DTMB-0427 (R 04/26)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

472/26275.JGH

PROPOSAL DUE DATE

Thursday August 27th at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Ionia Correctional Facility (ICF) – Food Service Fire Suppression and Fire Alarm Systems Upgrade

PROJECT ADDRESS

1576 Bluewater Highway Ionia, MI 48846

CLIENT AGENCY CONTACT

Ben Verway

TELEPHONE NUMBER

517-388-2171

DTMB - DCD PROJECT DIRECTOR

Jared Gavin-Helfrich

TELEPHONE NUMBER

517-290-1516

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

On site at Ionia Correctional Facility – Meet in the lobby. Walkthrough will take place Wednesday August 12th at 9:00 a.m. eastern time.

MANDATORY (Check box if Mandatory)

LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov .The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

This project consists of the design for the replacement of the ceiling within the food service building at Ionia Correctional Facility. The existing ACT ceiling is past expected life and has suffered significant wear and damage. Proposing firms will be responsible for design of the ceiling replacement and repair / configuration of the fire suppression and alarm systems, and replacement of light fixtures. Firms should evaluate the existing ceiling to determine if a plenum space is required and otherwise raise ceiling height to maximize clearance below.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS.

https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4

• Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 25mb.

mailto:SmithD76@michigan.gov mailto:FrostS1@michigan.gov https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90610, 90630, 90638, 90658, 92507, 92539, 92567

DESIRED SCHEDULE OF WORK

TBD, coordinated with design professional

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Jared Gavin- Helfrich at gavinhelfrichj@michigan.gov address no later than 2:00 p.m., Eastern on Thursday August 20th, 2026.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:gavinhelfrichj@michigan.gov