Professional Design Services Scenic Road Protection Structure Project.pdf

COUNTY OF MONTEREY

DEPARTMENT OF PUBLIC WORKS, FACILITIES

AND PARKS

1441 SCHILLING PLACE, SOUTH - 2ND FLOOR

SALINAS, CA 93901-4527

(831) 755-4800

REQUEST FOR PROPOSALS #10999

PROFESSIONAL DESIGN SERVICES

SCENIC ROAD PROTECTION STRUCTURE PROJECT

MONTEREY COUNTY, CALIFORNIA

COUNTY PROJECT NO. 450017

COUNTY OF MONTEREY

DEPARTMENT OF PUBLIC WORKS, FACILITIES AND PARKS

Proposals are due by 4:00 p.m. (PST) Thursday, August 26, 2026

Approved as to Form:

Michael J. Whilden

Deputy COUNTY Counsel

Date: July 16, 2026

Docusign Envelope ID: EDD2D18D-51CE-8D1E-8198-2CE32B09B3BF

RFP #_10999 Design Services - SRPS

Table of Contents

1.0 INTENT 1

2.0 BACKGROUND 1

3.0 CALENDAR OF EVENTS 3

4.0 COUNTY POINT OF CONTACT 3

5.0 SCOPE OF WORK 4

6.0 REQUIRED CONTENT/PROPOSAL FORMAT 4

7.0 SUBMITTAL INSTRUCTIONS/CONDITIONS 7

8.0 SELECTION CRITERIA 8

9.0 CONTRACT AWARD 11

10.0 SEQUENTIAL CONTRACT NEGOTIATION 12

11.0 AGREEMENT TERMS AND CONDITIONS 12

12.0 COLLUSION 12

13.0 RIGHTS TO PERTINENT MATERIALS 13

APPENDIX I: HAZARDOUS MITIGATION GRANT PROGRAM APPLICATION A-1

APPENDIX II: SCOPE OF WORK A-168

APPENDIX III: SIGNATURE PAGE A-177

APPENDIX IV: SAMPLE COST PROPOSAL A-178

APPENDIX V: COUNTY PLANNING SCHEDULE A-182

APPENDIX VI: SAMPLE PROFESSIONAL SERVICES AGREEMENT A-183

APPENDIX VII – COUNTY SERVICE AREA 1 QUESTIONS A-184

RFP #10999 Design Services - SRPS

1.0 INTENT

1.1 The COUNTY of Monterey Public Works, Facilities and Parks Department, hereinafter referred to as “PWFP” or “COUNTY”, is soliciting proposals from qualified organizations, hereinafter referred to as “CONTRACTORS”, to provide professional design services for the Scenic Road Protection Structure (SRPS) Project.

1.2 The SRPS project is located along the southern extent of Scenic Road, in the Carmel Point area of unincorporated Carmel, in Monterey COUNTY, California.

1.3 The purpose of the Project is to provide structural support to a bluff to prevent erosion that undermines Scenic Road, threatens public utility infrastructure assets, and hampers access to private residences.

1.4 Interested CONTRACTORS must meet ALL of the following proposal requirements in order to be considered by COUNTY:

1.3.1 Shall be a licensed Civil Engineer in the State of California.

1.3.2 Shall have a minimum of five (5) years of experience leading and controlling the design of similar road projects. This experience shall be in the State of California.

1.3.3 CONTRACTOR’S project manager shall have a minimum of five (5) years specializing in road and retaining wall design and environmental documentation and permitting in the State of California and extensive experience working with the Federal Emergency Management Agency (FEMA), California Department of Transportation (Caltrans) Local Assistance Procedures Manual, Local Assistance Program Guidelines, State Transportation Improvement Program and the Americans with Disabilities Act.

1.4 This solicitation is intended for a single, exclusive AGREEMENT.

2.0 BACKGROUND

2.1 The proposed SRPS will be approximately 1,040 feet long extending in a northerly direction along the bluff parallel to Scenic Road from the California Regional State Beach (CRSB) to a point between Valley View Avenue and Isabella Avenue.

2.2 The current design concept contemplates a row of concrete piles supporting a shotcrete wall with a natural appearance. The top of the wall is approximately +20 feet NAVD88, matching the beach level. Above the wall, a sloping layer of weatherable stabilized soil (CLSM) extends up to +27 feet for additional bluff protection. Where the wall ends, an articulating concrete block (ACB) mat and a rock revetment (1-ton boulders) are proposed around the CRSB parking lot for erosion control.

2.3 The SRPS will be designed to withstand waves up to elevation +27 feet NAVD88 or higher, which is the Federal Emergency Management Agency (FEMA) 1% annual chance BFE of occurrence within 100 years and the approximate elevation of the roadway.

2.4 A Hazardous Mitigation Grant Program (HMGP) application, which includes more detailed Project information, is included in Appendix I. The HMGP is based on the Carmel River Lagoon EIR project description and preliminary studies. A 30 percent (%) design and a Final Environmental Impact Report (FEIR) has been prepared for the Project. The FEIR was approved by the Board of Supervisors of the COUNTY of Monterey in September 2024, and the California Environmental Quality Act (CEQA) Notice of Determination (NOD) for the SRPS was filed in September 2024. The COUNTY will provide these documents to prospective CONTRACTORS as part of this RFP.

2.5 The COUNTY will obtain Right of Entry agreement(s) from California State Parks to access the project site and commence construction.

2.6 The COUNTY will utilize State and Federal funds to design and construct the Project.

CONTRACTOR shall have extensive experience and knowledge of, including but not limited to the following: Federal Highway Program Guidelines, Local Assistance Procedure Manual (LAPM) and Local Assistance Programs Guidelines (LAPG), California Environmental Quality Act (CEQA), National Environmental Policy Act (NEPA) and FEMA reimbursement requirements. Consequently, the following is required and must be considered in responding to this RFP:

• NEPA environmental clearance

• Full conformance to the Uniform Relocation, Assistance and Real Property Acquisition Policies Act of 1970 (i.e., the “Uniform Act”) for all right-of-way acquisition procedures, and preparation of a Right-of-way Certification

• Federal Highway Administration (FHWA) Buy America Compliance

• Compliance with the Americans with Disabilities Act of 1990 (ADA)

• Inclusion of FHWA Form 1273 in the contract documents and the Agreement along with Mandatory Federal Language described in Exhibit 12-G of the Local Assistance Procedures Manual (LAPM)

• Plans, Specifications, and Estimate (PS&E) pursuant to Chapter 12 of the LAPM

• Construction Engineering (CE)/Contract Administration in conformance with Chapter 16 of the LAPM

3.0 CALENDAR OF EVENTS

3.1 A calendar of events related to this solicitation is presented below:

Release RFP July 16, 2026

Deadline for Written Questions August 6, 2026

Posted Response to Written Questions August 13, 2026

Proposal Package Submittal Deadline August 26, 2026

Estimated Notification of Selection October 2026

Estimated AGREEMENT Date January 2027

3.2 Prospective CONTRACTORS who received notification of this solicitation by means other than through a COUNTY of Monterey mailing, shall contact the person designated in Section 4.0 COUNTY POINT OF CONTACT herein to request to be added to the mailing list.

Inclusion on the mailing list is the only way to ensure timely notification of any addenda and/or information that may be issued prior to the solicitation submittal date. It is the contractors’ sole responsibility to ensure that they receive any and all addenda for this RFP by either informing the COUNTY of their mailing information or by regularly checking the COUNTY’s Solicitation Center web page at:

https://www.COUNTYofmonterey.gov/government/departments-i-z/public-works-facilities-parks/public-works/projects-out-to-bid

3.3 Addenda will be posted on the website the day they are released.

4.0 COUNTY POINT OF CONTACT

4.1 Questions and correspondence regarding this solicitation shall be directed to:

J. Erich Rauber, PE, GE, Senior Civil Engineer County of Monterey Department of Public Works, Facilities and Parks 1441 Schilling Place – South, 2nd Floor Salinas, CA 93901-4527 Phone: (831) 755-5855 Email: rauberj@countyofmonterey.gov

4.2 Questions regarding this solicitation shall be submitted in writing (e-mail is acceptable and preferable). Answers to questions received will be issued via an Addendum to this RFP and posted on the COUNTY’s Solicitation Center website.

https://www.countyofmonterey.gov/government/departments-i-z/public-works-facilities-parks/public-works/projects-out-to-bid https://www.countyofmonterey.gov/government/departments-i-z/public-works-facilities-parks/public-works/projects-out-to-bid mailto:rauberj@countyofmonterey.gov

4.3 The deadline for submitting written questions regarding this solicitation is indicated in Section 3.0 CALENDAR OF EVENTS herein. Questions submitted after the deadline will not be answered.

4.4 Prospective CONTRACTORS shall not contact COUNTY officers or employees with questions or suggestions regarding this solicitation except through the designated contact listed above. Any unauthorized contact may be considered undue pressure and cause for disqualification of the CONTRACTOR.

5.0 SCOPE OF WORK

5.1 CONTRACTOR shall perform not less than fifty percent (50%) of the original total Agreement price with its own personnel.

5.2 The Project requires a diversity of expertise and the ability to deal with several specialized design issues. Of particular interest to the COUNTY are the qualifications and experience of the individual(s) who will be directly involved in the Project.

5.3 A sample Scope of Work is provided in Appendix II.

5.4 The exact scope for professional engineering design services will be determined prior to a notice to proceed. The COUNTY may negotiate the scope and cost of the proposal prior to issuance of the notice to proceed. The COUNTY has the right to reject any submitted proposal.

5.5 CONTRACTOR shall advocate for the COUNTY and ensure the product produced is in the best interest of the COUNTY. CONTRACTOR shall deliver products on or ahead of schedule and within proposed budget.

5.6 All work shall be performed in conformance with all applicable COUNTY, State, and Federal laws, including but not limited to COUNTY Standards, Caltrans State Standard Plans and Specifications, Manual on Uniform Traffic Control Devices, and ADA, as may be revised and amended from time to time.

6.0 REQUIRED CONTENT/PROPOSAL FORMAT

6.1 Content and Layout: CONTRACTOR’S proposal shall be organized per the listing below, and provide the information requested as applicable to the proposed services. The proposal shall include, at a minimum, the following information in the format indicated. Each attachment must be clearly labeled in the upper right corner: RFP No. 10999 Attachment “X”:

6.2 Cover Letter: Proposal package shall be accompanied by a cover letter not exceeding two (2) pages providing firm and contact information.

6.3 Signed RFP Signature Page (Attachment A): Proposals shall be submitted with the completed signature page provided in Appendix III of this RFP. Signatures shall be manual and in BLUE INK. Notations must be typed or written in BLUE ink. Errors may be crossed out and corrections printed in ink or typed adjacent to said correction and must be initialed in BLUE ink by the person signing the proposal package.

6.4 Signed Addenda (Attachment B): Include all addenda released for this solicitation.

Proposals submitted without signed addenda shall be deemed non-responsive. Signatures shall be manual and in BLUE INK. Prices and notations must be typed or written in BLUE INK.

Errors may be crossed out and corrections printed in ink or typed adjacent to said correction and must be initialed in BLUE INK by the person signing the proposal package.

6.5 General Firm Information (Attachment C): Provide general information about your firm which, at least, includes the information listed below and follows the outline provided below:

6.5.1 Firm Name and Address, Year Established: Provide the year the firm (or branch office, if appropriate) was established under current name.

6.5.2 Data Universal Numbering System (DUNS) Number: CONTRACTORS must have a DUNS number. Insert the DUNS number issued by Dun and Bradstreet Information Services.

6.5.3 Ownership Type: Enter the type of ownership or legal structure of the firm (sole proprietor, partnership, corporation, limited liability corporation, joint venture, etc.).

6.5.4 Point of Contact: Provide the point of contact information for a representative of the firm that COUNTY can contact for additional information. Representative shall be authorized to speak on behalf of the firm regarding contractual and policy matters.

6.5.5 Former Firm Name(s): Indicate any previous names for the firm (or branch office) during the last five (5) years. Indicate the year the firm name change or changes was/were effective and the associated DUNS number. This information is used to review past performance on Federal contracts.

6.5.6 Employee by Discipline: Specify all staff members anticipated to work on the Project, including their job titles, their area of specialty, role/responsibility and licenses and/or certifications they hold.

6.5.7 Litigation History: Provide a description of litigation to which your firm has been a party to in the past five (5) years. Please include the following details:

• Name of case/court case number

• Date filed

• Court in which case was filed

• Judgment or result

6.6 Organizational Chart of Proposed Project Team: (Attachment D): Provide an organizational chart illustrating CONTRACTOR’S Project team. The chart shall show the names and roles of all key personnel and the firm they are associated with if they are a subcontractor. The chart shall provide a clear picture of the working relationship between all key personnel on the proposed team.

6.7 Resume(s) of Key Personnel for this Contract: (Attachment E): Provide resume(s) for each key person on the Project team. COUNTY will be looking at each proposed team member’s relevant technical expertise listed in the Scope of Work. COUNTY will also check that key personnel have the appropriate licenses, registrations, and certifications to support design of tasks listed in COUNTY’s sample Scope of Work (Appendix II). Indicate whether some or all team members have previously worked together on similar projects.

6.8 Project Experience and References: (Attachment F):

6.8.1 References: CONTRACTOR shall describe at least three (3) projects for which it has provided services similar to the services being solicited herein. For each project, the following shall be provided:

• Project name

• Brief project description

6.8.2 Include information about scope, schedule, and record of performance. The description shall discuss the entire project delivery team, including subcontractors and their respective roles. Include any relevant experience with Caltrans LAPM, LAPG, FHWA and ADA. Information should discuss the type of CEQA/NEPA document to be prepared for the project as well as the regulatory permits obtained. At a minimum, each project shall include the following:

• Client name

• Client contact information

• Include telephone number and e-mail address of the client’s project manager.

• Size of project

• Name of general contractor on project

• Specify the specialty area

6.9 Project Management Approach (one [1] page Limit): (Attachment G): Provide a description of the approach and the steps and methods used to ensure Project will be constructed per the approved plans and specifications. Include methods or steps used to minimize Project change orders and claims.

6.10 Schedule Management Approach (one [1] page Limit): (Attachment H): Provide a schedule showing Project tasks, milestones, and task durations and dependencies. To assess duration and resources, Project planning and scheduling of tasks should be done using conventional project management software (e.g., Microsoft Project) and presented in Gantt chart format.

6.11 Cost Management Approach (one [1] page Limit): (Attachment I): Provide a cost management approach. Describe your firm’s value engineering methodology.

6.12 Fee Schedule: (Attachment J):

6.12.1 The method of payment for the Agreement is by “Cost-Plus-Fixed-Fee” with some prevailing wage work for non-professional work. A sample cost proposal is provided in Appendix IV.

6.12.2 CONTRACTOR shall complete Attachment J, Fee Schedule and submit it with its proposal package. Refer to LAPM Exhibit 10-H1 Cost Proposal at: https://dot.ca.gov/- /media/dot-media/programs/local-assistance/documents/lapm/c10/10h.pdf. Fees may be negotiated after the tentative award announcement is made for this solicitation. If fee negotiations with CONTRACTOR determined to be most qualified are not successful, and/or the fees discussed are outside the budgetary constraints for the Project, COUNTY reserves the right to suspend negotiations with the most qualified firm, and proceed to second most qualified firm, and so on.

6.12.3 CONTRACTOR’S fee estimate shall be provided in a separate sealed envelope.

Selection of CONTRACTOR shall be based on qualifications per the Selection Criteria listed in Section 9.0 of this RFP.

6.13 Exceptions Submittal (Attachment K, if applicable)

Submit any exceptions to this solicitation on separate pages, and clearly identify at the top of each page, “EXCEPTION TO MONTEREY COUNTY RFP NO. 10999.” Each exception shall reference the page number and section number, as appropriate. CONTRACTOR shall note that the submittal of an exception does not obligate COUNTY to revise the terms of the RFP or Agreement.

6.14 Response to Questions (Attachment L)

Questions have been submitted by local stakeholders, the members of County Service Area 1 (CSA 1). The questions are included in Appendix VII. The CONTRACTOR shall provide a plan on how they will address the questions if they are awarded the contract by COUNTY.

7.0 SUBMITTAL INSTRUCTIONS/CONDITIONS

7.1 Submittal Identification Requirements: The Solicitation Number RFP No. 10999 Proposal shall be sealed and bear CONTRACTOR company name prominently displayed in the lower left corner of the envelope containing the RFP. CONTRACTOR shall include one (1) original hard copy, two (2) hard copies, and one (1) CD or Thumb Drive with pdf files of submittal materials; and one (1) original Attachment J, Fee Schedule, in a separate sealed envelope.

7.2 Mailing Address: Proposals shall be delivered to or mailed to COUNTY to the attention of COUNTY Point of Contact (Section 4.0 of this RFP).

7.3 Due Date: Proposal packages must be received by COUNTY on or before the time and date specified in Section 3.0 of this RFP. It is the sole responsibility of the CONTRACTOR to ensure that the proposal package is received at or before the specified time. Postmarks and facsimiles are not acceptable. Proposal packages received after the deadline shall be rejected and returned unopened.

7.4 Shipping Costs: Unless stated otherwise, the Free on Board (FOB) for receivables shall be destination. Charges for transportation, containers, packaging, and other related shipping costs shall be borne by the sender.

7.5 Acceptance: Proposals are subject to acceptance at any time within ninety (90) days after opening. COUNTY reserves the right to reject any and all proposal packages, or part of any https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/c10/10h.pdf https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/c10/10h.pdf proposal package, to postpone the scheduled deadline date(s), to make an award in its own best interest, and to waive any informalities or technicalities that do not significantly affect or alter the substance of an otherwise responsible proposal package and that would not affect a CONTRACTOR’S ability to perform the work adequately as specified.

7.6 Ownership: All submittals in response to this solicitation become the property of the

COUNTY.

7.7 Compliance: Proposal packages that do not follow the format, content and submittal requirements as described herein, or fail to provide the required documentation, may receive lower evaluation scores, or be deemed non-responsive.

8.0 SELECTION CRITERIA

8.1 Introduction: The selection of CONTRACTOR and subsequent Agreement award will be based on the criteria contained in this RFP, as demonstrated in the submitted proposal package.

CONTRACTOR shall submit information sufficient for the COUNTY to easily evaluate proposals with respect to the selection criteria. The absence of required information may cause the proposal to be deemed non-responsive and may be cause for rejection.

8.2 Evaluation Process: Proposals will be evaluated by a COUNTY Selection Committee (Committee). The Committee may be composed of COUNTY staff and other parties that may have expertise or experience in the services described herein. The Committee will review the submittals and rank the proposers. The evaluation of the proposals shall be within the sole judgment and discretion of the Committee. All contacts during the evaluation phase shall be through the COUNTY Point of Contract only. Proposers shall neither contact nor lobby evaluators during the evaluation process. Attempts by a Proposer to contact members of the Committee may jeopardize the integrity of the evaluation and selection process and risk possible disqualification of the Proposer.

The Committee will evaluate each proposal meeting the qualification requirements set forth in this RFP. Proposers should bear in mind that any proposal that is unrealistic in terms of the technical or schedule commitments may be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity and risk of the COUNTY’s requirements as set forth in this RFP. Unopened cost proposals will be returned at the conclusion of procurement process. Upon acceptance of a cost proposal and successful contract negotiations, staff will recommend a contract be awarded.

8.3 Evaluation Criteria: Proposals will be evaluated according to the rating scale presented in Table 8.1 below. Evaluation Criterion will be scored on a zero-to-five-point rating. Evaluation Criteria scores will then be multiplied according to their assigned weight to arrive at a weighted score for each proposal. A proposal with a high weighted total will be deemed of higher quality than a proposal with a lesser-weighted total. The final maximum score for any project is five hundred (500) points.

Table 8.1. Proposal Rating Scale Score Rating Rating Description

0 Not Acceptable

Non-responsive, fails to meet RFP specifications. The approach has no probability of success. This score will result in disqualification of proposal.

1 Poor Below average, falls short of expectations, is substandard to that which is the average or expected norm, has a low probability of success in achieving project objectives per RFP.

2 Fair Has a reasonable probability of success; however, some objectives may not be met.

3 Average

Acceptable, achieves all objectives in a reasonable fashion per RFP specification. This will be the baseline score for each item with adjustments based on interpretation of proposal by Evaluation Committee members.

Above

Average/ Good

Very good probability of success, better than that which is average or expected as the norm. Achieves all objectives per RFP requirements and expectations.

5 Excellent/ Exceptional

Exceeds expectations, very innovative, clearly superior to that which is average or expected as the norm. Excellent probability of success in achieving all objectives and meeting RFP specification.

Table 8.2. Summary of Proposal Evaluation Criteria and Weighting

No. Proposal Evaluation Criteria Weight

1 Completeness of Response Pass/Fail 2 Qualifications & Experience 25 3 Organization & Approach 25 4 Scope of Services to be Provided 20 5 Schedule of Work 15 6 Conflict of Interest Statement Pass/Fail 7 Local Presence 5 8 References 10

Total 100

8.4 Completeness of Response (Pass/Fail): Responses to this RFP must be complete. Responses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.

Responses that are rated a Fail and are not considered may be picked up at the delivery location within 14 calendar days of contract award and/or the completion of the competitive process.

8.5 Qualifications & Experience (25 points): Relevant experience, specific qualifications, and technical expertise of the firm and sub-consultants to conduct traffic engineering services on both federal and nonfederal-aid projects.

8.6 Organization & Approach (25 points)

8.6.1 Describes familiarity with Project and demonstrates understanding of work completed to date and Project objectives moving forward.

8.6.2 Roles and Organization of Proposed Team

• Proposes adequate and appropriate disciplines of Project team.

• Some or all of team members have previously worked together on similar project(s).

• Overall organization of the team is relevant to COUNTY needs.

8.6.3 Project and Management Approach

• Team is managed by an individual with appropriate experience in similar projects.

This person’s time is appropriately committed to the Project.

• Team successfully addresses Site Planning and Programming efforts.

• Project team and management approach responds to Project issues. Team structure provides adequate capability to perform both volume and quality of needed work within Project schedule milestones.

8.6.4 Roles of Key Individuals on the Project Team

• Proposed team members, as demonstrated by enclosed resumes, have relevant experience for their role in the Project.

• Key positions required to execute the Project team’s responsibilities are appropriately staffed.

8.6.5 Working Relationship with COUNTY

• Team and its leaders have experience working in the public sector and knowledge of public sector procurement process.

• Team leadership understands the nature of public sector work and its decision-making process.

• Proposal responds to need to assist COUNTY during the Project.

8.7 Scope of Services to be Provided (20 points)

8.7.1 Detailed Scope of Services to be provided

• Proposed scope of services is suitable for all phases of the work.

• Scope addresses all known Project needs and appears achievable in the timeframes set forth in the Project schedule.

• A sample scope of work is provided in Appendix II.

8.7.2 Project Deliverables

• Deliverables are appropriate to schedule and scope set forth in above requirements.

8.7.3 Cost Control and Budgeting Methodology

• Proposer has a system or process for managing cost and budget.

• Evidence of successful budget management for a similar project.

8.8 Schedule of Work (15 points)

8.8.1 Schedule shows completion of the work within or preferably prior to the COUNTY overall time limits as specified in Appendix V.

8.8.2 The schedule serves as a project timeline, stating all major milestones and required submittals for project management and Federal-Aid compliance.

8.8.3 The schedule addresses all knowable phases of the Project, in accordance with the general requirements of this RFP.

8.9 Conflict of Interest Statement (Pass/Fail)

8.9.1 Discloses any financial, business or other relationship with the COUNTY that may have an impact upon the outcome of the contract or the construction project.

8.9.2 Lists current clients who may have a financial interest in the outcome of this contract or the construction project that will follow.

8.9.3 Discloses any financial interest or relationship with any construction company that might submit a bid on the construction project.

8.10 Local Presence (5 points): A statement addressing firm’s presence within the COUNTY or surrounding area.

8.11 References (10 points): Provide as reference the name of at least three (3) agencies you currently or have previously consulted for in the past three (3) years.

8.12 Weighted Scoring: Weighted scores for each proposal will be assigned utilizing Table 8.3 below.

Table 8.3. Weighted Score Calculation

No. Evaluation Criteria Rating (0-5) Weight Score

(=Rating*Weight) 1 Completeness of Response N/A Pass/Fail Pass/Fail 2 Qualifications & Experience 25 3 Organization & Approach 25 4 Scope of Services to be Provided 20 5 Schedule of Work 15 6 Conflict of Interest Statement N/A Pass/Fail Pass/Fail 7 Local Presence 5 8 References 10

Total: 100

9.0 CONTRACT AWARD

9.1 No Guaranteed Value: COUNTY does not guarantee a minimum or maximum dollar value for any Agreement resulting from this solicitation.

9.2 Board of Supervisors: The award made from this solicitation is subject to approval by the COUNTY Board of Supervisors.

9.3 Incurred Costs: COUNTY is not liable for any cost incurred by CONTRACTOR in response to this solicitation.

9.4 Notification: All CONTRACTORS who have submitted a proposal package will be notified of the final decision and ranking of proposers as soon as determined by COUNTY.

9.5 In COUNTY’s Best Interest: The award resulting from this solicitation will be made to the CONTRACTOR that submits a response that, in the sole opinion of COUNTY, best serves the overall interest of COUNTY.

10.0 SEQUENTIAL CONTRACT NEGOTIATION

10.1 COUNTY will pursue Agreement negotiations with the CONTRACTOR who submits the best proposal or is deemed the most qualified in the sole opinion of COUNTY, and which is in accordance with the criteria as described within this solicitation. If the Agreement negotiations are unsuccessful, in the opinion of either COUNTY or CONTRACTOR, COUNTY may pursue Agreement negotiations with the entity that submitted a proposal which COUNTY deems to be the next best qualified to provide the services, or COUNTY may issue a new solicitation or take any other action which it deems to be in its best interest.

11.0 AGREEMENT TERMS AND CONDITIONS

11.1 CONTRACTOR selected through the solicitation process will be expected to execute a formal Agreement with COUNTY for the provision of the requested services. The Agreement shall be written by COUNTY in a standard format approved by the Office of the COUNTY Counsel, substantially similar to the “PROFESSIONAL SERVICES AGREEMENT” provided as Appendix VI. Submission of a signed proposal package and the RFP SIGNATURE PAGE will be interpreted to mean CONTRACTOR HAS AGREED TO ALL THE TERMS AND CONDITIONS set forth in the pages of this solicitation and the standard provisions included in the Agreement.

11.2 The term of the Agreement will be for a period of three (3) years with the option to extend the Agreement for two (2) additional one (1) year periods.

11.3 COUNTY reserves the right to cancel the Agreement, or any extension of the Agreement, without cause, with a thirty-day (30) written notice, or immediately with cause.

11.4 If this RFP includes options for renewal or extensions, CONTRACTOR must commence negotiations for rate changes a minimum of ninety (90) days prior to the expiration of the Agreement. Both parties shall agree upon rate extensions or changes in writing. The COUNTY does not have to give a reason if it elects not to extend or renew the Agreement.

12.0 COLLUSION

12.1 CONTRACTOR shall not conspire, attempt to conspire, or commit any other act of collusion with any other interested party for the purpose of secretly, or otherwise, establishing an understanding regarding rates or conditions to the solicitation that would bring about any unfair conditions.

13.0 RIGHTS TO PERTINENT MATERIALS

13.1 All responses, inquiries, and correspondence related to this solicitation and all reports, charts, displays, schedules, exhibits, and other documentation produced by the CONTRACTOR that are submitted as part of the submittal will become the property of the COUNTY when received by the COUNTY and may be considered public information under applicable law. Any proprietary information in the submittal must be identified as such and marked “CONFIDENTIAL INFORMATION” or “PROPRIETARY INFORMATION”. The COUNTY will not disclose proprietary information to the public, unless required by law;

however, the COUNTY cannot guarantee that such information will be held confidential.

RFP #_10999 Design Services - SRPS

A-1

APPENDIX I: HAZARDOUS MITIGATION GRANT PROGRAM (HMGP)

APPLICATION

Carmel Lagoon Scenic Road Protection Structure CalOES/FEMA Hazard Mitigation Grant Program HMGP Subapplication 09/13/25

County of Monterey Department of Public Works, Facilities and Parks 1441 Schilling Place, 2nd Floor Salinas, CA 93901

General Criteria General Information:

US Congressional District(s) benefitting from mitigation: 19

Assembly District(s) benefitting from mitigation: 30

Senate District(s) benefitting from mitigation: 17

Federal Information Processing Number (FIPS #) - 053-00000

Data Universal Numbering System (DUNS #) – 809121200

Unique Entity Identifier (UEI#) - JKHSNNJ5H3Y5

Is this a phased project? Yes

Subapplication Type - Project

Project Type – Utility and Infrastructure Protection

Hazard – Multi Hazard

Scope of Work

Project Information:

Project Title: Monterey County Carmel Lagoon Scenic Road Protection Structure (SRPS)

Brief Summary (2500 character limit, current count 2500):

Scenic Road extends from Ocean Avenue (the main street in Carmel by the Sea [Carmel]) south through a coastal residential neighborhood and terminates in the Carmel River State Beach (CRSB) parking lot. CRSB is a popular sandy beach framed by rocky bluffs attracting year-round visitation. CRSB contains the Carmel River Lagoon where the Carmel River empties into the ocean (See Attachment A, Maps).The bluff beneath Scenic Road north of CRSB has experienced significant scour and erosion during coastal storm and flooding events which is caused by two factors: 1) the Carmel River breaching to the north 2) large wave events during winter storms.

During storm and high tide events in 2005, 2008, 2010, 2011, 2016, 2019 and 2023, the bluff along Scenic Road eroded, impacting Scenic Road and public safety. In the January 2023 storm event, sections of the bluff eroded and exposed public utilities within Scenic Road including sewer and communications, and damaged CRSB assets (parking lot, bathrooms, and interpretive area).

Currently the bluff below Scenic Road is unprotected and vulnerable to erosion and scour.

Continued bluff retreat exacerbated by future sea level rise threatens the bluff, Scenic Road, public utilities underneath Scenic Road, State infrastructure assets, and access to the adjacent residential structures.

The Carmel Lagoon Scenic Road Protection Structure Project (SRPS), a multi-hazard (flood, erosion, and sea level rise) mitigation project at CRSB located within Census Tract 06-0530-11700, will protect the bluff to prevent further erosion and resulting infrastructure damage to Scenic Road, underground public utilities within Scenic Road, CRSB assets (parking lot, bathrooms, and interpretive area) and protect access to adjacent residences during and after storm wave events or northern river breaches, characterized by waves up to 22 feet (NAVD88) high and river flows up to 3,000 cfs. The SRPS will bolster the bluff to prevent erosion that undermines the road and threatens State, County and public infrastructure assets and access to private residences. The project beneficiaries include the population that depend on Scenic Road, the public infrastructure within Scenic Road, visitors of CRSB, and adjacent residences. Although the project area has a ‘Relatively Moderate’ (68.1) Risk Index according to the FEMA National Risk Index, high surf conditions and resulting erosion are a perennial threat to these infrastructure assets which have become more frequent in recent years.

Activity Location Latitude: 36.54o Activity Location Longitude: -121.93o

Has a full subapplication for this project been submitted to OES previously? Yes, but the application was withdrawn Program- 2023 HMGP Project Number- AP-01206 Does another Federal entity have primary funding authority for this project? No

Has Physical Project work already started? No

Has the project been previously funded under any other federally-administered grant program?

No

Project Duration: 48 months (43 months implementation, 3 months close out)

Describe how the proposed project is eligible for FEMA HMGP funding as defined by the eligible activities contained in the FEMA Hazard Mitigation Assistance Guidance document: :

(2000 character limit, current count 1998)

The SRPS, a phased multi-hazard mitigation project, mitigates flood, erosion and sea level rise risks to protect infrastructure assets. The project will protect the bluff beneath Scenic Road from these threats and is consistent with eligible projects and activities outlined in Part 4 Section D.2.4

(Stabilization) and D.2.5 (Flood Risk Reduction) Hazard Mitigation Assistance Program and Policy

Guide. The bluff within the project area has significantly eroded in the past 20 years due to tidal and riverine scour. The SRPS will protect the bluff to mitigate repetitive and costly damages to state, public and private infrastructure.

The SRPS is a low-profile coastal protection structure designed to blend in with the natural bluff.

The low-profile wall will protect the lower portion of the bluff from wave, lagoon outflow, and sea level rise related impacts, with overlying slope protection to protect the upper portion of the bluff against wave overtopping. The SRPS consists of a row of concrete piles supporting a shotcrete wall with a natural appearance. The top of the wall is approximately +20 feet NAVD88, matching the beach level. Above the wall, a sloping layer of weatherable stabilized soil (CLSM) extends up to +27 feet for additional bluff protection. Where the wall ends, an articulating concrete block (ACB) mat and a rock revetment (1-ton boulders) are proposed around the CRSB parking lot for erosion control. The ACB mat allows water flow while preventing soil loss, and the heavy rock revetment is designed for a 1% annual chance storm event (100-year level of protection), with a design life of 50 years. The height of the low-profile wall will be positioned so that it would be buried under the beach sand during some months. When buried under the sand, the SRPS will not pose an obstruction to public access to the beach. This alignment would not negatively impact lagoon formation or the beach. The wall, will not encroach on the intact bluff, beach, or lagoon.

Is the project located in a Special Flood Hazard Area? No

If yes, does the subapplicant participate in the National Flood Insurance Program (NFIP)?* N/A

If the location of the project is in an identified Special Flood Hazard Area and the structure remains in the Special Flood Hazard Area, are all NFIP requirements being addressed- N/A

If impacts to floodplain or wetlands are anticipated, has there been a public notice?* No

Project Alternatives:

No Action (2500 character limit, current count 2350)

A No Action Alternative was considered for this Project. A No Action Alternative would leave the bluff beneath Scenic Road (owned by the County of Monterey sometimes referred to as

“County”, or “Monterey County”])) unprotected and rely on the existing emergency repair in response to incurred damages to this portion of Scenic Road and surrounding utilities and infrastructure. Under this alternative the existing exposed bluff conditions below Scenic Road would remain unprotected from coastal and riverine erosion, leaving the bluff exposed, and public and state infrastructure housed within Scenic Road and access to private properties along the northern edge of the Lagoon unprotected and vulnerable to tidal activity, riverine flows leading to further erosion and scour.

A preview of the effects of the No Action Alternative occurred in 2023 where successive atmospheric river storm events and high wave action significantly undermined a section of the bluff below Scenic Road (See Attachment B, Project Area Photos and Historical Damage). During these storms, the Carmel River scoured the base of the bluff that supports Scenic Road which threatened the stability of Scenic Road, and public and State infrastructure assets. The increased tidal activity during these storms delivered serious damage to the CRSB parking lot and restrooms, and public utilities exposing and damaging the existing sewer and other underground utility infrastructure housed within Scenic Road. Sewer lines under Scenic Road were undermined and exposed and a portion of the CRSB parking lot washed away which threatened the structural integrity of the CRSB bathrooms. Carmel Area Wastewater District quickly rerouted a sewer line to avoid a spill onto CRSB. Monterey County performed a $2.3 million soil nail wall and pavement emergency repair to Scenic Road and the bluff below. While the repair is sufficient for the road’s structural integrity; it does not further protect other areas of the bluff susceptible to erosion. The noted increase in the occurrence of high tidal flow and storm events and the resulting damage of the successive storms in 2023 further underscore the critical need for this Project. If left unprotected and erosion continues, Scenic Road will suffer a loss of critical infrastructure assets, and access to adjacent residences will be interrupted. Without the SRPS, the bluff is unprotected leaving vital state and local infrastructure and privately owned assets at risk and repairs are costly.

Proposed Action (2500 character limit, current count 2495)

From 2016 to 2024, Monterey County staff studied long-term solutions to mitigate the ongoing threats along this portion of Scenic Road and found solutions for this unique, dynamic, fragile, and scenic area. The proposed SRPS is a based on extensive analyses of beach levels, tide levels, estimated wave runup elevations, sea level rise, lagoon and beach morphology, breach alignment, and sediment transport. The SRPS is approximately 1,040 feet in length, spanning from the southern tip of the CRSB parking lot, continuing along the bluff parallel to Scenic Road approximately at elevation +8 feet NAVD88, and terminating between Valley View Avenue and

Isabella Avenue. The SRPS commences approximately 100 feet from the wetland area on the northern end of the CRSB to avoid impacts to the wetland and public access to the beach. The

SRPS consists of a low-profile wall along Scenic Road and rock revetment along the edge of the

CRSB parking lot to mitigate against the impacts of flood, erosion, and sea level rise. The SRPS scope and scale protects the face of the bluff up to elevation +27 feet NAVD88 or higher, which is the FEMA 1% annual chance base flood elevation (BFE) and the approximate elevation of the roadway. Currently, the bluff within the project area is unprotected and fully exposed to tidal and riverine scour and erosion.The SRPS is designed for a 1% annual chance storm event (100-year level of protection), with a design life of 50 years. The SRPS is adjacent to the Carmel River

Floodplain Restoration and Environmental Enhancement (CRFREE) Project, and they are two separate independent mitigation projects.

To protect Scenic Road and the Carmel River Beach parking lot from bluff erosion, several mitigation options were analyzed: living wall, mid-slope wall, full-height wall, and rip-rap and most options were infeasible. Upon analysis, two feasible SRPS options remained: SRPS at the toe of the slope or the proposed SRPS mid-slope (alternative 5.3.2.5 in the Attachment C, Alternatives from FEIR). The SRPS at the toe of slope was not recommended due to opposition from State Parks, the Coastal Commission and the local community. The mid-slope wall alternative was the only remaining viable option, as it minimized environmental impacts and incorporated a protection structure and interlocking boulders. State Parks only supports this alternative and is willing to issue a Right of Entry permit to allow access to the site to commence construction activities.

Second Action Alternative (2500 character limit, current count 2200)

A similar alternative to the proposed SRPS was the SRPS at the toe of the slope (Alternative

5.3.2.1 in the DEIR), a rock slope protection, also known as rock rip-rap or revetment placed at the toe of the slope of the bluff (rather than the mid slope location of the proposed SRPS). The placement of armor rock would be determined through analyses to extend above existing grade as needed to protect Scenic Road from river scour and would extend below the anticipated outlet channel scour elevation. The outer rock layer would be sized to withstand extreme ocean wave and river current forces (e.g., 1 to 2-ton sized rock) with a layer of smaller rock and/or geotextile fabric underneath to prevent underlying soils from being eroding through the revetment. Above the top of the revetment, the slope would be permanently planted and maintained to control erosion. Burying revetment at the toe of the slope and extending the revetment up the slope only far enough to protect against river scour and wave erosion minimizes the visual impact. It is anticipated that the top of revetment would generally be low enough to be re-buried naturally when the river scours out the sand in front of it. This alternative is very similar to the proposed

SRPS in terms of the alignment and profile of the earth slope above the wall, and in terms of the type of protection provided to Scenic Road.

This alternative was not selected as it received opposition from other agencies largely due to its location at the toe of the slope. This alternative would be located outside of the County’s right-of-way (ROW) and on State Parks owned property within a public beach. Acquisition of or easement to access within the ROW would be required. This alternative constructed at toe of slope was not recommended due to opposition from State Parks because the structure would be located entirely on State Parks property at CRSB. This alternative received opposition from the local community, and the California Coastal Commission due to reliance on the proposed rip rap construction components. Additionally, State Parks (the primary landowner in the project area) consistently stated that the proposed SRPS project is the only project they will support.

Provide a detailed narrative of the hazards to be mitigated against and the impact the hazards present to the community and/or property (2500 character limit, current count 2343)

Although the project area has a ‘Relatively Moderate’ (68.1) Risk Index according to the FEMA

National Risk Index, high surf conditions and resulting erosion are a perennial threat to Scenic

Road, the infrastructure assets within Scenic Road, and CRSB (parking lot, restrooms and interpretive area). CRSB is a popular sandy beach framed by rocky bluffs attracting approximately

80,000 annual visitors throughout the year (per data provided by State Parks for 2022-2024).

After many years of exposure to erosion and scour Scenic Road (once a two lane road) is now a one-lane road. The bluff beneath Scenic Road is vulnerable to scour and erosion from tidal activity, and riverine flows. The technical studies shown in Appendix E of the attached BCA indicates that a 25-year storm event can erode the bluff by approximately 24 feet present-day.

With 1.9 feet of sea-level rise projected by 2050, the extent of bluff erosion is estimated to increase to 52 feet if the bluff below this section of Scenic Road is left unprotected. The SRPS is designed to an elevation of 20’ NAVD88, which would allow the lagoon to rise to the 100-year

BFE of 16’ NAVD88 and maintain a 4’ freeboard. Additionally, the SRPS is designed for a 1% annual chance storm event (100-year level of protection), with a design life of 50 years. (See

Attachment D SRPS Objectives and Project Description).

Currently the bluff is unprotected and vulnerable tidal activity and riverine flows that continue to erode the bluff beneath Scenic Road. Continued bluff retreat exacerbated by future sea level rise threatens the bluff, Scenic Road, public utilities underneath Scenic Road, State infrastructure assets, and access to the adjacent residential structures (approximately 50-75 feet from the edge of the bluff). Historically the bluff beneath Scenic Road eroded approximately 22 feet in 2005, and eroded 10 to 35 feet during storms and high tidal flows in 2023, which put these critical infrastructure assets at risk. Additionally, these storm events are a threat to Public utilities

(including sewer and communications) within Scenic Road that provide services to 6 residences in the surrounding area. If bluff retreat continues, and sewer lines are exposed there is a potential threat of a spill onto CRSB, potentially impacting the adjacent Carmel River Lagoon and

Carmel Bay State Marine Conservation Area.

Provide a detailed description of the area and population that will be impacted by this project. (2500 character limit, current count 1922)

The project area is located approximately just outside the city limits of Carmel. Carmel is a popular beach city located on the central coast of California in the County of Monterey , with a population of approximately 3,320 composing approximately .7% of the total population of the

County of Monterey (436,251). Carmel spans approximately 1 square mile of Monterey County’s

3,771 square miles. Carmel attracts year round international tourism to small retail shops, art galleries, quaint hotels, beaches, beautiful coastal scenery, and a variety of restaurants. Carmel is listed in the Conde Nast Traveler published list titled, “The 50 Most Beautiful Small Towns in the World” and many other popular travel periodicals and guides. As such, spending in Carmel composed 9% of the $3,123,300,000 spending in the County of Monterey in 2024 and the industries of Leisure and Hospitality accounted for nearly 67% of jobs in Carmel.

The SRPS will protect the bluff which will in turn protect Scenic Road (from CRSB parking lot terminating between Valley View Avenue and Isabella Avenue). This section of road houses critical sewer and communications infrastructure that serves approximately 6 residences. Other beneficiaries of the project include visitors of CRSB that utilize the public parking lot, restrooms and interpretive area. CRSB is a popular beach attracting more than 80,000 visitors annually and it is rated #4 of the 126 top things to do and see in Carmel by Trip Advisor. Additionally, this portion of Scenic Road serves 6 residences whose residents rely on unimpeded use of Scenic Road to access their corresponding residences.