Project Statement Cooper St HVAC.pdf

DTMB-0427 (R 04/26)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

472/26234.DPL

PROPOSAL DUE DATE

Thursday, August 6, 2026, at 2:00pm EASTERN

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Cooper St. Correctional Various HVAC Systems 3100 Cooper St, Jackson MI

PROJECT ADDRESS (if applicable) 3100 Cooper St, Jackson MI

CLIENT AGENCY CONTACT

Corey E. Daly

TELEPHONE NUMBER

517-927-3326

DTMB - DCD PROJECT DIRECTOR

David Lenz

TELEPHONE NUMBER

517-614-5450

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

July 23, 2026 @ 10:00am 3100 Cooper St, Jackson MI

Meet in the Public Entrance Lobby.

Arrive early for a Day Pass

MANDATORY (Check box if Mandatory)

LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov .The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

Provide Phase 300-700 design/administration services for Various HVAC Repairs/Replacement in 3 buildings: Wardens Suite, Programs Building, Offices D Unit

• The Wardens Suite will require a full replacement. Existing system is a natural gas forced air system with exterior AC condenser.

• The Programs Building will require a full replacement. The existing system utilizes PTAC units in individual rooms.

• The D Unit Offices system will require full removal and replacement. The existing system utilizes window insert air conditions with hydronic heat. The system will be replaced with a natural gas forced air system.

• Existing window shakers

• Replace with central system mailto:SmithD76@michigan.gov mailto:FrostS1@michigan.gov

Incorporate all new HVAC systems into Building Management System

• Include Admin building for BMS only (Johnson Controls existing)

• Basis of design – Trane (open spec) – AAON, not internet based

PSC needs to verify all systems

• Type

• Operation

• Capacity

• Age/Life

Proposals should be limited to the following:

• Part 1 Technical

• II-I General Information – Single page

• II-2 Understanding the project – Two pages

• II-3 Personnel – limit resumes to single page for each person

• II-4 Management Summary – Single Page

• II-5 Budget Analysis – Single page, real world budgets from previously completed projects are acceptable to be used as examples with an accompanying analysis statement.

• II-6 References – Only provide 5-10 relevant similar projects

• Part 2 Cost (include all standard information)

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS.

https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4

• Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 25mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90638, 90644, 92533, 92531, 92567

DESIRED SCHEDULE OF WORK

Design Fall/Winter 2026, Spring Construction

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to David Lenz at lenzda@michigan.gov address no later than 2:00 p.m., Eastern on August 3, 2026.

https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4 mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:lenzda@michigan.gov

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)