procurement T004348 cloud based content management system jul 2025.pdf
PDF 179 KB Posted
- Attached to
- Cloud-Based Content Management System
- Solicitation number
- 2125001
- Issued by
- New York
About this file
The document is a procurement solicitation from the State University of New York (SUNY) for a cloud-based content management system (CMS), issued with Procurement Number T004348 and dated July 29, 2025. SUNY seeks a three-year contract for a fully hosted cloud-based CMS with web-based access, including features such as content creation and publishing workflows, page templating and design tools, media library management, form builder tools, and single sign-on integration. Proposals are due by September 12, 2025, at 5:00 pm eastern time, with questions accepted until August 22, 2025, and answers to be provided around September 5, 2025.
The procurement has a budget of up to $75,000 and will be awarded under SUNY's discretionary authority. Bidders must submit a detailed proposal including a description of their product, annual support services, company experience, two references, a cost proposal, and certification regarding NYS Executive Order No. 16. The solicitation emphasizes a restricted communication period where potential bidders may only contact the designated procurement contacts (Jordan Lohre and Erik Finkell) to avoid jeopardizing the procurement. Electronic or hard copy submissions are accepted, with specific instructions provided for each submission method.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
State University of New York Procurement Number T004348
Cloud-Based Content Management System
July 29, 2025
Procurement Description
The State University of New York (SUNY) wishes to procure a cloud-based content management system.
Contract Period
Three Years
Scope of Services
The selected firm’s product will include:
1. A fully hosted cloud-based content management system (CMS).
2. Web-based access to the CMS.
a. Content creation and publishing workflows
b. Page templating and design tools
c. Media library for file and image management
d. Form builder and integration tools
3. Annual support, which plays a critical role in maintaining and optimizing this service.
Annual support should include:
a. System updates and patches
b. Daily backups
c. Compliance with data protection standards
d. 24/7 monitoring and incident response
4. Support for single sign-on (SSO) and lightweight directory access protocol (LDAP)/active directory (AD) integration
5. High availability and uptime guarantees
Content of Proposals
Proposals should include the following (proposals that don’t include the following may not be considered):
1. A detailed description of your firm’s product, and how it will meet the University’s needs as described above.
2. A detailed description of your firm’s annual support services.
3. A description of your firm’s experience.
4. Two references
5. A detailed cost proposal.
6. Certification regarding NYS Executive Order No. 16. All bidders must complete and submit the certification found in the link below.
https://ogs.ny.gov/system/files/documents/2022/04/eo16_certification.pdf
Questions
Questions are due by August 22, 2025, at 5:00 pm eastern time. Email questions to the primary designated contact identified below, with a copy to the secondary contact. Answers to all questions received will be provided on approximately September 5, 2025.
Submission of Proposals
Proposals are due by September 12, 2025, at 5:00 pm eastern time. Proposals may be submitted electronically or by hard copy. If submitting electronically, please do not submit your proposal as a zip file and do not password-protect your proposal.
Please email your proposal to (do not submit questions to this email address):
contract.unit@suny.edu
Or mail hard copy to:
Jordan Lohre Director of Contract Procurement SUNY System Administration H. Carl McCall SUNY Building, S110 353 Broadway Albany, New York 12246
Contract Award
The State University of New York intends to make this award under its discretionary authority, pursuant to NYS Education Law §355(5)(a). SUNY’s budget for this project is up to $75,000. A sealed bid opening will not be held. There is no RFP or IFB. Inquiries are to be made by email only and only to the designated contacts identified below. SUNY makes no reimbursement for travel or travel-related expenses. The University reserves the right to make no award.
Designated Contacts (email questions to both individuals below)
Primary Secondary Jordan Lohre Erik Finkell Director of Contract Procurement Contract Administrator jordan.lohre@suny.edu erik.finkell@suny.edu 518-320-1341 518-320-1341
In accordance with NYS Procurement Lobbying Law, the Restricted Period for this procurement has begun and will continue through contract approval. During this time, bidders, potential bidders and interested vendors may only contact the designated contacts identified above. All communication pertaining to this procurement must be directed to the designated contacts.
https://ogs.ny.gov/system/files/documents/2022/04/eo16_certification.pdf mailto:contract.unit@suny.edu mailto:jordan.lohre@suny.edu mailto:erik.finkell@suny.edu
Do not contact any other SUNY official. Doing so may jeopardize the procurement and/or may lead to disqualification of the bidder’s proposal.
File details come from the government source that posted it. Updated .