PUR7776.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 1 of 2 60A-1.010, F.A.C.

AGENCY: DEPARTMENT OF TRANSPORTATION

TITLE: Self-Serve Motor Pool System

Short description of the commodity or service desired: Software hosting, support and maintenance of the Self-Serve Motor

Pool System

CONTACT

Name: Destyne Grayson

Address: 605 Suwannee St. MS20 Tallahassee, FL. 32399-0450

Telephone: (850) 414.4253

Email: CO.Purch@dot.state.fl.us

Internal tracking number, if any: DOT-SS-27-9023-DG

Date posted: Last day for receipt of information:

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with section 287.057(3)(c), Florida Statutes and will remain posted for a period of at least 15 business days.

Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate):

43231500: Business function specific software

Quantity or Term (as appropriate): Two (2) years.

Requestor (division, bureau, office, individual, as appropriate): Renee Matthews, Maintenance Office

Performance and/or Design Requirements (intended use, function or application, compatibility etc. requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate): The Department owns 6 Self-Serve Motor Pool sites with Agile Access Control, Inc. equipment. The software is used for sharing of vehicles in an automated dispatch process. It allows Department authorized employees access to an on-line site to make vehicle reservations for Department pool vehicles. The Department authorized employees can go to a self-serve kiosk located at one of the 6 sites owned by the

Department to pickup/drop off keys of Department pool vehicles. The kiosks are available to the Department authorized employees 24/7. The system will also require technical support and diagnostics of the Department motor pool vehicles, equipment and software.

Intended source (vendor, contractor): Agile Access Control, Inc.

Estimated Dollar Amount: $400,000.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate): Agile Access Control, Inc. is the designer and host of the software used for sharing of vehicles in an automated dispatch process. Agile Access Control, Inc., is the only known vendor able to host, support, and maintain their proprietary software used on this system.

Approved By: (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing):

Authorized Signature Title

Central Office Legal Review:

Authorized Signature Title

Docusign Envelope ID: 5463D5AC-35FC-8784-8276-7A80939B29D2

State Purchasing Administrator

Assistant General Counsel

10.06.2026 10.27.2026

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 2 of 2 60A-1.010, F.A.C.

Legal review by the Office of General Counsel is required prior to posting. Please coordinate with District Legal

Counsel prior to submission to the Office of General Counsel, MS-58.

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall:

1. Provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57 (3) F.S.

Docusign Envelope ID: 5463D5AC-35FC-8784-8276-7A80939B29D2