Proposal Submission Instructions.docx

PROPOSAL SUBMISSION INSTRUCTIONS

Here's a quick rundown on how to submit a responsive proposal:

1. Sign the SF-18 blocks 13-16:

2. Fill out the schedule of items (Example Shown):

3. Check the appropriate box in Section K.1 Provisions

4. Sign to confirm your SAM representations and certifications are current and complete:

5. Check the appropriate boxes under 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020)

6. Complete the attached Experience Questionnaire and include a statement of whether you will use bio-based products in the project or not (if applicable).

7. If there are any amendments, sign the bottom of the SF-30 (Blocks 15A, 15B and 15C) and return with your quotation.

8. If bonding applies, you must follow those instructions as well to submit them.

9. Make sure you read over the solicitation and attached specifications and try to attend the site visit, if possible, to better ask questions and see the worksite. If any certifications or other special requirements apply, be sure you fulfill them prior to submitting your proposal.

If you have questions, the PTAC (Procurement Technical Assistance Center) is a good resource.

You can also check fargpt.com and ask questions regarding parts of the FAR.

As always, you can contact me as well. I'll forward technical questions to the COR and include those on an amendment which we will do after the site visit, if possible."

HELPFUL NOTES:

-The period of performance on some solicitations may be set for just after the due date for offers. This may not be the actual start date. The actual start date will be determined at the pre-construction meeting and set by the Notice to Proceed.

-I will confirm receipt of your quote once it arrives in my inbox. If you don’t get a “Received. Thank you.” from me, make sure you follow up as your proposal may have not been received.

-You may submit your proposals via email to the Contracting Officer listed on the SAM notice or in the solicitation email. Hard copies are only required for certain bond documents (bid bond, especially). Your hard copy bond should be sent to the address listed in the solicitation as regional offices are often far away from where the Contracting Officers are located.

-If you miss a site visit, you can request to see the site (if not open to the public). However, the COR is not obligated to make time to allow your visit once the site visit date has elapsed.

-Amendments to the solicitation will be posted to SAM up to the day of the solicitation close date. Make sure you check the notice before you submit your proposal to ensure you confirm any amendments. Revised attachments will be uploaded with [V2] in front to signify an updated attachment. These should replace the original attachment.

-Award Notices will be posted for all solicitations posted to SAM. Awards can take anywhere from a day or two to several weeks, please make sure your quotes are good for at least 30 days.

-Mobilization is paid as a percentage of your proposal (Usually around 20% of the total) and is typically paid 50% upon mobilization and 50% upon demobilization. You may invoice for your bonding costs via mobilization as well. Paid receipt must be included with your invoice.

-Pay attention to the Magnitude of Construction. If the project is listed as “Between $25,000 and $100,000” and your proposal is $200,000, you will not likely be awarded the project as funding is set before we solicit the project. The government also prepares and independent estimate and offers that are significantly higher will be difficult to justify for award. That said, if your proposal is competitive with market prices but still outside of the budget, the project will likely be cancelled and potentially solicited at a later date.

-Payment bonds and performance bonds are used to secure the project. These are only due upon award and must be furnished within 10 days. For a list of certified bonding companies, see Treasury.gov -Bid bond/bid guarantees are due before the offer due date to consider your proposal responsive. You may email the bid bond with your proposal but you must also send the hard copy to the address listed in Section L.2 of the solicitation: Proposal Submission Instructions.

-I recommend building an experience portfolio and/or saving your responses to the Experience Questionnaire to make submitting future proposals easier. This can be a daunting task to respond to for every solicitation and copying and pasting the information will save you a lot of time.

-Subcontractors: I recommend listing your subcontractors with your proposal/experience questionnaire documents. This will help with the technical evaluation of your proposal.

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