II. CITY OF TACOMA

A. SUPPLEMENTAL RESPONSIBILITY CRITERIA – CITY OF TACOMA:

In order to be considered a responsible bidder, the prospective bidder shall have all of the following qualifications set forth in Tacoma Municipal Code 1.06.262:

1. Adequate financial resources or the ability to secure such resources;

2. The necessary experience, stability, organization and technical qualifications to perform the proposed contract;

3. The ability to comply with the required performance schedule, taking into consideration all existing business commitments;

4. A satisfactory record of performance, integrity, judgment and skills; and

5. Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

a. Bidder Responsibility. Bidders shall not be in violation of 39.04.350 RCW Bidder

Responsibility Criteria - Supplemental Criteria.

In addition to the mandatory bidder responsibility criteria listed immediately above, the City may, in addition to price, consider any or all of the following criteria contained in Tacoma Municipal Code Chapter 1.06.262 in determining bidder responsibility:

1. The ability, capacity, experience, stability, technical qualifications and skill of the respondent to perform the contract;

2. Whether the respondent can perform the contract within the time specified, without delay or interference;

3. Integrity, reputation, character, judgment, experience, and efficiency of the respondents, including past compliance with the City’s Ethics Code;

4. Quality of performance of previous contracts;

5. Previous and existing compliance with laws and ordinances relating to contracts or services;

6. Sufficiency of the respondent’s financial resources;

7. Quality, availability, and adaptability of the supplies, purchased services or public works to the particular use required;

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8. Ability of the respondent to provide future maintenance and service on a timely basis;

9. Payment terms and prompt pay discounts;

10. The number and scope of conditions attached to the submittal;

11. Compliance with all applicable City requirements, including but not limited to the City's

Ethics Code and its Small Business Enterprise and Local Employment and Apprenticeship programs;

12. Other qualification criteria set forth in the specification or advertisement that the appropriate department or division head determines to be in the best interests of the city.

The city may require bidders to furnish information, sworn or certified to be true, to demonstrate compliance with the city responsibility criteria set forth above. If the city manager or director of utilities is not satisfied with the sufficiency of the information provided, or if the prospective respondent does not substantially meet all responsibility requirements, any submittal from such respondent must be disregarded.

B. ADDITIONAL SUPPLEMENTAL CRITERIA – NOT APPLICABLE

C. MODIFICATIONS TO SUPPLEMENTAL CRITERIA

Potential bidders may request modifications to the City’s supplemental criteria by submitting a written request to the Purchasing Division no later than 5:00 p.m. Pacific Time, three days prior to the submittal deadline. Please include the Specification No. and Title when submitting such requests. Requests must include justification for why certain criteria should be modified. Requests received after this date and time will not be considered.

Requests for modifications to the supplemental criteria may be submitted via postal mail or delivered personally, or sent by e-mail or fax, within the above timeline as follows:

By Carrier:

City of Tacoma Procurement & Payables Division Tacoma Public Utilities 3628 S 35th Street Tacoma, WA 98409

In Person:

City of Tacoma Procurement & Payables Division Tacoma Public Utilities Lobby Security Desk Administration Building North – Main Floor 3628 S 35th Street Tacoma, WA 98409

By Mail:

City of Tacoma Procurement & Payables Division Tacoma Public Utilities PO Box 11007 Tacoma, WA 98411-0007

Fax: 253-502-8372 E-mail: bids@tacoma.gov

The city will respond to a timely submitted request prior to the bid opening date. Changes to the supplemental criteria, if warranted, will be issued by addendum to the solicitation documents and posted to the City’s website for the attention of all prospective bidders.

D. DETERMINATION OF BIDDER RESPONSIBILITY

If the City determines the bidder does not meet the criteria above and is therefore not a responsible bidder, the City shall notify the bidder in writing with the reasons for its determination. If the bidder disagrees, the bidder may appeal the determination in a manner consistent with the City’s Protest Policy. Appeals are coordinated by the Purchasing Division heard by the Procurement and Payables Division manager for contracts less than or equal to $200,000 and by Contracts and Awards Board for contracts greater than $200,000.

mailto:bids@tacoma.gov

MINIMUM REQUIREMENTS

See Supplemental Requirements in Notice to Bidders above.

1. GENERAL PROVISIONS

City of Tacoma General Provisions apply. (Appendix D)

2. INSURANCE REQUIREMENTS

Successful proposer will provide proof of and maintain the insurance coverage in the amounts and in the manner specified in the City of Tacoma Insurance Requirements contained in this solicitation. (See Appendix D)

3. DESCRIPTION OF WORK

The City of Tacoma (City) is soliciting bids to establish one or more contracts with qualified vendors to fulfill the City’s needs for Radio Site BARD Unit Replacements. Contract(s) will be awarded to the lowest responsive and responsible bidder(s) based on price, product quality and availability.

4. ANTICIPATED CONTRACT TERM

September 2026 until project is complete. Project must commence as soon as the contract is signed.

5. CALENDAR OF EVENTS

This is a tentative schedule only and may be altered at the sole discretion of the City.

The anticipated schedule of events concerning this RFB is as follows:

Pre-Bid Meeting: 8/14/2026

Question Deadline: 8/19/2026

City response to Questions: 8/24/2026

Submittal Due Date: 8/28/2026

Anticipated Award Date, on or about: September 2026

6. INQUIRIES

6.1 Questions can be submitted to Merry Mitchell, Buyer, via email to mmitchel@tacoma.gov

Subject line to read: PW26-0144N - Radio Site BARD Unit Replacements

6.2 Questions are due by 3 pm on the date included in the Calendar of Events section.

6.3 Questions marked confidential will not be answered or included.

6.4 The City reserves the discretion to group similar questions to provide a single answer or not to respond when the requested information is confidential.

mailto:mmitchel@tacoma.gov

6.5 The answers are not typically considered an addendum.

6.6 The city will not be responsible for unsuccessful submittal of questions.

6.7 Written answers to questions will be posted alongside these specifications at www.tacomapurchasing.org.

7. PRE-BID MEETING

A virtual pre-bid meeting will be held on teams on Friday, August 14, 2026 at 9:00 AM. Please use the link below to join the meeting https://teams.microsoft.com/meet/252522343732987?p=vrMbGIkyDmpnRlRhyR

Meeting ID: 252 522 343 732 987 Passcode: Wj92gX7y

8. DISCLAIMER

The City is not liable for any costs incurred by the Respondent for the preparation of materials, or a proposal submitted in response to this RFB, for conducting any presentations to the City, or any other activities related to responding to this RFB, or to any subsequent requirements of the contract negotiation process.

9. RESPONSIVENESS

Bid submittals must provide ninety (90) days for acceptance by City from the due date for receipt of submittals. All submittals will be reviewed by the city to determine compliance with the requirements and instructions specified in this RFB. The Respondent is specifically notified that failure to comply with any part of this RFB may result in rejection of the submittal as non-responsive. The City reserves the right, in its sole discretion, to waive irregularities deemed immaterial. The City also reserves the right to not award a contract or to issue subsequent

RFB’s.

10. AWARD

Awardee shall be required to comply with 2 CFR part 25 and obtain a unique entity identifier and/or be registered in the federal System for Award Management as appropriate.

Award will be made to the lowest responsive, responsible bidder. All bidders shall provide unit or lump sum pricing for each line item. Each line item will be added up for a subtotal price. The subtotal price will be compared amongst each bidder, including any payment discount terms offered twenty (20) days or more. The city may also take into consideration all other criteria for determining award, including evaluation factors set forth in Municipal Code Section 1.06.262.

All other elements or factors, whether or not specifically provided for in this specification, which would affect the final cost to and the benefits to be derived by the City will be considered in determining the award of the contract. The final award decision will be based on the best interests of the city.

The City reserves the right to let the contract to the lowest responsible bidder whose bid will be the most advantageous to the City, price and any other factors considered. In evaluating the proposals, the city may also consider any or all of the following:

https://teams.microsoft.com/meet/252522343732987?p=vrMbGIkyDmpnRlRhyR

1. Compliance with specification.

2. Proposal prices, listed separately if requested, as well as a lump sum total

3. Time of completion/delivery.

4. Warranty terms.

5. Bidder's responsibility based on, but not limited to:

a) Ability, capacity, organization, technical qualifications and skill to perform the contract or provide the services required.

b) References, judgment, experience, efficiency and stability.

c) Whether the contract can be performed within the time specified.

d) Quality of performance of previous contracts or services

11. PREVAILING WAGE INFORMATION

If this project requires prevailing wages under chapter 39.12 RCW, any worker, laborer, or mechanic employed in the performance of any part of the work shall be paid not less than the applicable prevailing rate of wage.

The project sites are located in Pierce County.

The effective date for prevailing wages on this project will be the submittal deadline with these exceptions:

1. If the project is not awarded within six months of the submittal deadline, the award date is the effective date.

2. If the project is not awarded pursuant to a competitive solicitation, the date the contract is executed is the effective date.

3. Janitorial contracts follow WAC 296-127-023.

Except for janitorial contracts, these rates shall apply for the duration of the contract unless otherwise noted in the solicitation.

Look up prevailing rates of pay, benefits, and overtime codes from this link:

https://secure.lni.wa.gov/wagelookup/

REQUIRED FILINGS

The contractor and all subcontractors covered under 39.12 RCW shall submit to the Department of Labor and Industries (L&I) for work provided under this contract:

1. A Statement of Intent to Pay Prevailing Wages must be filed with and approved by L&I upon award of contract.

2. An Affidavit of Wages Paid must be filed with and approved by L&I upon job completion.

3. For on-call contracts, retainage can be release annually. Please see the Intent-Affidavit

Info for On-Call Contracts in Appendix D

Payments cannot be released by the City until verification of these filings are received by the engineer. Additional information regarding these filings can be obtained by calling the

Department of Labor & Industries, Prevailing Wage at 360-902-5335, https://secure.lni.wa.gov/ or by visiting their MY L&I account.

https://secure.lni.wa.gov/wagelookup/ http://apps.leg.wa.gov/RCW/default.aspx?cite=39.12 https://secure.lni.wa.gov/

12. BID BOND

There is no Bid Bond requirement for this solicitation.

13. PAYMENT AND PERFORMANCE BONDS

If a payment and performance bonds is stated herein, the required bond including power of attorney, will be 100 percent of the Contract total and is subject to the following requirements.

13.1 The City’s payment and performance bonds forms must be used.

13.2 The payment and performance bonds must be executed by a surety company licensed to do business in the state of Washington.

13.3 The cost of a payment and performance bonds must be included in submittal prices.

Bonds will not be paid as a separate line item.

13.4 For a supply-type contract, a certified cashier’s check or cash may be substituted for the bonds; however, this cash or check must remain with the City through the guarantee period and any interest on said amount shall accrue to the City.

The same bonds can remain in place over the life of the contract and annual status inquiries can be directed to Merry Mitchell via email to mmitchell@tacoma.gov

Subject line to read: PW26-0144N - Radio Site BARD Unit Replacements - Bonds

14. DELIVERY

14.1 Delivery shall be to the following City of Tacoma sites:

Fire Training Center – 2124 Marshall Avenue, Tacoma 98421

Indian Hills – 5315 Galleon Drive NE, Tacoma 98422

LESA – 2401 S 35th St, Tacoma 98405

Pearl St – 2402 N Pearl St, Tacoma 98406

Tacoma Firs – 4504 S Tyler St, Tacoma 98409

Each vendor will be required to submit a delivery timeline they can commit to. Purchase order delivery dates will reflect this timeline. In the event a purchase order deliver date is not met, the City reserves the right to purchase these products elsewhere if they are in a time constraint. If constant late deliveries occur, the City may terminate the contract.

14.2 Hours of operation shall be Monday through Friday, 7:00 a.m. to 3:30 p.m., excluding legal holidays, as referred to in the Standard Terms and Conditions or as otherwise approved by the City.

mailto:mmitchell@tacoma.gov

15. WARRANTY

Labor: Minimum one-year warranty.

Parts: Manufacturer’s warranty or minimum one-year warranty whichever is greater.

Contractor shall arrive on-site at the applicable locations within 48 hours of notification for all warranty repairs during normal work hours of 7:00 a.m. to 3:30 p.m. Monday through Friday.

Repairs shall include free pick-up and delivery. Repairs must be completed, and vehicle returned within 48 hours of pick-up.

Contractor agrees to allow City to make minor warranty repairs where that is most cost effective and, if requested, contractor will credit City for cost of parts, but not labor.

Vendor will warrant goods according to the manufacturer’s warranty guidelines. The start of the warranty commences once the goods are delivered and accepted by the city.

16. INSPECTION

All goods are subject to final inspection and acceptance by the city. If any inspection fails, the vendor shall be required to make arrangements to exchange the goods at their own expense and replace it in a timely manner acceptable to the City.

Material failing to meet the requirements of this contract will be held at Vendor’s risk and may be returned to Vendor. If so returned, the cost of transportation, unpacking, inspection, repackaging, reshipping, or other like expenses are the responsibility of the Vendor.

17. APPROVED ITEM EQUIVALENT

A specific manufacturer for almost all line items has been listed in the Technical Specifications because this is the current manufacturer accepted. For those line items, which do not list a specific manufacturer, bidders shall provide the technical specifications for the manufacturer they are offering. The City may request, after the bid due date, a sample of that product for review and approval by the City. The City reserves all rights to be the sole judge as to whether any other manufacturer can meet or exceed the current specifications they use. Unless an item is indicated “No Substitute”, approved equivalents shall be submitted by the date listed in the

Calendar of Events section. Equivalents will be approved by Addendum to the solicitation.

18. COMPLIANCE WITH SPECIFICATIONS

All products shall be new and unused. Any product that does not comply with any part of these technical specifications shall be rejected and the vendor shall, at its own expense, including shipping, replace the item.

19. MATERIALS AND WORKMANSHIP

The successful bidder shall be required to furnish all materials necessary to perform contractual requirements. Materials and workmanship for this contract shall conform to all codes, regulations and requirements for such specifications contained herein and the normal uses for which intended. Material shall be manufactured in accordance with the best commercial practices and standards for this type of goods. All literature and products must be packaged and labeled to sell in the United States.

20. ENVIRONMENTALLY PREFERABLE PROCUREMENT

In accordance with the City’s Sustainable Procurement Policy and Climate Action Plan, it is the policy of the City of Tacoma to encourage the use of products or services that help to minimize the environmental and human health impacts of City Operations. Respondents are encouraged to incorporate environmentally preferable products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, products, manufacturing, packaging, distribution reuse, operation, maintenance or disposal of the product or service.

The City of Tacoma encourages the use of sustainability practices and desires any awarded contractor(s) to assist in efforts to address such factors when feasible for:

• Durability, reusability, or refillable

• Pollutant releases, especially persistent bioaccumulative toxins (PBTs), low volatile organic compounds (VOCs), and air quality and stormwater impacts

• Toxicity of products used

• Greenhouse gas emissions, including transportation of products and services, and embodied carbon

• Recycled content

• Energy and water resource efficiency

21. LEAP REQUIREMENTS

This project has no LEAP requirements; however, the City of Tacoma is committed to equality in employment for WA-State approved Apprentices, City of Tacoma residents, residents of local economically distressed areas, youth, veterans, minorities, and women. Please contact the LEAP Office for assistance in locating qualified employees. Visit the LEAP website for more information.

22. EQUITY IN CONTRACTING

This project has EIC requirements, see Appendix D for complete EIC documentation.

https://cms.tacoma.gov/sustainability/resolution38248-PurchasingPolicy.pdf https://cms.tacoma.gov/enviro/Sustain/CAP%20Final/Tacoma%20CAP.pdf mailto:LEAP@tacoma.gov https://tacoma.gov/government/departments/community-and-economic-development/local-employment-and-apprenticeship-training-program/

APPENDIX A

Specifications

Mechanical Specifications

Electrical Specifications

Drawings

Mechanical Drawings

Electrical Drawings

6021 12th Street East Suite 200

Fife, WA 98424

(253) 922-0446

CITY OF TACOMA

RADIO SITE HVAC REPLACEMENT

GFT PROJECT NO. A0001610.000

JUNE 9, 2026

Notice:

The following list of specifications and drawings represents those documents that were prepared under the provisions of the Revised Code of Washington RCW 18.43, by GFT Infrastructure, Inc. of Fife, Washington. The sealing of this specification and drawings list is provided in accordance with Washington Administrative Code WAC196-23-020.

TABLE OF CONTENTS

SECTION DESCRIPTION PAGES

DIVISION 20 MECHANICAL SPECIFICATIONS

20 00 00 GENERAL MECHANICAL REQUIREMENTS 19

DIVISION 23 HEATING, VENTILATING, & AIR CONDITIONING (HVAC) SPECIFICATIONS

23 31 13 STEEL DUCTWORK 5

23 33 00 HVAC SPECIALTIES 6

23 37 00 AIR TERMINALS 3

23 74 00 PACKAGED WALL MOUNT UNITS 3

23 90 00 MECHANICAL DEMOLITION 1

END OF TABLE OF CONTENTS

City of Tacoma Section 20 00 00 Radio Site HVAC Replacement General Mechanical Requirements

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SECTION 20 00 00

GENERAL MECHANICAL REQUIREMENTS

PART 1 - GENERAL

1.01 GENERAL

A. Includes, but not limited to, furnishing labor, materials, and equipment for completion of work unless indicated or noted otherwise. See Division 1 for sequence of work.

B. Work indicated on the mechanical plans and in the specifications that will not be performed by this Mechanical Contractor (i.e. duct and pipe block-outs, penetrations through walls, floors, and attic, wall patching, work indicated to be performed by other Contractors, etc.) shall be coordinated with the General Contractor prior to bid. The Mechanical Contractor is responsible for identifying quantity, size, and type of work with the General Contractor. Work not coordinated will be the responsibility of the Mechanical Contractor and shall not be charged as additional cost to the Owner.

C. All work included in Division 22 and 23 shall be the responsibility of a single Mechanical Subcontractor. The scope of work identified in these sections can be performed by different subcontractors, but one must take responsibility for coordination. The subcontractor will be identified by the General Contractor at the Pre-Construction Meeting.

D. This Contractor shall obtain and pay for all permits required by State and local authorities governing the installation of the mechanical work. It is the Contractor's responsibility to contact all utility organizations serving the building, prior to bid, and to include all charges for inspections, installation of materials, equipment, and connection of all required utilities.

E. Furnish exact location of electrical connections and complete information on motor controls to Division 26, prior to bid.

F. Put heating, ventilating, cooling, and exhaust systems into full operation and continue their operation during each working day of testing and balancing.

G. Make changes in mechanical drive systems (pulleys, belts, VFD’s, motor speed, etc.) and dampers or add dampers as required for correct balance as recommended by Section 23 05 93 and at no additional cost to Owner. All equipment shall be provided with a single point electrical connection, unless otherwise indicated.

H. The drawings and specifications are complementary and what is called for in either is binding as if called for in both.

I. The ductwork and accessibility to HVAC equipment shall take precedence over all other equipment in the ceiling interstitial spaces or other mechanical areas including, but not limited to, sprinkler piping, heating piping, domestic water piping, and electrical conduit (except fire pump rooms where fire sprinkler equipment takes precedence).

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1.02 RELATED SECTIONS

A. General and Supplementary Conditions and Division 1 apply to this Section.

1.03 SUBMITTALS REQUIREMENTS OF THIS SECTION

A. Access doors

1.04 QUALITY ASSURANCE

A. Requirements of Regulatory Agencies:

1. Perform work in accordance with applicable Codes.

2. In case of differences between building codes, state laws, local ordinances, utility company regulations, and Contract Documents, the most stringent shall govern.

B. Product Approvals: See paragraphs elsewhere in this specification.

C. Warranties:

1. In addition to guarantee specified in General Conditions, guarantee heating, cooling, and plumbing systems to be free from noise in operation that may develop from failure to construct system in accordance with Contract Documents.

2. In order to be protected, secure proper guarantees from suppliers and Subcontractors.

3. Provide certificates of warranty for each piece of equipment. Clearly record "start-up" date of each piece of equipment on certificate. Include certificates as part of Operation & Maintenance Manual.

D. Manufacture: Use domestic made pipe, pipe fittings, and motors on Project.

E. Identification: Motor and equipment name plates as well as applicable UL and AGA labels shall be in place when Project is turned over to Owner.

1.05 CODES AND STANDARDS

A. Codes and agencies having jurisdictional authority over mechanical installation.

1. Washington State Energy Code – Latest Approved Edition

2. International Building Code – Latest Approved Edition

3. International Fire Code – Latest Approved Edition

4. International Mechanical Code – Latest Approved Edition

5. Uniform Plumbing Code – Latest Approved Edition

6. Local Sewer and Water District Requirements

7. State and County Department of Health

8. Local Fire Marshal

9. State Boiler Inspector

10. Puget Sound Air Pollution Control

11. State of Washington Boiler and Unfired Pressure Vessel Inspection Law

12. Occupational Safety and Health Administration (OSHA)

13. Washington Industrial Safety and Health Act (WISHA)

14. National Fire Protection Association (NFPA)

B. ASME code stamp required on all pressure vessels and relief valves. Certificate required from the State Boiler Inspector showing approval of the equipment and its installation.

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1.06 SYSTEMS DESCRIPTION

A. Site Inspection:

1. Examine premises and understand the conditions which may affect performance of work of this Division before submitting proposals for this work.

2. No subsequent allowance for time or money will be considered for any consequence related to failure to examine site conditions.

1.07 DESIGN DRAWINGS

A. Mechanical drawings are not shop drawings and are intended to show general arrangement of piping, ductwork, equipment, etc. Follow as closely as actual building construction and work of other trades will permit.

B. Consider architectural, structural, and electrical drawings part of this work in so far as these drawings furnish information relating to design and construction of building. Architectural drawings take precedence over mechanical drawings.

C. Because of small scale of mechanical drawings, it is not possible to indicate all offsets, fittings, and accessories which may be required. The Mechanical Contractor shall include in the bid a sufficient quantity of offsets, fittings, and accessories for the size of the project, based upon the contractor’s experience, necessary to facilitate mechanical utility installation. No additional costs shall be charged for additional offsets, fittings, and accessories required for installation of the mechanical utilities shown on the design drawings. Investigate structural and finish conditions affecting this work and arrange work accordingly, providing such fittings, valves, and accessories required in meeting the design conditions.

1.08 PRE-CONSTRUCTION COORDINATION MEETING

A. This Contractor is responsible to participate in coordination meetings with the General Contractor, Fire Protection Contractor, and other subcontractors needing to coordinate special requirements (such as electrical contractor, HVAC contractor, plumbing contractor, etc.)

B. Coordination meetings shall consider elevations, required clearances, and routings of all trades to assure that all trades can be installed without conflict.

C. The outcome of this coordination shall allow each system (Mechanical, Fire Protection, Plumbing, Electrical, etc.) to be installed without further conflicts for space or locations.

D. Failure to coordinate with other trades and/or existing conditions that result in the removal and reinstallation of systems shall not be charged as additional costs.

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1.09 COORDINATION DRAWINGS

A. Develop coordination drawings, and other pre-installation coordination methods as necessary to coordinate layouts prior to installation. Coordination drawings shall consist of overlay drawings, or other similar methods to graphically indicate plumbing, fire protection, HVAC, electrical, and other similar elements in a single location in order to identify conflicts. All elements shall be drawn to scale. Coordination drawings are not required to be submitted for approval, except where indicated otherwise in the specification. However, a minimum of one hard copy of coordination drawings shall be present on site at all times and made available to the Architect/Engineer (A/E) Representative upon request. If coordination drawings are not on file, or if systems are not installed per coordination drawings, costs and delays of required re-engineering, replacement, and other work required to correct conflicts shall be solely the Contractor’s.

1. Contractor shall have the underground coordination drawings available upon request by

A/E Representative within 60 days after Notice to Proceed.

2. Contractor shall have the above-ground coordination drawings available upon request by

A/E Representative within 90 days after Notice to Proceed.

B. Coordination drawings shall consist of:

1. Drawing sheets developed sequentially by each trade with all components drawn to scale and color coded to represent each trade.

C. Where coordination drawings, or other preinstallation coordination methods show that available space is inadequate or that modifications will affect architectural elements, request information from the Architect before proceeding with work. No additional payment will be made for installation conflicts which could have been identified by coordination drawings or other pre-installation coordination methods.

D. Make runs parallel with lines of building. Utilize space efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

E. Each subcontractor shall:

1. Indicate the exact name, location, and dimension of each element to be provided by that subcontractor.

2. Arrange components as necessary to avoid conflict with new and existing conditions and the work of other subcontractors as directed by the General Contractor.

3. Note requirements for sleeves, block-outs, cutting, patching, access doors, blocking, supports, inserts, and other similar items.

4. Notify the General Contractor of conflicts.

5. Approve the coordination drawings when all conflicts are resolved and an acceptable layout is obtained.

F. The General Contractor shall coordinate the layouts indicated on the coordination drawings and resolve any conflicts prior to commencement of subject portions of the work.

1.10 ELECTRICAL

A. All electrical work, conduit, boxes, and devices in connection with control wiring as required to install the control equipment as specified herein or shown on the drawings shall be furnished and installed complete by the Division 26 Contractor.

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B. All electrical work performed under this Section of the Specifications shall conform to all applicable portions of the Division 26 specifications and shall conform to all governing codes.

C. All equipment shall be factory wired to a junction box for connection to electrical service.

D. Where a piece of equipment specified includes an electric motor, the motor shall be furnished and mounted by this Contractor. Motor starter, disconnect switches, and wiring from the electrical panel to the motor control devices and to the motor shall be provided by the Division 26 Contractor unless stated otherwise in the mechanical specification and/or on the mechanical drawings.

E. All motor controllers and equipment panels (including but not limited to packaged equipment, custom control panels, custom air handler panels, etc.) shall comply with NEC (including, but not limited to, marking on controllers and labeling requirements).

1.11 TEMPORARY HEATING

A. Temporary heating for facility during construction phase shall not be supplied by the permanent system installed under these specifications, unless all of the following are satisfied:

1. Product warranties shall be extended to account for construction use. Contractor shall furnish certified document stating such extended warranties.

2. Contractor shall obtain letter of approval from the Owner stating that they understand equipment expected life may be shortened due to severe usage.

3. Contractor shall be responsible for pressure cleaning all coils and vacuum cleaning all ductwork prior to occupancy.

1.12 PRODUCT HANDLING AND PROTECTION

A. Contractor is responsible for protection of all material, equipment and apparatus provided under this Section from damage, water, corrosion, freezing and dust, both in storage and when installed, until final project acceptance.

B. Provide temporary heated and sheltered storage facilities for material and equipment.

C. Completely cover motors and other moving machinery to protect from dirt and water during construction.

D. Handle and protect equipment and/or material in manner precluding unnecessary fire hazard.

E. Equipment requiring rotation and/or lubrication during storage shall have records maintained and witnessed on a monthly basis and forwarded to the Architect/Engineer prior to acceptance. Provide recorded maintenance for the O&M Manual.

F. Material or equipment damaged because of improper storage or protection will be rejected.

G. Equipment finish that is damaged by handling, storage, etc. shall be corrected by the Contractor at no additional cost to the Owner.

1.13 DEFINITIONS

A. Finished Spaces: Spaces used for habitation or occupancy where rough surfaces are plastered, paneled, or otherwise treated to provide a pleasing appearance

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B. Unfinished Spaces: Spaces used for storage or work areas, such as fan rooms, mechanical and boiler rooms, etc., where appearance is not a factor

C. Concealed Spaces: Spaces out of sight. For example, above ceilings; below floors; between double walls; furred-in areas; pipe and duct shafts; and similar spaces

D. Exposed: Open to view. For example, pipe running through a room and not covered by other construction

E. Outside: Open to view up to 5 feet beyond the exterior side of walls, above the roof, and unexcavated or crawl spaces

F. Conditioned Space: An area, room, or space within the building envelope insulation

G. Replace: Existing mechanical equipment and components shall be demolished and discarded from the project site or as directed otherwise. New mechanical equipment and components shall be installed in the area where the existing mechanical equipment and components were demolished or as indicated on the contract documents.

H. Removed: Existing mechanical equipment and components identified on the contract documents shall be taken apart, taken down, and discarded from the project site unless directed otherwise on plan. Removed items shall not be brought back to the project site for use or reinstallation.

I. Reinstall: Existing mechanical equipment and components identified on the contract documents that need to be taken down and installed in the same or new location.

1.14 ABBREVIATIONS

ADA Americans with Disabilities Act A/E Architect/Engineer AFF Above Finish Floor AGA American Gas Association AMCA Air Moving & Conditioning Association ANSI American National Standards Institute APWA American Public Works Association ASHRAE American Society of Heating, Refrigerating and Air Conditioning Engineers ASME American Society of Mechanical Engineers ASTM American Society of Testing & Materials AWWA American Water Works Association BFF Below Finish Floor BHP Brake Horsepower BTU British Thermal Unit CFM Cubic Feet per Minute CISPI Cast Iron Soil Pipe Institute fpm feet per minute FS Federal Specifications FDC Fire Department Connection FCO Flush Cleanout

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FD Floor Drain FPWH Freeze Proof Wall Hydrant GPM Gallons per Minute HP Horsepower IAPMO International Association of Plumbing and Mechanical Officials IAQ Indoor Air Quality IEEE Institute of Electrical and Electronics Engineers KW Kilowatt LPG Liquefied Petroleum Gas MBH One Thousand British Thermal Units per Hour MS Military Specifications MSS Manufacturers Standardization Society NEC National Electrical Code NEMA National Electrical Manufacturers Association NFPA National Fire Protection Association NP Non-Potable Water NPSH Net Positive Suction Head OS&Y Outside Screw and Yoke PIV Post Indicator Valve PDI Plumbing and Drainage Institute per in accordance with POC Point of Connection PSI Pounds…