procurement T004258 Inclusive Postsecondary Education Consultant apr 2025.pdf

State University of New York System Administration

Procurement Number T004258

Inclusive Postsecondary Education Consultant April 9, 2025

Procurement Description

The State University of New York (SUNY) wishes to procure the services of a consultant to provide technical assistance in conducting a landscape assessment of SUNY schools including capacity of current Inclusive Postsecondary Education (IPSE) programming. SUNY seeks a consultant that draws on extensive experience in IPSE research, program development, and understands SUNY’s mission to provide to the people of New York educational services of the highest quality, with the broadest possible access, fully representative of all segments of the population in a complete range of academic, professional, and vocational postsecondary programs.

Contract Period

One year with an option for one (1) three-month no-cost extension.

Scope of Services

The selected consultant will:

1. Identify gaps in service areas where Inclusive Postsecondary Education programs do not exist within SUNY.

2. Identify opportunities for scaling Inclusive Postsecondary Education programs within SUNY that provides full inclusion for students with intellectual and developmental disabilities (IDD) in the domains of academic, housing (if applicable to the campus), and extracurricular opportunities, to increase the number of students with IDD obtaining a postsecondary credential/certificate from a SUNY institution.

3. Create and facilitate surveys and focus groups of key stakeholders on campuses as well as leadership within SUNY.

4. Collect and analyze the data to develop a final deliverable. The final deliverable will include a comprehensive report with recommendations and detailed timeline for implementation of Inclusive Postsecondary Education programming across SUNY schools with a measurement and evaluation plan. Recommendations should align with the model Accreditation Standards for Higher Education Programs for Students with Intellectual Disability: Progress on the Path to Education, Employment, and Community Living, with the expectation that programs developed at selected SUNY institutions will prepare and submit for the Comprehensive Transition and Postsecondary (CTP) Program designation from the United States Department of Education.

Content of Proposals

Proposals should include the following (proposals that don’t include the following may not be considered):

1. A detailed work plan on how to identify gaps in service areas.

2. Survey examples and an outline of focus group plans for more effective ways to distribute surveys.

3. An example of a presentation with data analysis and recommendations for implementation of IPSE program(s) (copy of example presentation materials) to display ease of interpretation of data and recommendations for presentation to stakeholders.

4. A description of the bidder’s experience, including the number and names of IPSE programs that the bidder or its leadership have provided technical assistance for (which can include their own IPSE program) that successfully obtained Comprehensive Transition and Postsecondary (CTP) Program status designation and graduated at least one cohort of students.

5. A profile of the bidder’s firm, including the current resume or CV of the individual who would be the Director/leader of the project.

6. Two references.

7. A detailed cost proposal.

8. Certification regarding NYS Executive Order No. 16. All bidders must complete and submit the certification found in the link below.

https://ogs.ny.gov/system/files/documents/2022/04/eo16_certification.pdf

9. Completed required MWBE/ SDVOB Forms as described below.

Questions

Questions are due by April 23, 2025, at 5:00 pm eastern time. All questions must be submitted by email. Email questions to the primary designated contact indicated below, with a copy to the secondary designated contact. Do not submit questions to any other email address. Do not submit questions as a zip file. Do not password-protect your questions. Answers to all questions received will be provided on approximately May 1, 2025.

Submission of Proposals

Proposals are due by May 8, 2025, at 5:00 pm eastern standard time. Proposals must be submitted by email.

Please email your proposal to:

Joseph Portelli Contract Administrator SUNY System Administration at contract.unit@suny.edu

Do not submit your proposal to any other email address.

Do not submit your proposal as a zip file.

Do not password-protect your proposal.

https://ogs.ny.gov/system/files/documents/2022/04/eo16_certification.pdf mailto:contract.unit@suny.edu

Contract Award

The State University of New York intends to make this award under its discretionary authority, pursuant to NYS Education Law §355(5)(a). The budget for this procurement is not-to-exceed $74,999. A sealed bid opening will not be held. There is no RFP or IFB. Inquiries are to be made by email only and only to the designated contacts identified below. SUNY will make no reimbursement for travel or travel-related expenses. The University reserves the right to make no award.

Designated Contacts (email questions to both individuals below)

Primary Secondary Joseph Portelli Jordan Lohre Contract Administrator Director of Contract Procurement joseph.portelli@suny.edu jordan.lohre@suny.edu 518-320-1341 518-320-1341

In accordance with NYS Procurement Lobbying Law, the Restricted Period for this procurement has begun and will continue through contract approval. During this time, bidders, potential bidders and interested vendors may only contact the designated contacts identified above. All communication pertaining to this procurement must be directed to the designated contacts.

Do not contact any other SUNY official. Doing so may jeopardize the procurement and/or may lead to disqualification of the bidder’s proposal.

mailto:joseph.portelli@suny.edu mailto:jordan.lohre@suny.edu

STATE UNIVERSITY OF NEW YORK

MINORITY AND WOMEN’S ENTERPRISES REQUIREMENT FOR COMMODITY AND SERVICE CONTRACTS

Consistent with the State University of New York’s commitment to and in accordance with Article 15-A of the New York State Executive Law, contractors are required to ensure that good faith efforts are made to include meaningful participation by Minority and Women-Owned Business in SUNY’s MWBE Program. These requirements apply to all SUNY commodity and service contracts in excess of $25,000. Receipt of MWBE documentation is required with submittal of a bid or proposal for commodities and services contracts. The MWBE forms identified below must be submitted by all bidders.

a. MWBE Utilization Plan (Form 7557-107) provided by the University-wide MWBE Program Office.

b. MWBE – EEO Staffing Plan (Form 7557-108) provided by the University-wide MWBE Program Office.

c. Vendor/Contractor EEO Policy (Form 7557-104) provided by the University-wide MWBE Program Office.

If the MWBE participation rate on the MWBE Utilization Plan is below 37.04%, the contractor will receive a written notice of Utilization Plan deficiency from the campus within twenty (20) business days of its submission, as required under 5 NYCRR Part 142.6(c). The notice will include, but not be limited, to the following:

a. A list of NYS certified MWBEs that the contractor could potentially use inside the work scope of the contract.

b. A list of NYS certified MWBEs that the contractor could potentially use outside the work scope of the contract for the contractor’s operation (i.e. office supplies, equipment, etc.).

c. Any other information which the MWBE Program Coordinator determines to be relevant to developing an approvable MWBE Utilization Plan.

The contractor must respond to the notice of deficiency by submitting to the MWBE Program Coordinator a revised MWBE Utilization Plan within seven (7) business days, as required by 5 NYCRR Part 142.6 (e).

If the deficiency is not rectified and the MWBE participation rate on the MWBE Utilization Plan remains below 37.04%, the contractor should request a Waiver or Partial Waiver. The Waiver Request submitted by the contractor will include, but will not be limited, to the following:

a. A request for partial or total waiver of MWBE goals as required by 5 NYCRR Part 142.6 (f) on a Request for Waiver form (Form 7557-114) provided by the University-wide MWBE Program Office.

b. A copy of the deficient Utilization Plan.

c. The contract’s Scope of Work. If there are subcontracting opportunities, please provide documentation d, e, and f.

d. Screenshot of search result for available MWBEs in NYS MWBE Directory.

https://ny.newnycontracts.com/FrontEnd/VendorSearchPublic.asp?TN=ny&XID=447

e. Email blast sent to MWBEs on the list of search result. The email blast should notify the recipients the subcontracting opportunity and inquire as to their ability and interests in participating in the contract.

f. Responses from email blast recipients.

Please submit the above documentation with your proposal to:

Jordan Lohre, Director of Contract Procurement State University of New York System Administration Office of Business Operations & Procurement, S110 Albany, New York 12246 518-320-1341

Information regarding this legislation may be found at:

http://www.esd.ny.gov/MWBE/Data/Final_Proposed_MWBE_Regulation.pdf http://www.suny.edu/sunypp/lookup.cfm?lookup_id=618 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=621 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=615 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=625 https://ny.newnycontracts.com/FrontEnd/VendorSearchPublic.asp?TN=ny&XID=447 http://www.esd.ny.gov/MWBE/Data/Final_Proposed_MWBE_Regulation.pdf

SERVICE-DISABLED VETERAN-OWNED BUSINESS ENTERPRISE REQUIREMENTS:

COMMODITY AND SERVICE CONTRACTS

Consistent with the State University of New York (SUNY) ’s commitment and in accordance with Article 17-B of the New York State Executive Law and its implementing regulations, state agencies and contractors are required to ensure that good faith efforts are made to include meaningful participation by Service-Disabled Veteran-Owned Business. The requirements apply to all SUNY commodity and service contracts in excess of $25,000.

Bidders must submit SDVOB documentation with all of the bids or proposals for commodities and services contracts when SDVOB goals apply. The SDVOB forms identified below shall be submitted by all bidders.

a. SDVOB Utilization Plan (Form 7564-107)

If the Bidder’s SDVOB participation rate shown on its SDVOB Utilization Plan is below 6%, the campus MWBE Program Coordinator will provide a written notice of deficiency of the Utilization Plan within twenty (20) business days of its submission to the Contractor, as required under 9 NYCRR § 252.2(l)(4).

The notice will include but not be limited to the following:

a. A list of NYS certified SDVOBs that the Contractor could potentially use within the contract scope of work.

b. Any other information which the MWBE Program Coordinator determines to be relevant to developing an approvable SDVOB Utilization Plan.

The Contractor shall respond to the notice of deficiency by submitting a revised SDVOB Utilization Plan within seven (7) business days, as required by 9 NYCRR § 252.2(l)(5) to the MWBE Program Coordinator.

If the deficiency is not corrected and the SDVOB participation rate on the SDVOB Utilization Plan is still below 6%, the Contractor should request a waiver.

The Waiver Request Form submitted by the Contractor will include but not limited to the following:

a. A request for partial or total waiver of SDVOB goals are required by (9 NYCRR § 252.2(m) (2) on Request for Waiver Form (Form 7564-114) provided by the University-wide MWBE Program Office.

b. Copy of the deficient Utilization Plan.

c. Work Scope of this contract. If there are subcontracting opportunities, please provide documentation d, e, and f.

d. Screenshot of searching result for available SDVOBs in Directory of NYS Certified SDVOBs.

e. Copy of email messages containing the request for quote along with the responses from MWBEs.

f. Forms recommended to obtain this information are:

7564-101 – SDVOB Contractor Solicitation Letter 7564-102 – SDVOB Participation Quote 7564-103 – SDVOB Contractor Unavailability Certification http://www.suny.edu/sunypp/lookup.cfm?lookup_id=618 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=625 http://ogs.ny.gov/Core/docs/CertifiedNYS_SDVOB.pdf http://www.suny.edu/sunypp/lookup.cfm?lookup_id=612 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=613 http://www.suny.edu/sunypp/lookup.cfm?lookup_id=614