ProcurementSpecificationWatermist.docx

USCG SFLC – Watermist System

REVISION: 1

REVISION No. 1 . CHANGE NO. - .

PROCUREMENT SPECIFICATION

ENGINE ROOM WATERMIST SYSTEM

65’ WLR CLASS CUTTER (OUACHITA)

ORGINATED BY: AKHILA WIJAYARATNE DATE: 03/18/2023

ORIGINATOR’S COMMAND: SURFACE FORCES LOGISTICS CENTER (SFLC)

DEPARTMENT / DIVISION: SFLC-IBCT-ENG-SES1

INTERNAL REVIEWER: DATE

PRODUCT LINE APPROVAL: DATE

Table of Contents

1.0 SCOPE

This specification covers the procurement of one (1) self contained nitrogen powered watermist system for a 65’ WLR class cutter (OUACHITA) located in Chattanooga, TN. The purpose of the watermist system is to provide a total flooding firefighting system in the engine room of the cutter. This specification DOES NOT include the installation of the equipment but DOES require on-site technical support to the United States Coast Guard (USCG), to ensure that the equipment is installed, functions and commissioned correctly. Hardware and component items (per ship set) covered by this specification are as follows:

· One (1) self contained nitrogen powered watermist system consisting of nitrogen cylinder for compressed gas storage, nitrogen pressure regulator, water storage tanks, actuator valve, and watermist nozzles.

· One (1) Kidde AEGIS-XLT control panel, thermal detectors, smoke detector, pull stations and/or other automatic/manual control and monitoring equipment

· The Vendor shall supply technical manuals and drawings describing the watermist system to provide the United States Coast Guard (USCG) with sufficient information to produce Cutter specific installation drawings.

· The Vendor shall provide on-site technical support for training, system testing, commissioning, and certification.

· The Vendor shall provide detailed maintenance parts lists and a recommended onboard repair parts (OBRP) list for all components.

2.0

APPLICABLE DOCUMENTS

2.1 Document Availability – To obtain the referenced documents, see Section 6.2.

2.2 Government Documents - The following specification and standards form a part of this specification to the extent specified herein. Unless otherwise specified, the documents listed here by number and date shall be those in the current Department of Defense Index of Specifications and Standards (DODISS) and supplements therein.

2.2.1 Specifications, Military

a. None Applicable.

2.2.2 Standards, Military

a. None Applicable.

2.3 Other Government Documents - The following documents form a part of this specification to the extent specified herein. The documents listed shall be by title and effective date, unless otherwise documented.

2.3.1 Code of Federal Regulations (CFR)

a. None Applicable.

2.3.2 USCG Surface Forces Logistics Center (SFLC) Drawings

Dwg. No. Rev. Title

a. None Applicable

2.3.3 USCG Surface Forces Logistics Center (SFLC) Documents

0. D-084-0481 REVA, Preservation, Packaging, and Marking

0. D-086-0508, 2008, Technical Documentation Specifications

0. USCG Planned Maintenance System Development Process Guide, CGTO PG-85-00-230-S

0. Coast Guard Commandant Instruction (COMDTINST) M9085.1 (Series), Naval Engineering Computer Aided Design Standards.

2.4 Commercial Documents - The Following documents form a part of this specification to the extent specified here. The documents shall be the version listed by number and date from the referenced industry organization. Commercial documents may be listed in the Department of Defense Index of specifications and Standards (DODISS).

2.4.1 American National Standards Institute (ANSI) / National Conference of Standards Laboratories (NSCL)

a. ANSI/NCSL Z540-3-2006, Requirements for the Calibration of Measuring and Test Equipment.

2.4.2 American Society for Quality Control (ASQC)

a. ANSI/ASQC Q9001-2008 – Quality Management Systems - Model for Quality Assurance in Design, Development, Production, Installation, and Servicing Requirements

2.5. Order of Precedence - In the event of a conflict between the text of this Specification and the references cited herein, this Specification shall take precedence. The Vendor is required to notify the Contracting Officer (KO) in writing for a resolution of any ambiguity or conflict found in these specifications.

3.0 REQUIREMENTS

The Vendor shall provide all labor and material to supply a new watermist system for installation on the USCG 65’ WLR class cutter (OUACHITA). The US Coast Guard will install the new watermist systems on the 65’ WLR class cutter (OUACHITA). Any materials and components sub-contracted for the watermist system shall be the responsibility of the Vendor.

3.1 General Requirements – The watermist system shall have the following salient features:

a. Listed on the Coast Guard Approved Equipment List (found at http://cgmix.uscg.mil/Equipment/EquipmentSearch.aspx ) for water mist total flooding systems for protection of machinery of at least 260 cubic meters in volume.

b. Dimensions of tank assembly shall be less than 51” long, less than 12” wide and less than 77” in height. Note that this dimensional envelope is in reference to tanks, racks and other rigid components of the system. Flexible hose assemblies that extend beyond this dimensional envelope are permitted.

c. Weight of tank assembly shall be no greater than 1200 lbs.

d. The system shall be functional during loss of ship service electrical power and shall not rely upon electric or engine driven pumps.

e. Nozzle quantity, size and locations shall be determined by the water mist system manufacturer in accordance with the manufacturer’s Design, Installation, Operation and Maintenance Manual.

f. Distribution piping shall be sized and arranged by the water mist system manufacturer in accordance with the manufacturer’s Design, Installation, Operation and Maintenance Manual. Distribution piping shall not penetrate any fuel or potable water tanks. Routing of the distribution piping below the potable water tank is permitted.

g. Piping materials shall be in accordance with the manufacturer’s Design, Installation, Operation and Maintenance Manual.

h. Provide means to automatically actuate and monitor the water mist system using a Kidde AEGIS-XLT control panel and other passive equipment

i. Provide means to manually operate the water mist system using a Kidde AEGIS-XLT control panel and other manually activated equipment.

3.2. Training

The Vendor shall provide onboard training of the ship’s personnel for the watermist system installed. The training shall include but is not limited to:

a. review of monitoring and actuation procedures

b. system recharging

c. maintenance procedures

The Vendor shall specify in the quotation all travel associated costs (airfares, car rentals, mileage, lodging, per diems, etc.) for the number of man hours/man days of training.

Training materials shall include the onboard technical documentation provided for the new equipment plus any additional training documents which will be provided by the Vendor and included in the training.

The Vendor shall prepare and sign a statement regarding the completion or waiver of training services. The Contracting Officers Representative (COR) or his representative shall obtain a release signature before departure of the Vendor or his representative. The Vendor shall forward a copy of the signed release document to the Contracting Officer (KO), with a Commissioning Technical Report.

3.3 Field Services

Included in the cost of the equipment shall be the services of a field service engineer/technician to assist during set-up, testing, and commissioning of the equipment and system. Future warranty work will be performed as needed in accordance with the Contract.

The Vendor shall specify in the quotation a fixed price for the number of man hours / man days and travel included to accomplish this support.

a. All travel associated costs (airfares, car rentals, mileage, lodging, per diems, etc.) for the number of man hours/man days of technical services included in the quotation are to be included in the quotation.

b. An additional day rate for any potential future field service support required outside of any required warranty work. The quoted rate shall be good for one year after installation of the first watermist system.

The Vendor shall prepare and sign a statement regarding the completion or waiver of commissioning services. The COR shall obtain a release signature before departure of the Vendor or his representative from the field service site. The Vendor shall forward a copy of the signed release document to the Contracting Officer (KO), with a Commissioning Technical Report.

3.4 Departure From Specification – Departure from the specifications will not be allowed unless there is a direct benefit to the Government.

a. If the Vendor finds it necessary to change or depart from the applicable requirements he must request permission to do so from the Contracting Officer (KO) at the earliest possible time.

b. Requests by the Vendor for changes shall clearly describe the changes proposed, the reason for, and the advantages of the changes proposed. Also to be included is a detailed list of additional costs or savings (if any) that would result.

c. If the proposed change involves the substitution of another material or method for one specifically required, the complete Specification(s) covering the requested method or material shall be submitted.

3.5 Technical Documentation

Content for technical documentation (technical publications and drawings) to be provided shall be as defined herein and as defined in D-086-0508. The Vendor shall provide data rights documentation that allows publication on the Coast Guard Intranet and distribution to the Fleet. Quantities shall be provided as specified herein. Additional requirements for the content of technical documentation shall be as identified in Engineering Data for Provisioning (EDFP).

3.5.1 Technical Publications

a. The Vendor shall develop and provide a Technical Publication for the installation, operation and maintenance of the new components and system.

b. Draft Deliverable – One (1) paper and one (1) electronic draft copy of the Technical Publication shall be submitted for review and approval. Comments will be returned along with the assignment of a Coast Guard Document number.

c. Final Deliverable – One (1) paper and one (1) electronic copy of the Coast Guard approved Technical Publication shall be provided to the Coast Guard Contracting Officer or his/her representative for each watermist system delivered. Electronic files include any source files used to produce the Technical Publication.

3.5.2 Drawings

a. The Vendor shall develop and provide system/component drawings and diagrams in AutoCADtm version 2020 in accordance with COMDTINST M9085.1 (Series) "Naval Engineering Computer Aided Design Standards." Standard Coast Guard drawing border templates are available via the internet at: http://www.uscg.mil/SFLC/ or upon request via the Coast Guard Contracting Officer or his/her representative.

b. Draft Deliverable – One (1) paper and one (1) electronic copy of preliminary Drawings shall be submitted for review and approval. Comments will be returned along with the assignment of a Coast Guard Drawing number.

c. Final Deliverables - One (1) paper (per ship set) and one (1) electronic copy of Coast Guard approved Drawings shall be provided to the Coast Guard Contracting Officer or his/her representative for each watermist system delivered. Electronic files include any source files used to produce the Drawings.

3.6 Integrated Logistics Support

The Vendor shall provide the following logistical support and information for the watermist system. Revised documentation in response to the Government’s initial review shall be deliverable prior to any subsequent watermist system deliveries. Modifications made to the equipment provided during the term of the contract must be accompanied by updates of all the following that relate to those changes.

3.6.1 Recommended Spare Parts List

The Vendor shall provide with the EDFP/PTD a recommended spare parts list for onboard repair parts (OBRP) and stock system parts. The spare parts list shall list applicable manufacturer’s maintenance tasks for each line item (both preventive and corrective).

a. Onboard Spare Parts – Onboard spare parts are items that unit personnel can replace without additional special tools or technical support.

b. System Stock - System stock shall be the long lead time materials (materials with lead times over 90 days) and manufacturer designated critical items.

3.6.2 OEM Maintenance Requirements

The Vendor shall provide OEM maintenance recommendations, in addition to the maintenance recommendations in the Technical Publication, to allow for USCG the development of Maintenance Procedure Cards. Guidance for providing this information can be found in Chapter 5 of the USCG Planned Maintenance System Development Process Guide, CGTO PG-85-00-230-S.

The Vendor shall identify at least the following line items:

a. Applicable Maintenance Task Code

b. Maintenance Procedure Title

c. Maintenance Procedure Interval

d. Maintenance Procedure Description

e. Maintenance Procedure Sequenced Tasks

f. Maintenance Procedure

g. Maintenance Procedure Task Type

h. Associated Parts LCN

i. Associated Parts Name

j. Associated Parts Part Number

k. Quantity of Parts per Maintenance Task

l. Associated Parts Unit of Issue

m. Associated Parts Shelf Life

n. Associated Parts Unit Price

o. Special Tools and Equipment Nomenclature

p. Special Tools and Equipment Cage

q. Special Tools and Equipment PN/NSN Task Descriptions

3.7 Tests, Inspections and Reports

The Coast Guard reserves the right to witness any or all of these tests. The Vendor shall retain records of all tests and submit them to the Contracting Officers Representative (COTR).

A report on the following tests shall be submitted which shall include description of test setup and procedure, photographs, logs of times for start and finish and any measurements taken during the test. Testing shall meet the requirements as identified below.

3.7.1 Factory Testing (FT)

Each watermist system supplied shall be factory tested and inspected in accordance with the manufacturers quality assurance procedures.

3.7.2 Shipboard Test Plan

The Vendor shall develop a Shipboard Test Plan for use by the installing activity. The Shipboard Test Plan shall fully address all features and capabilities of the equipment and shall fully demonstrate the proper installation, actuation and recharging of the equipment.

The Government will provide the labor and equipment for performance of the installation tests. Installation testing support by the Vendor shall be provided as a part of the Field Services.

3.8 Workmanship

a. All workmanship shall be of highest quality in all respects with close attention paid to form, fit, material, dimensions, finish, etc. all to be in full conformance with this specification and associated drawings and documents.

b. All materials and components must be of first quality in every respect and of new manufacture. No use of used materials or components will be permitted.

c. Welded parts shall be free of weld splatter, porosity, undercuts and other defects.

d. Work on all critical and or load bearing parts shall only be performed by properly certified craftsmen. Certificates shall be made available upon request.

e. All parts shall be free of burrs and sharp or ragged edges.

3.9 Notifications and Inspections – The Vendor shall notify the COR in writing at least fourteen (14) calendar days prior to the performance of any inspections or testing.

4.0 QUALITY ASSURANCE

4.1 General - The Vendor shall maintain an inspection system which shall insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system shall be documented and available for review by the Coast Guard.

4.2 Records - The Vendor shall maintain records of all inspections and tests. The records as a minimum shall indicate the nature and number of observations made, the number and type of deficiencies found, and the corrective action taken. The Vendor shall provide the CG Quality Assurance Inspector with completed copies of the certification testing results upon completion of testing. A copy of the test certification, including any tests by outside vendors or tests of subcontracted materials, shall be provided to the Contracting Officer Representative (COR) and the quality assurance inspector when issued.

4.3 Calibration System - The Vendor shall maintain a test equipment calibration program in compliance with ANSI/NCSL Z540.3-2006. The program shall be documented and traceable to the National Institute of Standards (NIST).

4.4 Responsibility for Inspection – The Vendor shall be responsible for the performance of all inspection requirements specified herein. The Vendor shall provide space, personnel, and test equipment for the conduct of all inspection requirements. All inspection and testing shall be performed at the Vendor’s plant or at other facilities acceptable to the Coast Guard. The Coast Guard reserves the rights to verify or have performed any of the inspections that are deemed necessary to assure that supplies and services conform to the prescribed requirements.

4.5 Responsibility for Compliance – All items shall meet the provisions of Sections 3 and 5 of this Specification. The inspections set forth in this Specification shall become part of the Vendor’s overall inspection system or quality program. The absence of any inspection requirements in the Specification shall not relieve the Vendor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract. Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the Government to acceptance of defective material.

4.6 Quality Assurance Plan – The Vendor shall maintain a Quality Assurance Plan in accordance with ANSI/ASQC Q9001-2008 which shall insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system shall be documented and available for review by the Contracting Officer/Quality Assurance Representative.

4.7 Tests and Inspections – The inspections/tests as defined in Section 3 are the minimum required and are not intended to supplant any controls, examination, inspections or tests normally employed by the Vendor to assure the quality of the item in question.

4.8 Failure Responsibility – If the specified item fails to pass any inspection/test the Vendor shall provide a Corrective Action Report (CAR) to document the failure and the recommended fix to the Contracting Officer. If approved, the corrective action on the materials or processes shall be taken in accordance with this Section.

4.8.1. Corrective Action Remedies

a. The Contracting Officer reserves the right to totally reject any failed item without considering any suggested corrective action.

b. The inspection/test shall be discontinued until all corrective action has been taken.

c. After all corrective actions have been taken the inspection/test shall be continued or repeated at the option of the Contracting Officer.

d. Acceptance shall be withheld until re-inspection has been shown that the corrective action was successful and the item satisfactorily passes all inspections and tests.

e. All corrective actions shall be documented as part of the Vendor’s inspection system and submitted for approval to the Contracting Officer.

f. Each CAR shall include, but not be limited to the cause of each defect, corrective action suggested, and the steps taken to prevent a recurrence of each defect.

4.9 Test and Inspection Reports – One (1) copy of any required inspection, test or tolerance check shall be sent to the Contracting Officers Representative. A copy of any test, inspection or tolerance report shall be turned over to the Quality Assurance Representative upon arrival at the Vendor’s plant.

4.10 Packing Inspection – The Contracting Officer shall be notified prior to the packaging and marking of the completed units in accordance with Section 5.0 of this Specification.

5.0 PRESERVATION, PACKING, AND MARKING

5.1 The watermist system and associated components shall be preserved, packaged and marked for shipping as an Equipment Unit in accordance with SFLC-D-084-0481. The watermist system and associated components shall be packaged in a minimum number of shipping containers suitable for shipment to the Government as directed, able to withstand temporary storage uncovered in the weather, and then reshipment by the Government (within CONUS) to the installing activity.

5.2 Parts supplied under this contract shall be preserved, packaged and marked for shipping as Parts in accordance with SFLC-D-084-0481.

5.3 The Vendor shall prepare a Preservation, Packaging and Marking Plan in accordance with SFLC-D-084-0481. The plan shall be provided to the Government Quality Inspector prior to the preservation, packaging and marking of the watermist system delivery order. The plan shall discuss the proposed preservation and packaging methods for the watermist system, and of parts. The plan shall also have draft samples of all proposed markings.

5.4 The intent is for the Quality Inspector to review and advise the Vendor of potential issues, prior to the preservation, packaging and marking of the first units. The Government reserves the right to inspect the preservation, packaging, and marking of all watermist system units and parts, prior to release for shipment.

6.0 NOTES

6.1. Potential Sources - Manufacturers capable of meeting the technical requirements of this Specification are as follows but are not limited to the following:

a. Marioff Corporation

b. N/A

6.2 Government and Commercial Document Sources

6.2.1 Government Documents

a. USCG Surface Forces Logistics Center 2401 Hawkins Point Road Baltimore, MD. 21226-5000

ATTN: SFLC-ESD-NAME-AUX SYS

410-762-6803

6.2.2 Commercial Documents

a. American National Standards Institute (ANSI) 25 West 43rd Street, 4th floor New York, NY 10036 212-642-4900

FAX 212-398-0023

b. American Society for Quality Control (ASQC) 600 North Plankinton Avenue Milwaukee, Wisconsin 53203 800-248-1946

FAX 414-272-1734

7.0 SHIPPING ADDRESS

Ship all deliverables to following address:

CGC OUACHITA (WLR 65501)

3551 Harrison Pike Chattanooga, TN 37416

PH# (423) 622-2102

8.0 GOVERNMENT POINT OF CONTACTS (POC)

8.1. Technical POC: Akhila Wijayaratne, SFLC Alameda, 703-839-6318, email akhila.k.wijayaratne@uscg.mil

8.2. Project Manager: William ‘Al’ Baker, SFLC Norfolk, 757-628-4595, email William.A.Baker2@uscg.mil