Proposed_Detailed_City_of_St_Cloud_WMP_Scope_of_Work.pdf

ST. CLOUD JOINT PLANNING AREA WATERSHED MASTER PLAN

SCOPE OF WORK

PROJECT TITLE: City of St. Cloud Joint Planning Area Watershed Master Plan

PROJECT LOCATION: The project area is defined as the City of St. Cloud Joint Planning Area, encompassing approximately 127.4 square miles (81,542.4 acres) within Osceola County, Florida. Refer to the attached Project Area Map for details. The watersheds within the study area drain predominantly to either East Lake Tohopekaliga to the north, St. Cloud Canal to the west, Lake Tohopekaliga to the south, or the Alligator chain of lakes to the east.

PROJECT DESCRIPTION:

The City of St. Cloud (“the City”) will partner with a Consultant to develop a comprehensive Watershed Master Plan (WMP) for the City’s Joint Planning Area. The WMP will assess current watershed conditions, identify pollution sources, and develop strategies to improve water quality, enhance flood control, and protect natural resources. It will also incorporate the City’s ongoing resiliency planning efforts.

The primary objective of the WMP is to provide a decision-making tool that supports the community in mitigating increased flood risks associated with full build-out conditions, including new development and redevelopment across the area.

The planning process will emphasize public participation and stakeholder engagement and will establish Best Management Practices (BMPs) to address identified challenges and promote long-term watershed health. This document is being prepared by the City in pursuit of credit under FEMA’s Community Rating System (CRS) and in accordance with Chapter 373, Florida Statutes.

The Watershed Master Plan will be completed through a series of tasks as outlined in this Scope of Work. This Scope of Work includes deliverables, budgets and schedules. The project will be funded through Purchase Order _________ with the City’s Building Department.

DRAFT

SCOPE OF SERVICES:

The Consultant will perform the following tasks.

TASK 1: PROJECT INITIATION & STAKEHOLDER ENGAGEMENT

Description:

The Consultant shall initiate the project by developing a comprehensive Project Management Plan (PMP) that established the framework for project administration, coordination, communication, and stakeholder engagement throughout the Watershed Master Plan process.

The PMP shall define project goals and objectives; identify key stakeholders, agencies, and partners; establish roles and responsibilities; outline internal and external communication protocols; and present a detailed schedule with milestones and deliverables. The Consultant shall coordinate and facilitate a project kick-off meeting with City staff and identified stakeholders. The purpose of the meeting is to review the project scope, confirm objectives, discuss data needs, establish coordination procedures, and ensure consistent and collaborative approach to project implementation.

As part of the stakeholder engagement, the Consultant shall identify relevant local, regional, state, and federal agencies; infrastructure operators; community representatives; and other interested parties that may contribute to or be affected by the Watershed Master Plan. The Consultant shall outline a strategy for ongoing coordination and engagement through the project duration. The Consultant shall submit an outline on how the Watershed Master Plan will comply with the FEMA Community Rating System (CRS) Activity 450 criteria to demonstrate that the Watershed Master Plan, at a minimum, addresses future development (new development and/or redevelopment) within the watershed and the impact of development on flows during a 100-year event.

Prior to the kick-off meeting, the Consultant shall prepare a meeting agenda, sign-in sheet, draft project schedule, and any additional materials necessary to support productive discussion and documentation of key decisions.

Deliverables:

The Consultant shall provide the following deliverables:

• 1.1: Kick-off Meeting Materials and Documentation, including meeting agenda, sign-in sheet, presentation materials, draft project schedule, and meeting minutes summarizing key discussions, decisions and agreed-upon action items.

• 1.2: Project Management Plan (PMP) for the Watershed Master Plan (WPM), including project goals and objectives, stakeholder identification, communication and coordination protocols, project schedule, and project management procedures.

TASK 2: STEERING COMMITTEE MEETING #1

Description:

The Consultant shall attend and facilitate Steering Committee meetings throughout the project to review progress, present key findings, and obtain guidance on the Watershed Master Planning process. The Steering Committee will consist of representatives from relevant City departments and agencies involved in stormwater management, infrastructure, environmental resources, planning, public works, GIS, floodplain management, and other related disciplines. These meetings will provide an opportunity to review project milestones, discuss technical analysis, and obtain direction from the Committee to guide the development of the Watershed Master Plan.

The initial Steering Committee meeting will focus on reviewing the project scope and the prepared Project Management Plan (PMP).

Deliverables:

The Consultant shall provide the following deliverables:

• 2.1: Preparation of meeting materials, including agendas, presentation slides and supporting technical information summarizing project status, analysis, and key decision points.

• 2.2: Attendance and facilitation of the Steering Committee meetings to present project updates, facilitate discission and obtain feedback and direction from Committee members.

TASK 3: DATA COLLECTION

Description:

The Consultant shall collect, review, and organize available data necessary to support development of the Watershed Master Plan. Data will be compiled in a GIS-based framework (ArcGIS) and used to characterize existing watershed conditions, evaluate flood risk, and support hydrologic and hydraulic analyses. Data collection will include, but not be limited to, the following:

3.1 Existing Conditions Data

Topography and Base Mapping

• Digital Elevation Models (DEMs) developed from the most recent statewide LiDAR data

• Aerial imagery and base mapping

Land Use, Land Cover, and Environmental Resources

• Existing land use and land cover data

• Impervious surfaces and impervious area data

• Wetlands and surface water features, including National Wetlands Inventory (NWI) datasets

• Environmental Resource Permit (ERP) boundaries and associated spatial data

Hydrology, Hydraulics, and Drainage Infrastructure

• Surface water features, primary conveyances, and watershed boundaries

• Natural and constructed drainage systems, channels, and stormwater management systems

• Stormwater infrastructure inventory, where available

• U.S. Geological Survey (USGS) National Hydrography Dataset (NHD)

• USGS streamflow gage data, including locations and historic water level records

• Precipitation data, including long-term rainfall records and storm event data

• U.S. Army Corps of Engineers (USACE) hydraulic structures, canals, and related infrastructure data

• Floodplain and flood risk data, including FEMA Flood Insurance Studies (FIS), Flood Insurance Rate

Maps (FIRMs), and Letters of Map Change Soils and Groundwater

• U.S. Department of Agriculture Natural Resources Conservation Service (NRCS) soils data

• Available groundwater data relevant to watershed hydrology

Existing Studies, Models, and Plans

• Existing hydrologic and hydraulic models

• Existing watershed studies, watershed master plans, and stormwater management plans

• Relevant studies from adjacent watersheds

• Local, regional, and state plans and policies related to flood risk reduction and resilience

Local, Site-Specific, and Asset Data

• City and County stormwater asset data and infrastructure records

• Local data collection sites and associated datasets

• Site-specific data, where available

• Built-condition information interpreted from aerial imagery

Community and Socioeconomic Data

• Demographic and socioeconomic data to support evaluation of community vulnerability and capacity to fund capital improvements Critical Facilities and Vulnerable Areas

• Locations of critical facilities, emergency response facilities, cultural and historical resources, and other areas of interest

• Identification and characterization of vulnerable areas, including repetitive loss areas and flood-prone communities

Stakeholder Interviews

• Conduct structured interviews with stakeholders identified in Task 1, including representatives from

City departments, regulatory agencies, community organizations, and other key partners.

• Interviews will gather insights on watershed conditions, infrastructure concerns, regulatory considerations, and local priorities to inform the Watershed Master Plan.

• Findings from interviews will be documented and integrated with other collected data.

Primary data sources are anticipated to include the City of St. Cloud, South Florida Water Management District (SFWMD), Florida Division of Emergency Management (FDEM), Federal Emergency Management Agency (FEMA), U.S. Army Corps of Engineers (USACE), U.S. Geological Survey (USGS), U.S. Department of Agriculture (USDA), and the Florida Department of Environmental Protection (FDEP).

3.2 Public Survey

The Consultant will develop, administer, and manage an online public survey to engage residents, property owners, businesses, and other stakeholders within the study area. The survey will raise awareness of the Watershed Master Plan, inform the public of the project scope and objectives, and collect input during the initial data collection phase.

The survey shall be designed to solicit information related to flooding history, drainage concerns, infrastructure issues, environmental conditions, and other watershed-related observations. The Consultant shall coordinate with the City regarding survey content, format, and distribution strategy prior to release.

The Consultant shall implement a distribution strategy to maximize participation, which may include coordination with the City’s website, social media platforms, email lists, and other appropriate outreach channels. Survey responses shall be compiled, summarized, and analyzed. The Consultant shall identify recurring themes, geographic trends, and key concerns relevant to watershed planning and flood risk management.

Deliverables:

The Consultant will provide the following:

• 3.1: Data Collection: All data, including GIS datasets, stakeholder interview findings, and other relevant information, will be collected, organized, and made available to the City.

• 3.2: Public Survey

• 3.2.1: Draft Public Survey for City review and approval

• 3.2.2: Final Public Survey (online platform)

• 3.2.3: Public Survey Summary Memorandum, including response statistics, summary of findings, and mapping (as appropriate) of reported concerns

TASK 4: STEERING COMMITTEE MEETING #2 – PUBLIC SURVEY REVIEW

Description:

The Consultant shall attend and facilitate the second Steering Committee meeting to review project progress, present key findings, and obtain guidance on the Watershed Master Planning process. This meeting will include a review of the results of the public survey and discussion of their implications for the planning effort. The Steering Committee will provide input and direction regarding any necessary adjustments to the planning process based on the survey outcomes.

Deliverables:

The Consultant shall provide the following deliverables:

• 4.1: Preparation of meeting materials for the second Steering Committee meeting, including an agenda, presentation slides, and supporting information summarizing project progress, key findings, and the results of the public survey.

• 4.2: Attendance and facilitation of the second Steering Committee meeting to present project updates, review the public survey outcomes, facilitate discussion, and obtain feedback and direction from Committee members regarding the Watershed Master Planning process.

TASK 5: GAP ANALYSIS

Description:

Data collected under Task 3 will be compiled, cataloged, and managed within a GIS platform (ArcGIS), consistent with FDEP data standards and metadata requirements. The Consultant shall evaluate the assembled datasets to assess their quality, accuracy, completeness, spatial resolution, temporal relevance, and suitability for watershed planning and regulatory compliance purposes.

The Gap Analysis shall identify deficiencies, inconsistencies, outdated information, missing datasets, and data limitations that may affect modeling, mapping, risk assessment, or watershed management recommendations. The evaluation shall consider FEMA mapping requirements, FDEP regulatory standards and best practices for watershed planning.

The Gap Analysis shall:

• Assess the adequacy of available topographic, hydrologic, hydraulic, infrastructure, land use, environmental, and regulatory datasets

• Identify missing, outdated, inconsistent, or low-quality data

• Evaluate limitations that may affect modeling, mapping, flood risk assessment, or implementation planning

• Identify data necessary to meet FDEP requirements

The Consultant shall document all findings and provide clear, prioritized recommendations to address identified deficiencies. Recommendations may include additional data collection, field verification, survey, modeling updates, coordination with agencies, or other corrective actions necessary to support subsequent phases of the Watershed Master Plan.

Deliverables:

The Consultant shall provide the following deliverables:

• 5.1: Gap Analysis Report, summarizing data inventory, evaluation methodology, identified deficiencies, and recommended corrective actions.

TASK 6: STEERING COMMITTEE MEETING #3 – GAP ANALYSIS REVIEW

The Consultant shall attend and facilitate the third Steering Committee meeting to review the results of the Gap Analysis and obtain guidance from the Committee on addressing identified data needs and deficiencies. The Consultant shall present the findings of the Gap Analysis, including an overview of available datasets, identified gaps, data limitations, and recommended corrective actions necessary to support watershed modeling, mapping, and planning efforts.

The Steering Committee will review the Gap Analysis findings and provide input on the priority of identified gaps, recommended data collection or verification efforts, and any additional information needed to support subsequent phases of the Watershed Master Plan. Feedback from the Committee will be used to refine the approach for addressing data gaps and advancing the watershed planning process.

Deliverables:

The Consultant shall provide the following deliverables:

• 6.1: Preparation of meeting materials for the third Steering Committee meeting, including an agenda, presentation slides, and supporting information summarizing the Gap Analysis findings, identified data gaps, and recommended actions.

• 6.2: Attendance and facilitation of the third Steering Committee meeting to present the Gap Analysis results, facilitate discussion with Committee members, and obtain feedback and direction regarding priorities for addressing identified gaps.

TASK 7: FLOOD MODELING & MAPPING

Description:

The Consultant shall perform hydrologic and hydraulic (H&H) modeling and floodplain mapping for the study areas using FEMA or FDEP approved hydrologic and hydraulic models, as applicable. All modeling shall be performed in accordance with applicable FEMA guidelines, FDEP requirements, and current industry standards.

The modeling effort shall evaluate, at a minimum, the 10-, 25-, and 100- and 500-year design storm events for both 24- and 72-hour durations. Analyses shall be conducted under the following scenarios:

• Utilizing Atlas 14, or equivalent

• Current/existing land use conditions

• Future land use conditions (based on Comprehensive Plan data)

• Fully developed watershed conditions

• Joint Planning Area Boundary and it’s future land uses at development capacity

The modeling shall incorporate projected impacts of future/climate adjusted rainfall projections. The numerical modeling at a minimum shall be consistent with the model used for that watershed previously, including ICPR (StormWise), HEC-RAS, or other modeling consistent with work already performed by the Water Management District, as applicable to the study area.

The City is seeking to establish Base Flood Elevation’s (BFE’s) for all FEMA flood sources. This requires the Consultant to perform necessary site-specific engineering analysis to determine BFE’s for unnumbered A Zones. The Consultant will perform the necessary detailed method of study per FEMA Study & Mapping Guidelines to establish a BFE where unnumbered A Zones exist within the Joint Planning Area Boundary. Based on modeling results, the Consultant shall develop flood risk mapping products, including preliminary FEMA Special Flood Hazard Area (SFHA) mapping and Base Flood Elevation (BFE) determinations, as appropriate for planning-level evaluation.

The City is seeking to achieve a Class 4 CRS Community Rating. One of the prerequisites for a CRS Class 4 (see Section 211.c in the FEMA 2025 CRS Manual) is that the community receive credit for managing the impacts of a 100-year storm with the BFE as the tailwater condition, where applicable. Most communities use various return frequencies for different design and management purposes, including onsite controls. Development of a watershed master plan does not have to change that, but it is important to understand the impact of development on runoff from the 100-year storm. The Consultant shall include numerical modeling necessary to achieve credit in the watershed master plan to meet the minimum criteria listed in Section 452.b of the FEMA 2025 CRS Manual.

All model inputs, assumptions, boundary conditions, rainfall distributions, loss methods, calibration procedures (if applicable), and limitations shall be documented.

Deliverables:

The Consultant shall provide the following deliverables:

• 7.1: Flood Modeling Scenarios and Analysis For current/existing land use, future land use, and the fully developed watershed conditions, the Consultant shall:

• Conduct hydrologic and hydraulic analyses using a hydrograph-based approach to evaluate watershed runoff response and drainage system performance for the 10-, 25-, 100-, and 500-year design storm events under 24-hour and 72-hour durations.

• For fully developed watershed conditions, evaluate existing development patterns and assess the potential impacts of redevelopment.

• Evaluate the potential impacts of redevelopment within currently developed areas.

• Analyze and compare alternative flood and stormwater management scenarios at a scale sufficient to identify localized flooding constraints and system deficiencies.

• Quantify and document changes in runoff volume, peak discharge, flood elevations, and floodplain extents between existing and future development conditions.

• Develop preliminary floodplain mapping products, including estimated BFEs and adjustments to mapped

SFHAs, as appropriate.

• Provide recommendations for managing runoff and mitigating flood risks associated with the evaluated storm events.

• 7.2: Watershed Management Strategy and Action Plan

Based on the modeling and analysis, the Consultant shall prepare a Watershed Management Strategy and Action Plan as part of the Watershed Master Plan. The Consultant shall:

• Prepare for community adoption, a Watershed Master Plan that evaluates the impact of fully developed land use on the drainage system during multiple storm events, including the 100-year storm, for each identified watershed in the community Joint Planning Area Boundary. The plan must include hydrologic and hydraulic modeling of the drainage system.

• Prepare for community adoption, a Watershed Master Plan to address all flooding issues identified for at least the 10-year storm in addition to the 25-year event.

• Measures to control the timing and magnitude of peak flows to prevent or minimize flooding impacts under existing, future, and fully developed conditions.

• Flood mitigation strategies and conceptual improvement alternatives for the 10-, 25-, 100-, and 500- year storm events on fully developed watershed conditions.

• Strategies to address the impacts of climate change, particularly the increase in future rainfall intensity and duration.

• Policy recommendations and regulatory considerations to ensure that flood hazards associated with the 10-, 25-, and 100-, and 500- year storm events are not increased by future development or redevelopment; and

• Identification of priority projects and implementation considerations.

TASK 8: DATA INVENTORY UPDATE

The Consultant shall update and enhance the City’s existing stormwater geodatabase to incorporate current, relevant, and validated datasets necessary to support stormwater management, watershed planning, flood risk assessment, capital improvement planning, and regulatory compliance activities.

The Consultant shall review the existing geodatabase structure and coordinate with the City to ensure compatibility with current City GIS standards, naming conventions, coordinate system and projection requirements, schema structure, and metadata protocols. All newly incorporated datasets shall be quality-checked, standardized, and verified for spatial accuracy and completeness prior to integration. GIS metadata must be included for each dataset compiled and each asset dataset must be classified using the asset groups and types consistent with existing GIS programs of the City. In general, GIS files and associated metadata should adhere to the Florida Department of Environmental Protection. The naming convention shall be coordinated carefully with the City GIS department staff.

The updated geodatabase shall include, at a minimum, the following data layers (as available and applicable):

• Rainfall station locations and associated data

• Topographic data (e.g., LiDAR, DEMs, contours)

• Watershed and subwatershed boundaries

• Waterbody and floodplain boundaries

• Soils and hydrologic soil group data

• Aerial imagery

• Existing and future land use

• Stream gauge locations and associated data

• Water quality monitoring stations

• Septic system coverage (as available)

• Stormwater outfalls and conveyance infrastructure

• Stormwater facilities and Best Management Practice (BMP) locations

• Sanitary sewer lift stations

• Special assessment districts and special district boundaries

• Basin study GIS boundaries

• Community lifeline and critical facility locations

• Documented and historically reported flooding locations

Deliverables:

The Consultant shall provide the following deliverables:

• 8.1: Updated Data Inventory Updated stormwater geodatabases incorporating all applicable datasets described above, organized and documented in a format compatible with the City’s GIS standards.

TASK 9: PUBLIC OUTREACH & STAKEHOLDER ENGAGEMENT

The Consultant shall plan, coordinate, and implement a public outreach and stakeholder engagement program to support the Watershed Master Planning process. The purpose of this task is to inform stakeholders and the public about the project, present key findings from data collection, flood modeling, and mapping, and solicit community input to help refine methodologies, assumptions, and planning recommendations.

The Consultant shall coordinate with the City to confirm the format (in-person, virtual, or hybrid), venue logistics, and scheduling for public meetings and stakeholder workshops. The Consultant shall prepare materials necessary to effectively communicate technical information to a general audience in a clear, accessible, and visually engaging manner.

Public engagement activities may include public meetings, stakeholder workshops, and digital outreach through City communication platforms. Stakeholders may include residents, businesses, neighborhood associations, regulatory agencies, environmental organizations, and other interested parties.

The Consultant shall be responsible for preparing outreach and meeting materials, facilitating engagement activities in a professional and inclusive manner, and documenting public input received throughout the process. All feedback shall be summarized and incorporated, as appropriate, into the planning process and development of the Watershed Master Plan.

Deliverables:

The Consultant shall provide the following deliverables:

• 9.1: Public meeting to present project findings, including results of data collection, flood modeling, and mapping, and to solicit community input related to watershed conditions and flooding concerns.

• 9.2: Stakeholder workshop with key agencies, community representatives, and other interested parties to discuss project findings, identify concerns, and obtain input to inform watershed planning strategies.

• 9.3: Preparation of outreach and meeting materials, including agendas, presentations, maps, graphics, and other visual aids necessary to effectively communicate technical information to a general audience.

• 9.4: Coordination with the City to prepare website content and public notifications, including informational summaries, meeting announcements, and digital outreach messaging suitable for municipal communication platforms.

• 9.5: Documentation of the public engagement process, including meeting summaries, participant input, and a summary of comments received during outreach activities.

• 9.6: Public comment summary report identifying key themes, concerns, and recommendations provided by stakeholders and the public, and describing how the feedback was considered in the development of the Watershed Master Plan.

TASK 10: DRAFT WATERSHED MASTER PLAN

Description:

The Consultant shall prepare a comprehensive Draft Watershed Master Plan (WMP) that synthesizes the findings from prior tasks, including data collection, hydrologic and hydraulic modeling, regulatory review, public outreach, BMP alternatives analysis, and the Capital Improvement Plan (CIP).

The Draft WMP shall present a clear and technically sound framework to guide watershed management, flood mitigation, water quality improvement, and long-term infrastructure investment. The document shall be written in a format suitable for public review and policy consideration and shall include maps, figures, modeling summaries, cost estimates, and implementation strategies.

The Draft WMP shall include, at a minimum:

• Executive Summary

• Watershed characterization and existing conditions assessment

• Hydrologic and hydraulic modeling results

• Flood risk assessment and mapping

• Water quality assessment

• Regulatory and policy framework summary

• BMP alternatives evaluation and recommended strategies

• Capital Improvement Plan (prioritized projects, cost estimates, and implementation schedule)

• Funding and financing strategies

• Operation and maintenance considerations

• Implementation roadmap and performance metrics

• Summary of public and stakeholder engagement activities

The Draft WMP shall be submitted for review to the City and made available for public comment.

The Consultant shall provide the following deliverables:

• 10.1: Draft Watershed Master Plan (digital PDF and editable format) for City review, incorporating the analyses and findings from all prior tasks and including maps, figures, technical summaries, and implementation strategies.

• 10.1.1: BMP Alternatives Analysis & Recommendations: Documentation of the evaluation of structural and non-structural Best Management Practice (BMP) alternatives for flood mitigation, stormwater management, and water quality improvement. The analysis shall summarize evaluation criteria, comparative assessment of alternatives, and recommended BMP strategies for implementation within the watershed.

• 10.1.2: Capital Improvement Plan & Implementation Strategy: A prioritized list of recommended capital projects and programmatic initiatives necessary to implement the Watershed Master Plan. The CIP shall include project descriptions, planning-level cost estimates, recommended phasing, implementation priorities, potential funding sources, and an implementation schedule to guide short-, mid-, and long-term investments.

TASK 11: STEERING COMMITTEE MEETING #4 – DRAFT WATERSHED MASTER PLAN REVIEW

Description:

The Consultant shall attend and facilitate the fourth Steering Committee meeting to present and review the Draft Watershed Master Plan (WMP) and obtain guidance from the Committee prior to public review and finalization. The Consultant shall provide the Draft Watershed Master Plan to Steering Committee members in advance of the meeting to allow sufficient time for review and preparation of comments.

During the meeting, the Consultant shall present an overview of the Draft WMP, including key findings, watershed conditions assessment, hydrologic and hydraulic modeling results, flood risk evaluation, water quality considerations, recommended BMP strategies, and the proposed Capital Improvement Plan (CIP).

The Steering Committee will review the Draft WMP and provide input on the recommended strategies, prioritized projects, implementation approach, and overall plan framework. Feedback from the Committee will be used to refine the Draft WMP and address any technical, operational, or policy considerations prior to advancing the document to the public review and adoption process.

Deliverables:

The Consultant shall provide the following deliverables:

• 11.1: Distribution of the Draft Watershed Master Plan to Steering Committee members in advance of the meeting to allow adequate time for review and preparation of feedback.

• 11.2: Preparation of meeting materials for the fourth Steering Committee meeting, including an agenda, presentation slides, and supporting information summarizing the Draft Watershed Master Plan findings, recommended strategies, and proposed Capital Improvement Plan.

• 11.3: Attendance and facilitation of the fourth Steering Committee meeting to present the Draft Watershed Master Plan, facilitate discussion with Committee members, and obtain feedback and direction regarding recommended watershed management strategies and implementation priorities.

TASK 12: PUBLIC COMMENT ON DRAFT WATERSHED MASTER PLAN

The Consultant shall plan, coordinate, and facilitate a public engagement meeting to present the Draft Watershed Master Plan (WMP). The purpose of the meeting is to clearly communicate the draft plan findings, recommendations, and proposed Capital Improvement Plan to the public and to solicit meaningful community input prior to finalization of the Plan.

The Consultant shall coordinate with the City to confirm the meeting format (in-person, virtual, or hybrid), venue logistics, and scheduling. The Consultant shall prepare all materials necessary to effectively communicate technical information to a general audience in a clear, accessible, and visually engaging manner.

Responsibilities shall include, at a minimum:

• Preparation of public notification materials and outreach messaging for distribution via City communication channels (e.g., social media, email lists, and municipal website postings)

• Development of a meeting agenda in coordination with the City

• Preparation of presentation materials summarizing key findings, modeling results, recommended BMPs, and implementation strategies

• Development of supporting graphics, maps, visual exhibits, and summary handouts to facilitate public understanding

• Facilitation of the public meeting in a professional and unbiased manner

• Documentation of attendee questions, comments, and feedback

• Coordination with City staff to clarify technical questions as needed

• The Consultant shall ensure that all feedback is clearly documented and organized to inform refinement of the

Final Watershed Master Plan.

The Consultant shall facilitate the meeting in a professional manner, ensure clear documentation of attendee input, and assist the City in summarizing feedback to inform decisions and the Watershed Master Plan.

The Consultant shall provide the following deliverables:

• 12.1: Public Meeting Materials

• Public notification content (formatted for social media, website, and email distribution)

• Final meeting agenda

• Presentation slides (PDF and editable format)

• Sign-in sheets or digital attendance records

• Copies of handouts, exhibits, maps, and other supporting materials

• 12.2: Public Meeting Summary Report

• Summary of meeting format, date, location, and attendance

• Documentation of key comments, questions, and themes raised

• Summary of substantive feedback relevant to plan assumptions, methodologies, prioritization, and recommendations

• Identification of recommended revisions to be incorporated into the Final Watershed Master Plan

TASK 13: FINAL WATERSHED MASTER PLAN

Following receipt of comments from the City, stakeholders, regulatory agencies, and the public, the Consultant shall prepare the Final Watershed Master Plan.

The Consultant shall review and address all substantive comments and document responses in a comment-response matrix. The Final Watershed Master Plan shall incorporate revisions necessary to refine recommended projects, cost estimates, implementation priorities, regulatory considerations, and policy recommendations.

The Final Watershed Master Plan shall serve as the official guiding document for watershed management decision-making, capital planning, regulatory coordination, and future grant funding applications. The document shall be formatted for adoption by the governing body.

Deliverables:

The Consultant shall provide the following deliverables:

• 13.1: Final Watershed Master Plan (print-ready PDF and editable digital format), including all approved revisions.

• 13.2: Comment-response matrix summarizing all received comments and corresponding Consultant responses, plus final GIS datasets, modeling files, technical appendices, and presentation materials for public hearing adoption.

TASK 14: PUBLIC HEARING REVIEW & ADOPTION

The Consultant shall support the City through the public hearing and final adoption process for the project. This task includes preparation of presentation materials, attendance at required public hearings and meetings, presentation of the project findings and recommendations, and responding to questions from elected officials, staff, and the public.

The Consultant shall assist staff in addressing comments received during the hearing process and provide any necessary revisions to the final document to support adoption.

Deliverables:

The Consultant shall provide the following deliverables:

• 14.1: Attendance and presentation at required public hearings and adoption meetings, including preparation of presentation materials and responses to questions from officials, staff, and the public.

• 14.2: Final revisions to the document based on comments received during the public hearing process and preparation of the final adopted version suitable for publication and distribution.

PERFORMANCE MEASURES:

The Consultant’s performance will be evaluated based on the timely and quality completion of all tasks outlined in the Scope of Work, adherence to the approved project schedule, responsiveness to City requests, and the ability to provide accurate, clear, and actionable deliverables. Key performance measures include:

• Timeliness: Completion of deliverables and milestones according to the approved project schedule.

• Quality of Deliverables: Technical accuracy, clarity, and completeness of reports, analyses, maps, presentations, and supporting materials.

• Stakeholder Engagement: Effective facilitation of public meetings, Steering Committee meetings, and workshops, including documentation of input and responsiveness to questions or concerns.

• Compliance: Adherence to applicable City, FDEP, FEMA, and other regulatory standards, as well as internal City procedures and formatting requirements.

• Communication: Proactive coordination with City staff, timely responses to inquiries, and clear documentation of project progress and decisions.

CONSEQUENCES FOR NON-PERFORMANCE:

Failure to meet performance expectations may result in one or more of the following actions, at the City’s discretion:

• Written notice of deficiencies requiring correction within a specified timeframe.

• Withholding of progress payments until deficiencies are addressed.

• Reduction in payment or assessment of liquidated damages for repeated or significant delays or substandard work.

• Termination of the contract for failure to perform critical tasks or repeated noncompliance with contractual obligations.

The City reserves the right to evaluate the Consultant’s overall performance and take action as necessary to ensure the successful completion of the Watershed Master Plan.

PAYMENT REQUEST SCHEDULE:

Payment to the Consultant will be tied to the completion and acceptance of specified deliverables and milestones.

The schedule may include, but is not limited to, the following structure:

• Task-Based Payments: Compensation will be invoiced upon completion and acceptance of each major task or deliverable as outlined in the Scope of Work (e.g., Data Collection, Gap Analysis, Draft Watershed Master Plan, Public Outreach, Final Adoption).

• Progress Payments: Partial payments may be made based on the percent of work completed for ongoing tasks, upon submission of a detailed invoice and supporting documentation.

• Final Payment: The remaining balance will be paid following City acceptance of the final Watershed Master Plan, all supporting documentation, GIS data, and public outreach summaries.

Invoices shall be submitted in a format acceptable to the City, clearly referencing the task, deliverables completed, and any associated expenditures. The City will review invoices and approve payment within a reasonable period following submission.

PROJECT TIMELINE AND BUDGET DETAIL:

All tasks must be completed, and all deliverables submitted, by the corresponding due dates listed in the table below.

Any request for changes to a task schedule or deliverable deadline must be submitted prior to the current task’s due date. Requests should be sent via email to the City’s Project Manager and must clearly identify the task, the proposed change, and the reason for the request. No changes to the schedule or deliverable deadlines will be considered effective unless approved in writing by the City.