CITY OF BRENHAM

STANDARD SPECIFICATION TABLE OF CONTENTS

00010-1 04-01-2017

Document 00010

TABLE OF CONTENTS

NOTE: Documents listed "for filing" are to be provided by Bidder and are not included in this Project Manual unless indicated for example only. The Document numbers and titles hold places for actual documents to be submitted by Contractor during Bid, post-bid, or construction phase of the Project.

Documents in the 200, 300 and 400 series of Division 00, except for Document 00410B – Bid Form, Part B, are not part of the Contract.

Doc.

No. Document Title Doc. Date

INTRODUCTORY INFORMATION

00010 Table of Contents 04-01-2017 00015 List of Drawings 04-01-2017

BIDDING REQUIREMENTS

00100 Construction Advertisement and Invitation to Bids

INSTRUCTIONS TO BIDDERS

00200 Instruction to Bidders for Construction

INFORMATION AVAILABLE TO BIDDERS

00201 Equal Opportunity Guidelines for Construction Contractors

BID FORMS AND SUPPLEMENTS

00410 Bid Form, Parts A & B 04-01-2017 00430 Bid Bond (For Filing; Example Form) 04-01-2017 00431 Statement of Bidder’s Qualifications 00432 Conflict of Interest Questionnaire 04-01-2017 00433 Additional Condition of Award 00434 Certificate of Interested Parties 04-01-2017 00455 Affidavit of Ownership or Control 04-01-2017 00456 Noncollusion Affidavit of Prime Bidder 00457 Certification of Bidder Regarding Civil Rights Laws and Regulations 00458 Contractor’s Local Opportunity Plan 00459 Certification Regarding Lobbying 00460 Disclosure of Lobbying Activities 00461 Contractor’s Certification Concerning Labor Standards and Prevailing

Wage Requirements

Doc.

No. Document Title Doc. Date

00010-2 04-01-2017

POST-BID PROCEDURES

00495 Post-Bid Procedures 04-01-2017

CONTRACTING REQUIREMENTS AGREEMENT

00500 Form of Business 04-01-2017 00501 Resolution of Corporation 04-01-2017 00520 Construction Contract 00530 Federal Labor Standards Provisions 00550 Notice to Proceed

BONDS AND CERTIFICATES

00600 List of Proposed Subcontractors and Suppliers, Part A 04-01-2017 00601 Signage Requirements 00602 Contractor Payroll Certification 00609 Requirements for Performance and Payment Bonds 04-01-2017 C-610 Performance Bond C-615 Payment Bond 00620 Affidavit of Insurance (with attached Certificates of Insurance) 04-01-2017 00621 Attorney’s Review Certification 00622 Section 504 Certification 00623 Code of Conduct 00624 Debarment/Suspension Certification 00625 Appendix B–Required Contract Provisions 00626 Child Support Obligation Certification 00630 Wage Rates (as stated in Agreement Document) 00640 Application and Certificate for Payment, Stipulated Price Work 04-01-2017 00641 Certificate of Final Completion 04-01-2017 00642 Certification of Payment to Subcontractors and Suppliers 04-01-2017 00643 Certificate of Liability Insurance

GENERAL CONDITIONS

00700 General Conditions - Part I–For Construction

SPECIAL CONDITIONS

00800 Special Conditions–CDBG-MIT

Doc.

No. Document Title Doc. Date

00010-3 04-01-2017

SPECIFICATIONS

DIVISION 01 - GENERAL REQUIREMENTS

01110 Summary of Work 08-20-2018 01255 Change Order Procedures 08-20-2018 01270 Measurement and Payment 08-20-2018 01312 Coordination and Meetings 08-20-2018 01325 Construction Schedule 08-20-2018 01330 Submittal Procedures 08-20-2018 01340 Shop Drawings, Product Data, and Samples 08-20-2018 01410 TPDES Requirements (with Attachments) 08-20-2018 01422 Reference Standards 08-20-2018 01450 Contractor's Quality Control 08-20-2018 01452 Observation Services 08-20-2018 01454 Testing Laboratory Services 08-20-2018 01502 Mobilization 08-20-2018 01555 Traffic Control and Regulation 08-20-2018 01572 Pollution Source Controls on Construction Projects 08-20-2018 01573 Managing Overland Flow 08-20-2018 01574 Trapping Sediment in Channelized Flow 08-20-2018 01575 Stabilized Construction Exit 08-20-2018 01576 Waste Material Disposal 08-20-2018 01577 Protecting Inlets 08-20-2018 01579 Trapping Sediment During Site Dewatering 08-20-2018 01610 Basic Product Requirements 08-20-2018 01630 Product Substitution Procedures 08-20-2018 01725 Field Surveying 08-20-2018 01731 Cutting and Patching 08-20-2018 01770 Closeout Procedures 08-20-2018 01785 Project Record Documents 08-20-2018

DIVISION 02 – SITE WORK

02120 Material Disposal 08-20-2018 02221 Removing Existing Pavements and Structures 08-20-2018 02222 Excavating, Trenching, and Backfilling for Utilities 08-20-2018 02223 Excavating, Backfilling, and Compacting for Pavement 08-20-2018 02229 Excavation Safety 08-20-2018 02240 Cement Stabilized Sand 08-20-2018 02242 Cement Stabilization of Materials in Place 08-20-2018 02361 Silt Fences 08-20-2018 02364 Filter Dams 08-20-2018

Doc.

No. Document Title Doc. Date

00010-4 04-01-2017

02365 Stabilized Construction Access 08-20-2018 02378 Riprap and Granular Fill 08-20-2018 02379 Geotextiles for Erosion Control Systems 08-20-2018 02510 Hot Mix Asphaltic Concrete Pavement 08-20-2018 02520 Concrete Pavement 08-20-2018 02521 Concrete Curbs and Gutters and Valley Gutters 08-20-2018 02633 Precast Concrete Inlets, Headwalls, and Wingwalls 08-20-2018 02720 Storm Sewers and Appurtenances 08-20-2018 02921 Turf Establishment 08-20-2018 02922 Sod 08-20-2018 02923 Seed 08-20-2018 02925 Mulch and Tackifier 08-20-2018 02936 Fertilizer 08-20-2018

DIVISION 03 – CONCRETE

03100 Concrete Formwork 08-20-2018 03200 Concrete Reinforcement 08-20-2018 03250 Concrete Joints and Embedded Items 08-20-2018 03300 Cast-In-Place Concrete 08-20-2018

END OF DOCUMENT

STANDARD SPECIFICATION LIST OF DRAWINGS

00015-1 04-01-2017

Document 00015

LIST OF DRAWINGS

Sheet No. Drawing Title

1. TITLE SHEET

2. PROJECT LOCATION MAP, GENERAL NOTES, LEGEND, AND SHEET

INDEX

3. LOTT LANE SITE PLAN 10+00 - 14+50

4. LOTT LANE SITE PLAN 14+50 - 18+50

5. SHEPARD LANE SITE PLAN 20+00 - 25+00

6. SHEPARD LANE SITE PLAN 25+00 - 30+00

7. SHEPARD LANE SITE PLAN 30+00 - 35+00

8. LOTT LANE GRADING PLAN AND PROFILE STA. 10+00 - 12+50

9. LOTT LANE GRADING PLAN AND PROFILE STA. 12+50 - 14+50

10. LOTT LANE GRADING PLAN AND PROFILE STA. 14+50 - 16+50

11. LOTT LANE GRADING PLAN AND PROFILE STA. 16+50 - 18+50

12. SHEPARD LANE GRADING PLAN AND PROFILE STA. 20+00 - 22+50

13. SHEPARD LANE GRADING PLAN AND PROFILE STA. 22+50 - 25+00

14. SHEPARD LANE GRADING PLAN AND PROFILE STA. 25+00 - 27+50

15. SHEPARD LANE GRADING PLAN AND PROFILE STA. 27+50 - 30+00

16. SHEPARD LANE GRADING PLAN AND PROFILE STA. 30+00 - 32+50

17. SHEPARD LANE GRADING PLAN AND PROFILE STA. 32+50 - 35+00

18. SHEPARD LANE GRADING PLAN AND PROFILE STA. 40+40 - 43+50

19. PAVING DETAILS I

20. PAVING DETAILS II

21. UTILITY DETAILS

22. DRAINAGE DETAILS I

23. DRAINAGE DETAILS II

STANDARD SPECIFICATION LIST OF DRAWINGS

00015-2 04-01-2017

TXDOT

LIST OF DRAWINGS

Sheet No. Drawing Title

24. PRECAST CURB INLET UNDER ROADWAY (SHEET 1 OF 2)

25. PRECAST CURB INLET UNDER ROADWAY (SHEET 2 OF 2)

26. PRECAST SAFETY END TREATMENT–TYPE II ~ PARALLEL

DRAINAGE

TCP (1-1)

–18

BC(1)–21

BC(2)–21

BC(3)–21

BC(4)–21

BC(5)–21

BC(6)–21

BC(7)–21

BC(8)–21

BC(9)–21

BC(10)–21

BC(11)–21

BC(12)–21

TRAFFIC CONTROL PLAN CONVENTIONAL ROAD SHOULDER WORK

BARRICADE AND CONSTRUCTION STANDARDS

BARRICADE AND CONSTRUCTION STANDARDS

BARRICADE AND CONSTRUCTION STANDARDS

BARRICADE AND CONSTRUCTION STANDARDS

BARRICADE AND CONSTRUCTION STANDARDS

BARRICADE AND CONSTRUCTION STANDARDS

BARRICADE AND CONSTRUCTION STANDARDS

BARRICADE AND CONSTRUCTION STANDARDS

BARRICADE AND CONSTRUCTION STANDARDS

BARRICADE AND CONSTRUCTION STANDARDS

BARRICADE AND CONSTRUCTION STANDARDS

BARRICADE AND CONSTRUCTION STANDARDS

Construction Advertisement and Invitation for Bids The City of Brenham will receive Bids for CDBG-MIT MOD Road Improvements, GLO CDBG-MIT MOD Contract No. 24-065-088-E764, until 10 A.M. on September 3, 2026, at 200 West Vulcan Street, Brenham, TX 77833. The Bids will be publicly opened and read aloud at 10 A.M. on September 3, 2026, at 200 West Vulcan Street, Brenham, TX 77833.

Bids are invited for several items and quantities of Work as follows:

1. Reconstruction of Lott Lane and Shepherd Lane including cement stabilization of existing subgrade, construction of new curb and gutter, and placement of hot mix asphalt pavement.

2. Construction of storm sewer and associated appurtenances on Lott Lane and Shepherd Lane.

A pre-Bid conference will not be held for this Project.

Complete digital Project Bidding Documents are available at www.strand.com or at www.civcastusa.com at no cost. Please contact CivcastUSA.com for assistance with free membership registration, downloading, and working with this digital Project information.

A Bid Bond in the amount of 5% of the Bid issued by an acceptable surety shall be submitted with each Bid. A certified check or bank draft payable to the City of Brenham or negotiable U.S. Government Bonds (as par value) may be submitted in lieu of the Bid Bond.

Attention is called to the fact that not less than, the federally determined prevailing (Davis-Bacon and Related Acts) wage rate, as issued by the Texas General Land Office – Community Development & Revitalization and contained in the Contract Documents, must be paid on this Project. In addition, the successful Bidder must ensure that employees and applicants for employment are not discriminated against because of race, color, religion, sex, sexual identity, gender identity, or national origin.

The City Council may award the Bid, as authorized by Texas Government Code, Chapter 2269, Subchapter C, which presents the best value for the City pursuant to Texas Government Code 2269.055 using the criteria set forth herein. In determining best value for the City, the City Council shall consider:

(1) the price; (2) the reputation and experience of the contractor; (3) the quality of the contractor's services;

(4) the impact on the ability of the City to comply with rules relating to historically underutilized businesses;

(5) the contractor's safety record; (6) the contractor's proposed personnel; (7) whether the contractor's financial capability is appropriate to the size and scope of the Project; and (8) the contractor's past relationship with the City. The Bidder selected will be notified at the earliest possible date. The City reserves the right to reject any or all Bids or to waive any informalities in the Bidding where such action is in its interest. The City pays for goods and services according to the provisions of Chapter 2251 of the Government Code.

Bids may be held by the City of Brenham for a period not to exceed 60 days from the date of the Bid opening for the purpose of reviewing the Bids and investigating the Bidder’s qualifications prior to the Contract Award.

The City of Brenham is an Affirmative Action/Equal Opportunity Employer. Section 3 Residents, Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, and labor surplus area firms are encouraged to submit Bids. Bidders shall comply with regulations governing the CDBG Disaster Recovery Program (Regulation 24 CFR 570).

All contractors/subcontractors whose System for Award Management (SAM.gov) registration is not active or that are debarred, suspended or otherwise excluded from or ineligible for participation on federal assistance programs may not undertake any activity in part or in full under this Project.

City of Brenham Megan Mainer, Interim City Manager August 13, 2026 and August 20, 2026 http://www.strand.com/ http://www.civcastusa.com/

INSTRUCTION TO BIDDERS FOR CONSTRUCTION

The project to be constructed will be financed with assistance from the General Land Office (GLO) under the U.S. Department of Housing and Urban Development Community Block Grant-Mitigation (CDBG-MIT) program and is subject to all applicable Federal and State laws and regulations. The City of Brenham is the subrecipient of the grant funding and is hereby referred to as “City.”

1. Use of Separate Bid Forms

These contract documents include a complete set of bid and contract forms which are for the convenience of the bidders and are not to be detached from the contract document, completed or executed. Separate bid forms are provided for your use.

2. Interpretations or Addenda

No oral interpretations will be made to any bidder. Each request for clarification shall be made in writing to the Grant Recipient or engineer no less than five (5) business days prior to the bid opening. Each interpretation made will be in the form of an Addendum to the contract documents and will be distributed to all parties holding contract documents no less than three (3) business days prior to the bid opening. It is, however, the bidder's responsibility to make inquiry as to any addenda issued. All such addenda shall become part of the contract documents and all bidders shall be bound by such addenda, whether or not received by the bidders.

If an addendum to the bid package is necessary, it must be distributed to each potential bidder.

The distribution of an addendum shall be verified either by statements of receipt or registered/certified mail receipts, which shall be included in the public works construction file. The addendum shall allow adequate time for consideration in bid preparation (usually at least one week). If adequate time is not available, the bid opening date must be extended and the Grant Recipient must republish the invitation for bids containing the place, time, and date for the new bid opening. Note that any change to the original bid opening date will require republication of the invitation for bids at least once in a locally published newspaper. The republished notice will include the place, time and date for the new bid opening and must be published at least seven days prior to the new bid opening date.

3. Inspection of Site

Each bidder should visit the site of the proposed work and should become acquainted with the existing conditions and facilities, the difficulties and restrictions pertaining to the performance of the contract. The bidder should thoroughly examine and become familiar with the drawings, technical specifications and all other contract documents. The contractor by the execution of the contract shall in no way be relieved of any obligation under it due to failure to receive or examine any form or legal document or to visit the site or the conditions existing at the site. The City will be justified in rejecting any claim based on lack of inspection of the site prior to the bid.

4. Alternate Bid Items

No alternate bids or bid items will be considered unless they are specifically requested by the technical specifications.

5. Bids

a. All bids must be submitted on the forms provided and are subject to all requirements of the Contract Documents, including the Drawings.

b. All bids must be regular in every respect and no interlineation, excisions or special conditions may be made or included by the bidder.

c. Bid documents, including but not limited to the bid, the bid bond(s), the contractor’s certifications, local opportunity plan, and the statement of the bidder’s qualifications, shall be sealed in an envelope and clearly labeled with the words "Bid Documents”, the project number, name of bidder and the date and time of bid opening.

d. The City may consider as irregular any bid on which there is an alteration of or departure from the bid form and, at its option, may reject any irregular bid.

e. If a contract is awarded, it will be awarded to a responsible bidder on the basis of the lowest/best value bid and the selected alternate bid items, if any. The contract will require the completion of the work in accordance with the contract documents.

6. Bid Modifications Prior to Bid Opening

a. Any bidder may modify its bid by submitting a modification or supplemental bid at any time prior to the scheduled closing time for receipt of bids, provided such modification or supplemental bid is received by the locality prior to the closing time.

The modification or supplemental bid should not reveal the original bid price but should provide only the addition, subtractions or other modifications to the original bid so that the final prices or terms will not be known by the locality until the sealed bid is open.

7. Bid Bond

a. A Bid Bond in the amount of 5% of the bid issued by an acceptable surety shall be submitted with each bid. A certified check or bank draft payable to the locality or negotiable U.S. Government Bonds (as par value) may be submitted in lieu of the Bid Bond.

b. The bid bond or its comparable will be returned to the bidder as soon as practical after the opening of the bids.

8. Statement of Bidders Qualifications

Each bidder shall submit on the form furnished for that purpose a statement of the bidder's qualifications. The Grant Recipient shall have the right to take such steps as it deems necessary to determine the ability of the bidder to perform its obligations under the contract, and the bidder shall furnish the Grant Recipient all such information and data for this purpose as it may request.

The right is reserved to reject any bid where an investigation of the available data does not satisfy the Grant Recipient that the bidder is qualified to carry out properly the terms of the Contract.

9. Unit Price

The unit price for each of the several items in the bid shall include its pro rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total bid. Any bid not conforming to this requirement may be rejected as informal. Special attention is drawn to this condition, as the unit prices will be used to determine the amount of any change orders resulting from an increase or decrease in quantities.

10. Corrections

Erasures or other corrections in the bid must be noted over the signature of the bidder.

11. Time for Receiving Bids

Bids received prior to the advertised hour of opening shall be kept securely sealed. The officer appointed to open the bids shall decide when the specified time has arrived and no bid received thereafter will be considered; except that when a bid arrives by mail after the time fixed for opening, but before the reading of all other bids is completed, and it is shown to the satisfaction of the Grant Recipient that the late arrival of the bid was solely due to delay in the mail for which the bidder was not responsible, such bid will be received and considered.

12. Opening of Bids

The City shall, at the time and place fixed for the opening of bids, open each bid and publicly read it aloud, irrespective of any irregularities therein. Bidders and other interested individuals may be present.

13. Withdrawal of Bids

Bidder may withdraw the bid before the time fixed for the opening of bids, by communicating its purpose in writing to the Grant Recipient. Upon receipt of such notice, the unopened bid will be returned to the bidder. The bid guaranty of any bidder withdrawing his bid will be returned promptly.

14. Award of Contract/Rejection of Bids

a. The contract will be awarded to the responsive, responsible Bidder submitting the lowest/best value bid. The bidder selected will be notified at the earliest possible date. The locality reserves the right to reject any or all bids and to waive any informality in bids received where such rejection or waiver is in its interest.

b. The Grant Recipient reserves the right to consider as unqualified to do the work any bidder who does not habitually perform with his own forces the major portions of the work involved in construction of the improvements embraced in this Contract.

15. Execution of Agreement/Performance and Payment Bonds

a. Performance Bonds–Requires all prime contractors which enter into a formal contract in excess of $100,000 with the State, a county, or a municipality; a department, board, or agency of the state, a county, or a municipality; and a school district or a subdivision thereof, to obtain a Performance Bond in the amount of the contract before commencing with work

b. Payment Bonds- Requires all prime contractors which enter into a formal contract with the State, a county, or a municipality; a department, board, or agency of the state, a county, or a municipality; and a school district or a subdivision thereof, to furnish to the governmental entity a payment bond in the amount of the contract.

The payment bond must be filed within fifteen (15) days from the date of the Notice of Award:

o Municipalities: If the contract is in excess of $50,000, a payment bond is required.

o Counties: If the contract is in excess of $25,000, a payment bond is required.

c. The failure of the successful bidder to execute the agreement and supply the required bonds within fifteen (15) days from the date of the notice of award-or within such extended period as the locality may grant, shall constitute a default and the locality may, at its option, either award the Contract to the next responsive, responsible, and lowest/best value bidder, or re-advertise for bids. In either case, the locality may charge against the bidder the difference between the amount of the bid, and the amount for which a contract is subsequently executed irrespective of whether this difference exceeds the amount of the bid bond. If a more favorable bid is received through re-advertisement, the defaulting bidder shall have no claim against the locality for a refund.

16. Wages and Salaries

Attention is particularly called to the requirement of paying not less than the prevailing Davis Bacon Related Acts (DBRA) wage rates specified in the Contract Documents. These rates are minimums to be paid during the life of the contract. It is therefore the responsibility of the Bidder to inform themselves as to local labor conditions.

17. Equal Employment Opportunity

Attention is called to the requirements for ensuring that employees and applicants for employment are not discriminated against because of race, color, religion, sex, sexual identity, gender identity, or national origin, and other civil rights requirements.

18. Certification Regarding Lobbying

Contractors who apply or bid for an award of $100,000 or more shall provide the required certification that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer of employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by

31 USC § 1352.

Equal Opportunity Guidelines for Construction Contractors Note: To be included in bid packet and distributed at the preconstruction conference (optional)

1. What are the responsibilities of the offeror or bidder to ensure equal employment opportunity?

For contracts over $ 10,000, the offeror or bidder must comply with the "Equal Opportunity Clause" and the "Standard Federal Equal Opportunity Construction Contract Specifications."

2. Are construction contractors required to ensure a legal working environment for all employees?

Yes, it is the construction contractor's responsibility to provide an environment free of harassment, intimidation, and coercion to all employees and to notify all foremen and supervisors to carry out this obligation, with specific attention to minority or female individuals.

3. To alleviate developing separate facilities for men and women on all sites, can a construction contractor place all women employees on one site?

No, two or more women should be assigned to each site when possible.

4. Are construction contractors required to make special outreach efforts to Section 3 or minority and female recruitment sources?

Yes, construction contractors must establish a current list of Section 3, minority and female recruitment sources. Notification of employment opportunities, including the availability of on-the-job training and apprenticeship programs, should be given to these sources. The efforts of the construction contractors should be kept in file.

5. Should records be maintained on the number of Section 3 residents, minority and females applying for positions with construction contractors?

Yes, records must be maintained to include a current list of names, addresses and telephone numbers of all Section 3, minority and female applicants. The documentation should also include the results of the applications submitted.

6. What happens if a woman or minority is sent to the union by the Contractor and is not referred back to the Contractor for employment?

If the unions impede the construction contractor's responsibility to provide equal employment opportunity, a written notice should be submitted to TDA.

7. What efforts are made by construction contractors to create entry-level positions for Section 3 residents, women and minorities?

Construction contractors are required to develop on-the-job training programs, or participate in training programs, especially those funded by the Department of Labor, to create positions for Section 3 residents, women and minorities and to meet employment needs.

8. Are any efforts made by the Contractor to publicize their Equal Employment Opportunity (EEO) policy?

Yes, the construction contractor is responsible for notifying unions and sources of training programs of their equal employment opportunity policy. Unions should be requested to cooperate in the effort of equal opportunity. The policy should be included in any appropriate manuals, or collective bargaining agreements. The construction contractor is encouraged to publicize the equal employment opportunity policy in the company newspaper and annual report. The Contractor is also responsible to include the EEO policy in all media advertisement.

9. Are any in-service training programs provided for staff to update the EEO policy?

At least annually a review of the EEO policy and the affirmative action obligations are required of all personnel employees of a decision-making status. A record of the meeting including date, time, location, persons present, subject matter discussed, and disposition of the subject matter should be maintained.

10. What recruitment efforts are made for Section 3 residents, minorities and women?

The construction contractor must notify both orally and in writing, Section 3, minority and female recruitment sources one month prior to the date of acceptance for apprenticeship or other training programs.

11. Are any measures taken to encourage promotions for minorities and women?

Yes, an annual evaluation should be conducted for all minority and female personnel to encourage these employees to seek higher positions.

12. What efforts are taken to insure that personnel policies are in accordance with the EEO policy?

Personnel policies in regard to job practices, work assignments, etc. should be continually monitored to insure that the EEO policy is carried out.

13. Can women be excluded from utilizing any facilities available to men?

No, all facilities and company activities are non-segregated except for bathrooms or changing facilities to ensure privacy.

14. What efforts should be utilized to include minority and female contractors and suppliers?

Take affirmative steps to ensure that small, minority, and women owned businesses are included on all lists for contractors/service providers. Solicit these businesses when issuing RFPs and RFQs and soliciting construction bids. Divide project activities into small tasks to allow participation. Keep records of all offers to minority and female construction contractors.

15. If a construction contractor participates in a business related association that does not comply with equal opportunity affirmative action standards, does that show his/her failure to comply?

No, the construction contractor is responsible for its own compliance.

16. Can a construction contractor hire a subcontractor who has been debarred from government contracts pursuant to EEO?

No. The construction contractor must suspend, terminate or cancel its contract with any Subcontractor who is in violation of the EEO policy.

17. What effort has been taken by the construction contractor to monitor all employment to insure the company EEO policy is being carried out?

The construction contractor must designate a responsible individual to keep accurate records of all employees that includes specific information required by the government.

CITY OF BRENHAM BID FORM

STANDARD SPECIFICATION PART A

00410A-1 04-01-2017

Document 00410A

BID FORM – PART A

To: The Honorable Mayor and City Council of the City of Brenham 200 W. Vulcan Street Brenham, Texas 77833

Project: CDBG-MIT MOD Road Improvements Project No.: GLO CDBG-MIT MOD Contract No. 24-065-088-E764 Bidder:

(Print or type full name of proprietorship, partnership, corporation, or joint venture.)

1.0 OFFER

A. Total Bid Price: Having examined the Project location and all matters referred to in Bid Documents for the Project, we, the undersigned, offer to enter into a Contract to perform the Work for the Total Bid Price shown on the signature page of this Document.

B. Security Deposit: Included with the Bid is a Security Deposit in the amount of five percent (5.0%) of the Total Bid Price subject to terms described in the Instructions to Bidders.

C. Period for Bid Acceptance: This offer is open to acceptance and is irrevocable for eighty-five (85) days from Bid Date. That period may be extended by mutual written agreement of the City and Bidder.

D. Addenda: All Addenda have been received. Modifications to Bid Documents have been considered and all related costs are included in the Total Bid Price.

E. Bid Supplements: The following documents are attached:

[X] Security Deposit (Instructions to Bidders) [X] Document 00432–Conflict of Interest Questionnaire (if required) [X] Additional Condition of Award [X] Document 00434–Certificate of Interested Parties (if required) [X] Document 00455–Affidavit of Ownership or Control [X] Statement of Bidder’s Qualifications [X] Noncollusion Affidavit of Prime Bidder [X] Certification of Bidder Regarding Civil Rights Laws and Regulations [X] Contractor's Local Opportunity Plan [X] Certification Regarding Lobbying [X] Disclosure of Lobbying Activities [X] Contractor's Certification Concerning Labor Standards and Prevailing Wage

Requirements

STANDARD SPECIFICATION PART A

00410A-2 04-01-2017

2.0 CONTRACT TIME

A. If offer is accepted, Contractor shall achieve substantial completion within 180 calendar days after the date when the Contract Time commences to run and will be completed and ready for final payment in accordance with Paragraph 6b of the General Conditions within 210 calendar days after the date when the Contract Time commences to run. The Parties acknowledge and agree that the Contract Time is a reasonable time to achieve Substantial Completion of the Work.

STANDARD SPECIFICATION PART B

00410B-3 04-01-2017

Document 00410B

BID FORM – PART B

1.0 TOTAL BID PRICE HAS BEEN CALCULATED BY BIDDER, USING THE

FOLLOWING COMPONENT PRICES AND PROCESS (PRINT OR TYPE

NUMERICAL AMOUNTS):

A. STIPULATED PRICE: $ N/A

(Total Bid Price; minus Base Unit Prices, Extra Unit Prices, Cash Allowances and All Alternates, if any)

B. BASE UNIT PRICE TABLE:

Item No.

Control No.

Item Description

Unit Measure

Unit Quantity Unit Price

Total in Figures

1. Mobilization LS 1 $ $

2. SWPPP LS 1 $ $

3. Perform Vegetation Clearing and Grubbing LS 1 $ $

4.

Remove and Dispose of Existing Concrete Valley Gutter Pavement

SY 37 $ $

5. Remove and Dispose of

12-IN CMP LF 100 $ $

6. Remove and Dispose of

15-IN CMP LF 297 $ $

7. Remove and Dispose of

24-IN CMP LF 50 $ $

8. Remove and Dispose of Existing Barbed Wire Fence LF 120 $ $

9. Remove and Dispose of Existing Chain Link Fence LF 70 $ $

10. Remove and Dispose of Existing Concrete Sidewalk SF 14 $ $

11. Remove and Dispose of Existing Concrete Driveway SF 285 $ $

12. Relocate Existing Fire Hydrant and Hydrant Lead EA 2 $ $

13. Perform Water Main Lowering EA 5 $ $

14. Adjust Existing Water Service EA 6 $ $

15.

Extend and Adjust Existing Water Meter to Finished Grade

EA 5 $ $

00410B-4 04-01-2017

Item No.

Control No.

Item Description

Unit Measure

Unit Quantity Unit Price

Total in Figures

16. Adjust Existing Sanitary Sewer Service EA 7 $ $

17.

Remove Concentric Cone from Manhole and Replace with Eccentric Cone

EA 4 $ $

18.

Install 12-IN Split Ring Casing Over Existing 6-IN Sanitary Sewer Line

EA 1 $ $

19. Cement Stabilization of Materials in Place, 8-IN SY 5,605 $ $

20. Cement Treatment, Road Mixed (5%) T 100 $ $

21. Hot Mix Asphaltic Concrete Pavement, Type D T 630 $ $

22. Reinforced Concrete Curb and Gutter LF 3,525 $ $

23. Reinforced Concrete Valley Gutter Pavement SY 69 $ $

24. Reinforced Concrete Sidewalk, 4-IN SF 20 $ $

25. Reinforced Concrete Driveway, 6-IN SY 650 $ $

26. 6-IN Flex Base Driveway SY 485 $ $

27. Construct 7.5-FT by 2.5-FT Inlet Slope Paving EA 1 $ $

28. Install New 12-Inch RCP Class III, Complete in Place LF 323 $ $

29. Install New 15-Inch RCP Class III, Complete in Place LF 623 $ $

30. Install New 18-Inch RCP Class III, Complete in Place LF 99 $ $

31. Install New 24-Inch RCP Class III, Complete in Place LF 757 $ $

32. Install New 36-Inch RCP Class III, Complete in Place LF 50 $ $

33. Furnish and Install 4-FT x 4-FT Junction Box EA 5 $ $

34. Furnish and Install 5-FT x 3-FT Throat Inlet EA 3 $ $

35. Furnish and Install 6-FT x 3-FT Throat Inlet EA 1 $ $

36. Furnish and Install 7.5-FT x 2.5-FT Throat Inlet EA 1 $ $

00410B-5 04-01-2017

REST OF PAGE INTENTIONALLY LEFT BLANK

Item No.

Control No.

Item Description

Unit Measure

Unit Quantity Unit Price

Total in Figures

37. Furnish and Install 5-FT Curb Inlet Under Pavement EA 10 $ $

38. Furnish and Install Curb Inlet EA 1 $ $

39.

Furnish and Install 5-FT Curb Inlet W/ 4- to 5-FT Extensions

EA 1 $ $

40. Furnish and Install 18-IN Sloped End Treatment EA 1 $ $

41.

Furnish and Install 24-IN Sloped End Treatment W/ Concrete Apron and Dissipator Blocks

EA 1 $ $

42. Move and Relocate Sign on New Sign Base EA 5 $ $

43. Furnish and Install Chain Link Fence LF 70 $ $

44.

Provide Trench Safety for All Storm Sewer and Utility Relocations, All Trench Depths

LF 1,816 $ $

45.

Remove, Stockpile, and Salvage Existing Asphaltic Pavement

LS 1 $ $

46. Excavation, Grading, and Shaping LS 1 $ $

47.

Traffic Control According to Texas Manual on Uniform Traffic Control Devices

(TMUTCD)

LS 1 $ $

48. Construction Materials Testing LS 1 $ $

49. Site Restoration, Seeding, and Cleanup LS 1 $ $

TOTAL BASE UNIT PRICES $_________

00410B-6 04-01-2017

C. TOTAL BID PRICE: $

(Add Totals for Items A. and B. above)

2.0 SIGNATURES: By signing this Bid Form Document 00410B, I agree that I have received and reviewed all Addenda and considered all costs associated with the Addenda in calculating the Total Bid Price.

Bidder:

(Print or type full name of your proprietorship, partnership, corporation, or joint venture.*)

**By:

Signature Date

Name:

(Print or type name) Title

Address:

(Mailing)

(Street, if different)

Telephone and Fax Number:

(Print or type numbers)

* If Bid is a joint venture, add additional Bid Form signature sheets for each member of the joint venture.

** Bidder certifies that the only person or parties interested in this offer as principals are those named above. Bidder has not directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding.

Footnotes for Basic Unit Price Table and Extra Unit Price Table:

(1) Fixed Unit Price determined prior to Bid. Cannot be adjusted by the Bidder.

(2) Minimum Bid Price determined prior to Bid. Can be increased by the Bidder by crossing out the Minimum and noting revised price on the line above.

(3) Maximum Bid Price determined prior to Bid. Can be decreased by Bidder by crossing out the Maximum and noting revised price on the line above.

(4) Fixed Range Unit Price determined prior to Bid. Unit Price can be adjusted by Bidder to any amount within the range defined by crossing out prices noted and noting revised price on the line above.

Note: This document constitutes a government record, as defined by § 37.01 of the Texas Penal Code. Submission of a false government record is punishable as provided in § 37.10 of the Texas Penal Code.

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we the undersigned, as PRINCIPAL, and , as SURETY are held and firmly bound unto (City) hereinafter called the "Local Public Agency”, in the penal sum of Dollars, ($ ), lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has submitted the Accompanying Bid, dated , for

NOW, THEREFORE, the Principal shall not withdraw said Bid within the period specified therein after the opening of the same, or, if no period be specified, within sixty (60) days after the said opening, and shall within the period specified therefor, or if no period be specified, within fifteen (15) days after the prescribed forms are presented to him for signature, enter into a written contract with the Local Public Agency in accordance with the Bid as accepted, and give bond with good and sufficient surety or sureties, as may be required, for the faithful performance and proper fulfillment of such contract; or in the event of the withdrawal of said Bid within the period specified, or the failure to enter into such Contract and give such bond within the time specified, if the Principal shall pay the Local Public Agency the difference between the amount specified in said Bid and the amount for which the local Public Agency may procure the required work or supplies or both, if the latter be in excess of the former, then the above obligation shall be void and of no effect, otherwise to remain in full force and virtue.

IN WITNESS THEREOF, the above parties have executed this instrument this day of , ________, the name and corporate seal of each corporate party being hereto affixed and these present signed by its undersigned representative, pursuant to authority of its governing body.

(SEAL)

(SEAL)

Attest: By:

Affix Corporate

Seal

Attest: By:

Affix Corporate

Seal

Attest: By:

Countersigned

By

* Attorney-in-Fact, State of Texas

CERTIFICATE AS TO CORPORATE PRINCIPAL

I, , certify that I am the Secretary of the Corporation named as Principal in the bid bond; that , who signed the said bond on behalf of the Principal was then of said corporation; that I know his/her signature, and his/her signature thereto is genuine; and that said bond was duly signed, sealed, and attested to, on behalf of said corporation by authority of its governing body.

Corporate Seal

Title:

* Power-of-attorney for person signing for Surety Company must be attached to bond.

STATEMENT OF BIDDER'S QUALIFICATIONS

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information it desires.

Date: ________________________________

Bidder (Legal Name of Firm):

Date Organized:

Address:

Date Incorporated

Federal ID Number: ____________________________

Number of Years in contracting business under present name

List all other names under which your business has operated in the last 10 years:

Work Presently Under Contract:

Contract Amount $ Completion Date

Type of work performed by your company:

Total Staff employed by Firm (Break down by Managers and Trades on separate sheet):

Have you ever failed to complete any work awarded to you? Yes No (If yes, please attach summary of details on a separate sheet. Include brief explanation of cause and resolution)

Have you ever defaulted on a contract? Yes No (If yes, please attach summary of details on a separate sheet.)

Has your organization had any disbarments or suspensions that have been imposed in the past five years or that was still in effect during the five-year period or is still in effect? Yes No

(If yes, list and explain; such list must include disbarments and suspensions of officers, principals, partners, members, and employees of your organization.)

List the projects most recently completed by your firm (include project of similar importance):

Project Amount $ Mo/Yr Completed

Major equipment available for this Contract:

Are you in compliance with all applicable EEO requirements? Yes No (If no, please attach summary of details on a separate sheet.)

Bank References

Address: __________________________________ Contact Name: _______________

City & State:_____________________ Zip: ___________ Phone Number: _______________

Credit available: $

Has the firm or predecessor firm been involved in a bankruptcy or reorganization? Yes No (If yes, please attach summary of details on a separate sheet.)

List on a sheet attached hereto all judgements, claims, arbitration proceedings, or suits pending or outstanding against bidder over the last five (5) years with amount of claim and brief description.

List on a sheet attached hereto all lawsuits or requested arbitration with regard to construction contracts which bidder has initiated within the last five (5) years and brief explanation of claim and outcome.

Attach resume(s) for the principal member(s) of your organization, including the officers as well as the proposed superintendent for the project.

Signed this ______ day of _______________________, 20____.

Signature

Printed Name and Title

Company Name

Notary Statement:

______________________________, being duly sworn, says that he/she is the _________Position/Title____________of________________________ (Firm Name), and hereby swears that the answers to the foregoing questions and all statements therein contained are true and correct. He/she hereby authorizes and requests any person, firm, or corporation to furnish any information requested City/County of _____________________ in verification of the recitals comprising this Statement of Bidder's Qualifications.

Subscribed and sworn before me this _________day of __________, 20____.

Notary Public

Signature

Printed Name

My Commission Expires: _______________, The penalty for making false statements is prescribed in the U. S. Criminal Code, 18 U.S.C. 1001.

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

FORM CIQ

OFFICE USE ONLY

Date Received

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

1 Name of vendor who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

3 Name of local government officer about whom the information is being disclosed.

Name of Officer

4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?

Yes No

5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature of vendor doing business with the governmental entity Date ownership interest of one percent or more.

Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021

Revised 1/1/2021Form provided by Texas Ethics Commission www.ethics.state.tx.us

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed;

or

(ii) the local governmental entity is considering entering into a contract with the vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or

(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

(C) of a family relationship with a local government officer.

ADDITIONAL CONDITION OF AWARD —

DISCLOSURE OF INTERESTED PARTY FORM:

NEW OBLIGATION OF THE CITY TO RECEIVE INFORMATION FROM WINNING

BIDDER

Effective January 1, 2016, pursuant to Texas Government Code, Section 2252.908 (the “Interested Party Disclosure Act”), the City may not award a contract to a bidder unless the bidder submits a Certificate of Interested Parties Form 1295 (the “Disclosure Form”) to the City as prescribed by the Texas Ethics Commission (“TEC”). In the event that the bidder’s bid for the City is the best bid received, the City or its consultant, will promptly notify the bidder. That notification will serve as the conditional verbal acceptance of the bid. Upon this acceptance, the winning bidder must promptly, not later than 10 A.M. (CST) on September 3, 2026, file the materials described below.

PROCESS FOR COMPLETING THE DISCLOSURE FORM1

The Disclosure Form can be found at https://www.ethics.state.tx.us/forms/1295.pdf, and reference should be made to the following information in order to complete it:

(a) Item 2 – Name of City of Brenham (“City of Brenham, Texas”)

(b) Item 3 – the identification number (“CDBG-MIT City of Brenham”), and

(c) Item 3 – description of the goods or services assigned to this contract by the City (“Construction Services for City)

You must:

1 A completed Form 1295 is not required for:

● a sponsored research contract of an institution of higher education;

● an interagency contract of a state agency or an institution of higher education;

● a contract related to health and human services if:

o the value of the contract cannot…