PW-26-056_ALA_Eagles_Nest_Renovation.pdf

SALT RIVER PIMA-MARICOPA INDIAN COMMUNITY

NOTICE OF SOLICITATION

SOLICITATION # PW-26-056

EARLY CHILDHOOD EDUCATION CENTER (ECEC)

ALA EAGLE’S NEST (DAY CARE) RENOVATIONS

Notice is hereby given that sealed bids are being accepted by the Salt River Pima-Maricopa Indian

Community (SRPMIC or the “Community”) in conjunction with this Solicitation.

TABLE OF CONTENTS

1.0 INTRODUCTION

1.1 INTENT

1.2 BACKGROUND

1.3 PROJECT SCOPE

1.4 Pre-Bid Meeting

2.0 BID INSTRUCTIONS

2.1 TIMELINE

2.2 QUESTIONS AND CHANGES

2.3 DELIVERY OF BIDS

2.4 BID FORMAT

3.0 AWARD

3.1 LOWEST RESPONSIBLE BID

4.0 GENERAL TERMS AND CONDITIONS

4.1 RFB CONFIDENTIALITY

4.2 RIGHT TO AMEND

4.3 ACCEPTANCE OF BID

4.4 LIMITATION AND AWARD

4.5 RFB AS THE BASIS FOR BIDS

4.6 COST LIABILITY

4.7 AMENDED BIDS

4.8 VENDORS RIGHT TO WITHDRAW BIDS

4.9 NON-DISCLOSURE

4.10 GOVERNING LAW

4.11 FUNDING

4.12 PROHIBITION AGAINST CONTIGENT FEES

4.13 LICENSURE AND INSURANCE

4.14 CULTURAL SENSITIVITY TRAINING

4.15 PURCHASE ORDER REQUIRED

4.16 PURCHASE ORDER TERMS AND CONDITIONS

4.17 EDUCATION BACKGROUND CHECK

5.0 APPENDIX A: SCOPE OF WORK

TABLE OF CONTENTS

6.0 APPENDIX B: PRICING

7.0 APPENDIX C: CLIENT REFERENCES

8.0 APPENDIX D: SAMPLE CONTRACT

SOLICITATION # PW-26-056 Page 4

1.0 INTRODUCTION

1.1 INTENT

The intent of this Request for Bids (RFB) is to purchase construction services for the Salt

River Pima-Maricopa Indian Community (SRPMIC, or ‘the Community’.) See Scope of Work

(Appendix A) for additional details.

1.2 BACKGROUND

The Salt River Pima - Maricopa Indian Community (SRPMIC) is located in central Arizona in

Maricopa County, east of Phoenix metropolitan area adjacent to Hwy 101. The Tribal

Headquarters is 10005 East Osborn Road, Scottsdale Arizona, 85256.

The Early Childhood Education Center (ECEC) serves 246 students ranging from 6 weeks to 5 years old. ECEC’s mission statement “ To create a balance of exemplary education and the O’Odham and Piipaash cultures to ensure a positive future for our children and our Community.” As part of this mission, ECEC is continuously expanding to enhance the campus and services to accommodate the growing population and educational needs of the Community.

1.3 PROJECT SCOPE

SRPMIC’s ECEC facility is looking to make site improvements and renovation to a satellite day care site at SRPMIC’s Accelerated Learning Academy (ALA), former High School, located at 4827 N. Country Club Dr, Scottsdale 85256.

Work to include but not limited to the following:

Renovation of an existing classroom (former day care space “Eagle’s Nest”) and adjacent resource room to accommodate a new satellite day care center for ALA students, managed by ECEC. Approximately 1,500 sf

• Day Care to accommodate 8-9 infants and 2-3 staff.

• Renovation scope includes:

o Demolition of existing spaces.

o New opening to connect the two rooms.

o New lighting, ceilings, paint and flooring.

o New casework, changing station/s with sink and food prep area with sink.

o New Staff unisex restroom.

o Refrigerator and Microwave.

o New lactation room.

o Storage/ Laundry room.

o Security cameras, access control and data cabling. (By Others) o Secured fenced outdoor play area with rubber play surface.

Approximately 300 sf. With shade canopy and associated grading and landscaping.

SOLICITATION # PW-26-056 Page 5

• Contractor to be responsible for all deferred submittals noted and or required including plan review and any associated permit fee. SRPMIC is responsible for initial Permit Fees only, previously paid.

• Include the following allowances on the Cost Proposal Form:

o Allowance A – Off hours work, nights and weekends - $5,000

• Include the following Alternate cost breakouts on the Cost Proposal Form:

o Alternate 1 – All exterior work associated with the outdoor play area, including site work, concrete, fencing/ gate, painting and rubber play surface. (not including cantilevered shade structure or roller shade and associated support structure).

o Alternate 2 – All work associated with the cantilevered shade structure and roller shade including associated support structure, supports footings etc. (not including items in Alternate 1).

1.4 Pre-Bid Meeting

A pre-bid meeting will be held on Thursday August 13, 2026, at 9:30 am at the Advance

Learning Academy (ALA), at 4827 N. Country Club Dr, Scottsdale 85256, main entry.

Attendance is mandatory to bid. This will be the ONLY opportunity to tour the project site.

No other site visits will be scheduled or allowed. Sign-In at the reception desk and a separate pre-bid meeting sign-in will be required.

2.0 BID INSTRUCTIONS

2.1 TIMELINE

RFB Issued: 07/30/2026

Pre-bid meeting 08/13/2026 @ 9:30 am

Last date for RFB Questions: 08/20/2026 @ 5:00 pm

Response to RFB Questions: 08/27/2026

Bids Due: 09/01/2026 @ 4:00 pm

2.2 QUESTIONS AND CHANGES

All questions and communication regarding this solicitation must be submitted in writing to purchasing-bids@srpmic-nsn.gov and include “PW-26-056” in the subject line.

Unauthorized contact of SRPMIC employees and/or its agents may result in disqualification

Responses to all questions will be published and communicated to all participants.

Changes to this solicitation will be in writing as an addendum.

2.3 DELIVERY OF BIDS

Deliver one (1) electronic copy to: purchasing-bids@srpmic-nsn.gov.

Email larger than 25 MB will not be accepted.

SOLICITATION # PW-26-056 Page 6

The Community shall not be responsible for late bids.

2.4 BID FORMAT

Each bid shall include the following:

Appendix B: Pricing

2.4.1.1.1. Submit your pricing on the form provided in Appendix B, Pricing Sheet.

2.4.1.1.2. Include a separate complete breakdown of the Project Management

Staffing (including hourly rates) and the General Conditions costs anticipated on the project. Breakdown should be formatted to clearly list the items, descriptions and cost.

2.4.1.1.3. Bonding: Bid bond, performance bond, and payment bond shall be included as separate line item on the Pricing Sheet.

2.4.1.1.4. Include as a separate sheet the anticipated project schedule, including total duration in Calander days.

2.4.1.1.5. Include a list of all primary subcontractors proposed to perform work on the project. The list shall identify each subcontractor by name, trade or scope of work. Subcontractors identified shall represent all major disciplines or scopes the Bidder does not intend to self-perform. The

Owner reserves the right to review, approve, or reject any proposed subcontractor.

Appendix C: Client References

2.4.1.2.1. Provide three (3) to six (6) client references.

Appendix D: Non-Collusive Affidavit

2.4.1.3.1. Provide a completed, notarized affidavit.

Responses with missing or incomplete documents may be rejected.

3.0 AWARD

3.1 LOWEST RESPONSIBLE BID

The respondent submitting the lowest responsive and responsible bid shall be deemed the apparent winner. A responsible Bidder is one who demonstrates the capability, integrity, and reliability necessary to perform the work. Responsibility shall be determined based on, but not limited to, the following qualifications:

Adequate financial resources to perform the contract.

Satisfactory record of past performance on similar projects.

SOLICITATION # PW-26-056 Page 7

Possession of the necessary experience, organizational capacity, and technical skills.

Compliance with all solicitation requirements and applicable laws.

Ability to meet the required schedule.

Bonding capacity

Proposed sub-contractor list

Bond Cost, Owner Election, and Bonding Documentation

Bidders shall provide the premium cost for all potential bonds—including the performance bond and payment bond—as a separate, clearly identified line item within the bid proposal. This line item is for pricing transparency and shall not be included in the Bidder’s total bid price unless the Owner elects to require the bonds.

The Owner reserves the right, at its sole discretion, to require or waive the performance and payment bonds after award. If the Owner elects to require the bonds, the Contractor shall furnish them, and the stated bond cost shall be added to the Contract price. If the Owner elects not to request the bonds, the Contractor shall furnish no additional bonds beyond the bid bond (if required), and no bond cost shall be added to the Contract price.

Bidders shall also provide documentation from their surety confirming their bonding capacity, including verification that the Bidder can obtain the required performance and payment bonds if requested by the Owner. Documentation shall be issued by a surety company licensed to do business in the jurisdiction of the Project and rated satisfactorily by a recognized insurance rating organization.

Failure to provide a separate line item for bond costs may be grounds for deeming the bid non-responsive.

Prohibition of Bid Shopping

Bid shopping is prohibited. Bid shopping is defined as the practice of a Bidder, after submission of its bid, soliciting lower prices from subcontractors or suppliers than those used in preparing the original bid, or attempting to replace listed subcontractors with lower‑priced alternatives without Owner approval.

The subcontractors listed in the Bidder’s submitted subcontractor list shall be considered the subcontractors the Bidder intends to utilize for the Work. After bid submission, the Bidder shall not:

• Substitute any listed subcontractor,

• Solicit reduced pricing from alternative subcontractors for the same scope, or

Otherwise alter subcontractor commitments made at the time of bid, unless prior written approval is obtained from the Owner.

• Any request to change subcontractors must demonstrate a legitimate business or performance reason other than price reduction. The Owner reserves the sole right to approve or reject any subcontractor substitution.

SOLICITATION # PW-26-056 Page 8

Respondents determined to be not responsible and/or not responsive will not be considered.

4.0 GENERAL TERMS AND CONDITIONS

4.1 RFB CONFIDENTIALITY

All material, data, information, or any item in any form (including any derived intellectual property rights), except information in the public domain, supplied by or obtained from SRPMIC, or derived from any data which the RFB recipient may have acquired in connection with this RFB and the selection process under this RFB, both before and after the issuance of the RFB:

• Is the sole property of SRPMIC and shall be treated as confidential

• Is not to be used for any purpose other than responding to this RFB

• Shall not be disclosed without prior written authorization from SRPMIC

• Shall be returned to SRPMIC upon request

The bid package and any accompanying documentation submitted prior to the closing date/time shall become the property of SRPMIC and shall not be returned. Documents provided by the

Vendor and specifically identified as being confidential will be held in confidence by SRPMIC and reasonable care will be taken to ensure they are not released (unless required by law), without prior authorization of the Vendor. The confidential data is to be identified as such on every page where the same may be contained.

In the event that a Vendor is awarded a contract, SRPMIC’s confidentiality agreement is required to be signed by any Vendor employee or subcontractor providing services prior to accessing documents.

4.2 RIGHT TO AMEND

It is SRPMIC’s policy not to solicit bids unless there is a bona fide intention to ultimately award one or more contracts. This notwithstanding, SRPMIC reserves the right to withdraw this RFB at any time. In addition, at any time prior to the RFB closing date/time identified in this RFB, SRPMIC may alter, amend, delete, or add to, in whole or in part, any terms or provisions of this RFB.

SRPMIC will provide any such revisions by issuing an addendum in the same manner as this RFB is issued.

4.3 ACCEPTANCE OF BID

This RFB neither expresses nor implies any obligation on the part of SRPMIC to enter into a contract with any Vendor submitting a bid. SRPMIC reserves the right to award a contract in whole or in part to address individual elements of the systems solutions described in this RFB.

4.4 LIMITATION AND AWARD

This RFB does not commit SRPMIC to award a contract. SRPMIC reserves the right to reject all bids. If SRPMIC rejects all bids, the project may be abandoned, re-advertised, or performed in any manner authorized under SRPMIC’s procurement policies.

4.5 RFB AS THE BASIS FOR BIDS

This RFB, including any addenda, will represent the most definitive statement SRPMIC will make concerning information upon which bids are to be based. Any information, verbal or written, SOLICITATION # PW-26-056 Page 9 which is not contained in this RFB and any of the addenda, will not be considered by SRPMIC in evaluating the bids. The only exception is any material demonstrated as part of a product demonstration or site visit.

4.6 COST LIABILITY

All costs and expenses incurred by a Vendor relating to preparation or presentation of its bid or in any way related to this RFB shall be borne by the Vendor.

SRPMIC will not be liable for, nor shall it reimburse any Vendor for, any costs, fees, or expenses, which are incurred in the preparation or submission of any bid in response to this RFB.

4.7 AMENDED BIDS

Any Vendor may submit an amended bid before the deadline for receipt of bids. Such amended bids must be complete replacements for a previously submitted bid and must be clearly identified as such in the transmittal letter.

4.8 VENDORS RIGHT TO WITHDRAW BIDS

Vendors will be allowed to withdraw their bid at any time prior to the deadline for receipt of bids.

The Vendor must submit a written withdrawal request addressed to the RFB Coordinator.

4.9 NON-DISCLOSURE

The parties hereby agree that Vendors/responders to this RFB shall (1) not disclose proprietary information contained herein to any third party, (2) restrict dissemination of proprietary information contained herein to only those employees of their entity who must be directly involved with proprietary information, (3) use the same degree of care as for its own information of like importance, but at a minimum use reasonable care in safeguarding against disclosure of proprietary information of the other party, and (4) not use proprietary information for any purpose without the prior written consent of the discloser.

4.10 GOVERNING LAW

This RFB and subsequent agreements shall be governed by, construed, and enforced in accordance with the Code of Ordinances and laws of SRPMIC. Nothing in this RFB, or in subsequent agreements, shall be construed as a waiver of sovereign immunity. An example of our standard contract agreement can be found in Appendix D.

4.11 FUNDING

This project uses Federal funds and as such must comply with the following:

Funding by the US Department of Health and Human Services, Administration for Children and Families (ACF), Child Care and Development Fund (CCDF).

Davis-Bacon Prevailing Wage applies.

4.12 PROHIBITION AGAINST CONTIGENT FEES

Vendors shall not retain a person or agency to solicit or obtain a SRPMIC contract for a contingent fee, except a bona fide employee or agency. For breach or violation of this policy, SRPMIC shall have the right to annul such contract without liability or to deduct from the contract price or consideration, or otherwise recover, the full amount of the contingent fee.

SOLICITATION # PW-26-056 Page 10

Definitions:

Agency. A business or organization established to provide a particular service, typically one that involves organizing transactions between two other parties.

Bona Fide Agency. An established commercial or selling agency, maintained by a contractor or supplier for the purpose of securing business, that neither exerts nor proposes to exert improper influence to solicit or obtain Government contracts nor holds itself out as being able to obtain any Government contract or contracts through improper influence.

Bona Fide Employee. A person, employed by a contractor or supplier and subject to the contractor's or supplier’s supervision and control as to time, place, and manner of performance, who neither exerts nor proposes to exert improper influence to solicit or obtain Government contracts nor holds out as being able to obtain any Government contract or contracts through improper influence.

Contingent Fee. Any commission, percentage, brokerage, or other fee that is contingent upon the success that a person or concern has in securing a Government contract.

Improper Influence. Any influence that induces or tends to induce a Government employee or officer to give consideration or to act regarding a Government contract on any basis other than the merits of the matter.

4.13 LICENSURE AND INSURANCE

In the event that a Vendor is awarded a contract, the Vendor shall be required to obtain a SRPMIC tribal business license in accordance with the SRPMIC Procurement Policy.

General liability and automobile insurance will also be required at the following minimum specifications:

a) Professional or commercial liability/errors and omissions coverage for liability arising out of acts, errors, or omissions in providing, or failing to provide, professional services in an amount not less than two million dollars. The aggregate limits must apply on a per-project or per-location basis. The total amount may be met by means of umbrella or excess coverage or other liability coverage deemed acceptable to the Community. Liability insurance will be reviewed by the Community to ensure proper coverage.

b) Proof of insurance: Contractor shall provide the Community with an original certificate of insurance for each type of insurance coverage described herein and with originals of any required additional insured endorsement(s). Documents may be faxed directly from the insurance carrier to the Community.

c) Except for professional liability and workers compensation coverage, the Community shall be named as an additional insured on the Certificate of Insurance. The Contractor’s insurance shall be primary in the event of loss and the additional insured endorsement must include language specifically stating that the Community is to be covered for all the activities performed by or on behalf of the Contractor, including the Community’s general supervision of Contractor.

SOLICITATION # PW-26-056 Page 11

d) Each coverage described above shall be on an “occurrence” basis and not on a “claims made” basis. If “occurrence” basis coverage is unavailable, Contractor agrees to obtain and keep in force tail coverage for three (3) years beyond the end of the Agreement. Any such period may be extended by agreement of the parties.

e) Auto liability coverage as shown in the ISO Business Auto Coverage standard form, or the equivalent, with Covered Auto Designation Symbol 1, in an amount not less than one million dollars, or other auto liability coverage acceptable to the Community.

f) With regards to handling fragile, historically pertinent documents, additional insurance requirements may need to be met.

4.14 CULTURAL SENSITIVITY TRAINING

All contractor staff working on the Community must complete Cultural Sensitivity Training (CST) before beginning work on the Community. All staff must carry current CST, and training must be renewed every two (2) years.

4.15 PURCHASE ORDER REQUIRED

A valid Purchase Order is required prior to the start of any work or service and prior to the shipment of any goods.

4.16 PURCHASE ORDER TERMS AND CONDITIONS

All Purchases Orders shall be subject to the Community’s Purchase Order Terms and

Conditions: https://www.srpmic-nsn.gov/wp-content/uploads/2017/04/PO-

TermsConditions.pdf

4.17 EDUCATION BACKGROUND CHECK

For projects on or within the Community’s Educational Buildings and or/ Complex a background check will be required for ALL construction personnel who have access to students and who will be on campus more than two times in a calendar year

SOLICITATION # PW-26-056 Page 12

5.0 APPENDIX A: SCOPE OF WORK

The Eagle’s Nest project consists of renovation of two existing classrooms into a single early childhood education classroom at the Accelerated Learning Academy Campus located at 4827 N. Country Club

Drive in Scottsdale. This 1,510 square foot renovation includes modification to create new classroom space, teacher support spaces such as changing area and prep area, as well as a restroom, and storage.

The conversion also includes an entry area for parents to check-in with an adjacent other’s room. The classroom is supported by a new covered playground space directly north of the renovation area.

Existing mechanical, electrical, lighting, plumbing, fire alarm, and fire sprinkler systems will be modified as needed for the new layout. Existing exterior enclosure, roof, exit doors and windows to remain. The existing fire rated wall at the northeast corner of classroom to be untouched and remain as

is. The exiting thorough the site is also unchanged from its existing design. Contractor to be responsible for all deferred submittals noted/ required including plan review submittal and any associated review/ permit fees.

Bid Documents Download Link Approved permit set

Click or copy & paste to download https://studio.bluebeam.com/share/$bDVQcXhhaTNlWXJ

Included Files:

• Drawings Dated May 15, 2026 - (Approved Permit Set 7/21/26) o GENERAL

CS COVER SHEET

G001 PROJECT INFORMATION

G002 ADAAG INFO AND GUIDELINES

G003 LIFE SAFETY

o CIVIL

C1 COVER SHEET

C2 NOTES SHEET

C3 HORIZONTAL CONTROL PLAN

C4 UTILITY PLAN

o LANDSCAPE

L001 LANDSACPE DEMOLITION PLAN

L101 LANDSCAPE PLAN OVERALL

L501 DETAILS

o ARCHITECTURAL

AD101 DEMOLITION FLOOR PLAN

AD102 DEMOLITION REFLECTED CEILING PLAN

AD103 DEMOLITION IMAGES - EXISTING CONDITION

A101 FLOOR PLAN

A121 REFLECTED CEILING PLAN

https://studio.bluebeam.com/share/$MmljTmhhaS9WOFI https://studio.bluebeam.com/share/$MmljTmhhaS9WOFI https://studio.bluebeam.com/share/$bDVQcXhhaTNlWXJ https://studio.bluebeam.com/share/$bDVQcXhhaTNlWXJ

SOLICITATION # PW-26-056 Page 13

A401 ENLARGED PLANS & INTERIOR ELEVATIONS

A601 PARTITION TYPES

A751 CASEWORK SECTIONS

A752 CASEWORK SECTIONS

o INTERIORS

ID101 INTERIOR FINISH PLAN

ID131 FURNITURE PLAN

o MECHANICAL

M000 MECHANICAL - GENERAL NOTES & SYMBOLS

M101 MECHANICAL - PLANS

M301 MECHANICAL DETAILS AND SCHEDULES

o PLUMBING

P101 PLUMBING - PLANS

P301 PLUMBING DETAILS & ISOMETRIC

P302 PLUMBING DETAILS & WATER CALCULATIONS

P501 PLUMBING SCHEDULES

o ELECTRICAL

E000 ELECTRICAL - GENERAL NOTES & SYMBOLS

E101 ELECTRICAL - PLANS

E201 ELECTRICAL ONE-LINE DIAGRAM

E202 ELECTRICAL - SCHEDULES

• Specifications Manual dated May 15, 2026

See Specification Table of Contents

• Addendum No.1 dated July 24, 2026

SOLICITATION # PW-26-056 Page 14

6.0 APPENDIX B: PRICING

• Attachments:

o Cost Proposal Form o Standard Staffing and General Conditions Pricing Guidelines

• Required items to submit:

o Cost Proposal Form o Standard Staffing and General Conditions breakdown o Project schedule o Proposed sub-contractor list o Bonding documentation

Salt River Pima-Maricopa Indian Community

10005 East Osborn Road • Sco�sdale, Arizona 85256

Phone (480) 362-7700 • Fax (480) 362-5597

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Cost Proposal Form

Standard Staffing and General Condi�ons Pricing Guidelines

Purpose: Costs should reflect the legi/mate, necessary cost of managing the project — not the contractor’s corporate expenses or frivolous expenditure. Clear cost defini/ons protect budget transparency, reduce disputes, and allow SRPMIC to compare bids consistently.

In addi/on to providing a total for these items on the Cost Proposal Form provide a separate complete breakdown of the items in the proposal or bid response. Breakdown should be forma�ed to clearly list the items, descrip/on, and cost. Hourly rates for Staff should also be provided as part of the proposal or bid for evalua/on.

Failure to comply with this pricing Guideline may result in a proposal or bid being deemed not responsible and/or not responsive and the proposal or bid may not being considered

Standard Staffing Guidelines – Project Management Staff

Purpose: This guideline defines which contractor personnel qualify as Project Management Staff and are allowable as costs on the project.

General Principles:

• Project Management Staff must be dedicated to the project or allocated propor/onally.

• Staff must perform roles necessary for project execu/on, not corporate func/ons.

• Costs must reflect salary plus payroll burden only; no overhead or profit may be included in Staff cost.

• Posi/ons not explicitly approved require owner (PM) wri�en approval.

• Only essen/al Staff required to complete the specified scope of work for this project should be included.

• Project Management Staff shall be employed directly by the General Contractor (company holding the contract with

SRPMIC) and shall not be provided through second-/er subcontractor unless expressly approved by the Owner in wri/ng. The GC will be responsible for the schedule, coordina/on, safety, quality, communica/on, and overall project delivery. This includes but is not necessarily limited to the Superintendent and Project Manager staff.

Ra�onale: SRMPIC’s interac/on is with PMs and Superintendents from the GC — not from trades who have no contractual obliga/on to SRPMIC. A second-/er subcontractor cannot supervise other subcontractors.

Allowable Project Management Staff:

• Project Manager - Project-dedicated 100% or percentage provide documenta/on

• Assistant Project Manager (Not likely required for this project scope)

• Superintendent (This project requires a full-/me Superintendent on site during all periods of ac�ve construc/on)

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• Assistant Superintendent (Not likely required for this project scope)

• Project Engineer / Field Engineer (Not likely required for this project scope)

• Dedicated Scheduler (Not likely required for this project scope)

• Dedicated Safety Manager (Not likely required for this project scope)

• Quality Control Manager (Not likely required for this project scope)

• Project Administrator / Document Control

• Project Accoun/ng / Project Controls

• BIM/VDC Coordinator (Not likely required for this project scope)

Non-Allowable Posi�ons:

• Corporate Execu/ves (CEO, COO, CFO)

• Human Resources

• Accoun/ng / Payroll

• Marke/ng / Business Development

• Es/ma/ng (except pre-construc/on services if separately contracted) (Not required for this project scope)

• IT Support

• Legal Counsel

• Part-/me support staff unless propor/onal alloca/on is documented

• Corporate Safety Directors (not project-assigned)

Standard General Condi�ons (GCs) Guidelines

Purpose: General Condi/ons (GCs) represent the contractor’s project-specific costs required to manage and operate the job site. GCs must be limited to necessary direct project support expenses and exclude corporate overhead or profit.

General Principles:

• All non-essen/al or personal expenses should not be included.

• Food and beverages for GCs staff, contractors or subcontractor staff, including daily refreshments, meals, snacks, or catered events, are not allowable General Condi/ons costs and should not be included

• Examples of non-allowable food items

• Daily staff coffee or drinks

• Snacks, water bo�les, sodas

• Catered team lunches

• Holiday meals

• Recogni�on lunches

• Team-building meals

• Breakfast burritos etc.

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Allowable GCs Categories

Temporary Facili�es and Services

• Jobsite trailers (Not likely required for this project scope)

• Office furnishings and equipment (Not likely required for this project scope)

• Temporary u/li/es (Not likely required for this project scope)

• Internet/communica/ons

• Office supplies

• Sanitary facili/es

• Dumpster/Waste management

• Temporary fencing/gates/ barricades

• Temporary job site specific signage (excludes contractor marke/ng etc.)

Jobsite Opera�ons

• Small tools and consumables (within reason)

• Equipment rental, temporary, liNs, forkliNs or telehandlers used for general jobsite opera/ons (not trade work) (Not likely required for this project scope)

• Jobsite Safety supplies/PPE (not including corporate safety program)

• Third-party safety consultants or monitoring services that are directly required for the project may be included as General Condi/ons costs with prior owner approval

• Must be Project-specific – provide documenta/on

• Required by the owner, contract, or regulatory condi/ons (Not likely required for this project scope)

• Necessary due to project complexity or high-risk scopes (Not likely required for this project scope)

• Jobsite safety training required by the project (not corporate training) (Not likely required for this project scope)

• First aid equipment

• Temporary ligh/ng (Not likely required for this project scope)

• Temporary hea/ng/cooling (Not likely required for this project scope)

• Site security (Not likely required for this project scope)

Insurance and Bonds

• Project-specific general liability insurance

• Builder’s risk insurance

• Subcontractor default insurance

• Performance and payment bonds

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Project Controls

• QA/QC documenta/on

• Daily reports

• As-built documenta/on

• Closeout systems

Mobiliza�on and Demobiliza�on

• Site setup

• Removal of temporary facili/es

• Final cleanup

• Equipment demobiliza/on

Miscellaneous GCs Costs

• Permits/fees assigned to contractor (Limited to deferred submi�al items only)

• Travel and per diem (if approved) (Not likely required for this project scope)

• Prin/ng and reproduc/on (specific to project required documenta/on)

Non-Allowable GCs Costs

• Contractor profit/fee

• Corporate overhead costs (office rent or u/li/es)

• Corporate general liability insurance (annual policy)

• Office staff (HR, accoun/ng, payroll, marke/ng, etc.)

• Execu/ve salaries (COO, CFO, VP)

• Scheduling soNware

SRPMIC does not dictate that specific scheduling so'ware (MS Project, Primavera, etc.) be u�lized for project scheduling, therefore this type of so'ware or similar subscrip�on services in general should be considered part of contractor overhead.

• Project management soNware

SRPMIC does not dictate that specific Project Management so'ware (PROCORE, AUTODESK Forma, etc.) be u�lized for project management, therefore this type of so'ware or similar subscrip�on services in general should be considered contractor overhead.

• Standard office IT support, hardware, soNware licenses

• Corporate vehicles or fuel and maintenance

• Company / personal cell phone plans (unless project-specific usage is documented)

• Corporate marke/ng or business development (including onsite signage)

• Company soNware licenses

• Es/ma/ng (unless separately contracted as pre-con)

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• Personal travel or home to office or home to project site travel

• Unapproved staff posi/ons

• Contractor con/ngency, reserves, or allowances hidden inside GCs costs

• Subcontractor supervision, PPE, or tools

• Long-term Contractor owned equipment

• Warehouse inventory, equipment, tools etc.

• Heavy equipment used directly in trade work

• Contractor’s owned equipment, or Contractor overhead-related equipment

• Training or cer/fica/ons not required by the project

• Costs added aNer bid without owner approval

• Any markup on labor, materials, or equipment

• Hidden profit buried inside GC labor rates or lump-sum items

• Subcontractor equipment or temp facili/es

• Anything not listed in the approved GCs exhibit

• Items specifically excluded by Owner standards

• Employee hiring costs

• Non-approved per diem

• Contractor’s corporate safety director or corporate safety program or Company-wide safety training programs

• General safety consul/ng not /ed to the project

• Annual corporate safety subscrip/ons or soNware

• Shop tools used across mul/ple projects

• Specialty tools not required by project condi/ons

• Tools purchased for future projects

• Tools used offsite in the contractor’s office or shop

• Tool kits for individual employees including clothing, boots, personal gear

• Staff personal care hygiene products

Summary:

While the above list is not exhaus/ve and may not capture every possible item, the intent is to provide clear guidance on what would reasonably be expected on the project (based on the project size and scope) and what is considered allowable versus non-allowable. For any items not explicitly iden/fied, best judgment should be applied. When in doubt, it should be assumed that the item is not allowable or must be covered under the

Contractor’s overhead. Any items requiring formal approval must be submi�ed as a Request for Informa/on (RFI) during the proposal or bid period and will be addressed through a wri�en addendum. Items submi�ed aNer the

RFI deadline noted in the RFP/ RFB will not be considered.

Request for Bid - EXHIBIT

Cost Proposal Form - Construction | General Contractor Salt River Pima - Maricopa Indian Community | Public Works

Project Name: ECEC ALA EAGLE’S NEST (DAY CARE) RENOVATIONS

Submitting Company:

Date:

Section 1 - Direct Cost of Work

SUB-CONTRACTOR NAME / TRADE COST OF WORK SUBTOTAL

Include labor & material breakdown per Divison / Trade

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

Add rows as needed. Sub-Total Cost of Work $0.00

ALLOWANCES

Allowance A Off hours work, nights and weekends ($5,000) $5,000.00

N/A N/A $0.00

Sub-Total Allowances $5,000.00

Sub-Total Inculding Allowances $5,000.00

Section 2 — Detailed Cost Breakdown

General Conditions (GCs) – Jobsite Directs

2.A PROJECT ADMINISTRATION (Core and Support Staffing etc.)* $0.00

*Provide a detailed summary including staffing plan with level and effort and hourly rates on a seperate page of the proposal

2.B GENERAL CONDITIONS (Includes Insurance)** $0.00

**Provide a detailed summary including cost for all General Conditions on a seperate page of the proposal

2.C CONTRACTOR FEE (O&P) TOTAL $0.00

Overhead % (cell not calculated) 0.00%

Profit % (cell not calculated) 0.00%

BASE BID TOTAL (Excluding Bond) $5,000.00

ADD for BONDS PER RFB REQUIREMENTS $0.00

TOTAL COST INCLUDING BONDS $5,000.00

ALTERNATES Indicate ADD/ DEDUCT Include any alternates as noted in the RFB, Drawings or Specifications. Indicate " N/A" if none requested

Alternate 1 - ADD/ DEDUCT All exterior work associated with the outdoor play area.

Refer RFB for complte description $0.00

Alternate 2 - ADD/ DEDUCT All work associated with the cantilevered shade structure and roller shade.

Refer RFB for complete description $0.00

N/A N/A $0.00

Sub-Total All Alternates $0.00

UNIT COSTS

N/A N/A $0.00

N/A N/A $0.00

COST PROPOSAL SUMMARY

Refer to the Standard Staffing and General Conditions Pricing Guidelines

Cost Proposal Form - Construction | General Contractor

1 of1

V2.0-7.29-2026

SOLICITATION # PW-26-056 Page 15

7.0 APPENDIX C: CLIENT REFERENCES

List between three (3) and six (6) references that closely reflect this project’s scope of work within the past five (5) years. Include similar projects done with other tribal communities if applicable.

1. Name of Firm: ________________________________________________________________

Address: ______________________________________________________________________

Telephone: _______________Contact: __________________ Title: _______________________

Contact e-mail: ____________________________ Service Dates: _________________________

Summary of Project: _____________________________________________________________

Population of Government Entity (if applicable): _______________

2. Name of Firm: ________________________________________________________________

Telephone: _______________Contact: __________________ Title: _______________________

Contact e-mail: ____________________________ Service Dates: _________________________

Summary of Project: _____________________________________________________________

3. Name of Firm: ________________________________________________________________

Telephone: _______________Contact: __________________ Title: _______________________

Contact e-mail: ____________________________ Service Dates: _________________________

Summary of Project: _____________________________________________________________

SOLICITATION # PW-26-056 Page 16

CLIENT REFERENCES (continued)

4. Name of Firm: ________________________________________________________________

Telephone: _______________Contact: __________________ Title: _______________________

Contact e-mail: ____________________________ Service Dates: _________________________

Summary of Project: _____________________________________________________________

5. Name of Firm: ________________________________________________________________

Telephone: _______________Contact: __________________ Title: _______________________

Contact e-mail: ____________________________ Service Dates: _________________________

Summary of Project: _____________________________________________________________

6. Name of Firm: ________________________________________________________________

Telephone: _______________Contact: __________________ Title: _______________________

Contact e-mail: ____________________________ Service Dates: _________________________

Summary of Project: _____________________________________________________________

SOLICITATION # PW-26-056 Page 17

8.0 APPENDIX D: SAMPLE CONTRACT

10005 East Osborn Road • Scottsdale, Arizona 85256

Contract No. #

AGREEMENT FOR SERVICES - CONSTRUCTION

BETWEEN THE SALT RIVER PIMA-MARICOPA INDIAN COMMUNITY

AND

INSERT CONTRACTOR CITY, STATE & ZIP

for

INSERT PROJECT NAME

Contractor’s Fed I.D./Soc. Sec No.

Contractor’s Arizona License No.

Contractor’s SRPMIC Business License No.

FOR THE PERIOD: Beginning Pick Date

Ending Pick Date

CONTRACT AMOUNT: Insert Total or Not to Exceed Contract Amount

ACCOUNT NUMBER(S) TO BE CHARGED:

Fund Pgm Dept Account Project Activity Source Category Year Est’d $

ATTACHMENTS: Agreement for Services

Schedule “A” – Scope of Work

Schedule “B” – Compensation

Schedule “C” – Other Terms and Conditions

Exhibit “A” – Contractor’s Proposal

Exhibit “B” – RFP PW-26-###

Exhibit “C” – Licenses, COI

SA

MPLE

Agreement for Services – Construction (Last Modified 05/20/13) Page 1

This agreement is made at the Salt River Pima-Maricopa Indian Community on Pick Date, between the Salt River Pima-Maricopa Indian Community, herein called “Community”, a federally recognized Indian Tribe whose principal place of business is 10005 East Osborn Road, Scottsdale, Arizona 85256, and Insert Contractor’s

Name, herein called “Contractor,” whose principal place of business is Insert Contractor’s Address, INSERT

CONTRACTOR CITY, STATE & ZIP for the work generally described as Insert Project Name and Brief

Description of the Work.

IT IS AGREED:

1. SERVICES TO BE PERFORMED: Contractor agrees to perform the services described in Schedules A and

C (if applicable) and incorporated and made a part of this Agreement.

2. CONTRACTOR COMPLIANCE: Contractor declares that it is engaged in business and serves clients other than the Community and further declares that it has complied, and will timely comply, with all applicable federal, state, and Community laws related to the conduct of its business, including but not limited to all permit and license requirements. Contractor declares that it is properly licensed and in good standing in the State of Arizona.

3. CONSIDERATION, TERMS OF PAYMENT: The Community agrees to pay Contractor for its services rendered according to the terms and conditions set forth in Schedule B of this Agreement, incorporated and made a part of this Agreement, provided however, that Contractor is required to submit billing invoices for its services at the beginning of each month, identifying Contractor’s reimbursable costs, if any, time and description of services rendered for the month immediately preceding submission of such invoice as specifically described in Schedule B.

4. INSTRUMENTALITIES: Contractor agrees to supply all equipment, machinery, tools, and materials necessary or reasonable to perform the services described and enumerated in Schedules A and C (if applicable) of this Agreement except that the Community may provide certain supplies and other resources but only upon such further terms and conditions as may be described in this Agreement.

5. PERFORMANCE AND ACCEPTANCE: Contractor retains the sole and exclusive right to control and direct the manner or means by which the services described herein are to be performed subject only to the parameters of control or direction set forth in Schedules A and C (if applicable) of this Agreement and the standards of Contractor’s trade or profession. The Community retains the right of approval and acceptance of Contractor’s performance based upon Contractor’s completion and satisfaction of all obligations created by the terms of the Agreement.

5.1. FAILURE TO PERFORM

5.1.1. The Contractor shall perform the Contract Work in a proper, efficient and workmanlike manner and in a prompt, diligent and expeditious manner so as to promote the general progress of the entire construction, and shall not, by delay or otherwise, interfere with or hinder the work of the Community or any other contractor.

5.1.2. In the event the Contractor fails to comply or becomes disabled from complying with the provisions herein as to character, quantity or quality of contract Work or time of performance thereof or refuses to proceed with the contract Work as directed by the Community, or fails to perform Contract Work in accordance herewith, in whole or in part, or fails to perform any provision of this Contract, the Community may, at the Community’s option and upon forty-eight hours written notice to the Contractor’s last known address and without prejudice to any other right or remedy, take any steps the Community deems advisable or necessary to secure any labor and/or materials, equipment, tools, supplies, services, etc., necessary to the prosecution of the Contract Work, and the Community may take over all of the same and prosecute the Contract

Agreement for Services – Construction (Last Modified 05/20/13) Page 2

Work to completion. For this purpose, the Contractor hereby assigns all of the same to the Community.

5.1.3. Alternatively, the Community may, without taking over the Contract Work, furnish the labor and/or materials, equipment, tools, supplies, services, etc., necessary to remedy the situation. In the event the Community deems the foregoing procedure necessary, all monies expended and all of the losses, damages and extra expenses shall be deducted from the Contract Price herein stated and if such expenditures, together with said losses, damages and extra expenses exceed the amount otherwise due to the Contractor hereunder, the Contractor agrees to pay to the Community on demand the full amount of such excess, together with interest thereon from the original billing date until paid with interest at the rate of eighteen percent per annum. If such interest rate exceeds the maximum permissible interest allowed by law, then the Contractor shall pay interest at the maximum rate of interest allowed by law.

5.1.4. The Contractor shall reimburse the Community for any loss or damages, including but not restricted to, any liquidated damages which may become due the Community by the Contractor under the Contract and extra expenses paid or incurred by the Community, including attorneys’ fees, which are due to (1) Contractor’s failure to properly perform any and all Contract Work and/or (2) Contractor’s failure to properly perform any provision contained in this Contract.

5.1.5. It is agreed that the Contractor may be considered as disabled from so complying when, among other things, a petition under Title 11, U.S.C., or for the appointment of a receiver is filed by or against Contractor. Nothing herein shall be deemed a waiver of the Contractor’s forfeiture of the Contract Price for failure to substantially perform.

5.2. TERMINATION OR SUSPENSION FOR CONVENIENCE

5.2.1. The Community may terminate this Contract for convenience.

5.2.2. If the Community terminates the Contract for the Community’s convenience, the Community shall deliver written notice to the Contractor. Upon receipt of written notice of termination, the Contractor shall:

1. cease operations as directed by the Community in the notice;

2. take actions necessary, or that the Community may direct, for the protection and preservation of the Work; and

3. except for Work directed to be performed prior to the effective date of termination stated in the notice, terminate all existing subcontracts and purchase orders and enter into no further subcontracts and purchase orders.

5.2.3. In case of termination for the Community’s convenience, the Contractor shall be entitled to receive payment for Work executed, and costs incurred by reason of such termination, along with reasonable overhead and profit but only on the Work actually executed.

5.2.4. The Community may, without cause, order the Contractor in writing to suspend, delay or interrupt the Work of this Contract in whole or in part for such period of time as the Community may determine. In the event of suspension ordered by the Community, the Contractor shall be entitled to an equitable adjustment of the Contract Time.

5.2.5. An adjustment shall be made for increases in the Contract Time, caused by suspension, delay or interruption. No adjustment shall be made to the extent:

1. that performance is, was or would have been so suspended, delayed or interrupted by another cause for which the Contractor is responsible; and

2. that an equitable adjustment is made or denied under another provision of this Contract.

6. INDEPENDENT CONTRACTOR: The parties intend that an independent Contractor relationship will be created by this Agreement. Contractor is not to be considered an agent or employee of the Community for

Agreement for Services – Construction (Last Modified 05/20/13) Page 3 any purpose and neither Contractor nor employees of Contractor are entitled to any of the benefits that the Community provides for its employees. The Community is interested only in the results to be achieved. The conduct, and control of the work, will lie solely with Contractor. It is understood that the Community does not agree to use Contractor exclusively. It is further understood that Contractor is free to contract for similar services to be performed for others while under contract with the Community.

7. PAYROLL WITHHOLDING: Contractor bears the sole responsibility of abiding by all payroll-withholding laws. No payroll deductions or employment taxes of any kind shall be withheld by the Community for Contractor, or any of its employees, and no such amounts shall be paid to any federal, state, or local government by the Community on behalf of Contractor, or any of its employees.

8. LIABILITY: The work performed by the Contractor under this Agreement will be performed solely and entirely at Contractor’s risk. Contractor specifically assumes all responsibility for the instrumentalities in its performance of this Agreement.

9. CONFIDENTIALITY: Contractor shall not disclose to private or public agencies information regarding land ownership, survey results, designs, cost estimates, or any other information obtained during the performance of the contract unless prior approval has been obtained in writing from the Community.

10. INDEMNIFICATION: The Contractor agrees to the fullest extent permitted by law to indemnify and hold harmless the Community from any and against any and all costs, losses and damages, (including reasonable attorney’s fees and costs of defense), caused by the negligent, or wrongful acts, errors, or omissions of Contractor in the performance of all services under this Agreement and those of his or her sub-contractors, or anyone for whom the Contractor is liable and for any willful misconduct by the Contractor, sub-contractor, or anyone for whom the Contractor is responsible. The Contractor is not obligated to indemnify the Community for the Community’s own negligence.

11. INSURANCE: Contractor agrees to carry insurance as follows:

11.1. Commercial general liability: Coverage in an amount not less than one million dollars ($1,000,000) each occurrence, and two million dollars ($2,000,000) in the aggregate. The aggregate limits must apply on a per-location or per-project basis. The total amount may be met by means of umbrella or excess coverage or any other coverage acceptable to the Community.

11.2. Auto liability: Coverage as shown in the ISO Business Auto Coverage standard form, or the equivalent, with Covered Auto Designation Symbol 1, in an amount not less than one million dollars ($1,000,000), or other auto liability coverage acceptable to the Community.

11.3. Worker’s Compensation/Employer’s Liability: The Community is not responsible for acquiring workers compensation or employer’s liability insurance, or otherwise covering Contractor or its employees with such insurance. Contractor agrees to comply with any state and local workers compensation or employer’s liability requirements regarding its workers. Contractor waives any right of subrogation for its workers compensation coverage.

11.4. Proof of insurance: Contractor shall provide the Community with an original certificate of insurance for each type of insurance coverage described herein and with originals of any required additional insured endorsement(s). Documents may be faxed directly from the insurance carrier to the

11.5. Additional Insured: Except for workers compensation coverage, the Community must be named as an additional insured on the Certificates of Insurance. The Contractor’s insurance shall be primary in the event of loss and the additional insured endorsement must include language specifically stating that the Community is to be covered for all the activities performed by or on behalf of the Contractor, including the Community’s general supervision of the Contractor.

Agreement for Services – Construction (Last Modified 05/20/13) Page 4

11.6. Occurrence Basis: Each coverage described above shall be on an “occurrence” basis and not on a “claims made” basis. If “occurrence” basis coverage is unavailable, Contractor agrees to obtain and keep in force “tail” coverage for three (3) years beyond the end of the Agreement. Any such period may be extended by agreement of the parties.

11.7. Notice of Cancellation: All insurance shall be carried with companies which are financially responsible and admitted to do business in the State in which the project is located.