Proposed Services Response Form.docx

RFP# 202606111

Lifespan Suicide Prevention Services

PROPOSED SERVICES RESPONSE FORM

Bidder Name:

INSTRUCTIONS: Bidder must complete this form to discuss the Services to be Provided referenced in Part II of the RFP and what the Bidder will offer, including:

· A description of the methods and resources the Bidder will use and how each task involved will be accomplished.

· A description of how the expectations and/or desired outcomes as a result of these services will be achieved.

· If subcontractors are involved, Bidders must clearly identify the work each will perform.

Bidders may expand each of the response (white) spaces within this document in order to provide a full response to each requirement.

A. Suicide Prevention Training and Technical Assistance Services

0. Provide evidence-based Suicide prevention training, technical assistance, and capacity building to a diverse audience of community members and professionals throughout the State, such as medical and behavioral health providers, educators, youth-serving professionals, and community organizations, etc., which includes:

0. Basic Suicide prevention awareness, to increase understanding of the Warning Signs of Suicide, and initial response and intervention.

0. Advanced Suicide prevention training, to increase understanding of Suicide risk and protective factors, Warning Signs, intervention, Safety Planning, and referral to appropriate care and services.

0. Suicide risk screening and assessment.

0. Safety Planning and counseling on access to lethal means.

0. Suicide-Safer Care practices within medical and behavioral health settings.

0. Organizational Protocols for Suicide prevention, intervention, and Postvention: including support for schools, healthcare programs and other organizations to prepare to address Suicide prevention, intervention, and Postvention.

0. Early intervention Suicide prevention strategies for children and adolescents, including universal behavioral health screening and evidence-based intervention programs to increase help-seeking and positive relationships with peers and adults.

B. Postvention Response Services

0. Provide Postvention response services following the Suicide death of a school-aged child or adolescent, including but not limited to:

a. Contacting school and/or organizational administrators to support implementation of best-practice response strategies that promote safety for youth at risk of Suicide and reduce the risk of Suicide contagion.

b. Promoting access to grief counseling and crisis intervention services.

c. Providing appropriate community educational sessions as requested.

2. Collaborate with the Department to promote and provide community Postvention services following the Suicide death of adults, including but not limited to:

a. Work in coordination with early responders (first responders, funeral directors, etc.) to raise awareness of and distribute resources to Suicide loss survivors.

b. Maintain a Statewide Suicide loss response and resource system to identify community needs, determine short-term needs and coordinate services and referrals for support as indicated.

c. Provide coordination, education, and support for Suicide loss support providers (professional and non-professionals), including:

1. Acting as a clearinghouse for requests for support after a traumatic loss and coordinate connections between affected loss survivors and needed supports.

1. Maintaining an active database of Postvention grief support clinicians and groups available for loss survivors.

1. Coordinating training opportunities for new support group leaders, clinicians, and others who may be in a position to support loss survivors.

1. Develop and maintain a system of connection and supports for Suicide loss survivors.

C. General Requirements

1. Develop additional trainings or technical assistance offerings in response to emerging trends in Suicide risk, at the direction of the Department.

2. Plan, coordinate, and implement the annual one-day Statewide Beyond the Basics of Suicide Prevention Conference (one (1) to two (2) times per year as determined by the Department) for approximately two hundred fifty (250) participants by:

a. Convening a planning committee to identify conference themes and presenters, meeting monthly, at minimum, for approximately four (4) months.

b. Developing conference agenda and secure presenters.

c. Overseeing conference logistics, including space reservation, publicity, and registration.

d. Conducting post-conference evaluations and compiling results.

3. Assess, evaluate, and report the impact of all trainings and evidence-based interventions.

4. Provide information on number of trainings and number and demographics of participants.

5. Conduct initial pre- and post-assessments of participants, focused on change in knowledge and skills.

6. Collect required performance monitoring data provided by and as directed by the Department.

7. Participate in all required meetings and workgroups, as determined by the Department.

D. Confidentiality Requirements

1. Obtain and maintain insurance as outlined in the current State of Maine IT-Service Contract (IT-SC), Rider B-IT, Section 19. Insurance Requirements. The current IT-SC may be obtained on the Office of State Procurement Services Forms & Templates webpage.

2. If sensitive information is collected electronically (PII, PHI, and/or other confidential data) as part of the services provided as a result of the contract awarded under this RFP, implement risk assessment and vulnerability scanning policies and procedures, at minimum to be equivalent to current MaineIT Policies & Standards for:

a. Risk Assessment Policy & Procedures; and

b. Vulnerability Scanning Procedure.

3. Comply with all current State and Federal laws regarding the protection of confidential and/or sensitive information that is collected or maintained by the awarded Bidder, including, as applicable, notification to individuals in the event of unauthorized access or disclosure.

4. The State will not consume (use) any awarded Bidder application, nor will the awarded Bidder consume (use) any State application.

E. Reports

1. Track and record all data/information necessary to complete the required reports listed in Table 1:

Table 1 – Required Reports

2. Submit all the required reports to the Department in accordance with the timelines established in Table 2:

Table 2 – Required Reports Timelines

DHHS RFP Proposed Services Response Form (Rev. 10/2025)