PUR7776 - Final.pdf

PUR 7776 (Revised 07/2022) Page 1 of 3 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Department of Financial Services

TITLE: Sonitrol Monitoring and Maintenance Service Short description of the commodity or service desired: Security monitoring and maintenance services of security- related equipment installed in DFS buildings. This service includes any supplies and equipment required for the operation of the security systems.

CONTACT

Name: Becky Hale Address: 200 East Gaines Street, Larson Building, Tallahassee, FL 32399 Telephone: 850-413-2070 Email: DFSPurchasing@myfloridacfo.com

Internal tracking number, if any: Internal tracking number, if any: 2425-16 SS AD

Date posted: June 2, 2025 Last day for receipt of information: June 23, 2025

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

46151600: Security and control equipment 92121700: Security system services 92121701: Surveillance or alarm maintenance or monitoring

Quantity or Term (as appropriate):

7/1/25– 6/30/26

Requestor (division, bureau, office, individual, as appropriate):

Department of Financial Services, Division of Administration, Bureau of General Services on behalf of multiple divisions.

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Department of Financial Services (DFS) contracted with Sonitrol of Tallahassee Inc.

(Sonitrol) to install, monitor, and maintain Sonitrol proprietary security systems in the following DFS occupied buildings in Tallahassee:

i. J. Edwin Larson Building, 200 E. Gaines Street, Tallahassee, FL 32399;

PUR 7776 (Revised 07/2022) Page 2 of 3 Incorporated by Reference: Rule 60A-1.045, F.A.C.

ii. Fletcher Building, 101 E. Gaines Street, Tallahassee, FL 32399;

iii. The Atrium, 325 John Knox Rd. Room 324, Tallahassee, FL 32303;

iv. Hermitage Center, 1801 Hermitage Blvd, Tallahassee, FL 32308;

v. Edgewater Building, 2639-A N. Monroe St., Tallahassee, FL 32303;

vi. Division of Criminal Investigations, 5040 W. Tharpe St. Unit 401-403, Tallahassee, FL

32303; and

vii. Claude Pepper Building, 111 W. Madison St. 5th Floor, Tallahassee, FL 32301.

These services are mission critical for DFS. Security monitoring and maintenance services are necessary to ensure the integrity of the existing security systems in DFS-occupied buildings in Tallahassee. These systems are crucial in protecting state employees, state property, and the citizens of Florida. To maintain secure buildings and ensure employee safety, DFS must purchase Security/Intrusion Protection to verify alarms for law enforcement entities and for DFS. DFS must also purchase ongoing maintenance services through Sonitrol to update and ensure Sonitrol proprietary equipment remains functional. The existing equipment is proprietary to Sonitrol and can only be monitored and serviced by Sonitrol and its trained and authorized technicians. The failure to acquire these services would create an unacceptable risk regarding all aforementioned persons and property.

Intended Single Source:

Sonitrol of Tallahassee Inc.

Estimated Dollar Amount:

$135,111.84

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

Sonitrol installed the existing proprietary security equipment in DFS-occupied buildings in Tallahassee. DFS intends to enter into a single source purchase for the continuation of the Security / Intrustion Protection and Access Control services that are currently provided by Sonitrol.

Specifically, Sonitrol will verify alarms to decrease false alarms and response times; provide 24-hour, 365-days per year maintenance and parts for the security equipment under lifetime warranty;

and prevent unauthorized access to buildings. Sonitrol is the sole source provider of its proprietary equipment and is the only company authorized and able to monitor and maintain the equipment being used for the security of DFS-occupied buildings. Further, if non-Sonitrol-trained technicians attempt any repairs to the equipment, the lifetime warranty is voided.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Becky Hale, Office of Purchasing and Contractual Services Amy Jones, Purchasing Director, Office of Purchasing and Contractual Services Jon Kosberg, Bureau Chief, General Services Rick Sweet, Division Director, Division of Administration Tanya Cooper, Deputy CFO Consumer Protection and Cabinet Affairs

PUR 7776 (Revised 07/2022) Page 3 of 3 Incorporated by Reference: Rule 60A-1.045, F.A.C.

Scott Fennell, Deputy CFO Operations

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.