Protective Coatings SOW - Attachment 1.pdf

FA4855-24-R-0006

STATEMENT OF WORK

FOR

PROTECTIVE COATINGS

CANNON AFB, NM

09 February 2024

TABLE OF CONTENTS

SECTION 1: PROJECT INFORMATION

1.1. Scope of Work

1.2. Work Requirements

1.3. Task Orders

1.4. Work Management

1.5. Contractor-Initiated Work Requests

1.6. NON-Pre-priced Items

1.7. Payment/Additional Invoicing Requirement

1.8. Contractor-Furnished Materials

1.9. Task Order Measurements

SECTION 2: QUALITY STANDARDS

2.1. Professional Trade Practices

2.2. “Do not paint” Items

2.3. Surface Preparation

2.4. Coating Application Criterion

2.5. Coating Application Methods

SECTION 3: GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Facilities

3.2. Facility Keys

3.3. Conservation of Utilities

SECTION 4: GENERAL INFORMATION

4.1. Personnel

4.2. Installation Access and Security Requirements

4.3. Lost and Found Property

4.4. Environmental Controls

4.5. Safety Requirements

4.6. Environmental Management System (EMS) Awareness Training

4.7. Minimum Insurance Requirements

APPENDICES

APPENDIX 1 - Applicable Publications APPENDIX 2 - Deliverables APPENDIX 3 - Progress Schedule APPENDIX 4 - Progress Report

STATEMENT OF WORK (SOW)

FOR

PROTECTIVE COATINGS

SECTION 1: PROJECT INFORMATION.

1.1. Scope of Work.

The Contractor shall furnish all labor, materials, transportation, tools, equipment, supplies, supervision, coordination, insurance, and administration to provide protective coating services to Cannon Air Force Base, NM (CAFB) and at Melrose Air Force Range (MAFR) facilities and roads on an occupied/unoccupied basis in accordance with the terms of this Contract and this SOW. The Contractor shall establish a Contract Manager that will be physically available to meet with Government personnel as specified in paragraph 4.1.1. Protective coatings refer to paints, texturing, stains, varnishes, sealers, epoxies, and other surface applied products, whether used as primer, intermediate or finish coats on a variety of surfaces. Facilities refer to buildings, structures, roads, parking lots and related items that may require protective coatings. All work shall be performed in accordance with Federal, State, and local laws, standards and regulations, other specifications as identified in this SOW; all work shall be accomplished to meet or exceed industry or Government standards, whichever is more stringent. The Government will issue Task Orders and the Contractor shall accomplish work at line-item prices. Equipment and vehicles required to perform work under this Contract, such as, but not limited to, scaffolding and man-lifts, shall be considered part of the contract line-item number (CLIN) price.

1.2. Work Requirements.

The scope of this Contract may include, but is not limited to, the following:

1.2.1. General work requirements:

a) Surface preparation and painting (full or partial areas)

b) Taping, bedding, texturing of gypsum board/drywall

c) Repairing cracks, joints, and holes in walls and ceilings

d) Applying, removing, and re-applying acoustical material on walls and ceilings

e) Installing/removing vinyl/fabric wall covering or repairing wall covering

f) Wood stripping, staining, and/or varnishing

g) Concrete chipping and non-shrink repair at spalls and cracks

h) Water or sand blasting; sanding, grinding, scraping, stripping

i) Removal of dirt, mildew, fungus, and other foreign matter

j) Wallpaper removal

k) Surface preparation on surfaces made of wood, metal, plastic, vinyl, concrete, brick, concrete block, stucco, asphalt, and Exterior Insulation Finishing Systems (EIFS)

l) Protective coating application to facilities, including walls, ceilings, floors, doors and frames, window frames, fascia, soffits, trim, fences, gates, attachments (e.g., piping, exterior ductwork, rain gutters, etc.), pavement, roads, parking lots and curbing.

m) Application and removal of adhesive labels and reflective bands

n) Application of non-skid products (such as aluminum oxide) to concrete floors

o) Application of retro-reflective beads to pavement striping

1.2.2. Miscellaneous structures and equipment

a) Fire hydrants and post indicator valves

b) Electrical switch gear and transformers

c) Signposts and structural stands

d) Stairs, handrails

e) Fences, gates, and bollards

f) Fuel and water tanks up to and including 4,000-gallon capacity (exterior only)

a. NOTE: bulk fuel storage area and elevated water storage tanks are NOT included

g) Fuel steel piping up to and including 1 inch in diameter

h) Water piping and electrical conduits

1.2.3. Pavement Markings: The Contractor shall adhere to Federal standards for public roadways (or as directed by the CO or COR): U.S. Department of Transportation (DOT), Federal Highway Administration: Manual on Uniform Traffic Control Devices (MUTCD); Unified Facilities Guide Specifications (UFGS) 32 17 23: Pavement Markings. Pavement marking work may include painting or removing traffic lane striping, stop bars, bike lanes, words, crosswalks, directional arrows, handicap symbols, “no parking” areas and fire lanes.

1.3. Work Orders.

All work under this contract will be issued to the Contractor through Task Orders. Contracting Officers (CO) are the only people authorized to issue Task Orders to the Contractor. The Contracting Officer’s Representative (COR) will monitor and inspect the Contractor’s work in accordance with the Task Order. The Contractor is responsible for tracking and completing Task Orders in accordance with this SOW. All changes to Task Order requirements, whether identified by facility occupant or the Contractor’s personnel, must be approved by the CO before being implemented by the Contractor.

1.3.1. Identification of Key Personnel: The Contractor shall designate, in writing, personnel authorized to receive Task Orders (such as the Contract Manager [see paragraph 4.1.1]) and shall identify the Contractor’s email address for receiving Task Orders and other communication with the Government. The written designations specified in this paragraph are due to the CO five calendar days after contract award. If there is a change in Key Personnel, the contractor shall designate in writing to the CO no later than 5 calendar days after the change of personnel.

1.3.2. Task Order Issuance: The CO will issue a Task Order Proposal Request (TOPR) to the Contractor. The Government notification will include a project number, project title, SOW, drawings, or sketches if applicable, magnitude of cost, and any special instructions or conditions that may exist with respect to the work. The Contractor shall be responsible for preparing a detailed cost proposal by listing quantities of individual work elements needed, specifying non-priced tasks, developing performance times (if different then Government’s required time), and furnishing the finalized cost estimate as a formal proposal to the CO for review.

1.3.2.1. A Site Visit is an investigative visit to a location at which work has been proposed by the Government to be done by the Contractor. The purpose of the visit is for the Contractor or the Government to gather enough information to prepare the SOW, drawings/sketches, and project estimate. If applicable, Contractors are urged to attend the site visit that will be scheduled by the CO prior to the proposal due date. Within two business days of TOPR the contractor may request a Pre-Proposal Site Visit to clarify any project requirements, and/or further define the project scope of work as needed.

1.3.2.2. Prior to submittal of a proposal by the Contractor, it is expected that each subcontractor, equipment and/or material supplier, and others associated with the project, shall have carefully examined as necessary, the drawings, specifications, and all addenda issued prior to the date of submission of the proposal. All conflicts, discrepancies, or ambiguous language reasonably ascertainable from an examination of the above TOPR information and the project site that will affect the cost, quality, fit, finish, labor specified or required, equipment and/or materials specified or required, etc., necessary to fully complete the project and make it operational for its intended use, must immediately be brought to the attention of the Contractor. The Contractor must immediately notify the CO in writing prior to submitting a proposal and request written clarification of the conflict and/or discrepancy. Conflicts, discrepancies, or ambiguities brought to the attention of the CO AFTER award of contract WILL NOT be considered as a basis for a change in the work or cost.

1.3.2.3. The Contractor shall notify the CO and COR of any unforeseen site conditions found once work has started. Notify the CO and COR (include pictures), within one calendar day of discovery.

1.3.3. Hours of Work: The Contractor shall perform the services required under this contract during the following standard working hours: 7:00 AM to 4:30 PM (MST/MDT), Monday through Friday, except for Federal holidays or CAFB Safety Days, unless otherwise required by the associated Task Order.

1.3.3.1. During certain weather conditions, 27 SOW leadership may direct CAFB to implement delayed reporting or may restrict reporting to mission essential personnel. In such situations, the Contractor is recommended to confirm restrictions to base access along with work site availability through the CO.

1.3.3.2. Non-Standard Work Hour prices will not be applicable to Contractor initiated requests to work at times other than the specified standard work hours. A written request shall be made to the CO in writing at least three business days prior to the proposed work. The request shall state the dates desired to work and the work to be accomplished if approval is granted. When Non-Standard work hours are required by the associated Task Order, the coefficient from the Line-Item List, Attachment 1, will apply.

1.3.3.3. When additional Government inspectors are reasonably available, the CO may authorize the Contractor to perform work during periods other than the normal duty hours/days. However, if Government inspectors are required to perform in excess of their normal duty days/hours solely for the benefit of the Contractor, the actual cost of inspection at overtime rates will be charged to the Contractor. After overtime rates have been determined, the Contractor will be notified of the amount and the contract price shall be reduced appropriately by bilateral modification. The Contractor shall also reflect the decreased amount in their next invoice request.

1.3.3.4. The Contractor shall be responsible for furnishing and maintaining any artificial lighting required during nighttime operations. Lighting shall be directed as not to interfere with aircraft or control tower operations. The lighting equipment shall be capable of being removed from the runway areas within five minutes of notification. The Government reserves the right to accept or reject night work the following day, under natural light conditions, after the work is deemed completed by the Contractor.

1.3.4. Detailed Work Sequence Plan: Detailed coordination may be necessary for some work;

therefore, Task Orders may require the Contractor to submit a Detailed Work Sequence Plan. A Detailed Work Sequence Plan shall indicate the order in which tasks will be completed daily. If required, the Contractor shall submit the Detailed Work Sequence Plan for review by the CO, no later than five calendar days after the issuance of the Notice to Proceed. If disapproved, the Contractor shall resubmit the revised Detailed Work Sequence Plan within two calendar days of the date of the disapproval. The Detailed Work Sequence Plan must be made acceptable within 10 calendar days of the date of the initial disapproval. Task Order work shall NOT start without an approved Detailed Work Sequence Plan.

1.3.5. Progress Schedule: A Progress Schedule is required on Task Orders with a performance period equal to or greater than 60 calendar days. When applicable, the Contractor shall provide a Progress Schedule for review by the CO, no later than five calendar days after the issuance of the Notice to Proceed. The Contractor shall use the Progress Schedule Air Force (AF) Form 3064. If disapproved, the Contractor shall resubmit the revised Progress Schedule within two calendar days of the date of the disapproval. The Progress Schedule must be made acceptable within 10 calendar days of the date of the initial disapproval.

1.3.6. Progress Report: Progress Reports are required on Task Orders with a performance period equal to or greater than 60 calendar days or when the Contractor is requesting progress payments.

When applicable, the Contractor shall provide Progress Report, using AF Form 3065, monthly.

The Contractor shall submit the completed form to include only those items of work applicable to the Task Order. The Progress Report must be based on the data in the Progress Schedule, if applicable.

1.3.6.1. The Contractor shall submit a Progress Report once the Task Order is at 100% completion, and shall indicate that the Contractor has completed all quality checks to ensure Task Order requirements have been met, in accordance with the SOW.

1.4. Work Management:

The COR will provide the Contractor with a point of contact (POC), such as a facility manager, for the assigned work area. When required, the COR may act as the POC. The Contractor shall contact and coordinate work with the POC to minimize interruptions when working in, or immediately adjacent to, any base facility. The POC is not authorized to make material changes to the task order requirements. If material changes are required, the contractor shall contact the CO in writing.

1.4.1 Closure Plans: If the closure of a building, street or parking lot is required, the Contractor shall notify the CO, who will notify the 27th Special Operations Civil Engineer Squadron (27 SOCES). The Contractor shall not proceed with the Task Order until authorized by the CO.

1.4.1.1. Building, street, and parking lot closure requests under this contract must be initiated through the CO. 27 SOCES will evaluate alternatives to complete closure before proceeding with coordinating a closure request. Due to high levels of coordination, closure requests may need to be submitted before the Notice to Proceed is issued, which will be identified per Task Order. The Contractor must be aware that closure requests, depending on their complexity, may delay Task Order progress and should be worked into the schedule or detailed work sequence plan.

1.4.1.2. For road and parking lot painting, the Contractor shall make every effort to keep traffic disruptions to a practical minimum and shall provide, install, maintain, and remove appropriate and necessary advance warning signs, detour signs, lighting, and/or flag persons as appropriate to the circumstances. During these operations, safety devices (such as high visibility traffic cones and barricades with yellow flashing lights) shall be used and removed as soon as appropriate.

1.4.1.3. The Contractor shall provide a Traffic Plan to the CO before placing advance warning signs, detour signs, lighting, and/or flag persons in order to reroute traffic. The Traffic Plan shall describe the work requirement and the Contractor’s intended traffic control methods and worker safety controls for accomplishing the work. The Contractor shall not proceed with the Task Order and Traffic Plan until authorized by the CO. Due to high levels of coordination, Traffic Plans may need to be submitted before the Notice to Proceed is issued, which will be identified per Task Order. The Contractor must be aware that traffic rerouting requests, depending on the complexity, may delay Task Order progress and should be worked into the schedule or detailed work sequence plan.

1.4.2. Protection of Government Property: The Contractor shall protect items in work areas that are not required to be coated, such as furniture and equipment. The Contractor shall be responsible for damage repairs that are the result of inadequate or unsuitable protection. Within and directly adjacent to the work area, the Contractor shall provide and post appropriate notices (such as “wet paint”) to occupants. In some cases, the Contractor may be responsible for moving furniture, portable equipment, and other items in order to perform required work; this will be determined by the COR. The Contractor shall return all Contractor-moved or removed items to their original position once the work is completed. The COR may grant exceptions and alleviate the Contractor from moving specific items.

1.4.3. Task Order Completion: The Contractor shall ensure work site cleanup and replacement or re-installation of items that were removed in order to complete work. The Contractor shall inspect all work for adherence to quality standards and Task Order requirements before submitting Progress Report identifying 100% completion. Government inspections and tests are for the sole benefit of the Government, and do not relieve the Contractor of responsibility for providing adequate quality control measures, damage to or loss of the material before acceptance or constitute or imply acceptance as required by FAR 52.246-12.

1.4.3.1. After the Contractor notifies the CO that a Task Order is complete, the COR will inspect the Contractor’s work. The Contractor shall correct, at the Contractor’s expense, any work that is not acceptable.

1.4.3.2. The Contractor shall warranty all work for one-year from date of acceptance.

1.4.3.3. Unacceptable pavement work, such as pavement markings that are faulty or in the wrong location, shall be completely removed and reapplied by the Contractor at the Contractor’s expense. “Blacking out” is not authorized for markings that are faulty or in the wrong location, unless specified by the CO.

1.5. Contractor-Initiated Work Requests:

The Contractor may, at their own initiative and preparatory expense, identify areas for possible painting. The request for work shall be submitted in writing to the CO with the following information:

a) Facility number

b) Brief description of work

c) Units of work as identified on the bid schedule (square feet, linear feet, etc.)

d) Quantity of measurements and how they were obtained

e) Cost based on the prevailing Contract unit prices and quantity of work to be performed

f) Proposed dates when the Contractor is available to perform the work

1.5.1. Contractor-Initiated Work Requests Approval Process: The COR will review the work request and may recommend that the CO issue a Task Order. The Government reserves the right to approve, delay, deny the request, or to adjust its recommended requirements. Under no circumstances shall any Contractor-initiated work request be started or accomplished prior to the CO issuing a Task Order authorizing the work.

1.6. NON-Pre-priced Items (NPI):

Items of work not contained in the contract but within the scope and general intent may be negotiated by the CO and the negotiated price may be added to the contract. All proposed NPIs shall be separately identified and priced. Proposed NPI prices must be documented by support information as specified below:

a) A minimum of three (3) competitive Contractor quotes

b) Complete breakout of material, labor, and other direct or indirect costs required to complete the specified item. Costs shall be segregated and proposed on an AF Form 3052, “Construction Cost Breakdown”, or other format approved by the CO. Supporting documentation shall be submitted to the CO to validate the cost breakout and shall include supplier name and telephone number for each non-pre-priced item.

1.7. Payment/Additional Invoicing Requirement:

The Contractor may invoice once per month for completed portions of work that have been accepted by the COR. For progress payments, the Contractor shall submit a progress report to the CO, identifying the completed percentage of the Task Order. The invoiced amounts shall be in accordance with approved Progress Report percentage. For all invoices, the contractor shall submit a completed New Mexico Gross Receipt Tax (NMGRT) Invoice Certification. The template for this certification is provided as a contract attachment.

1.8. Contractor-Furnished Materials:

The Contractor shall provide all materials required, except those identified in Section 2, Government-Furnished Property and Services, as part of the contract offer price, in order to perform Task Orders issued by the CO. Materials shall be premium quality products from manufacturers regularly engaged in the work conducted under this contract. All new materials provided by the Contractor for Task Order performance shall match existing facility materials in color, pattern, texture, and sheen, unless otherwise stated in the Task Order. See section 1.3. and sub-paragraphs for other Task Order specifications. Interior protective coatings shall be of low odor, low or zero Volatile Organic Compounds (VOC), water-based latex, unless otherwise stated in the Task Order. The following protective coating manufacturers are acceptable; however, material submittals (see paragraph 1.8.2 below) indicating specific type will be required:

a) BEHR

b) Benjamin Moore

c) Glidden

d) Olympic

e) PPG Pittsburg Paints

f) Sherwin Williams

g) Exceptions: brand and product are of equal value to the above list, and must be acceptable to the COR or CO.

1.8.1. Substitutions: Throughout this SOW and in execution of this contract, one or more "Trade Names" for a product may be listed. When this occurs, all parties agree that the phrases: "or equal," "or approved equal," and "or equal as approved," follow each "Trade Name" listed.

The Contractor may submit substitute products, meeting the identified salient characteristics (physical and functional), to the CO for review and approval. The term “Trade Names” includes acceptable protective coating manufacturers listed in paragraph 1.8.

1.8.1.1. Submit substitution requests, via Material Submittal, to the CO within five calendar days after receipt of Task Order. Proposed product must meet or exceed the purpose and quality level of the Task Order-specified product. Request shall include manufacturer’s data, rationale for the substitution, impact on cost to the Government, and a description of any collateral changes to the work from product usage. Approved substitutions are subject to the warranty provisions of this SOW; see paragraph 1.4.3.2.

1.8.2. Materials Submittals: The Contractor shall submit an AF Form 3000, Material Approval Submittal, for all proposed materials, for CO approval, intended for use in performance of Task Orders. At the beginning of the contract, within 7 calendar days after award, the Contractor shall submit a general list of basic products planned for use. Once a Task Order is issued, the Contractor shall submit an AF Form 3000, within 3 calendar days of Task Order issuance, for those materials not previously identified on the initial submittal. Allow 14 calendar days from date of each submission for the CO to provide review comments and approvals. Late submittals that result in delayed delivery of materials and equipment, which will affect the completion and Government acceptance of the Task Order will not be a justification for a time extension.

1.8.3. Product Labeling and Instructions: Products provided and used by the Contractor shall display the manufacturers or vendor’s original labeling that includes the product’s identification and specifications. Products not displaying manufacturer’s identification and specifications are not acceptable. The Contractor shall have the product manufacturer’s instructions on hand at the work site. The Contractor shall provide product documentation to the CO or COR upon request.

1.8.4. Spray Paint/Spray Texture Plan: The Contractor shall submit a Spray Paint/Spray Texture Plan to the CO for approval prior to implementing the plan and any work commences. The plan shall address the method and sequence of spray painting/spray texturing operations, measures to protect Government and personal property, protection of Government and Contractor personnel during spray painting/spray texturing operations, and worksite cleanup immediately following operations. All costs associated with spray painting or spray texturing are considered included in the contract. The Spray Paint/Spray Texture Plan is due to the CO within 30 calendar days after the contract award and/or before any spray painting or spray texturing commences.

1.8.5. Sand Blasting Plan: For certain work requirements, the Contractor may choose to utilize sand blasting for surface preparation. The Contractor shall submit a Sand Blasting Plan to the CO for approval prior to implementing the plan and before any sand blasting commences. The plan shall address the method and sequence of operations, measures to protect Government and personal property, protection of Government and Contractor personnel during sand blasting, worksite cleanup during and immediately following operations, and proper disposal of debris. All costs associated with sand blasting are considered included in the contract. The Sand Blasting Plan is due to the CO within 30 calendar days after the contract award and/or before any sand blasting commences. Sand blasting shall not start unless the plan is acceptable to the CO.

1.8.6. Work Area Cleanliness: During in-progress work, the Contractor shall remove all loose paint and other waste from the work area and leave the work site clean at the end of each workday. The Contractor shall ensure all work areas are clean after completion of work and shall return Contractor-moved items back to their original position. Paint, stain, and varnish spots shall be removed from unintended surfaces and the entire work site left clean.

1.8.6.1. Flammable or hazardous materials, waste and debris shall be stored in approved containers and removed from CAFB at the end of each day. Any wash water or used solvent resulting from the cleaning of brushes, rollers, spray equipment, and paint containers shall not be released into sewer or storm drainage systems. The wash water or used solvent shall be placed in approved containers and disposed of by the Contractor in accordance with applicable hazardous material handling and disposal procedures. Hazardous material handling is discussed in the paragraphs under 4.4, Environmental Controls.

1.8.6.2. Upon completion of work, the Contractor’s tools, equipment, staging, scaffolding, and other property shall be removed from the site and CAFB. Upon COR’s request, portions of unused paint, stain and varnish shall remain at the facility.

1.9. Task Order Measurements:

Each type of work is defined by a specific unit of measure and corresponding cost, as found in the contract line items. The cost of surface preparation shall be included in the line-item price.

SECTION 2: QUALITY STANDARDS

2.1. Professional Trade Practices:

The Contractor shall perform Task Orders to meet professional grade trade practices in compliance with this SOW, product manufacturers’ instructions and federal, state, and local environmental regulations. The Contractor’s work practices shall comply with federal clean air standards.

2.2. “Do not paint” Items:

The Contractor shall not apply any coatings to the following items unless specified in a Task Order.

All items shall be properly covered or protected prior to applying any coating to adjacent areas and removed promptly after work is completed.

a) Exposed piping, conduit, machined surfaces, insulation coverings and ductwork

b) Supports, hangars, grilles, registers, and condensing unit fins

c) Communication, fire alarm, fire suppression and security alarm components

a. Note: coordinate with the COR prior to covering the components listed in c)

d) Door and window hardware and mechanisms

e) Built-in furniture components, hardware, and fittings

f) Electrical and plumbing components

g) Concealed spaces: enclosed areas above suspended ceilings, attics, crawl spaces, elevator

a) shafts and chases

h) Secure Internet Protocol Network (SIPRNET) conduit

i) Pre-finished paneling, wallpaper, floor tile, cove base and baseboard

j) Manufacturer’s data plates and labels

k) Signs and labeling

l) Air Conditioning condensing fans

m) Grounding connection points

n) Other surfaces and items designated by the COR

2.2.1. Device Removal: All electrical wall switch covers, outlet cover plates, light fixture trim and communication connection device cover plates shall be removed prior to coating the intended surface. The COR may allow exceptions. All switches, outlet receptacles and communication connection devices shall be protected prior to coating application. Hardware, light fixtures, mirrors, and similar unpainted surfaces shall be protected. All plants, vegetation, public and private property, and other items not to be coated that are in contact with surfaces to be coated shall be protected.

2.3. Surface Preparation:

The Contractor shall prepare all surfaces and apply coatings to clean and dry surfaces that are free of stains, dust, dirt, splinters, rust, scale, fungus, mold, mildew, and vegetation. Preparation shall be accomplished so that dust and other contaminants shall not contaminate newly coated wet surfaces. By beginning protective coating application, the Contractor accepts surface and site conditions.

2.3.1. Permanent Stain Damage: At the COR’s discretion, permanent stain damage may be allowed to be coated. In rare cases, the COR may approve coatings to be applied to damp surfaces, but not where there are droplets of water.

2.3.2. Surface preparation: The Contractor shall prepare surfaces by appropriate methods in a manner that is safe for the Contractor’s employees and personnel in vicinity of the assigned work.

Surface preparation methods may include water blasting, sand blasting, compressed air cleaning, grinding, sanding, scraping, brushing, stripping, scrubbing, and cleaning. Grinding may include use of a diamond planetary floor grinder or other means intended to remove complex surfaces such as epoxy floor coatings found in aircraft hangars. Surface preparation shall not cause further damage to the existing surface, unless further damage is unavoidable and approved by the COR.

2.3.2.1. The Contractor shall remove grease, oil, wax, deteriorated, defective or poorly applied coatings (due to blistering, cracking, flaking, peeling, oxidizing, crystallizing, and “chalking”), backstop or other foreign matter that would prevent or impair proper adhesion to the intended surface. Slick surfaces shall be roughened enough to allow strong adhesion of the applied coating.

2.3.2.2. Exposed ferrous metals, intended for the surface’s structural integrity, such as nails, shall be prepped with a suitable corrosion inhibiting covering material before applying surface coatings.

The corrosion inhibiting material shall be compatible with coating that will be applied to the overall area.

2.3.2.3. Damaged areas such as nail holes, cracks, chips, gouges, and spalls shall be repaired with suitable material that will smoothly match adjacent undamaged areas. Surface preparation repairs shall be completely hidden by the applied coating.

2.3.2.4. All cracks, gouges, holes, and pits shall be filled with material that is appropriate to the surface, location and crack condition to form a flush surface with the surrounding surface area.

2.3.2.5. Wall and door surfaces behind movable, surface mounted items shall be coated according to the Task Order, unless COR specifies that the surfaces shall not be painted.

2.3.2.6. Texturing application shall match the surrounding surface area with only minor variations.

2.3.2.7. Reflective spheres, when applied to pavement markings, shall be evenly distributed to ensure consistent and proper nighttime visibility, in accordance with UFGS 32 17 23: Pavement Markings.

2.4. Coating Application Criterion:

The Contractor’s work shall result in a durable product that shall be free of Contractor-caused defects in workmanship or materials for one year. The Contractor shall not be responsible for facility user abuse and normal wear and tear. New coatings shall be suitable for the intended surface and fully compatible with existing coatings, unless specified in the Task Order.

2.4.1. Product Specifications: The Contractor shall provide and use coating products whose manufacturers or vendor’s label states that the products are mildew, stain, fade and ultra-violet resistant, and can be washed and scrubbed using a sponge or cloth without deterioration or separation from the surface.

2.4.2. Product Additives: Rust inhibitor additive shall be compatible with the coating it will be combined with. Putty or wood filler used shall be compatible with subsequent coatings.

2.4.3. Product Mixing: At the time of application, coatings (within their containers) shall be properly mixed (e.g., uniform pigment suspension) without any sign of deterioration. Paints of different manufacturers shall not be mixed.

2.4.4. Thinning Paint: The Contractor shall only thin paint when required to suit the surface to be coated, or to adapt to temperature, weather conditions, application methods or type of paint. The use of thinner shall not relieve the Contractor from obtaining complete hiding, full film thickness or required gloss. Thinning shall not cause the paint to exceed limits on volatile organic compounds.

2.4.5. Coats of Paint: The Contractor shall apply the number of coatings, or mil thickness (measured dry), as described below, in accordance with coating manufacturer’s instructions, in order to meet Task Order requirements.

2.4.5.1. Interior coatings:

a) Concrete, concrete masonry, drywall, metal, wood surfaces: one coat primer, two topcoats.

The Contractor may use manufacturer-combined primer/topcoat product.

b) Concrete floors (wide area coating): 40 mils (5 mils primer, 30 mils base coats, 5 mils clear topcoat)

2.4.5.2. Exterior coatings:

a) Concrete, concrete masonry, metal, stucco, wood surfaces: one coat primer, two topcoats.

The Contractor may use manufacturer-combined primer/topcoat product.

b) Concrete slabs (wide area coating): 40 mils (5 mils primer, 30 mils base coats, 5 mils clear topcoat)

c) Concrete or asphalt surface (striping/markings): 5 mils

2.4.6. Epoxy Floors (aircraft hangar or open bay). Work may consist of refurbishing an existing surface or complete removal and replacement with new coatings. Coatings shall be durable and resistant to abrasion, chemicals, fuels, and hydraulic fluids, and withstand the movement and weight of maintenance equipment and heavy aircraft. The Contractor shall use epoxy coatings of primer, base coats, and clear topcoat unless acceptable to the CO or specified otherwise in the Task Order. The work may include striping, painted signage, and application of non-skid products. The Contractor shall submit the Detailed Work Sequence Plan for review by the CO, no later than five calendar days after the issuance of the Notice to Proceed. The Detailed Work Sequence Plan must be acceptable to the CO before any work starts.

2.5. Coating Application Methods:

Coatings may be applied by clean brushes, rollers, or spray equipment, in accordance with manufacturer’s instructions. The application method shall be suitable for the intended coating, and suitable for the area where the coating will be applied. The COR may restrict application methods where work locations are sensitive.

2.5.1. Coating Application: Each coat shall be applied so that the dry film shall be of uniform thickness, smoothness, and free from runs, drops, bubbles, shrinkage, wrinkles, ridges, waves, pinholes, or other voids, laps, brush marks and variations in color, texture, and finish. During work, smears and stains shall be removed completely in order to leave work in a clean condition.

2.5.1.2. The Contractor shall ensure that all edges, corners, crevices, welds, and rivets receive a film thickness equal to adjacent coated surfaces.

FA4855-24-X-XXXX

2.5.1.3. The Contractor is responsible for removing hazardous and non-hazardous protective coating and related wastes, generated while performing Task Orders, from CAFB for proper disposal. Hazardous wastes shall be stored and transported in appropriate containers.

2.5.1.3.1. For mold/mildew remediation, the Contractor shall use all necessary precautions to protect Government and Contractor personnel. If mold/mildew containing materials are removed, they shall be properly disposed of off base. The Contractor may be required to restore such surfaces to original condition.

2.5.1.4. The COR may require functional testing of moving components, including swinging, and sliding doors, cabinets, and windows with operable sash, in order to ensure applied coatings do not interfere with functionality.

2.5.1.5. The Contractor shall use stencils for painting graphic handicap symbols, arrows, and words/letters for all pavement markings. Pavement lettering shall be elongated and in accordance with MUTCD standard layouts. The Contractor may be required to submit stencil layouts for approval by the COR or CO before purchasing or using them.

2.5.1.6. Work on all existing painted or pre-formed lettering and architectural graphics on surfaces shall conform to UFC 3-120-01, AFI 23-201 or as directed within the associated Task Order.

SECTION 3: GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Facilities:

The Government will not provide the Contractor with a building, facility, or workshop. At some work sites, and at the CO or COR’s discretion, the Contractor may be allowed to store limited quantities of coating products and equipment items while a Task Order is in progress. The Contractor is responsible for all cleanup related to their use of a storage area while the Task Order is in progress and immediately following Task Order completion.

3.1.1. The Government will allow contractors to store equipment and materials on a short-term basis if space is available in the lay down yard. If space is available, the contractor shall complete the lay down yard agreement form and return to the COR prior to accessing the lay down yard. The government will not be held liable for any equipment or supplies stored in the lay down yard. The contractor shall ensure the utilized space is kept clean and free of debris. The COR will conduct an inspection prior to contractor departure from lay down yard.

3.1.2 Utilities: Water and electricity are available at most job sites and may be utilized by the Contractor, at no cost, in reasonable quantities necessary to perform the work herein. The Contractor is responsible for all temporary connections (to existing faucets, hose bibs, valves and electrical outlets) and for their removal prior to final acceptance of work.

3.2. Facility Keys:

Facility Managers may temporarily issue keys to the Contractor for use while a Task Order is in progress. If the Contractor is issued keys and entrusted to work in the assigned facility when Government employees are not present, the Contractor is responsible for securing the work site and facility.

3.2.1. Safeguarding Keys: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost, misplaced, or duplicated and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the facility manager.

3.2.2. Key Replacement: In the event keys are lost or duplicated, all affected locks and keys for that system may be replaced by the Government and the Contractor may be billed for the total cost.

3.3. Conservation of Utilities:

The Contractor shall instruct employees in utilities conservation practices. Within the Contractor’s control, the Contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

a) Lights shall be used only in areas where and when work is being performed.

b) Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Contractor or by Contractor employees unless authorized.

c) Water faucets or valves shall be turned off after required use has been accomplished.

d) Government telephones shall be used only for official Government business.

SECTION 4: GENERAL INFORMATION

4.1. Personnel:

Contractor personnel shall present a neat appearance and shall be easily recognized as a Contractor employee. Contractor identification shall be made by wearing distinctive clothing bearing the name of the company or a badge indicating the company’s and employee’s name. All Contractor personnel working on CAFB shall be able to read, write, speak and understand English.

4.1.1. Contract Manager (CM): The Contractor shall provide a CM with the authority to act on behalf of the Contractor on all matters relating to performance of this contract. Additionally, the CM shall be responsible for the performance of Task Orders. When requested by the CO, the CM shall be available during normal duty hours to physically meet with Government personnel on Cannon AFB within 2 hours notice to discuss contract related issues and/or concerns. The Contractor shall provide the CM’s cell phone number to the CO and COR to facilitate immediate contact by the COR. The cell phone number shall be supplied to the CO and COR when the CM and any alternates are designated in writing, as specified in this paragraph.

4.2. Installation Access and Security Requirements: The Contractor shall furnish to the CO all required information to obtain a base pass for CAFB, to include social security numbers on the Base Pass Request Form, within five calendar days after the contract start date. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees. The 27th Special Operations Security Forces Squadron (27 SOSFS) Pass and Identification Section provides base entry authorizations/passes to authorized Contractor employees. The Contractor shall retrieve all identification media, including vehicle passes, from their employees and subcontractors who depart for any reason before the Contract expires (e.g.

terminated for cause, retirement, etc.). The Contractor shall return all retrieved identification media to the 27 SOSFS Pass and Identification Section.

4.2.1. Vehicle Passes: Contractor personnel wishing to operate a Contractor-owned or privately-owned vehicle on CAFB must comply with all base requirements. Entry authorizations must be renewed as required by the 27 SOSFS Pass and Identification Section. Any Contractor employee operating a vehicle on CAFB shall have a valid U.S. state issued driver’s license, valid registration, and valid auto insurance.

4.2.1.1. Task Order locations may include facilities considered to be within the “flightline”, but not part of the airfield itself. Any vehicle operator driving on the CAFB flightline shall obtain, possess and maintain a current CAFB Airfield Driving Certificate of Competency. Coordinate with the COR to determine requirements and initiate training.

4.2.2. Restricted/controlled areas: Contractor personnel shall not enter restricted/controlled areas and/or base facilities unless specifically authorized in performance of their duties. If Task Orders include restricted/controlled areas and/or facilities, the Contractor must be escorted within the affected area.

4.3. Lost and Found Property:

The Contractor shall be responsible for ensuring all items of personal or monetary value found by their employees are turned in to the work location Facility Manager, COR, or to the 27 SOSFS Law Enforcement Desk.

4.4. Environmental Controls:

The Contractor shall be knowledgeable of and comply with all applicable environmental standards and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO pursuant to notice requirements and may negotiate a modification to the contract.

4.4.1. Hazardous Material (HM): If hazardous materials will be used in the execution of this contract, the Contractor shall comply with all federal, state, and local regulations concerning the use, storage, and reporting of HM. The Contractor shall be required to obtain authorization per the Installation Hazardous Materials Management Program and may not bring a HM onto CAFB, nor use a HM on CAFB, until the Contractor receives all required authorizations. This authorization process may take up to 21 calendar days. The Contractor shall provide the following information to the CO for all HM to be used:

a) Product identification or label

b) Safety Data Sheet (SDS)

c) Estimate of quantity to be used

d) Maximum quantity to be stored

e) Storage location

4.4.1.1. The above information must be submitted to the CO on a CAFB Contractor Hazmat Worksheet and CAFB Contractor HM Usage Worksheet, or alternate, as designated by the CO or COR. This HM information shall be submitted on the AF Form 3000, 30 calendar days prior to the HM being brought onto CAFB. For definition of HM, the Contractor shall refer to AFMAN 32-7002 Environmental Compliance and Pollution Prevention or contact the 27th Special Operations Logistics Readiness Squadron HAZMART office. The Contractor shall not use EPA-prohibited chemicals and shall be encouraged to not use products which result in the generation of hazardous waste, air or water pollution. Class I Ozone Depleting Substances shall not be used for any requirement of this contract. The Contractor shall maintain a copy of current SDSs readily available to employees for HM in use or being stored. The Contractor shall provide OSHA required HM training to employees.

4.4.1.2. Hazardous Material Usage Reporting. The Contractor shall complete the documentation as described in paragraph 4.4.1 to provide information to include product name and manufacturer, quantities (weight or volume), and usage activities. The Contractor shall submit an initial report to the CO and COR on an AF Form 3000 30 calendar days prior to Hazardous Material being brought on CAFB in order to provide usage estimates. The Contractor shall submit monthly reports thereafter, by the fifth calendar day after the completed month, to the CO and COR that contain actual usage information. The COR will forward these reports to CAFB HAZMAT and 27 SOCES Environmental Element for Hazardous Material inventory tracking purposes. HAZMAT, in consultation with 27 SOCES Environmental Element may determine after review of the initial report that follow-on reports are not necessary.

4.4.2. Hazardous Waste: The Contractor will be responsible for the disposal of all wastes generated as a result of this work effort as required by Federal and State law. To the maximum extent possible, the Contractor will maintain the generation of wastes regulated under the Resources Conservation and Recovery Act (RCRA).

4.4.3. Notification of Environmental Spills: If the Contractor spills or releases any HM into the environment, the Contractor shall immediately report the incident to CAFB Fire Department at 575-784-0911. The liability for the spill or release of such substance’s rests solely with the Contractor.

4.4.4. Lead-Based Paint: The Contractor may be required to paint over lead-based paint without disturbing the lead-based paint, in accordance with applicable standards and laws.

4.4.4.1. If the Contractor identifies lead-based paint not identified in Task Order information, the Contractor shall stop work in the area and notify the CO and COR. The Government will determine the course of action for the affected area and will determine the effect (if any) to the Task Order.

4.4.5. Planning for Federal Sustainability in the Next Decade: The Contractor shall comply with the Planning for Federal Sustainability in the Next Decade, Executive Order 13693, Department of Defense (DoD) and AF (Sustainability) policies.

a) Executive Order

a. https://www.wbdg.org/ffc/fed/executive-orders/eo-13693

b) Implementing Instructions

a. https://www.wbdg.org/FFC/FED/EO/eo13693_instructions.pdf

4.5. Safety Requirements:

The Contractor is responsible for the Contractor’s employees’ safety in the performance of this Contract, in accordance with Federal, State and local laws, standards and regulations to include Department of the Air Force Manual 91-203, Air Force Occupational Safety, Fire, and Health Standards. The Contractor’s equipment shall be in good operable condition. Equipment found to be unsafe and unable to function as designed, shall be removed from the installation, and http://www.wbdg.org/ffc/fed/executive-orders/eo-13693 http://www.wbdg.org/FFC/FED/EO/eo13693_instructions.pdf replaced at Contractor expense.

4.5.1. Personal Protection: The Contractor’s employees shall wear protective clothing and personal protective equipment when necessary. The Contractor shall ensure adequate ventilation during paint application.

4.5.2. Safety Measures: The Contractor shall coordinate with the COR in order to implement any required safety measures to ensure that personnel in the area where Task Orders are performed are not exposed to safety hazards.

4.5.3. Wind Velocity: The Contractor shall not perform exterior spray painting when wind velocity exceeds five miles per hour. During interior or exterior spray painting, the Contractor shall post easily noticeable warning signs informing personnel of spray-painting work in the area. The Contractor shall post signs 24 hours before commencing spray painting in the vicinity of possible paint fallout; the signs shall be left in place until completion of operations in that vicinity. The Contractor is responsible for protecting all surfaces from overspray.

4.5.4. Accident Reporting: In the event of an accident or mishap, the Contractor shall take reasonable and prudent action to establish initial control of the accident/mishap scene, prevent further injury or damage to persons or property and obtain any necessary assistance.