Project Bid Documents.pdf

KATHY HOCHUL

Governor

KERRI E. NEIFELD

Commissioner

WILLOW BAER

Executive Deputy Commissioner

NOTE: OPWDD is not responsible for any late, lost or misdirected submissions.

REQUEST FOR QUOTE

April 3, 2024

Project #: SFE CD#23059 PROJECT TITLE AND ADDRESS: Campus Sign Fabrication 500 Balltown Rd Schenectady, NY 12304

The Capital District DDSO is seeking bids/quotes for the above referenced project (see attached specifications).

If you are interested in bidding on this project, a SITE VISIT for this project is MANDATORY. Please RSVP to PSESpurchasing@opwdd.ny.gov if you plan on attending. To allow time to sign in, it is recommended that you arrive to the site visit 10 minutes prior to the scheduled time.

SITE VISIT DATE: 4/19/24 SITE VISIT TIME: 9:00 AM

BID DEADLINE DATE: 4/26/24 BID DEADLINE TIME: 1:00 PM

BIDS MUST BE SUBMITTED TO: Samantha Lewandowski

Email: psespurchasing@opwdd.ny.gov Phone: 518-388-3648

If this bid includes work completed by a sub-contractor, the sub-contractor bid form must also be completed on page 3.

If the site visit is MANDATORY you must sign in at the site visit for your bid to be valid. Please write clearly for communication purposes and ensure your email address is clearly written. Contractors are encouraged to ask questions regarding the specifications of this project at the site visit.

The purpose of asking questions during the site visit is to obtain clarification regarding the enclosed Project Scope. In the event that modifications are needed to the Project Scope, the modifications will be distributed by the CAPITAL DISTRICT DDSO Business Office to all contractors as an ADDENDA. Contractors are to prepare and submit their quotes based on the written Project Scope and any modifications made in writing through the ADDENDA.

The Capital District DDSO is a tax-exempt state agency. A tax-exempt certificate will be supplied upon request.

This is a NYS Public Works Project and Prevailing Wages MUST be paid.

NYS Department of Labor PRC # for this project is: PRC# 2024003931

To locate the web page to enter the above PRC # and obtain wages rates visit https://dol.ny.gov/public-work-and-prevailing-wage. Under Prevailing Wage you would select “View a previously requested wage schedule” and enter the above referenced PRC #.

Prevailing Wages and Certified Payroll:

NYS Labor Law requires that all contracted employees preforming maintenance, repairs or capital improvements in state owned buildings receive the prevailing wage and supplements rate for the occupation in which they are working.

If this is a public work contract covered by Article 8 of the Labor Law or building service contract covered by Article 9 thereof, neither Contractor’s employees nor employees of its subcontractors may be required or permitted to work more than the number of hours or days stated in said statutes, except as otherwise provided in the Labor Law as set forth in prevailing wage and supplement schedules issued by the State Labor Department. Certified payroll record MUST be submitted at the time of invoicing.

**If you need assistance understanding prevailing wages. Please contract NYS Dept. Of Labor @ (518) 457-9000** mailto:PSESpurchasing@opwdd.ny.gov mailto:psespurchasing@opwdd.ny.gov https://dol.ny.gov/public-work-and-prevailing-wage https://dol.ny.gov/public-work-and-prevailing-wage

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OFFICIAL BID FORM

*** This portion MUST be completed, signed, and returned via email at the contact information that is listed above. ***

(If Applicable): The Undersigned acknowledges receipt and review of all ADDENDA to the Bidding Documents, listed by number in the space below, and is verifying that the submitted Bid Amount includes ALL Addenda items.

Addenda #: _____________________________________ Addenda #: _____________________________________

The Undersigned proposes to perform the Work required for this project and acknowledges receipt of the job specifications, NYS prevailing wages and the Appendix A – Standard clauses for state contracts.

Specifications for the following: SFE CD#23059 Campus Sign Fabrication 500 Balltown Rd, Schenectady, NY 12304 Due 1:00PM 4/26/24 Description Qty Unit Cost Unit Extended Cost Materials:

Labor:

Include title and number of laborers in description

Per hour Per hour Per hour Per hour Per hour

Equipment:

Overhead:

Amount MUST be valid for 60 days AFTER Bid Deadline Itemized Materials and Labor Breakdown are required for bid to be valid

Project Total

Authorized Signature: _________________________________________________ Date: _____________________________

Print Name & Title: _____________________________________________________________________________________________________

Official Company Name: _______________________________________________________________________________________________

Mailing Address: ________________________________________________________________________________________________________

Phone #: _______________________________________________ Please circle any that apply: MWBE SDVOB

Email Address: __________________________________________________________________________________________________________

Federal ID #: ___________________________________ NYS SFS Vendor ID # ________________________________

The CAPITAL DISIRICT DDSO intends to award the contract to the most responsible and responsive vendor that provides the lowest cost and meets the requirements detailed in the scope of work. Upon request, vendor must demonstrate relevant experience on prior projects of similar magnitude. The CAPITAL DISTRICT DDSOO reserves the right to reject any and all quotes. The awarded vendor will be required to submit certificates of Liability, Automotive, Worker’s Compensation and Disability Insurance as well as a completed Lobbying Law Form. Please be prepared to submit these in a timely fashion. The CAPITAL DISTRICT DDSOO will make no concessions to the vendor for any alleged misunderstanding or deception because of quantity, quality, character, or other condition.

The CAPITAL DISIRICT DDSOO’s interpretation of specifications shall be final and binding.

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SUB-CONTRACTOR BID FORM

*** This portion MUST be completed, signed, and returned via email at the contact information that is listed above. ***

(If Applicable): The Undersigned acknowledges receipt and review of all ADDENDA to the Bidding Documents, listed by number in the space below, and is verifying that the submitted Bid Amount includes ALL Addenda items.

Addenda #: _____________________________________ Addenda #: _____________________________________

The Undersigned proposes to perform the Work required for this project and acknowledges receipt of the job specifications, NYS prevailing wages and the Appendix A – Standard clauses for state contracts.

Specifications for the following: SFE CD#23059 Campus Sign Fabrication 500 Balltown Rd, Schenectady, NY 12304 Due 1:00PM 4/26/24 Description Qty Unit Cost Unit Extended Cost Materials:

Labor: Per hour Per hour Per hour Per hour Per hour Equipment:

Overhead:

Amount MUST be valid for 60 days AFTER Bid Deadline Itemized Materials and Labor Breakdown are required for bid to be valid

Project Total

Authorized Signature: _________________________________________________ Date: _____________________________

Print Name & Title: _____________________________________________________________________________________________________

Official Company Name: _______________________________________________________________________________________________

Mailing Address: ________________________________________________________________________________________________________

Phone #: _______________________________________________ Please circle any that apply: MWBE SDVOB

Email Address: __________________________________________________________________________________________________________

Federal ID #: ___________________________________ NYS SFS Vendor ID # ________________________________

The CAPITAL DISIRICT DDSO intends to award the contract to the most responsible and responsive vendor that provides the lowest cost and meets the requirements detailed in the scope of work. Upon request, vendor must demonstrate relevant experience on prior projects of similar magnitude. The CAPITAL DISTRICT DDSOO reserves the right to reject any and all quotes. The awarded vendor will be required to submit certificates of Liability, Automotive, Worker’s Compensation and Disability Insurance as well as a completed Lobbying Law Form. Please be prepared to submit these in a timely fashion. The CAPITAL DISTRICT DDSOO will make no concessions to the vendor for any alleged misunderstanding or deception because of quantity, quality, character, or other condition.

The CAPITAL DISIRICT DDSOO’s interpretation of specifications shall be final and binding.

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NOT BIDDING STATEMENT

Project: SFE CD#23059 Campus Sign Fabrication 500 Balltown Rd, Schenectady, NY 12304 Due 1:00PM 4/26/24

If, upon examination of the specifications, you decide not to submit a bid, please indicate your reason below and return to the below referenced email address.

Not bidding at this time.

Reason for not bidding:

Not interested in receiving any further bids.

Reason for removal:

Print Name & Title: __________________________________________________________________________________________

Official Company Name: _____________________________________________________________________________________

Mailing Address: ______________________________________________________________________________________________

Phone #: _______________________________________________

Email Address: _________________________________________________________________________________________________

Authorized Signature: _____________________________________________________________________________

Please return by email to PSESPurchasing@opwdd.ny.gov

PROJECT SCOPE

DESCRIPTION:

This project is regarding Fabrication of the Capital District DDSO Schenectady Campus Sign. The vendor shall provide all labor and materials necessary to complete the work in a professional manner per scope of work and architectural drawings if supplied. Work is to be completed within 120 days of award, unless modified below.

This is a NYS Public Works project and prevailing wages are to be Certified. A copy of all materials purchased will be sent with invoice at the completion of the project. Refer to attached specification for the following scope of work. Site must be cleaned, and all materials secured at the end of each workday. Absolutely no scraps, especially fasteners, are to be left unsecured. Upon completion of (Campus sign), before removal of equipment and scaffolding, contractor is to schedule a quality control and quality assurance inspection with Plant Superintendent. During demolition any unforeseen questionable materials for Asbestos will require stop work and contact project contact person. Capital District will be responsible for testing suspected materials.

SCOPE OF WORK

SECTION 101424

DIGITAL SIGNS Part I.

GENERAL

1.01 SECTION INCLUDES

Frame Fabrication

A. Materials B. Aluminum Sheet C. Non-Retaining Concrete Block Wall

1. Concrete Blocks

2. Reinforcement:

3. Mortar

4. Grout

5. Backfill

D. Digital Display

1. Led Display

Facility:

Capital District D.D.S.O

Facility Address:

500 Balltown Rd Schenectady NY 12304

Point of Contact: PSES Purchasing Department psespurchasing@opwdd.ny.gov

Contact Phone Number:

518-388-3648

Project Title:

Campus signs

Summary of Work:

Fabricate Campus signs mailto:psespurchasing@opwdd.ny.gov

E. Display Frame

1.02 SUBMITTALS

A. Shop Drawings: Show fabrication and mounting details for each sign and copy specified. Include sign designs, dimensions, copy style, and copy heights.

1. For signs supported or anchored to permanent construction provide setting drawings for fasteners to be installed under other sections.

B. Product Data: Catalog sheets, specifications, and installation instructions for each sign type and mounting type specified.

C. Samples:

1. Full size of polycarbonate sign and copy type specified, including mounting accessories. Submit the samples to OPWDD's Capital Services regional project manager(s), for review. They will be returned, and, if approved, may be used in the Work.

2. Color Samples: Manufacturer’s standard colors for unspecified sign material and finishes specified.

D. Quality Control Submittals:

1. Sign Fabricator Qualification Data: Certified statement from the fabricator indicating the capacity and number of years products similar to those specified for the Work have been produced.

QUALITY ASSURANCE

A. Sign Fabricator Qualifications: The firm manufacturing the signs shall have been regularly producing signs similar to those specified for the Work, for a minimum of 5 years. The firm shall also have sufficient production capacity to produce the quantity of sign units required without causing delay in the Work.

B. Single-Source Responsibility: Obtain signs from one source from a single manufacturer.

1.03 PROJECT CONDITIONS

A. Do not install the sign unit until all other finishing operations, including painting, have been completed unless otherwise directed.

B. Digital Files will be provided by OPWDD upon request to Capital Services regional project manager.

1.04 DELIVERY, STORAGE, AND HANDLING

A. Deliver sign unit to Site with protective covering in place.

B. Leave protective covering on sign unit until completion of installation.

Part II. PRODUCTS

2.01 NON-RETAINING CONCRETE BLOCK WALL

A. All concrete blocks to follow ASTM C 1372 – Standard Specification for Dry-Cast Segmental Retaining Wall Units

1. Concrete: In. 2,500 psi strength in 28 days. Mix for concrete footing to be 1 part cement to 2-1/2 parts sand to 3-1/2 parts gravel with a max. of 7- 1/2 gallons of water per sack of cement.

2. Block: VERSA-LOK Standard Retaining Wall Units

3. Color: Gray Shale

4. Finish: Split-Face.

B. Reinforcement: Deformed steel bar conforming to ASTM A-615 Grade 40 or Grade 60.

C. Mortar (Type “S”) Mix to be 1 part cement to 1/2-part lime to 3 parts damp loose sand.

D. Grout: Mix to be 1 part cement to 3 parts sand to max. 1/10-part lime. Sufficient water should be added to produce consistency for pouring without segregation of the constituents. May contain 2 parts pea gravel (max. size 3/8”).

E. Backfill shall be compacted to a minimum of 95%

2.02 DIGITAL DISPLAY

A. LED display:

1. Size: 4 feet high by 5 feet wide

2. Modules: 10mm resolution display within 1’x1’ module

3. Rating: UL 48 & CUL 48 listed, FCC compliant.

4. Power requirements: 50A/120V or 30A/240V

5. All signs to have cellular communication with software access that is cloud based and allow login and updating of the signs at any location and at physical sign location site.

2.03 DISPLAY FRAME

A. Frame: Double sided signs, fabricate frames to profile indicated to conform to the following conditions:

1. Frame Material: Extruded Aluminum.

2. Frame Faces: Polycarbonate with Vinyl.

a. New York State Office for People with Developmental Disabilities Logo, 9 3/4” inches in height.

b. Field Color: Opaque (Colored) Sheet color to match

1) PANTONE 7680 C

2) CMYK 87/99/0/8

3) RGB 82/49/120

4) HEX #523178

c. Font Color: Opaque (Colored) Sheet color to be manufacturer’s white. Font the be centered in field.

3. Frame Material: Injection molded ABA plastic.

a. Finish and Color: As indicated, or if not indicated as selected from the manufacturer’s standard colors.

4. Corner Condition: Square.

5. Reveals: Aluminum

6. Posts: 4x4 steel embedded in concrete foundations 2' diameter 4' deep

1.02 FABRICATION

A. Fabricate sign unit of graphic process, design, copy, dimensions, and color indicated or specified.

B. Copy shall be as stated in MESSAGE SCHEDULE. Confirm “To Be Determined” information before fabrication.

GENERAL REQUIREMENTS:

1. Bid price is to include all materials, labor, disposal of materials fees and site clean-up.

Final acceptance of completed job will be provided by the appropriate Maintenance Supervisor.

2. This is a NYS Public Works project and prevailing wages are to be paid.

3. Work is to be done between the hours of _8 AM__ and _4:00 PM__, Monday through

Friday unless otherwise arraigned with Maintenance Supervisor in advance.

4. Work must be completed within 120 days of receiving the purchase order.

5. All tools must be controlled at all times and debris, tools and materials secured and stored at the end of each work day in a manner acceptable to Maintenance Supervisor/Safety Department. Site must be cleaned and all materials secured at the end of each work day. Absolutely no scraps, especially fasteners, are to be left unsecured.

6. Any unforeseen conditions that may alter the established price are to be reported to the Facility Contact listed above immediately upon discovery.

7. Smoking is prohibited by contractors at all residential and program sites owned by

OPWDD.

8. At least one week prior to the commencement of the work, there shall be a meeting with Broome Developmental Center Operations and Maintenance staff to discuss specific safety requirements needed to be adhered to during the work period and to review and sign the work safety plan.

9. Safety Data Sheets as applicable will be provided to the Plant Superintendent prior to the start of work and a copy maintained at the property.

10. All applicable environmental testing associated with this work will be provided to the contractor prior to start of work. No suspected/possible ACM materials shall be disturbed unless there is a written testing report showing that it is clean.

11. Lawn Damage/Property Damage: If the delivery of materials or any other work necessitates the contractor, his suppliers, or sub-contractors to drive on the lawn for ANY reason, the contractor shall be held responsible for the repair of the lawn. Any property damage caused by work performed is to be corrected to the condition existing prior to start of the job

12. Continuity of Work/Communication/Scheduling: Once the job has begun, it is to be worked on continuously until completed. If there are any delays, even if due to inclement weather, a Work Control Representative MUST be contacted.

13. Facility Safety: The Facility will be occupied during the job. For this reason, the contractor must take all reasonable care to safeguard building occupants. The contractor shall ensure all tools, materials and other items are picked up, removed or stored and are safely secured at the end of each workday. Any ladders, scaffolding or lifts used in conjunction with this job are to be stored to the satisfaction of the Maintenance Supervisor at the end of the day. The work as indicated above shall be scheduled as not to interfered with other functions of the facility unless arranged and approved at least one week in advance.

14. All work performed as part of this job is to be coordinated with the Facility Contact listed above.

SITE VISIT

Attendance at a scheduled site visit Is required. The site visit has been scheduled 4/19/24 for at 9am. Please meet at the Building 1 Security Desk for this site visit.