purchase description.pdf

PURCHASE DESCRIPTION

Delivery of Liquid Propane Gas (LPG)

1. GENERAL REQUIREMENT: This document contains the essential performance requirements for delivery of Propane into bulk tanks for boiler operations throughout the Depot.

2. REFERENCED DOCUMENTS:

2.1 ASTM D1835-11 Standard Specifications for Liquefied Petroleum Gases

3. SPECIFIC REQUIREMENTS: The LPG provided under this specification must meet the requirements of the reference listed in Para 2.1 for propane.

4. DELIVERY AND ON-SITE FILLING OF BULK TANKS: In accordance with the provisions of NFPA 58 Liquefied Petroleum Gas Code, the contractor shall be responsible for delivery of propane fuel into bulk tanks ranging from 100 gallons to 1000 gallons located throughout Letterkenny Army Depot.

4.1 Delivery Locations & (Rack Capacity):

Bulk Tank Locations

Bldg. 1 - 1ea, 100gal Bldg. 2 - 1ea, 100gal Bldg. 3 - 2ea, 100gal Bldg. 10 - 1ea, 100 gal Bldg. 12 - 1ea, 100 gal Bldg. 37 - 4ea, 1000 gal Bldg. 37S- 2 ea, 100 gal Bldg. 47 – 2ea, 1000 gal Bldg. 52 - 2ea, 1000 gal Bldg. 57- 2ea, l000gal Bldg. 320HP - 1ea, 420 lb, 100gal Bldg. 349 - 1ea, 420 lb, 100gal Bldg. 367 - 1ea, 500gal Bldg. 431 - 1ea, 420 lb, 100gal Bldg. 521 – 1ea, 100 gal Bldg. 1466 - 2ea, 420 lb, 100gal Bldg. 2260 – 3ea, 20 lb bottles Bldg 2270/2271 - 1ea, 1000gal (1 tank services both buildings) Bldg. 2274 – 1ea, 500 gal Bldg. 2357 - 1ea, 500gal Bldg. 2360 - 2ea, 420 lb, l00gal Bldg. 2380 – 1ea, 1,000 gal Bldg. 2716 – 1ea, 500gal Bldg. 2755 - 2ea, 1,000gal

Bldg. 3233-N - 1ea, 1000gal Bldg. 3233-S - 1ea, 1000gal Bldg. 3235 – 1ea, 500gal Bldg. 3239 - 1ea, 1000gal Bldg. 3290 - 1ea, 1000gal Bldg. 3297 - 1ea, 1000gal, 1ea 500gal Bldg. 3298 – 1ea, 500gal Bldg. 3382 – 2ea, 1000 gal Bldg. 3626 – 3ea, 1000gal Bldg. 3700 – 1ea, 1000gal Bldg. 3810 – 3ea, 1000gal Bldg. 3812 - 1ea, 1,000gal Bldg. 3821 – 1ea, 1000gal Bldg. 4756 - 2ea, 1000gal Bldg. 5249 - 2ea, 1,000gal Bldg. 5250 - 1ea, 1,000gal Bldg. 5316 – 3ea, 1000gal Bldg. 5321 - 2ea, 1,000gal Bldg. 5331 - 1ea, 1,000gal Bldg. 5807/5808 - 2ea, 1000gal Bldg. 8001 - 2ea, 1,000gal

4.2. Delivery Schedule: Contractor shall deliver to the bulk tank locations on a frequency that will ensure the tank does not empty.

4.3. Emergency Services: The Contractor shall provide emergency response services that may fall outside the normal hours of operation listed in paragraph 5.1.

4.4. Tank Rental: The contractor shall provide tanks at the requested bulk storage locations listed above. The tank rental unit price shall be incorporated into the unit price of the propane.

4.5. PLACE AND PERFORMANCE OF SERVICES: Performance shall be at site Letterkenny Army Depot (LEAD) located approximately 4 miles north of Chambersburg, Pa., Franklin County in south central Pennsylvania. The contractor shall provide services between the hours of 6:00 AM to 4:00 PM on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at multiple storage rack and bulk tank locations listed above. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this purchase description when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

4.6. Interference with Government Operation: The Contractor and the Contractor’s employees shall perform all work in such a manner as to avoid interference with regularly scheduled Government operational activities.

4.7. Phase In/Phase Out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the 30 day phase in/phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

5.1. Recognized Holidays: The following are recognized US holidays. The Contractor shall not perform services on these days unless otherwise requested or approved by the COR or KO:

New Year’s Day: January 1st Martin Luther King, Jr.’s Birthday: Third Monday in January President’s Day: Third Monday in February Memorial Day: Last Monday in May Independence Day: July 4th Labor Day: First Monday in September Columbus Day: Second Monday in October.

Veteran’s Day: November 11th Thanksgiving Day: Fourth Thursday in November.

Christmas Day: December 25th

5.1.1. The Depot recognizes a regular closure day which occurs every other Friday. When an observed holiday falls on a Tuesday or Thursday, the Depot’s regularly scheduled closure day moves to the corresponding Monday or Friday.

6. SECURITY REQUIREMENTS: The contractor shall comply with all the requirements of the current issue of LEAD Regulation 385-4 (See Para.4 Page 2), and any additional requirements determined necessary by the Contracting Officer. Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

6.1 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

6.2 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage

– www.lead.army.mil.

6.3 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

6.4. Search and Control: Letterkenny is a controlled access post. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property.

Contractor vehicles (Contractor-owned and personal), Contractor employees, and their personal property will be subject to searches and seizure of contraband and/or unauthorized Government property upon entering or leaving the Installation. The search and seizure provisions of AR 190- 13, Chapter 8, will apply to Contractor personnel entering or leaving Letterkenny Army Depot.

6.5. Public Disclosures: The Contractor shall make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the KO or the COR.

6.6. Losses or Damages Caused by the Contractor: The Contractor agrees to save harmless the Government from any claims for damage to property, bodily injury, or death resulting from activities of the Contractor, his agents, servants, and employees. The Contractor shall be held accountable and liable to the Government for any damages to, but not limited to Government facilities, fixtures, furnishings, equipment, telephone pedestals, electrical apparatus or grounds caused by the Contractor or his employees. The Contractor shall verbally notify the KO or COR immediately following any occurrences. The Contractor shall submit to the KO or COR within twenty-four (24) hours following occurrences of any such damage, loss or injury, a complete report of the incident.

7. Safety Requirements

7.1. The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either OHSAS 18001 or ISO 45001 certified.

7.1.1. Safety Policy: LEAD’s safety policy and safety program (LEAD-R 385-1) can be found at https://www.letterkenny.army.mil/visitors.html It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.

7.1.2. Contractor must be in compliance with DOT Regulations, NFPA 58- National Fire Protection Association's Standard for the Storage and Handling of Liquefied Petroleum Gases, OSHA 1910.110. Storage and handling of liquefied petroleum gases and if the bulk inventory exceeds 10,000 pounds for a single storage area, the contractor is obligated to notify that LEAD is required to write, implement and submit under OSHA 29 CFR 1910.119 a Process Safety Management Program (PSM).

7.1.3. Any and all on site work at LEAD shall be completed in accordance with applicable OSHA, DOD, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work. Additionally, the contractor shall make themselves familiar with and comply with LEAD's local safety regulation LEAD-R 385-1 prior to the start of any work at LEAD.

7.1.4. All shipped material shall include a current product Safety Data Sheet (SDS) for any chemical products being shipped other than residue. This includes items like engine oil.

7.1.5. Any and all safety messages or recalls related to the safe use of products produced by the contractor will be provided to the COR for the contract within five (5) days of Contractor’s awareness of the message or notice.

7.1.6. Accidents: Any and all accidents, including property damage and injury/illness, that occur as a result of the execution of this contract, on or off the LEAD worksite, shall be reported immediately by the most expeditious means possible, but not more than one hour, to the COR and the KO. Subsequent notification will then be immediately made to the LEAD Safety Office and other applicable LEAD entities such as the fire department and the Directorate of Public Works. The contractor will investigate all accidents resulting in property damage or injury/illness to determine a root cause. Immediate and appropriate action will be taken by the contractor to prevent recurrence. Objective evidence of the investigation and corrective action shall be maintained by the contractor and provided to the COR and KO upon request.

8. Special Qualifications: The Contractor shall ensure all employees possess all required licenses for operating any equipment used in the performance of this contract. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they shall be serving. Certifications and licenses shall be provided to the COR after award. When new employees are hired any licenses or certifications shall be provide to the KO/COR before the employee may work on Depot. NOTE: The Government does not provide training to Contractors.

9. Search and Control: Letterkenny is a controlled access post. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property.

Contractor vehicles (Contractor-owned and personal), Contractor employees, and their personal property will be subject to searches and seizure of contraband and/or unauthorized Government property upon entering or leaving the Installation. The search and seizure provisions of AR 190- 13, Chapter 8, will apply to Contractor personnel entering or leaving Letterkenny Army Depot.

10. Public Disclosures: The Contractor shall make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the KO or the

COR.

11. Invoicing: Upon completion of all material, the Contractor shall submit all delivery tickets on a weekly basis to the COR. Contractor shall submit a detailed invoice with line item breakdowns to the COR. Payment will be made monthly upon submission of a correct invoice through Wide Area Work Flow (WAWF).