PRP_Project_Manual_PW_2026-007T_-_signed.pdf

CITY OF SEATTLE

Seattle City Light

IMPROVEMENT OF: POLE REPLACEMENT UNIT PRICE CONTRACT 4

UNINCORPORATED KING COUNTY

SPEC. No.: 3816

FUNDED BY: SCL

PW#: 2026-007T

ORDINANCE #: 126490

ADVERTISE: JULY 8, 2026

BIDS OPEN: JULY 29, 2026

SEATTLE, WASHINGTON

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City of Seattle

POLE REPLACEMENT UNIT PRICE

CONTRACT 4 UNINCORPORATED KING

COUNTY

Bid Opening: JULY 29, 2026, 2:00 P.M.

Ordinance 126490

PW# 2026-007T

PROJECT LOCATION: Project locations will vary throughout the City Light Service Territory located as specified in each Work Package issued after the Contract is executed.

PROJECT DESCRIPTION: Work under this contract entails the replacement of wood pole assets that are at the end of serviceable life. These poles are rated as P1 and P2 meaning they have a potential of imminent failure. Associated primary conductors and pole equipment such as transformers, switches, services and other appurtenances will be transferred or replaced as part of the replacement work.

This description of work tasks is a summary and may not include all incidental work elements required to complete each Work Package.

The Minimum Award Value for this contract is $850,000, as defined in Section 1-01.3. The Work will be assigned by Work Packages. Each Work Package will specify the scope of work for wood pole replacement and must be performed as specified in the Contract and the Work Package details.

CONTRACT VALUE: The Contract amount is Not to Exceed $4,000,000.

CONTRACT DURATION: The Contract duration is for a period of 1 year, starting from the date of Notice to Proceed for the first Work Package issued, or until the date that the total payment requested meets the Not to Exceed award amount, whichever is earlier. Contract time may be extended one additional year upon mutual agreement as specified in Section 1-08.5(1).

PRE-BID MEETING: No pre-bid meetings have been scheduled for this Project.

PAID SICK AND SAFE TIME: Bidders must understand the requirements of SMC 14.16 and RCW 49.46 and demonstrate compliance prior to Award.

QUESTIONS: Written questions must be submitted via email to chris.gray@seattle.gov no later than 5:00 p.m. on the Thursday before the Bid Opening Date.

OBTAINING BID DOCUMENTS: Contract Documents, contacts and Bid instructions are available at https://procurement.opengov.com/portal/seattle.

The City of Seattle

Department of Finance and Administrative Services

Project Manual for

CONTRACT 4 UNINCORPORATED KING

COUNTY

PW# 2026-007T

As Authorized by Ordinance No. 126490

Funding Source: SCL

Prepared by

Seattle City Light

Approved:

General Manager and Chief Executive Officer Date

APPROVED FOR ADVERTISING

Purchasing and Contracting

Seattle, Washington 20

BY:

Purchasing and Contracting Director

Philip Ambrose (07/02/2026 12:37:16 PDT) 07/02/2026 https://seattlegov.na1.adobesign.com/verifier?tx=CBJCHBCAABAAsUiNObp8a16XLTP2kFUBxw92Wscr7ayJ

CERTIFICATION

POLE REPLACEMENT UNIT PRICE CONTRACT 4 – UNICORPORATED KING COUNTY Page 1

Rev 8-8-2017

CERTIFICATION

The technical material and data contained in this document were prepared under the supervision and direction of the undersigned, whose seal, as a Professional Engineer licensed to practice as such, is affixed below.

Specifications were developed by or under the supervision of:

Mark Fredrickson, P.E.

Seattle Public Utilities 700 5th Avenue, Suite 4900 Seattle, WA 98124 Office: 206-684-7615

5-25-2026

TABLE OF CONTENTS

Advertisement for Bids Signature Page Certification Table of Contents

DIVISION 0 BID AND CONTRACT REQUIREMENTS

Bid Requirements

0-01.1 Instructions to Bidders 0-01.2 Bidders Checklist 0-01.3 Bid Forms 0-01.4 Not Used 0-01.5 Bidder/Subcontractor List

Contract Requirements

0-02.1 Agreement Form 0-02.2 Amendments and Special Provisions 0-02.3 Plans and Specifications 0-02.4 Location of Project 0-02.5 Nature of Improvement

DIVISION 1 GENERAL REQUIREMENTS Page No.

1-01 Definitions and Terms

1-02 Bid Procedures and Conditions

1-03 Award and Execution of Contract

1-04 Scope of Work

1-05 Control of Work

1-06 Control of Materials

1-07 Legal Relations and Responsibilities to the Public

1-08 Prosecution and Progress

1-09 Measurement and Payment

1-10 Temporary Traffic Control

DIVISION 2 EARTHWORK

2-02 Removal, Abandon, or Relocate Structures and Obstructions

2-04 Excavations

DIVISION 8 MISCELLANEOUS CONSTRUCTION

8-01 Construction Stormwater Pollution Prevention

8-30 Illumination and Electrical Systems

8-32 Poles, Pedestals and Foundations

8-33 Electrical Conduit and Trenching

Appendix

Maps SCL Interbay Pole Yard at 1671 West Bertona St., Seattle, Washington 98199

Sample Work Package

Work Order Pricing Request Work Order Proposal Form Work Order Notice To Proceed Letter

Permits

Franchise Utility Field Inspection Worksheet Franchise Utility Arterial Permit Issuance Worksheet Franchise Utility Non-Arterial Permit Issuance Worksheet Franchise Utility Field Inspection Worksheet Guideline

City Forms Social Equity Form Public Works WMBE Inclusion Plan Change Request Form Competent Person Evaluation Seattle King County Waste Characterization Form and Instructions Payment and Performance Bond Bond In Lieu Of Retained Funds Supplemental Bidder Responsibility Criteria Form Contractor Performance Evaluation Subcontractor Approval Application Contractor’s Shop Drawing Review and Approval Request Project Labor List - Contractor Substitution Request Form Submittal Control Document (SCD) Request For Approval Of Material Sources Seattle City Light Spill Notifications Procedures

Recycling and Disposal Information HMA Mix Design Submittal Form Public Works Prevailing Wage Certification & Subcontractor List Request for Information/Design Clarification/Variation Request Submittal Transmittal and Response Construction Stormwater Pollution Prevention (CSWPP) Inspection Form

Addenda and Modifications

BID REQUIREMENTS

Rev Oct 2021

INSTRUCTIONS TO BIDDERS SECTION 0-01.1

POLE REPLACEMENT UNIT PRICE CONTRACT 4 UNINCORPORATED KING COUNTY

I. GENERAL

This Contract will be administered by the General Manager and Chief Executive Officer of Seattle City Light, subject to the approval and acceptance of the Director of Finance and Administrative Services. ANY

QUESTIONS REGARDING THIS PROJECT SHOULD BE DIRECTED TO THE FOLLOWING:

Before Bid Opening: Christian Gardner

Strategic Capital Programs Seattle City Light 700 5th Avenue, Suite 3600 Seattle, Washington 98124-4018 Email:

christian.gardner2@seattle.gov

After Bid Opening and Before Execution:

Purchasing and Contracting FAS_PW_Admin@seattle.gov 206-684-0444

After Execution: Construction Management Division Seattle City Light 700 5th Avenue, Suite 3200 P.O. Box 34023 Seattle, Washington 98124-4023 Phone (206) 386-3074 Email:SCL_Construction_Management@seattle.gov

Inclusion Plan: All questions on the Inclusion Plan must be directed to Miguel Beltran at Miguel.beltran@seattle.gov or 206-684-4525.

mailto:christian.gardner2@seattle.gov mailto:FAS_PW_Admin@seattle.gov mailto:SCL_Construction_Management@seattle.gov mailto:Miguel.beltran@seattle.gov

INSTRUCTIONS TO BIDDERS SECTION 0-01.1

II. BID OPENING

The authorized Bid Forms must be submitted as specified in Section 1-02.9(1). Bids received will be opened and read aloud via Microsoft Teams following the 2:00 p.m. Bid submittal deadline on the following date:

JULY 29, 2026

No attendees will be permitted to physically attend the public bid opening. See Section 1-02.12 for live Microsoft Teams broadcast information.

III. TIME OF COMPLETION

The Notice to Proceed Date for the first Work Package executed under this Contract constitutes the day on which the Contract Term starts. Work shall begin immediately on the Notice To Proceed Date in the Written Notice from the Engineer, Seattle City Light, and after the date of such notice all Work Packages must be executed within the one (1) year of the Notice to Proceed Date.

Upon mutual agreement between the Owner and Contractor, the Contract Term may be extended one

(1) additional year. An extension to Contract Term will not alter the Maximum Contract Award value.

IV. LIQUIDATED DAMAGES

Liquidated Damages will not be used in this Contract.

V. SOILS INFORMATION

Refer to Section 1-02.4(2) in the Project Manual for information about any geotechnical report, soil boring data, or soil sample test data accumulated by the Engineer.

BIDDER'S CHECKLIST SECTION 0-01.2

1. Bid submittal:

a. Electronic:

Submit Bids only through OpenGov. Bids are due at 2:00 PM on the Bid Opening Date. PC will accept Electronic Signature for the Declaration and the Bidder/Subcontractor List, if applicable.

Required documents to support the Bid that are due after the Bid submittal deadline must be submitted as a PDF file(s) with a maximum individual file size of 15MB. The Bidder must email the PDF file(s) by the appropriate deadline to the following address:

FAS_PWSecureBid@seattle.gov.

Identify both the email and the attached PDF file(s) with the full Public Works Contract Number (PW#) and name of the Bidder (e.g. “PW# 2020-001 – Joe’s Construction”).

2. With regard to Section 0-01.3(1) BID:

a. Have you enclosed with your Bid the Bid Guaranty for not less than 5% of the submitted Bid amount plus retail sales tax?

b. Have you Bid on all items including Additives, Alternates, and Deductives (when indicated)?

c. If submitting a PDF Bid File, failure to provide a hard copy original Bid Guaranty with a USPS postmark no later than 1 Business Day following the Bid Opening Date may result in the Bid being declared non-responsive.

3. With regard to Section 0-01.3(2) DECLARATION:

a. Have you provided all information requested?

b. Has the official authorized to represent the Bidder signed the declaration?

c. Have you acknowledged all addenda?

4. With regard to Section 0-01.5 BIDDER/SUBCONTRACTOR LIST:

a. Have you completed and signed the Bidder/Subcontractor List? This list is required to be submitted if the Owner has estimated the Project will cost $1,000,000 or more.

b. For the purpose of evaluating the Bidder/Subcontractor List, refer to Section 1-02.9(3) for the determination by the Owner of what trades are included in the project. Failure to name a Subcontractor(s) or name itself to perform the trades of work may render the Bidder’s Bid non-responsive and rejected.

c. Failure to complete, sign, and submit the Bidder/Subcontractor list with the Bid Forms will result in the Bid being declared non-responsive.

5. With regard to Section 1-02.2 SUPPLEMENTAL BIDDER RESPONSIBILITY CRITERIA:

a. The Supplemental Bidder Responsibility Criteria Form and any additional documentation must be submitted to PC within 3 Business Days of receipt of request. See Section 1-02.2.

mailto:FAS_PWSecureBid@seattle.gov

BID FORMS SECTION 0-01.3

POLE REPLACEMENT UNIT PRICE CONTRACT 4 UNINCORPORATED KING COUNTY Page 1

The Bid Forms can be found as a separate document at: https://procurement.opengov.com/portal/seattle

BIDDER SUBCONTRACTOR LIST SECTION 0-01.5

POLE REPLACEMENT UNIT PRICE CONTRACT 4 UNINCORPORATED KING COUNTY Page 1

The Bidder Subcontractor List can be found at: https://procurement.opengov.com/portal/seattle as part of the Bid Forms.

CONTRACT REQUIREMENTS

AGREEMENT FORM SECTION 0-02.1

POLE REPLACEMENT UNIT PRICE CONTRACT 4 UNINCORPORATED KING COUNTY Page 1 of 3

This agreement by and between the Director of Finance and Administrative Services, acting on behalf of The City of Seattle, a municipal corporation of the State of Washington, hereinafter referred to as the Owner, and , hereinafter referred to as the Contractor, witnesseth that in accordance with the terms and conditions of Contract PW# 2026-007T awarded the day of , 20 the parties agree as follows:

SECTION 1. That the Contractor must do or cause to be done all Work and must furnish or cause to be furnished all tools, Materials, Equipment, Supplies and labor necessary to improve

POLE REPLACEMENT UNIT PRICE

as ordered by Ordinance No. 126490 in all respects, in accordance with and as described in the Contract now on file in the office of the Engineer for the following Awarded Contract Price:

Not to Exceed ............................................. $ 4,000,000.00

State Sales Tax (@10.3%) ......................... $ _______

Awarded Contract Price .............................. $ 4,416,000.00

The Contractor must provide and bear the expense of all Equipment, Material, Supplies, work, and labor of any sort whatsoever that may be required for the transfer of Materials and for constructing and completing the Work provided for in this Contract and every part thereof, except such as are mentioned in the Contract furnished by the Owner.

SECTION 2. The parties are bound by the Constitution and Laws of the State of Washington and the

Charter, Ordinances, Rules and Regulations of the City of Seattle and by all applicable federal laws and government regulations, which provisions are incorporated by reference herein.

For the convenience of the parties of this Contract it is mutually agreed that any claims or causes of action which the Contractor has against the Owner arising from this Contract must be brought within 180 calendar days from the Completion Date of the Contract. It is further agreed by the parties that any such claims, disputes, or causes of action which cannot be resolved pursuant to the procedures set forth in the Contract Documents must be brought only in the Superior Court of King County. The parties understand and agree that the Contractor's failure to bring suit within the time period provided will be a complete bar to any such claims or causes of action.

POLE REPLACEMENT UNIT PRICE CONTRACT 4 UNINCORPORATED KING COUNTY Page 2 of 3

SECTION 3. The Contractor shall begin the Work of the Contract on the Notice to Proceed Date stated in the Notice to Proceed issued to said Contractor by the Engineer, and to carry said Work on regularly and without interruption thereafter (unless the Engineer shall otherwise, in writing, specifically direct) with such forces as to physically complete said Work in a manner acceptable to the Engineer. The Contract duration is for a period of 1 year starting from the Notice to Proceed date. Upon mutual agreement between the Owner and Contractor, the Contract Term may be extended one (1) additional year. An extension to Contract Term will not alter the Not to Exceed Contract Award value.

SECTION 4. The Owner agrees to employ the Contractor to complete the Work in accordance with the Contract and agrees to pay for the same according to the schedule of Bid Item prices listed in the Bid Form, at the time and in the manner and upon the conditions provided for in the Contract.

The Contractor must inform all Subcontractors who work on the Improvement named in Section 1 of this Agreement of the manner and method of payment and the manner and method of measuring or computing the quantities of subcontracted work.

SECTION 5. In accordance with Chapter 35.22.620 RCW, the City Charter, and the Project Manual, the Contractor must pay, or cause to be paid to persons employed on or in connection with this Work, not less than the prevailing rate of wage for an hour's work specified for the labor performed.

SECTION 6. The Contractor on behalf of his or her heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants to which the Contractor is obligated under the terms of the Contract.

SECTION 7. It is further provided that no liability is attached to the Owner by reason of entering into this Contract except as expressly provided herein.

SECTION 8. If the Contractor violates any material covenant or provision of this Contract the Owner may: withhold payment due on any work done under the Contract until the Contractor complies with the Contract; order that the Work be stopped, terminate the Contract, debar the Contractor in accordance with SMC 20.70.

POLE REPLACEMENT UNIT PRICE CONTRACT 4 UNINCORPORATED KING COUNTY Page 3 of 3

Contractor must declare option for management of statutory retained percentage of this Contract by checking applicable box below.

Contractor elects to submit a bond in lieu of retained funds.

Contractor hereby elects to have the retained percentage of this Contract held in a non-interest bearing fund by The City of Seattle until 60 days following the Completion Date.

Contractor hereby elects to have The City of Seattle invest the retained percentage of the Contract from time to time as such retained percentage accrues and in accordance with RCW 60.28.011, .021 and .051. Contractor hereby designates:

Name of Financial Institution

Street Address, City, State, Zip Code

City, State, Zip Code of Financial Institution as the repository for the escrow of said funds. Contractor hereby further agrees to be fully responsible for payment of all costs or fees incurred as a result of placing said retained percentage in escrow and investing it as authorized by statute. The City of Seattle is not liable in any way for any cost or fees in connection therewith.

IN WITNESS WHEREOF, the Owner has caused these presents to be signed by the designee of Director of Finance and Administrative Services; and the Contractor has hereunto affirmed his or her signature.

THE CITY OF SEATTLE

Director of Finance and Administrative Services

By Date

Director, Purchasing and Contracting

CONTRACTOR

Business Name

By: Date Signature

Printed Name

Title

Rev Jan 2020

POLE REPLACEMENT UNIT PRICE CONTRACT 4

UNINCORPORATED KING COUNTY

0-02.2

AMENDMENTS AND SPECIAL PROVISIONS

0-02.3 PLANS, DRAWINGS AND SPECIFICATIONS

The Work must be performed in accordance with these amendments and Special Provisions together with the provisions, insofar as they are applicable, of the following documents:

1. Work Packages executed after the Notice to Proceed Date.

2. The City of Seattle Standard Plans and Standard Specifications, which are comprised of:

a. "2026 edition City of Seattle Standard Specifications for Road, Bridge, and Municipal Construction" (hereinafter referred to as the Seattle Standard Specifications).

b. “2026 edition City of Seattle Standard Plans for Municipal Construction”

(hereinafter referred to as the Seattle Standard Plans).

c. City of Seattle Traffic Control Manual for In-Street Work, 2012 edition, which supplements and is to be utilized in conjunction with the 2009 edition of the "Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD)," as published by the U.S. Department of Transportation, Washington, D.C.

3. Seattle City Light Construction and Material Standards available at https://seattle.gov/city-light-engineering-standards

4. The terms and conditions of such permits, agreements, ordinances, regulations, instructions and requirements as may be included in the appendix or otherwise attached hereto.

0-02.4 LOCATION OF PROJECT

Project locations will vary throughout the City Light Service Territory as specified in each Work Package issued after the Contract is executed.

0-02.5 NATURE OF IMPROVEMENT

Work under this contract entails the replacement of wood pole assets that are at the end of serviceable life.

These poles are rated as P1 and P2 meaning they have a potential of imminent failure. Associated primary conductors and pole equipment such as transformers, switches, services and other appurtenances will be transferred or replaced as part of the replacement work. Issued Work Packages may include but are not limited to the following work tasks:

• Site preparation:

o Installation and maintenance of temporary erosion and sedimentation controls, temporary services and safety measures including but not limited to barricades, fencing, and plating of excavations.

o Installation of all tree and landscaping protection measures.

• Site demolition, removal, and legal disposal:

o Vegetation and waste soil

• Demolition of existing wood pole assets and associated equipment:

o Wood poles o Pole foundations o Down-guys and anchors o Wood or fiberglass cross-arms o Overhead transformers, cut-outs, switches, and other protective devices o Electrical conduits for underground terminations and service drops, wiring, and conductors o Secondary services o Steel trusses or other bracing equipment o Electrical vaults o Handholes

• Installation of Owner furnished new wood pole assets and associated equipment:

o Wood poles o Fiberglass poles o Pole foundations o Down-guys and anchors o Wood or fiberglass cross-arms o Overhead transformers, switches, and other protective devices o Electrical conduits for underground terminations and service drops, wiring, conductors, and neutrals o Secondary services o Electrical vaults o Handholes

• Transfers of existing overhead equipment:

o Primary conductors o Neutrals o Secondary services o Overhead transformers, cut-outs, switches, and other protective devices o Street light fixtures including bracket arms o AMR, AMI, and radio equipment

• Transfers of third party communications facilities

• Performing site restoration associated with wood pole installation:

o Pavement and sidewalk restoration o Landscaping as needed o Removal of debris

This description of work tasks is a summary and may not include all incidental work elements required to complete each Work Package.

The Minimum Award Value for this contract is $850,000, as defined in Section 1-01.3. The Work will be assigned by Work Packages. Each Work Package will specify the scope of work for wood pole replacement and must be performed as specified in the Contract and the Work Package details.

DIVISION 1

GENERAL REQUIREMENTS

SECTION 1-01 DEFINITIONS AND TERMS

1-01.1 GENERAL

Supplement this Section with the following:

The use of the term “must” or “shall” in the Contract documents indicates mandatory legal obligations or requirements of the Contract.

1-01.2 ABBREVIATIONS

1-01.2(1) ASSOCIATIONS AND MISCELLANEOUS

Add the following:

COS City of Seattle DWF Design Web Format

1-01.3 DEFINITIONS

Add the following:

AS-BUILT DRAWINGS

Prints, PDF’s, DWF’s or electronic AutoCAD files of the Work Package(s) that incorporate all changes from Work Packages. Shop Drawings and supplemental drawings must be included as relevant.

The final As-Built Drawing must graphically depict all information contained within Addendums, Change Orders, design changes, field memos, requests for information, substitution requests, Contractor notes and all other changes to the Work.

CITY LIGHT PROJECT MANAGER

The Owner’s representative(s), or authorized Assistant, who administers the Work of this Project.

CLEARANCE

Authorization to perform specified work or permission to enter a restricted area; used to describe the process by which the System Control Center (SCC) authorizes a crew to de-energize primary distribution lines.

CONTRACT TERM

The period of time established by the Contract within which all Work Packages must be executed.

ENCAMPMENT

An identifiable area within the City of Seattle occupied by one or more tents, structures, or assemblies of camping equipment or personal property which appears to a reasonable person as being used for camping. Encampments do not include sites a reasonable person would conclude are no longer in use for camping because remaining materials are garbage, debris, or waste.

ENCAMPMENT IMMEDIATE HAZARD

An Encampment in which people camping outdoors are at risk of serious injury or death beyond that caused by increased exposure to the elements, or their presence creates a risk of serious injury or death to others; including Encampments at highway shoulders and off-ramps, areas exposed to moving vehicles, areas that can only be accessed by crossing driving lanes outside of a legal crosswalk, and landslide-prone areas.

ENCAMPMENT OBSTRUCTION

People, tents, personal property, garbage, debris, or other objects related to an Encampment that:

are in a City park or on a public sidewalk; interfere with the pedestrian or transportation purposes of public rights-of-way; or interfere with areas that are necessary for or essential to the intended use of a public property or facility.

FACILITY AND ASSET NUMBER

The number used to identify the facility or the asset (e.g. pole, vault, handhole) from which a customer is served.

GO-BACK

A Go-Back refers to work that must be completed by the Contract as a result of corrections identified during an inspection of the work.

MINIMUM AWARD VALUE

The minimum value of payments guaranteed to be paid by the Owner to the Contractor for Work performed as specified in the Contract.

MOBILIZATION

All activities and associated costs for transportation of Contractors manpower personnel, equipment and material to the job site to perform work associated with the work site.

NOT TO EXCEED

The maximum value of payments that may be paid by the Owner to the Contractor for Work performed as specified in the Contract.

OUTAGE NOTIFICATION

Means by which City Light customers are informed regarding outages that directly affect them.

REQUEST FOR INFORMATION

A formal request from the contractor for direction on standards, specifications, construction documents or any other items directing the contractor that need to be clarified before the contractor is able to move forward with work.

REVIEWER

The Reviewer is a City Light employee tasked with inspecting the work and verifying that all requirements of the project have been met. Depending on the nature of the work, an Underground Electrical Reviewer will also be involved with the inspection process in addition to the Reviewer.

A Reviewer may be assigned by City Light to Contractor crews to ensure compliance with all City Light safety requirements and City Light procedures of the Accelerated Pole Replacement Program and to facilitate full understanding and consistent interpretation of City Light construction standards, procedures and policies.

SAMPLE DRAWINGS

An example of the graphic or pictorial form of the design, location, dimensions, materials, and other information regarding the Work that is provided in the Contract in order to provide the Contractor with an example of the level of detail and the nature of the Work to be completed under individual Work Packages.

SCHEDULE OF UNIT PRICES

The pricing table on OpenGov listing Bid items, requiring the Bidder to fill in unit pricing as an all-inclusive price per unit of measurement for materials, equipment, or services as described in the Bidding Documents or in the proposed Contract Documents. Quantities are not an indication on the total amounts that may be incurred in the Contract or in executed Work Packages. The Schedule of Unit Prices is used to determine the Low Bidder for the Contract and serves as the basis for the Contractor’s Work Package cost proposals.

WORK PACKAGE NUMBER

The number assigned by the Owner to a Work Package, used for the Owner’s internal tracking of the Work Package.

UNDERGROUND ELECTRICAL REVIEWER

The Underground Electrical Reviewer is responsible for inspection by district and reviews all underground installations. Inspections with the Underground Electrical Reviewer must be scheduled by the Contractor a minimum of 5 business days prior to facilities being buried.

WORK ORDER

The Work Order is an individual subset project within a Work Package. Work Packages will usually be made up of multiple Work Orders.

WORK PACKAGE

The document memorializing the agreement between the Contractor and the Owner by which the

Contractor must supply the labor, Materials, equipment supplies, services and other items necessary for the execution and completion of specific Work on a single Project Site. Work Packages include site-specific scope of work elements and the Work Package cost proposal.

WORK PACKAGE ACCEPTANCE

See Dates.

WORK PACKAGE PRICE

The total dollar amount to be paid for a single Work Package as specified in the Contract.

WORK PLAN

The Owner and Contractor agreed upon look ahead schedule outlining the scheduling of executed

Work Packages.

Delete the definition for Bid Form and replace it with the following:

BID FORMS

The form provided by the Owner on OpenGov that must be submitted with a Bid. The Bid Forms lists a quantity for each Bid Item. The Bid Item quantities listed on the Bid Forms are provided in order to establish a unit price for each Bid Item. The Bid Item quantities listed on the Bid Forms are not based on the Work described by the Sample Work Package. The actual estimated quantity of each Bid Item will be based upon the Drawings that pertain to each individual Work Package as issued.

Delete the definition of PDF Bid File with no replacement.

Delete the definition for Contract and replace it with the following:

CONTRACT

The comprehensive written documents between the Owner and Contractor which contain the entire obligations of both parties including, but not limited to; the signed Agreement Form, Bid, conditions of the Contract, Project Manual, Drawings, executed Work Packages, Standard Specifications, Standard Plans, Addenda, certifications, supplemental agreements, Change Orders and all other documents specifically incorporated by reference.

Delete the definition for Contract Price and replace it with the following:

CONTRACT PRICE

The total value of the executed Contract will not exceed $4,000,000.

Delete the definition for Dates and replace it with the following:

DATES

1. Bid Due Date: The day and time the Bids are due.

2. Bid Opening Date: The day on which the Owner publicly opens and reads the Bids.

3. Execution Date:

a. The date the Owner and Contractor enter into a Contract after receipt of the necessary bond, insurance, and any other required documents, as evidenced by the authorized signatures on the Agreement Form.

b. For individual Work Packages, the Execution Date is the date the Owner and Contractor enter into a Contract to complete the Work in the Work Package, as evidenced by the authorized signatures on the Work Package Intake Form.

4. Notice to Proceed Date: The day the Project Manager directs the Contractor to begin the Work of an executed Work Package. The Notice to Proceed Date for the first Work Package executed under this Contract constitutes the day on which the Contract Term starts.

5. Work Package Acceptance Date: The day the Owner determines that, for an executed Work Package, all Work is physically complete and all obligations of the Contractor under the Work Package are fulfilled, and issues the Notice of Work Package Acceptance.

6. Substantial Completion Date: The day the Project Manager determines the Owner has full and unrestricted use and benefit of the completed Work, from an operational and safety standpoint.

Only minor incidental Work, replacement of temporary substitute facilities, or correction or repair may remain for the physical completion of the Contract.

7. Physical Completion Date: The day the Owner determines that all Work is physically complete. Not all documentation required by the Contract and by law needs to be furnished by the Contractor by this date.

8. Completion Date: The day, certified in writing by the Owner, when all Work is determined to be complete and all obligations of the Contractor under the Contract are fulfilled. All documentation required by the Contract and by law must be furnished before establishment of this date.

Delete the definition for Liquidated Damages and replace it with the following:

LIQUIDATED DAMAGES

Liquidated Damages are not used on this Contract.

Delete the definition for Notice to Proceed and replace it with the following:

NOTICE TO PROCEED

The written notice from the City Light Project Manager to the Contractor authorizing and directing the Contractor to proceed with the Work and establishing the date on which the Contract Term begins.

Delete the definition for On-Site Electrical Lead and replace it with the following:

ON-SITE ELECTRICAL LEAD

The Contractor's on-site representative responsible for and authorized to resolve electrical safety related issues including those raised by the PM, or Reviewer.

Delete the definition for Physical Completion and replace it with the following:

PHYSICAL COMPLETION

See Dates, item 6.

Delete the definition for Project Site and replace it with the following:

PROJECT SITE

The individual locations of each Scope of Work specified in the Work Orders of the Work Packages.

SECTION 1-02 BID PROCEDURES AND CONDITIONS

1-02.2 SUPPLEMENTAL BIDDER RESPONSIBILITY CRITERIA

Delete the first paragraph of this Section and Items 1 through 3 and replace with the following:

The apparent low Bidder must submit the SBRC and any additional documentation to PC within 3 Business Days of receipt of the request or as otherwise acceptable to PC. The documentation must detail the Bidder’s, or Subcontractor’s, experience with the precise experience requirements as stated in the Contract.

1. Compliance History The Bidder must answer questions on the SBRC demonstrating their compliance history and capabilities in performing these categories. The Owner may use a Bidder’s past compliance history as part of the determination of responsibility.

2. Personnel The Bidder certifies, by submitting the SBRC, that it will assign the named personnel to the project.

In the event it becomes necessary for the Bidder to substitute personnel during the life of the Contract, the following provisions apply:

a. Before substituting a new project manager or superintendent, the Contractor must submit for the approval of the Owner, a current resume for the new personnel documenting that the new personnel comply with the supplemental bidder responsibility criteria established for the project.

b. The Owner may suspend the project if the Contractor substitutes a project manager or superintendent without the Owner’s approval. The Contractor is fully liable for the additional costs resulting from the suspension of work and no adjustments in Contract Time resulting from the suspension of work will be allowed.

The Bidder must identify a Project Manager who will provide management and direction to the Bidder’s personnel assigned to the project and will have overall responsibility for executing the work in compliance with the Contract.

The Bidder must identify a Superintendent who will be responsible for overseeing all work activities associated with the Contract and who will not be the same person as the Project Manager.

3. Work Experience The Bidder must document on the SBRC that the Bidder and the Bidder’s personnel or Subcontractor and Subcontractor’s personnel have completed projects, or scopes within a project, of a similar size and scope as this project. Similar size and scope is defined as follows:

a. Power pole replacement that included: permitting, traffic control, surface removals, conduit riser and handhole installation, equipment transfers including transformers and switches, wiring, outage coordination and surface restoration.

1) At least two projects must have been completed within a public right of way located in an urban environment.

Note: It is acceptable for separate projects to be combined in order to meet the definition of a “Similar Size and Scope” project.

To be considered a responsible Bidder, the Bidder must document on the SBRC that the Bidder and the Bidder’s personnel or Subcontractor and Subcontractor’s personnel have completed 3 projects, or scopes within a project, of a similar size and scope as defined above within the last 5 years.

The Owner will verify that the specified work experience criteria is met by the apparent low Bidder.

It is the Bidder’s responsibility to verify that the names and phone numbers provided for references are current to ensure the Owner’ ability to contact references and verify Bidder work experience. If the Owner is unable to contact references to verify Bidder or Subcontractor experience due to circumstances beyond its control, the Owner reserves the right to determine work experience based on the information available to the Owner.

1-02.3 ESTIMATED QUANTITIES

Delete the contents of this Section and replace it with the following:

The stated unit Bid quantities in the Bid Form will specifically not be a part of the resultant Work Packages assigned, but the Bid Items in the Bid Form must account for at least 80% of the cost for each Work Package. The Owner does not represent or warrant to the Bidder that the actual Work provided under this Contract will be consistent with unit quantities that may be assigned by the Owner for purposes of determining the low Bidder. The actual Work provided under this Contract may vary substantially from the Owner-assigned unit quantities used to determine the basis of award, and the winning Bidder is not entitled to any adjustment in its unit prices as a result of any variation, no matter how significant, between the actual Work performed and the unit Bid quantities used for purposes of determining the basis of award. The unit cost Bid Items will not be used to pay the Contractor for any given Work Package. Work Packages will be paid as a lump sum, with the Contractor’s Bid Item unit prices applied to estimated quantities on each Work Package to form the basis of the lump sum price proposal. See Section 1-08.11.

1-02.4 EXAMINATION OF BID DOCUMENTS AND PROJECT SITE

1-02.4(1) GENERAL

Delete the last paragraph of this Section and replace with the following:

The Bidder has a responsibility to ask about any perceived defect or ambiguity in the Bid Documents. Bidders who need an explanation or clarification of the Bid Documents must make this request in writing no later than 5:00 p.m. on the Thursday before the Bid Opening Date. A claim will not be allowed if a Bidder failed to request clarification or if a reasonably prudent contractor would have discovered such defects or ambiguities while preparing their Bid.

1-02.4(1) GENERAL (10-20-21)

Supplement this Section with the following:

No pre-bid meeting will be held for this project.

1-02.4(2) SUBSURFACE INFORMATION

No project specific soil information is provided for any Work constructed under this Contract. If additional information related to the soil conditions, such as boring logs, etc., are desired, said information may be available by request in the City of Seattle Records Vault on the 47th floor of the Seattle Municipal Tower, at 700 5th Avenue.

1-02.7 BID GUARANTY

Delete the first paragraph and replace it with the following:

The Bid Guaranty must be equal to 5 percent of the submitted Bid amount (plus sales tax). A Bid will not be accepted or considered unless accompanied by a Bid Guaranty with power of attorney.

Delete item c. and replace it with the following:

c. The amount of the Bid bond stated as 5 percent of the submitted Bid amount (plus sales tax);

1-02.9 BID SUBMITTAL

1-02.9(3) BIDDER/SUBCONTRACTOR LIST

Delete this Section and replace with the following:

In compliance with RCW 39.30.060 for all projects estimated to cost $1,000,000 or more, all Bidders must complete and submit the Bidder/Subcontractor List, Section 0-01.5 of the Project Manual. The completed Bidder/Subcontractor List must identify the Subcontractors that the Bidder will contract with for HVAC, plumbing, electrical, structural steel, or rebar installation work; or indicate that the Bidder intends to self-perform the work, if awarded the Contract; or that category of work is not applicable. The Bidder/Subcontractor List must be submitted with the Bid Forms. The Bidder is responsible for the timely delivery of the Bidder/Subcontractor List.

For purposes of evaluating the Bidder/Subcontractor List, and notwithstanding any interpretations therein or in the Contract to the contrary, the Owner has determined that the project includes the following trades: Electrical.

Accordingly, Bidder must name a Subcontractor(s) licensed to perform the category of work per the instructions in the Bidder/Subcontractor List. If the Bidder is licensed to perform the category of work, Bidder may self-perform per the instructions in the Bidder/Subcontractor List. Failure to name a Subcontractor(s) or name itself to perform the category of work may render the Bidder’s Bid non-responsive and rejected.

The Bidder may list no more than 1 Subcontractor for each category of work, unless Subcontractors vary with Bid Alternates, Additives, or Deductives, in which case the Bidder must indicate on a separate Bidder/Subcontractor List which Subcontractor will be used for which Alternate, Additive, or Deductive.

If the HVAC, plumbing, electrical, structural steel, or rebar installation specialty is left blank meaning either the name of a Subcontractor is blank, or a checkbox is not checked, the City will accept the blank as self-performance. The Bidder is bound to self-performance of that specialty for the duration of the Project.

The Bid will be rejected as non-responsive if the Bidder/Subcontractor list is not provided. The Bidder/Subcontractor List must be submitted with the Bid Forms per RCW 39.30.060.

If awarded the Contract, the Bidder agrees to use the Subcontractors identified on the Bidder/Subcontractor List unless the City agrees to a substitution.

1-02.9(4) INCLUSION PLAN

The Inclusion Plan is waived for this project.

1-03.3(2) PAYMENT AND PERFORMANCE BOND

Delete the first sentence of this Section and replace it with the following:

The apparent low Bidder must provide to PC an original, executed Payment and Performance Bond for the Not to Exceed amount of $4,000,000 (plus sales tax).

SECTION 1-04 SCOPE OF WORK

1-04.1 INTENT OF THE CONTRACT

Delete the contents of this Section and replace it with the following:

The Contract consists of individual Work Packages. Each Work Package represents a unique body of Work, to be completed by the Contractor, at a specific Project Site. The intent of the Contract is that each individual Work Package prescribes a complete Work. Omissions from the Work Packages of details of the Work that are necessary to carry out the intent of the Contract do not relieve the Contractor from performing the omitted Work. The Contractor must include all costs of completing the Work in the Bid Item prices. Unless otherwise specified, the Contractor is responsible for the means, methods, techniques, sequences, and procedures of construction within the contract requirements.

The Contract consists primarily of work for wood distribution pole replacements within the Seattle City Light (City Light) service area and wood transmission poles within the City Light transmission system. The Contractor must provide qualified electrical line workers who are experienced working on high voltage electrical distribution systems. The Contractor will be required to be knowledgeable of National Electrical Safety Code (NESC), City Light Standards and City of Seattle Standards.

1. The Contractor will be qualified and responsible for all elements connected with the following, but not limited to, specific types of work:

a. Pole removals and replacements, including pre-cast or cast in place foundations

b. Disconnect / reconnect of services

c. Removal, relocation or installation of new overhead conductors

d. Transformer replacements

e. Responding to Requests for Information (RFI)

f. Installation and maintenance of communication facilities on transmission structures above and below transmission lines (as required)

g. Line transfers to new poles and adjustments (re-sag) for clearances

h. Setting or moving hand holes

i. Remove and reinstall street lights

j. Grounding installation

k. Disposal of demolition material if necessary, may include hazardous materials. Most materials will be returned to City Light salvage.

l. Installation and monitoring of temporary erosion and sediment control (TESC) and Construction Stormwater Controls (CSC).

m. Traffic Control

n. Provide as-built details for all work completed

o. Conduit replacement, repair and interceptions

The City Light Project Manager will provide to the Contractor the Work Packages, which will consist of at least one, usually multiple, Work Orders. For each Work Order, the Contractor will be required to field verify the engineer-provided scope of work and complete the Work Package Price Proposal form.

The Contractor will return the Work Package Price Proposal form to the City Light Project Manager which will serve as the quote for the Work. Refer to Section 1-08.11(2) for additional detail on the Work Package Price Proposal..

1-04.2 COORDINATION OF CONTRACT DOCUMENTS

Delete items a. through k. and replace them with the following:

a. Change Orders

b. Amended Work Packages

c. Addenda

d. Executed Work Packages

e. Agreement Form

f. Special Provisions included in the Project Manual

g. Seattle City Light guidelines, standards, or procedures referenced in the Contract or included in the Appendix of the Project Manual

h. Drawings

i. Standard Plan updates in the appendix of the Project Manual

j. The current version of the Standard Specifications at the time of Bid opening

k. The current version of the Standard Plans at the time of Bid opening

l. Supplemental Bidder Responsibility Criteria

Delete the first and second paragraphs, and item 3, and replace them with the following:

All parts of the Contract are essential and complementary. A requirement occurring in 1 is binding as though occurring in all. The Contractor must provide any Work or Materials clearly implied in the Contract even if the Contract does not mention it specifically.

The Contractor will follow all construction documents provided by City Light. City of Seattle Standard Specifications (2023 Edition), City of Seattle Standard Plans, City Light Standard Plans and City Light Specifications will apply to all Work unless specified on the Construction Documents. All City Light special provisions detailed in the Contract Divisions will take precedence over the City of Seattle Standards and Specifications. If the Contractor has questions about the construction documents or standards, they will submit a Request for Information (RFI) to the City Light Project Manager (PM).

The Contractor must notify the Engineer or Project Manager immediately, in writing, if the Contractor finds:

1. A discrepancy in the layouts and instructions provided by the Engineer or Project Manager.

The Contractor must not proceed with any Work affected by such discrepancy, error, or omission until directed to do so by the Engineer or Project Manager.

The Contractor must adhere to:

Delete items a. through k. and replace them with the following:

a. Change Orders

b. Amended Work Packages

c. Addenda

d. Executed Work Packages

e. Agreement Form

f. Special Provisions included in the Project Manual

g. Seattle City Light guidelines, standards, or procedures referenced in the Contract or included in the Appendix of the Project Manual

h. Drawings

i. Standard Plan updates in the appendix of the Project Manual

j. The current version of the Standard Specifications at the time of Bid opening

k. The current version of the Standard Plans at the time of Bid opening

l. Supplemental Bidder Responsibility Criteria

1-04.3 CHANGES

Add new bullet 8.:

9. Extending the Contract Time for an additional one (1) year as provided for in Section 1-08.5(1).

Delete the last sentence and items a. and b. and replace with the following:

Change Orders will only be approved by City Light if there is a documented scope change that impacts the requirements to complete the Work Order. When a condition has triggered a situation that the Contractor and City Light agree requires a Change Order, the City Light Project Manager will provide a written definition of the added scope of work to the Contractor and the Contractor will provide a written cost change using the Schedule of Unit Prices worksheet labeled with a sequential change order number within 5 working days of receipt of that scope of work. The Contractor will not start work on that scope of work until the Change Order has been approved in writing by the City Light Project Manager.

1-04.5 VARIATION IN ESTIMATED QUANTITIES

Delete the contents of this Section and replace it with the following:

The unit Bid quantities on the Bid Form were used to determine the low Bidder for the Contract, and are not a part of the resultant Work Packages assigned. The Work provided under this Contract may vary substantially from the Owner-assigned unit quantities used to determine the basis of award.

The Contractor will be paid for the Work performed and accepted under each Work Package at the agreed upon lump sum price. Quantities will not be measured for Work Package payments. When the Contractor or Owner can document that a change in conditions requires that Work deviates from what is included in the lump sum cost for a Work Package, payment will be made using Additive or Deductive Change Orders.

SECTION 1-05 CONTROL OF WORK

Add the following new section:

1-05.1(1) ROLES AND RESPONSIBILITIES (NEW SECTION)

1. City Light shall in general be responsible for:

a. Generating construction documents

b. Providing all materials to the Contractor

c. Salvage of materials removed as part of Work, excluding poles

d. Inspection and approval of completed Work

e. Providing RFI responses

2. The Contractor shall in be responsible for the following tasks including but not limited to:

a. Meeting site requirements such as traffic control, erosion controls, etc.

b. Overall job and worker safety

c. Providing the necessary number of crews to ensure substantial completion at the agreed upon date(s)

d. Scheduling appropriate inspections with City Light within the agreed upon timeframes detailed in the process documents attached to this SOW.

e. Required licensing and equipment to complete the work

f. Submitting red-lines within the agreed upon timelines.

g. Complete project reports and meet various federal, state, and City Light rules, regulations, and requirements

h. Submitting RFIs when clarity is needed

i. Submitting invoices within the agreed upon timeframes of the Contract.

j. Planning and scheduling power outages, including providing outage notifications to impacted customers.

3. Owner Contact and Authority

a. The City Light Project Manager is the contact for any and all questions from the press or public, all project correspondence related to contract issues and for all day-to-day communications. All work assigned to the contract crew must be approved by the City Light Project Manager. The City Light Project Manager is the contact for all submittal and payment processing.

b. The Reviewer may be assigned for a minimum of four weeks to new contractors and as deemed…