Property_and_Casualty_Insurance_Agent_Services_(Addendum_#1_Revision).pdf

REQUEST FOR PROPOSAL

25-017-RFP

PROPERTY AND CASUALTY INSURANCE AGENT SERVICES

ATTENTION: This is not an order. Read all instructions, terms, and conditions carefully.

IMPORTANT: Proposals must be received no later than 2:00 pm Eastern Time (ET) on

Thursday, April 17, 2025.

RFP# 25-017-RFP DATE ISSUED: March 27, 2025

By participating in this solicitation, you, on behalf of the Vendor, understand and agree that all plans, drawings, maps, specifications, documents, or similar information included in this solicitation (“Protected Information”) may only be used by Vendor for the purpose of this solicitation and no other purpose. Without the written permission of KCAB, Vendor must not reproduce, copy, duplicate, or disclose the Protected Information by any means, except to employees and agents who have a “need to know” for the purpose of this solicitation. All employees and agents of Vendor are bound by these provisions, and Vendor shall inform those employees and agents of these terms. If Protected

Information becomes available to third parties Vendor is responsible for third party compliance with these terms. Vendor shall indemnify and hold KCAB harmless from any liabilities or damages resulting from the unauthorized use or disclosure of Protected Information.

All Protected Information in any form remains the sole property of KCAB. At the request of KCAB Vendor agrees to immediately return Protected Information to KCAB. All

Protected Information in any form must be destroyed upon completion of the purpose above. KCAB has all rights and remedies available by law and equity to enforce these provisions, specifically including injunctive relief to prevent unauthorized use of the Protected Information.

Table Of Contents

1. GENERAL INFORMATION & PROPOSAL INSTRUCTIONS

1.1. ELECTRONIC SUBMITTALS AND AUTHORITY TO RELEASE

1.2. SCHEDULE OF EVENTS

1.3. BACKGROUND

1.4. RFP QUESTIONS

1.5. ADDENDA

1.6. SCOPE OF SERVICES

1.7. MINIMUM QUALIFICATIONS

1.8. KENTUCKY OPEN RECORDS ACT

1.9. EVALUATION CRITERIA

1.10. ACCEPTANCE PERIOD

1.11. PERFORMANCE AND PAYMENT

1.12. BADGES AND KEYS

1.13. RECORDS/FINANCIALS

1.14. GRATUITIES AND KICKBACKS

1.15. NON-COLLUSIVE VENDOR CERTIFICATION

1.16. RFP CONDITIONS AND PROVISIONS

2. PRICING PROPOSAL

2.1. PRICING PROPOSAL

3. VENDOR QUESTIONNAIRE

3.1. VENDOR QUESTIONNAIRE

3.2. ATTACHMENTS

Attachments:

A - 25-017-RFP Notice to Bidders

B - Proposed Agreement - KCAB Agent Contract

C - Proposed Agreement - KCAB Business Associate Agreement

D - Insurance Policies and Bonds Schedule

1. GENERAL INFORMATION & PROPOSAL INSTRUCTIONS

1.1. ELECTRONIC SUBMITTALS AND AUTHORITY TO RELEASE

Select the project titled Property and Casualty Insurance Agent Services (Invitation #25-017-RFP) and follow the instructions for submittal. The completed and signed proposal (together with all required attachments) must be transmitted and received through OpenGov no later than Thursday, April 17, 2025 at 2:00 pm Eastern Time (ET). Proposers should allow for sufficient time to upload and transmit all required information. Proposer is solely responsible to ensure its submission is transmitted prior to the due date and time. KCAB will not accept submissions after the due date and time and is not responsible for any error in transmission including but not limited to power outage, internet connectivity, unauthorized access, etc.

Individual submittals will not be read in public or available for public inspection until after an award determination has been made.

KCAB is the sole entity with the authority to issue and/or distribute any solicitation documents and/or related information. All solicitation documents obtained from any source other than KCAB may be incomplete or incorrect. KCAB assumes no responsibility for any error, omission or misinterpretation resulting from the reliance or use of any Solicitation Documents not issued and distributed by KCAB.

All solicitation documents are posted on KCAB’s e-procurement portal at: https://procurement.opengov.com/portal/cvgairport

1.2. SCHEDULE OF EVENTS

Release Project Date: March 27, 2025

Deadline For Questions To Be

Submitted:

April 3, 2025, 11:59pm

Answers To Questions Issued: April 10, 2025, 11:59pm

Proposals Due: April 17, 2025, 2:00pm

Interviews: Anticipated May 28th through May 30th, Anticipated Contract Implementation: July 1, 2025

Contract Commencement: October 1, 2025

KCAB reserves the right to modify or alter the schedule of events to such extent as may be beneficial to KCAB.

1.3. BACKGROUND

The Kenton County Airport Board (“KCAB”) is soliciting proposals relating to Property and Casualty

Insurance Agent Services at the Cincinnati/Northern Kentucky International Airport (“CVG”).

https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fcvgairport&data=05%7C02%7Cjblack%40cvgairport.com%7Cf84ac5a4487c4d5c300f08dd4d033da4%7Ce88b51b645364ffaa129350653cdad28%7C0%7C0%7C638751398494151237%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=45GwOfu5%2Brm2HwkEMQ9LACJqPCfH7bAlM1%2FqYlR%2FYGs%3D&reserved=0

The successful proposer (“Agent”) must provide comprehensive consultation services for the Kenton

County Airport Board’s (KCAB) property and casualty insurance and risk management programs, including the marketing and placement of all property and casualty insurance policies and bonds.

KCAB desires to hold a fee-based contract with the Agent which prohibits receipt of commissions to ensure that the Agent has no financial stake in the selection of an insurer.

KCAB’s current Agent was awarded a contract resulting from an RFP issued in 2019. KCAB has elected to issue an RFP for continuing services beyond the current term ending September 30th, 2025. The current Agent receives an annual fee in consideration for their services.

KCAB intends to invite selected proposers for an oral presentation and interview as outlined in the

Schedule of Events following the initial evaluation of proposals.

Proposers are directed not to approach any market on behalf of KCAB in connection with this RFP process.

Background - P&C Insurance Program

Refer to Attachment D for a current listing of maintained property and casualty insurance policies and bonds. Highlights of the insurance program include:

• Property statement of value in excess of $1.5B for assets including three parking garages, one terminal, a consolidated rent-a-car facility (ConRAC), two mid-field concourses, and four runways.

• An NCCI workers’ compensation experience rating modification of 0.75 (effective 07/01/2024).

• Approximately 207 autos (and 36 trailers) insured under the automobile policy, excluding vehicles and shuttles insured by the parking management contractor.

A comprehensive onsite property appraisal was last performed in 2023, and four subsequent annual updates are under contract. In 2022, KCAB completed a business interruption analysis engagement in connection with property insurance placement.

KCAB will provide builder’s risk coverage for the forthcoming Baggage Handling System project upon accepted delivery of equipment, with anticipated inception in Q3 2025. In consultation with underwriting, it is the intent that associated values will be endorsed under the existing property policy at a prorated proportionate value at each delivery tranche (up to five are expected).

KCAB will provide builder’s risk coverage for the Elevate CVG Terminal Modernization project for the duration of the work. In consultation with underwriting, it is the intent that associated values will be endorsed under the existing property policy. The project is preliminarily expected to have an estimated cost of work of $255,000,000, and inception of the builder’s risk policy/endorsement is anticipated in 2025.

KCAB will not provide policy limits, policy deductibles, loss runs or estimated payroll as part of the initial RFP process but may review with selected proposer(s). Property and casualty policy premiums for the 2024 fiscal year end period, inclusive of additional premium for prior year policy audits, were approximately $1,910,711.

Background - Risk Management Related Activities

KCAB was awarded designation and certification protections under the SAFETY Act by the U.S.

Department of Homeland Security in 2010 for its Airport Security Management Plan and has maintained these protections through renewal cycles to the present. The current awards will expire in

2026.

KCAB has completed work towards an Enterprise Risk Management (ERM) program aligned with the

International Organization of Standardization (ISO) 31000:2018, Risk Management Principles and

Guidelines (ISO 31000). An ERM policy, framework and draft risk register are finalized. Further information is included within CVG’s 2023 ESG Report located at https://www.cvgairport.com/business/sustainability/

KCAB has developed Business Continuity Plans (“BCPs”) for departments and airport operations/functions. In 2024, a consultant has been engaged to review and update the existing

BCPs and to assist with the development of additional BCPs.

Under 14 CFR §139 Subpart E, U.S. commercial airports will be required to adopt an Airport Safety

Management System (“SMS”). KCAB has appointed an SMS manager, developed a draft SMS manual, and submitted and received approval (June 2024) of its SMS Implementation Plan.

KCAB entered into an Airport Use and Lease Agreement (AULA) with its signatory carriers effective

January 1, 2023, which established an industry‐standard AULA that includes airport use and facility lease provisions in a single agreement. The 2023 ULA was negotiated in detail with the signatory carriers and provides a rate making methodology that balances the need for the Board to meet its financial obligations and retain adequate reserves and discretionary cash balances while continuing to provide a competitive cost structure to facilitate air service growth. Further, the 2023 AULA establishes by formula a landing fee rate, a terminal rental rate, a terminal ramp area rate, a loading bridge rate, joint use fees for the use of the Baggage Handling System (BHS) and the security checkpoint and sharing of net remaining revenues in the terminal cost center.

Background - Kenton County Airport Board

KCAB is the owner and operator of the Cincinnati/Northern Kentucky International Airport (CVG), located in unincorporated Boone County, Kentucky. KCAB was created pursuant to a resolution of the

Fiscal Court of Kenton County, Kentucky, adopted on June 3, 1943. Under the provisions of Chapter

183 of the Kentucky Revised Statutes and by the terms of such resolution, the Kenton County Airport

Board has been created and organized as a public body politic and corporate. KCAB has complete jurisdiction, control, possession and supervision of CVG. This includes the power and authority to establish reasonable rates, charges and fees for the use of its landing areas, ramps and other common aviation facilities. Through contracts or other permissible means, KCAB also negotiates general rates, charges and fees for commercial vendors, concessionaires or other organizations for the use and occupancy of its terminals and other facilities.

The operations of CVG are self-supporting and generate revenues from airport users to fund all operating expenses and debt service requirements. Capital projects are funded through the issuance of bonds, the collection of Passenger Facility Charges, the collection of Customer Facility Charges, the receipt of federal and state grants, and internally generated funds.

KCAB’s departments/functions include:

https://www.cvgairport.com/business/sustainability/

Administration:

Contract & Procurement Administration; Noise Abatement; External Affairs; Air Service

Development; Commercial Management; Concessions; Parking & Ground Transportation;

Finance; Customer Service; Innovation Administration; Information Technology; Safety;

Planning & Development; Human Resources; Public Affairs; Business Administration;

Environmental, Social & Governance; Legal

Operations:

Police (accredited) and Airport Security Coordinator; Identification (SIDA badging); Fire (ARFF);

Airport Operations; Airport Operations Center; Asset Management; Operations & Maintenance

Contracts; Facilities Maintenance; Airfield Maintenance; Fleet Maintenance; Environmental

Operations; Environmental Services (f/k/a Housekeeping)

KCAB has several critical contracted services provided continuously by third parties, including:

· Housekeeping (contractor; locations beyond the Main Terminal/AGTS, outbuildings)

· Conveyance maintenance (contractor; escalators, elevators, and moving walks)

· Baggage Handling System maintenance (contractor)

· Automated Guideway Transportation System (AGTS) tram maintenance (contractor)

· Ramp Tower operations (contractor)

· Parking and Shuttle Operations (manager; on-airport parking lots)

· Fuel Farm and Hydrant System maintenance and operations (airline subcontractor)

· Loading Bridge maintenance (contractor)

· Security Guard Services (contractor)

KCAB’s work in regional aviation economic development involves optimizing the regional system of airports. In 2021, KCAB entered into an agreement with Miami University to serve as contract operator of the Miami University Airport (OXD) located in Oxford, Ohio. KCAB is exploring expanding operations to include other smaller airports in the region.

In 2023, KCAB commenced management of Foreign Trade Zone (FTZ) 46 and FTZ 47 and is responsible for overall day to day program administration, compliance, board coordination, and all accounting and financial management for the FTZ program. Given KCAB’s staff capacity and experience in economic development projects, as well as existing relationships with federal agencies, such as U.S. Customs and Border Protection, management of the FTZ program fits well into their strategic objectives.

Background - Cincinnati/Northern Kentucky International Airport

CVG is categorized as a Medium Hub primary commercial service airport, ranking as the sixth largest cargo airport in North America as well as the largest passenger airport in Kentucky (and one of the largest serving Ohio and Indiana). KCAB sets the policies under which the airport operates to ensure that CVG is well-positioned for the future and remains an economic catalyst for the entire

Cincinnati/Northern Kentucky region. The KCAB team is responsible for implementing the policies of the Board, operating the day-to-day business of the airport and ensuring an environment that appreciates individuality and diversity of the more than 470 employees.

CVG offers non-stop passenger service to over 50 destinations in North America, Europe and the

Caribbean. Over the last several years, CVG has experienced considerable success. In 2023, the

CVG served more than 8.7 million passengers. CVG is the only dual-cargo hub airport in North

America, serving as the second-largest location in the world for DHL Express, its global superhub for the Americas, and the largest single site operation for Amazon, home to its primary hub for Amazon

Air. The airport is the largest station in Atlas Air’s global network and serves many other cargo-focused carriers. CVG is the fastest-growing cargo airport in North America and 12th largest in the world, based on cargo tonnage.

KCAB is committed to leading the airport to new heights as an essential part of the

Cincinnati/Northern Kentucky region’s overall growth and success. Prominent among the strategic plan’s goals are efforts to expand the airport’s economic development success beyond its own campus, leading the region to prosperity through increased aviation-related development due to its major role in global cargo and e-commerce, as well as the impact passenger air service has on regional tourism and population growth efforts.

CVG is an economic driver for the Cincinnati region. In 2022, CVG was shown to have a $9.3 billion annual economic impact (2023$), supporting more than 49,000 direct and indirect jobs within the

Cincinnati MSA. This represents a $6 billion increase in this figure since 2012, according to studies conducted by the University of Cincinnati Economics Center.

Additional information regarding KCAB and CVG may be found at https://www.cvgairport.com/investorrelations

Background - New Heights Strategic Plan

CVG’s strategic plan, New Heights, spans 2021 to 2025 and sets the airport’s mission and vision, which aim to redefine and elevate the role of an airport and to become the catalyst that transforms the region, respectively. The plan includes objectives and success-defining measures as follows:

· Fuel performance via operational excellence: Implement a Sustainability Management Plan by 2026.

· Ensure financial sustainability: Maintain an airline CPE less than peer airports

· Grow air service: Construct Hangar Row.

· Leverage ventures, partnerships and collaborations: Implement a regional aviation development plan.

· Create a customer-centric CVG brand and experience: Achieve a superior ASQ ranking to peer airports.

CVG has an ambitious plan to build out the aviation ecosystem on campus for additional job-creating projects. A key initiative comprised within New Heights is Hangar Row which features the development of hangars for aircraft or component/avionics maintenance, repair and overhaul. The vision is to develop 350 acres of airside real estate, with the goal to create a one-stop-shop on airport https://www.cvgairport.com/investorrelations property with the development of additional aircraft repair and maintenance operations to capitalize on air cargo-related growth at CVG from DHL, Amazon, FEAM and others.

Further information regarding the New Heights Strategic Plan may be found at https://www.cvgairport.com/business/about/new-heights/

Background - Development

KCAB estimates to invest approximately $1 billion in a new capital program with elements including a terminal modernization program, a new baggage handling system, and certain airfield improvements.

Elevate CVG is a multi-year Terminal improvement program intended to boost operational efficiency, modernize facilities, and foster an intentional customer-centric experience. Key Priorities for this program include:

· Efficient: Boost efficiency by expanding ticketing counters, enlarging the security checkpoint, and reconfiguring the baggage handling system

· Modern: Modernize facilities through thoughtful design that creates a fresh and welcoming environment

· Intentional: Implement a phased approach to minimize impact on travelers and ultimately create an intentional customer-centric experience that reflects a sense of place and strongly represents the community.

Further information regarding the Elevate CVG Terminal Modernization Program may be found at https://www.cvgairport.com/business/elevate-cvg/

Hangar Row features the development of hangars for aircraft or component/avionics maintenance, repair & overhaul. The vision is to develop 350 acres of airside real estate, with the goal to create a one-stop-shop on airport property with the development of additional aircraft repair and maintenance operations to capitalize on air cargo-related growth at CVG from DHL, Amazon, FEAM and others.

The Global Logistics Park development will continue to diversify cargo operations at CVG by creating the facilities to grow general air cargo freight activity. The new facilities will enhance CVG’s already robust cargo operations by allowing third party logistics providers to use the facilities for imports and exports throughout the world.

1.4. RFP QUESTIONS

KCAB is not bound by, and proposers may not request or rely on any oral interpretation or clarification of this RFP. Therefore any questions regarding this RFP are encouraged and should be submitted electronically using the Question and Answer tab of this RFP on KCAB’s online bidding system, which can be accessed at https://procurement.opengov.com/portal/cvgairport.

Questions received on or before the Deadline to Submit Questions in the Schedule of Events will be posted on the Question and Answer tab of this RFP on the bidding system per the Schedule of

Events. Answers to questions from any proposer will be available to all proposers.

All communications regarding this solicitation must only be through the Questions and

Answers section of the RFP or through the Contract and Procurement Administration

Department. No communication is to be directed to any other KCAB personnel unless otherwise https://www.cvgairport.com/business/about/new-heights/ https://www.cvgairport.com/business/elevate-cvg/ https://procurement.opengov.com/portal/cvgairport instructed by the Contract and Procurement Administration Department. Failure to comply may result in the disqualification of proposer’s submittal.

1.5. ADDENDA

In the event it becomes necessary to revise, change, modify or cancel this RFP or to provide additional information, addenda will be issued to all recipients of this RFP.

1.6. SCOPE OF SERVICES

1.6.1. Scope of Services

The successful proposer (“Agent”) must provide personnel, expertise and resources to ensure minimum professional services that include:

A. Assume responsibility for all services as the Agent of Record on the commencement date and be prepared to place the KCAB’s October 18, 2025, renewals.

B. At all times, maintain designated personnel on KCAB's account meeting minimum qualifications hereunder: Account Executive, Aviation Practice Leader, Cyber Practice Leader, Pollution Practice Leader, and Construction Practice Leader.

C. Evaluate existing insurance policies, loss experience, and exposures. Develop coverage or protection alternatives for consideration by KCAB. Within the first 90 days of contract implementation, draft written communication to KCAB which details, at a minimum:

1. Confirmation of exposure review, meetings, and tour(s) completed.

2. Confirms Agent’s personnel assigned to the account including all necessary contact information.

3. Immediate recommendations for the purchase of new coverage or modification to existing coverage, if any.

4. A schedule and overview of the insurance programs currently in effect.

D. Maintain a schedule of KCAB insurance policies and reformat as requested.

E. Market, negotiate, and place policies.

1. Recommend modification, non-renewal, or additional placements to protect the interest of

CVG. Identify appropriate insurers, insurance programs, and products. Notwithstanding

KCAB’s implementation of an owner-controlled insurance program (currently not anticipated), the Agent is not eligible for a fee increase in connection with placement of new or modified coverages.

2. Develop complete, accurate, and creative submissions. Assist in the development of exposure information for insurers, including statements of value and similar reports or correspondence.

3. Market policies as needed, ensuring key policies are marketed on not less than a three-year cycle. Use a soft marketing approach when appropriate.

4. Obtain proposals for insurance policies with financially stable carriers. Unless specifically disclosed to and subsequently waived by KCAB, do not recommend placement with carriers rated less than “A-” by AM Best or its equivalent.

5. Structure and negotiate programs to achieve the most appropriate coverage and limits within reasonable marketplace pricing available. Obtain and provide benchmark data from similar risks for evaluation of limits, deductibles/retentions, and claims activity.

6. Attend meetings as needed to present results of proposals, pertinent financial analysis, and recommendation for placement.

7. Receive KCAB’s authorization to bind coverage while ensuring that there is no lapse in coverage. Bind coverage and deliver policy binders prior to the expiration of the current policy period. Use an agency bill approach to invoicing. Upon request, obtain withholding certificates such as Forms W-8 or W-9 from insurance companies and provide to KCAB pursuant to the U.S. Foreign Account Tax Compliance Act (FATCA).

8. Ensure policies are issued and provided to KCAB prior to expiration of binders. Verify issued policies are accurate, complete, and in compliance with the authorization provided by KCAB.

9. Apprise KCAB of relevant changes in the insurance marketplace. Monitor the security of insurance companies and advise KCAB on dealing with sudden ratings downgrades. Provide forecasts of market conditions to align with KCAB’s annual budgeting process (July) at a minimum.

F. Provide advice and consultation regarding risk and insurance matters.

1. In connection with the first-year anniversary of the contract, and at each successive anniversary, deliver an annual stewardship and action plan report. The report shall summarize the Agent’s activities and status of activities for the previous year and provide an outline of anticipated goals and activities for the following year.

2. Develop an understanding of KCAB’s risk appetite, emerging areas of exposure, risk financing objectives, and strategic plan.

3. Analyze and evaluate various risk financing solutions to determine risk retention and risk transfer levels that align with KCAB’s objectives. Analyze and recommend alternative financing mechanisms.

4. Consult with KCAB and its representatives regarding strategies to address emerging exposures on not less than an annual basis.

5. Within the first year of the contract, review standard KCAB form contract provisions relating to indemnity, insurance and bonding and provide recommendations. On an ongoing basis, assist in developing and monitoring requirements of various contracts entered by KCAB.

6. If requested, provide risk management and contractual risk transfer training to KCAB staff through workshops, courses, and/or professional seminars.

7. If requested, review bylaws, codes, company policies, and similar documents relating to insurance matters and provide recommendations.

G. Provide oversight and advice regarding claims management.

1. Assist and service KCAB in loss reporting, adjustment, and collection. As needed, receive claim notices from KCAB and provide notice to applicable insurers.

2. Evaluate KCAB’s existing processes and provide recommendations, including the procurement of systems, to address.

3. Regularly review and analyze the frequency and severity of claims and act as claims advocate in communications with insurers.

4. Solicit and recommend third-party administration services if self-funding is pursued.

H. Provide oversight and advice regarding loss control. Perform loss control inspections and act as client advocate and liaison regarding recommendations. When appropriate, conduct underwriting visits.

I. Provide certification of coverage to interested parties as needed in satisfaction of contracts within 24 hours of request. Coordinate with underwriters as appropriate.

J. Assist with special projects as needed.

1.7. MINIMUM QUALIFICATIONS

1.7.1. Minimum Qualifications

Unless specifically waived by the Airport Authority, proposers must meet the following minimum qualifications:

A. Agency must have at least 10 years of experience providing commercial property and casualty insurance services to medium and/or large hub commercial service airports and other public sector entities with combined insurance premiums of at least $1,000,000 annually.

B. Designate an Account Executive to the Airport Authority’s account with at least 10 years of experience in property and casualty insurance and be authorized to do business as a licensed insurance agent in the Commonwealth of Kentucky by contract inception.

C. Designate Practice Leaders in aviation, cyber, pollution and construction insurance to the

Airport Authority’s account with at least 10 years of experience.

1.8. KENTUCKY OPEN RECORDS ACT

Each proposer must specifically identify any portion of its proposal which it deems confidential, or which contains proprietary information, patents, copyrights or trade secrets. Proposer should provide justification of what material should not be disclosed, upon request, by KCAB to a third party. All documents received by KCAB are subject to general inspection under the provisions of Kentucky

Revised Statutes Chapter 61.870 et seq, the “Kentucky Open Records Act”, subject to very narrow exceptions. These statutes may require disclosure of documents a proposer deems confidential. KCAB may otherwise use or disclose the data submitted by each proposer for any purpose, unless such data is so identified as confidential or proprietary by the proposer. The proposer’s opinion of proprietary information is not binding upon KCAB.

1.9. EVALUATION CRITERIA

The selection of the Property and Casualty Insurance Agent Services contractor will be based on a judgment evaluation of several key elements in the proposals submitted regarding required services. In alphabetical order, these include but are not limited to the criteria listed below.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Annual fee for services Reward Low Cost 20 (20% of Total)

2. Approach to providing agent services including service capacity and capabilities

Points Based 30 (30% of Total)

3. Assigned team qualifications Points Based 25 (25% of Total)

4. Relevant experience Points Based 25 (25% of Total)

1.10. ACCEPTANCE PERIOD

Proposals in response to this RFP must indicate it is valid for a period no less than one hundred twenty

(120) days from the closing date.

1.11. PERFORMANCE AND PAYMENT

See sample contracts.

1.12. BADGES AND KEYS

Intentionally omitted.

1.13. RECORDS/FINANCIALS

In submitting proposals on any item to be purchased by KCAB, the proposer hereby agrees to make available any and all records, books of account, correspondence, or other information reasonably necessary to enable KCAB or its designated agents to investigate the responsibility of the proposer in terms of its financial status, capacity to produce, sources of supply, performance record in the business or industry, and any other matter reasonably related to the proposer’s probable ability to perform adequately under a contract if it is awarded to the proposer.

1.14. GRATUITIES AND KICKBACKS

It is a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any KCAB employee, the proposal shall be disqualified and shall not be reinstated.

1.15. NON-COLLUSIVE VENDOR CERTIFICATION

By the submission of this proposal, the proposer certifies that:

1. The proposal has been arrived at by the proposer independently and has been submitted without collusion with any other vendor.

2. The contents of the proposal have not been communicated by the proposer, or, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the proposer or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the proposal.

3. No proposer may submit more than one proposal for this purchase. It shall be the responsibility of each proposer to obtain the prior written permission of KCAB before proposal opening in every situation in which the proposer, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

1.16. RFP CONDITIONS AND PROVISIONS

The terms and conditions of this request for proposal (RFP) include all general and special conditions as enumerated herein.

All participating proposers agree to comply with all of the conditions, requirements and instructions of this RFP as stated or implied herein. Any alteration, erasure or interlineation by the proposer in this proposal constitutes cause for rejection by KCAB. Should KCAB omit anything from this RFP which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the proposer shall notify the Contract and Procurement Administration Department prior to the deadline for question submissions as per the time and date shown in the Schedule of Events.

Typographical errors in entering quotations on this proposal may result in the disqualification of this proposal.

All proposers are required to complete all information requested in this proposal. Failure to do so may result in the disqualification of proposal.

Unit price for each item must be shown for the unit of measurement indicated. In case of error in extension of prices, the unit price governs.

Each proposer shall fully acquaint and familiarize themselves with the conditions as they exist and the character of the operations to be carried on under the proposed contract and make such investigations as the proposer may see fit so that the proposer shall fully understand the facilities, physical conditions and restrictions associated with the services.

The successful proposer shall comply with all of the specifications, terms and conditions of this RFP.

KCAB is not liable for any costs incurred by proposer in the preparation of proposals or for any work performed in connection therein.

2. PRICING PROPOSAL

2.1. PRICING PROPOSAL

PROPOSED FEES AND RATES

Propose a flat annual fee for required services as Agent applicable for the initial contract term, and a fee for all extension options. Note: Fee will prorated for partial term or month-to-month continuation.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Proposed Annual Fee 1 YR

2 Extension Year 1 1 YR

3 Extension Year 2 1 YR

4 Extension Year 3 1 YR

TOTAL

3. VENDOR QUESTIONNAIRE

3.1. VENDOR QUESTIONNAIRE

1. Proposal Requirements

Proposals must include the information identified in this section and be presented in the order provided. Proposals must not exceed page limits stated below and must be typewritten, using a 10-point font (minimum), on a standard 8 ½ inch by 11-inch page format with consecutive page numbers on each page. Section dividers, tabs, and cover sheets do not count toward the page limit.

1.1. Letter of Transmittal*

Introduce your firm and highlight its approach philosophy. Designate an Account Executive responsible for coordinating all services, practice leaders for aviation, cyber, pollution, and construction insurance, and identify key members of the service team, including backup and alternate personnel, and the geographic location (i.e., city and state) for each team member. Describe how your firm and proposed team exceed the required minimum qualifications.

The letter should summarize the relevant experience of your agency and the team members in handling accounts of a similar nature and detail the proposed responsibilities of each team member and the portion of their available time to be dedicated to this account.

3 page maximum

*Response required

1.2. Describe the accounts with comparable exposures to CVG which are serviced by your office. Your answer should be specific as to the line(s) of coverage placed for such clients.

Include only those which your service office(s) places most of the coverage. Briefly explain the size and nature of each of these organizations and length of time each has been a client of your firm. The name of a person who may be contacted for a reference must be provided for three of these accounts.*

3 page maximum

*Response required

1.3. Detail your agency's experience in marketing, negotiating, placing, and servicing the policies in Attachment D or similar. Specify if staff counsel access is provided. Indicate direct vs. wholesaler placement, wholesaler commissions (%), and your agency's ownership in the wholesaler.*

2 page maximum

*Response required

1.4. Describe your agency’s experience in providing services to airport and aviation/aerospace clients, and how this experience may be beneficial to the Airport Authority in support of the services requested. Detail your agency’s involvement in related industry trade associations

(e.g., ACI-NA, AAAE, etc.) and other means of staying aware of the evolving aerospace risk landscape.*

2 page maximum

*Response required

1.5. Describe your approach to onboarding CVG as a client and provide an implementation and transition plan, inclusive of sample timelines. Describe your approach to managing policy renewal cycles. *

2 page maximum

*Response required

1.6. Exceptions*

State in writing all exceptions to this RFP or sample contract(s) attached. Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

*Response required

1.7. Provide a specimen copy of your Certificate of Insurance*

*Response required

1.8. Resident & Non Resident Status Forms*

Please download the below documents, complete, and upload.

• Resident_&_Non_Resident_Sta...

*Response required

1.9. Confirmation*

By submitting a proposal, the proposer consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Proposer agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful proposer will execute any awarded contract using KCAB’s electronic signature service unless the proposer includes an exception with its proposal signifying its desire to sign manually. Included with the proposal, proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

Please provide this information in the next questions.

☐ Please confirm

*Response required

1.10. Provide the following:*

Proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

*Response required https://government-project.s3.us-west-2.amazonaws.com/134681/b1d14070-0fed-42ee-ab6f-9e9b9302c53f_Resident_%26_Non_Resident_Status_Forms.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4GJYPJWWN%2F20250404%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250404T183538Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEKH%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIHkn5utJuDehCcPiAtKYMT06M7UM5vMvHxlOmiafyEAnAiEAzfypU2LPXrx8CMcgjnnkGeXMO0xpOrHGZHj13yT%2FhCAqgwUIGhACGgw4OTIzNjQ2ODc2NzIiDJHy0C9eZBLP7mB5VirgBM7PuJ4kVP0ife10SpszLzWOmsfPMF6mZa4Zq3hD3%2FtSLuDSO1hFN5Qa5YHotpfqjFBKjF87TQEYJYRfyBOtIW2W6sxsfWHT6Nk6y7k3yogRWRPNmbgaLMUoXwf7ACWuxgT0BfrGRDNaAbHKclfStAe55%2FqXJOw512SBnyiCvqzwpClne65EibbKvO2tAtkXC0NDkMfY6aX7Z5JgZpEEBBIVjIdwSpG0abFAzMcgweeVlLE7ngsL1X3hrizv6cLxeBb3EdQUDraoHkFv0ov4GLCH1wUHsKxaI8NXmu3%2BOSGa1NEzIDkpRBEOn2grlk60yNL5NF5XobdNt1Mxr72wJl5VAJvnM3cb1nCuy6EQ3XSlyodLC%2Bg7WQOQyx%2BeS%2F7QTlb1THhzNId0z%2BkmaWBShub38JCK2pGWDUJcY8iR3kJVltWW7nX%2Br4MUxTy0vvhJdL3gQp0rD89gsBBZdAw6%2BV8e1jndsDIyR11fsiorLy4XyK3rKY7BWrz%2B27oiGZLYs6NngMs%2FWXGvZpJPHHd9ZLYJwEKqhj1Z73H6z6gZJBUG0JAUeWLtAgoa5941QQtlWxZUlZM8NpCJDHfbj13Ql7UpkheJDLgM3e%2BBoWsCxBWe15wWU24sFec94gXi4GI5VjV6tXU1y1WGTsdpeS7hJBkbsbI4grn%2BBr80E4yBy01HX%2BEPfBk%2Bj%2FsHE6QUcKs4O1KIXk8lWv8DPwJuQI2YWCskiBfyfw83CU8idIn6Boi0gH5L%2F%2FyyT65sRhKLWVgdvR5jVTwnQSLQMcAaYLrnPjOZjNd%2B54xddvF%2BAH2VeK3ZMLaewL8GOpsBQ6feJtyM1M0E3Z6bmCoJHRRu2gMO9HwvZwz3CTeACO9UUI0dzoRT95%2BYPZFrgeJ2oXJH%2FaHSxhL67BTOsgD7I8yqq3%2BGJ2CvsQfYUPISSGNyIJ%2B1o721La3BkA4hvxqtTk2yPyvAN%2BbXGVxwGmRTqNXIIDa4DFoD4a%2BTVXcgmIfIMsbrHy%2FFwHwmzqqQKmR%2BS60y1OE9qL%2B1gao%3D&X-Amz-Signature=e576c8e98ce3f0d4d8799fe58fd691454f4284a6d3217a61de111d70c437a5f3&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Resident_%2526_Non_Resident_Status_Forms.pdf%22&x-id=GetObject