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IFB # 27-17 Solicitation for: East Somerville Community School Façade Stabilization

IFB # 27-17

SOLICITATION FOR: East Somerville Community School Façade Stabilization

City of Somerville municipal seal

CITY OF SOMERVILLE, MASSACHUSETTS

Jake Wilson, Mayor

Procurement and Contracting Services Department

Angela M. Allen, Chief Procurement Officer

RELEASE DATE: 9/23/2026

QUESTIONS DUE: 10/1/2026 by 4PM EST

FILED SUB-BIDS DUE DATE AND TIME: 10/8/2026 by 3:00 PM EST

GENERAL BIDS DUE DATE AND TIME: 10/15/2026 by 3:00 PM EST

PRE-BID SITE VISIT MEETING DATE AND TIME: 9/30/2026 at 11:00 AM EST

PRE-BID SITE VISIT ADDRESS: 50 Cross Street in Somerville, MA 02145

DELIVER TO:

City of Somerville

Procurement & Contracting Services

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Attn: Thupten Chukhatsang

Senior Procurement Manager tchukhatsang@somervillema.gov

93 Highland Avenue

Somerville, MA 02143

IFB # 27-17

East Somerville Community School Façade Stabilization

Key Project Information

Project Address 50 Cross Street in Somerville, MA 02145 Estimated Construction Cost $200,000.00 Anticipated Contract Award 10/19/2026

Date of Substantial Completion 12/31/2026 Date of Final Completion 1/29/2027

Est. Contract Commencement Date 11/2/2026 Est. Contract Completion Date 1/29/2027

Governing Bid Law MGL C. 149 (Vertical Construction) Wage Requirements State Prevailing Wages

Payment Bond Requirements 100% of Contract Value Performance Bond Requirements 100% of Contract Value Liquidated Damages ($ per Day) $500

Managing Department Information

Managing City Department IAM Capital Projects Project Manager Deborah Mitrano

Project Manager Email dmitrano@somervillema.gov

Designer Information

Designer Name Simpson Gumpertz & Heger Inc.

Designer Address 480 Totten Pond Road Waltham, MA 02451

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Designer Specialty Engineering Designer Contact Sal A. Capobianco

Designer Contact Email sacapobianco@sgh.com

Table of contents

Part 1: Invitation for bid documents

Section 1: General information on bid process

1.1 General Instructions

1.2 Bid Schedule

1.3 Submission Instructions

1.4 Questions

1.5 General Terms

Section 2: Rule for award, quality requirements, and project background

2.1 Rule For Award

2.2 Project Background

2.3 Minimum Quality Requirements

Section 3: Bid pricing

3.0 Form for General Bid Form for Filed Sub-Bid and Alternate – Joint Sealants (aka Waterproofing, Damp-proofing, and Caulking) Unit Price Form (if applicable)

Section 4: Required bid forms / bidders’ checklist

4.1 (required with bid)

Signed Cover Letter Somerville Living Wage Form Quality Requirements Form (Section 2.0) Certificate of Non-Collusion & Tax Compliance Certificate of Signature Authority Reference Form (or equivalent may be attached)

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5% Bid Deposit Prevailing / Davis Bacon Wages, Statement of Compliance Form DCAMM Certification and Update Statement (General Bidders: General Building Construction) and (Filed Sub-Bidders: Waterproofing, Damp-proofing, and Caulking) OSHA Form Vulnerable Road Users Ordinance Somerville Wage Theft Ordinance Responsible Employer Ordinance (if applicable) Acknowledgement of Addenda (if applicable) Signed W9

4.2 (required post bid)

Certificate of Good Standing (will be required of awarded Vendor; please furnish with bid if available) Insurance Specifications (will be required of awarded Vendor; furnish sample certificate with bid, if possible) Performance Bond (100% of the contract amount) Statement of Management (if applicable) Payment Bond (100% of the contract amount)

Part 2: Sample construction contract / city’s general terms and conditions Part 3: Technical specifications and plans

Part 1: Invitation for bid documents

IFB # 27-17

East Somerville Community School Façade Stabilization

Section 1: General information on bid process

1.1 General instructions

This solicitation will be publicly available on the Procurement & Contracting Services (PCS) Department webpage https://www.somervillema.gov/procurement on and after 9/23/2026. Interested parties can also contact the PCS department during the below-noted City Hall hours of operation.

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City Hall Hours of Operation:

Monday – Wednesday 8:30 a.m. to 4:30 p.m.

Thursday 8:30 a.m. to 7:30 p.m.

Friday 8:30 a.m. to 12:30 p.m.

All Responses Must be Sealed and Delivered To:

Procurement & Contracting Services Department

City of Somerville 93 Highland Avenue

Somerville, MA 02143

It is the sole responsibility of the Offeror to ensure that the bid arrives on time at the designated place. Late bids will not be considered and will be rejected and returned.

Bid Format:

Submit one, original (1) sealed bid package; it must be marked with the solicitation title and number. Online submission procedures are described below in Section 1.3.

Bids submitted must be an original.

The completion of the following forms is necessary for consideration of a potential contract award. submitting bid documents, please retain the order of documents as provided below:

1. Form for General Bid

2. Filed Sub-Bid Form for Joint Sealants and Alternate

3. Unit Price Form (if applicable)

4. Somerville Living Wage Form

5. Quality Requirements Form

6. Certificate of Non-Collusion & Tax Compliance

7. Certificate of Signature Authority

8. Reference Form

9. 5% Bid Deposit

10. Prevailing Wages Statement of Compliance Form

11. OSHA Form

12. Responsible Employer Ordinance (if applicable)

13. Somerville Vulnerable Road Users Ordinance Form

14. Somerville Wage Theft Ordinance

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15. DCAMM Certification and Update Statement (Required for 149 and 149A General Bidders if more than $150K and Filed Sub-Bidders if more than $25K)

If all required documents are not present, the bid may be deemed non-responsive and may result

Additional content from previous item (1.1):

in disqualification of the bid unless the City determines that such failure(s) constitute(s) a minor informality, as defined in Chapter MGL 30B.

A complete bid must also include a cover letter signed by an official authorized to bind the Offeror contractually and contain a statement that the proposal is firm for ninety (90) days. An unsigned letter, or one signed by an individual not authorized to bind the Offeror, may be disqualified.

The Offeror’s authorized official(s) must sign all required bid forms.

The Price Form in Section 3.0 must be completed. No substitute form will be accepted. Pricing must remain firm for the entire contract period.

All information in the Offeror’s response should be clear and concise. The successful response will be incorporated into a contract as an exhibit;

therefore, Offerors should not make claims to which they are not prepared to commit themselves contractually.

The successful Offeror must be an Equal Opportunity Employer.

The City of Somerville values a diverse workforce and believes it contributes to a work product and customer experience that best reflects the community in our city. Applicants are highly encouraged to include any certifications and documents that recognize the diversity of the Offeror’s work force, including ownership of the offering firm/organization, executive leadership, management, and employees proposed for the work in Somerville, including diversity of sub-consultants. Please use the supplier diversity form (see Section 4.0) with supporting documentation to share your diversity data with the City.

1.2 Bid schedule

Key dates for this Invitation for Bids:

IFB Issued 9/23/2026

Deadline for Submitting Questions to IFB 10/1/2026 by 4 PM EST Filed Sub-Bids Due 10/8/2026 by 3:00 PM EST General Bids Due 10/15/2026 by 3:00 PM EST

Anticipated Contract Award 10/19/2026 Est. Contract Commencement Date 11/2/2026

Est. Contract Completion Date 1/29/2027

Responses must be delivered by 10/15/2026 by 3:00 PM EST to: City of Somerville Procurement & Contracting

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Services Department Attn: Thupten Chukhatsang 93 Highland Avenue Somerville, MA 02143

1.3 Submission instructions

If you submitting your bid online via Bidexpress.com, then you do not need to also submit a sealed bid package as instructed below. Email is not an acceptable method of submission of bids.

Please submit one sealed bid package with the following contents and marked in the following manner:

Contents of Sealed Bid Package Marked As

Envelope 1: Sealed Bid: Shall Include (1) original and one (1) electronic copy. [Electronic copies are to be submitted on USB drives and are to be saved in Adobe Acrobat format. (“Read only” files are acceptable.)]

To Be Marked: IFB # 27-17 East Somerville Community School Façade Stabilization

Please send the complete sealed package to the attention of:

Thupten Chukhatsang Senior Procurement Manager Procurement & Contracting Services Department Somerville City Hall 93 Highland Avenue Somerville, MA 02143

Filed sub-bids, Bid Opening Link Join Zoom Meeting https://us02web.zoom.us/j/87942679083?pwd=KNhybLtLvGrqNwnX4GVfMvKL2OD5AL.1 Meeting ID: 879 4267 9083 Passcode: 627276 General bids, Bid Opening Link Join Zoom Meeting https://us02web.zoom.us/j/81038587809?pwd=MjsmJ93cs0gIFGRrxmwSGLauBafrZX.1 Meeting ID: 810 3858 7809 Passcode: 698704

Methods of bid submission

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Bidders may submit bids in any of the following ways. All bids will be timestamped and must be received no later than due date and time.

1. Sealed bids can be sent to City Hall through the US Postal Service or other delivery service (e.g. FedEx, UPS).

2. BidExpress.com is an online bidding platform where bidders can submit all required documents. The fee to use this service is approximately $50.00 unless your company has a subscription with BidExpress. You can access the bid package and forms via the City of Somerville BidExpress page at:

https://www.bidexpress.com/businesses/33100/home A user guide is attached for your reference.

3. For any technical assistance while submitting the online bid, please contact the BidExpress Customer support team at www.bidexpress.com .

Bidders may submit bids in any of the following ways. All bids will be timestamped and must be received no later than due date and time.

Bid Format

Responses shall be prepared on standard 8.5 x 11 inch paper (charts may be landscaped but must be on 8.5 x 11 inch paper) and shall be in a legible font size (12). All pages of each response shall be appropriately numbered (and with consecutive page numbering across tabs). In an effort to reduce waste, we discourage the use of 3-ring binders.

Elaborate format and binding are neither necessary nor desirable.

Qualifications & Experience The Offeror may include any additional literature and product brochures. The Quality Requirements Form (Section 2), or set of basic business standards, must be submitted with bid.

References The Offeror shall list at least three relevant references, which the City may contact. The City of Somerville reserves the right to use ourselves as a reference. References shall include the following information:

The name, address, telephone number, and email address of each client listed above.

A description of the work performed under each contract.

The amount of the contract.

A description of the nature of the relationship between Offeror and the customer.

The dates of performance.

The volume of the work performed.

1.4 Questions

Questions are due: 10/1/2026 by 4PM EST

Questions concerning this solicitation must be delivered in writing to:

Thupten Chukhatsang Senior Procurement Manager

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Somerville City Hall Procurement & Contracting Services Department

93 Highland Avenue Somerville, MA 02143

Or emailed to:

tchukhatsang@somervillema.gov

Or faxed to: 617-625-1344

Answers will be sent via an addendum to all Offerors who have registered as bid holders. Bidders are encouraged to contact the Procurement & Contracting Services Department to register as a bid document holder to automatically be alerted as to addenda as they are issued. It is the responsibility of the Offeror to also monitor the bid portal on the City’s website for any updates, addenda, etc. regarding that specific solicitation. The web address is:

https://www.somervillema.gov/procurement.

Any bidders that contact City personnel outside of the Procurement & Contracting Services Department regarding this bid may be disqualified.

1.5 General terms

Estimated Quantities

The City of Somerville has provided estimated quantities, which will be ordered/purchased over the course of the contract period. These estimates are estimates only and not guaranteed.

Bid Signature

A response must be signed as follows: 1) if the Offeror is an individual, by her/him personally; 2) if the Offeror is a partnership, by the name of the partnership, followed by the signature of each general partner; and 3) if the Offeror is a corporation, by the authorized officer, whose signature must be attested to by the clerk/secretary of the corporation (& with corporate seal).

Time for Bid Acceptance and City Contract Requirements

The contract will be awarded within 90 days after the bid opening. The time for award may be extended for up to 45 additional days by mutual agreement between the City and the apparent lowest responsive and responsible bidder. The Offeror’s submission will remain in effect for a period of 90 days from the response deadline or until it is formally withdrawn, a contract is executed, or this solicitation is canceled, whichever occurs first. The Offeror will be required to sign a standard City contract per the City’s general terms included herein as Part 2.

Holidays are as follows:

New Year’s Day Martin Luther King Day Presidents’ Day

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Patriots’ Day Memorial Day Juneteenth Independence Day Independence Day Labor Day Indigenous Peoples’ Day Veterans’ Day Thanksgiving Day Thanksgiving Friday Christmas Eve (half day) Christmas Day

Please visit http://www.somervillema.gov/ for the City’s most recent calendar. *Under State Law, all holidays falling on Sunday must be observed on Monday.

If the awarded Offeror for their convenience desires to perform work during other than normal working hours or on other than normal work days, or if the Offeror is required to perform work at such times, the Offeror shall reimburse the City for any additional expense occasioned the City, thereby, such as, but not limited to, overtime pay for City employees, utilities service, etc. UNLESS otherwise specified in these provisions, services will be performed during normal work hours. When required services occur on holidays, work will be performed on either the previous or following work day, unless specified otherwise.

Unforeseen Office Closure

If, at the time of the scheduled bid opening, the Procurement & Contracting Services Department is closed due to uncontrolled events such as fire, snow, ice, wind, or building evacuation, the bid due date will be postponed until 2:00 p.m. on the next normal business day. Bids will be accepted until that date and time. In the event of inclement weather, the Offeror is responsible for listening to the media to determine if the City has been closed due to weather.

Changes & Addenda

If any changes are made to this solicitation, an addendum will be issued. All proposers on record as having picked up the solicitation will be alerted via email as to the posting of all addenda. The City will also post addenda on its website (https://www.somervillema.gov/procurement). No changes may be made to the solicitation documents by the Offerors without written authorization and/or an addendum from the Procurement & Contracting Services Department.

Modification or Withdrawal of Bids, Mistakes, and Minor Informalities

An Offeror may correct, modify, or withdraw a bid by written notice received by the City of Somerville prior to the time and date set for the bid opening.

Bid modifications must be submitted in a sealed envelope clearly labeled "Modification No. ____" to the address listed in Section 1. Each modification must be numbered in sequence and must reference the original solicitation. After the bid opening, an Offeror may not change any provision of the bid in a manner prejudicial to the interests of the City or fair competition. Minor informalities will be waived or the proposer will be allowed to correct them. If a

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Right to Cancel/Reject Bids

The City of Somerville may cancel this solicitation, or reject in whole or in part any and all bids, if the City determines that cancellation or rejection serves the best interests of the City.

Unbalanced Bids

The City reserves the right to reject unbalanced, front-loaded, and conditional bids.

Brand Name “or Equal”

Any references to any brand name or proprietary product in the specifications shall require the acceptance of an equal or better brand. The City has the right to make the final determination as to whether an alternate brand is equal to the brand specified.

Electronic Funds Transfer (EFT)

For EFT payment, the following shall be included with invoices to the point of contact:

Contract/Order number; Contractor’s name & address as stated in the contract;

The signature (manual or electronic, as appropriate) title, and telephone number of the Offeror’s representative authorized to provide sensitive information;

Name of financial institution; Financial institution nine (9) digit routing transit number;

Offeror’s account number; Type of account, i.e., checking or saving.

Project Schedule

Bidders are instructed to note the firmness of the dates of: Substantial Completion, and Final Completion. For the purpose of meeting these deadlines, the City may be prepared to authorize extended work hours beyond those prescribed by City ordinance, to include work on Sundays with the prior permission of the City.

Contractor submission of all paperwork required for the Construction Contract, including but not limited to insurance certificates, performance and payment bonds, a certificate of good standing from the Secretary of Corporations, and signature pages shall be submitted to the Chief Procurement Officer no later than 5 working days from award of the contract.

The successful bidder shall be required to submit a preliminary construction schedule within 10 days of the established date of award of the Contract and a more detailed Gantt-type construction schedule within 15 days of the established award of the contract, which shows the dates of substantial and final completion.

Sales Tax Exemption

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Materials, equipment, and supplies for this project are exempt from sales tax in accordance with M.G.L. Chapter 64H, Section 6 (d). The city will furnish the successful bidder with its sales tax exemption number.

Permit Fees (Contractor responsible obtaining permits/City of Somerville permit fees waived)

DPW permits to obstruct or excavate the public streets and/or sidewalks; ISD building code permits; and Traffic and Parking permits; are waived by the City of Somerville. However, license fees are not waived by the City of Somerville. The Contractor shall pay all license fees (e.g., drain layer’s license fee). The City of Somerville Traffic and Parking Department must be contacted directly for all required permits. The vendor must also provide the City of Somerville Traffic and Parking Department with a traffic management plan, prior to the start of all work.

If water usage is required in the commitment of this project, the Contractor needs to contact the DPW Water Dept., and make arrangements for a water meter. There will be a charge for the water meter and the water usage.

The Contractor is responsible for obtaining EVERSOURCE work orders and for all costs and fees associated with EVERSOURCE.

Permits to excavate the public way cannot be issued until the applicant has notified the appropriate utility companies, as required by Massachusetts General Laws, Chapter 370 of the Acts of 1963. The applicant must either: 1) obtain written receipts from the affected utilities, and provide copies of same to the owner; or 2) utilize the Dig-Safe System for the required notifications, and also submit written notifications for those utilities not participating in the Dig-Safe System. Written notifications must state that utility companies have been notified and the contractor cleared to begin work.

The following utility companies must be notified in writing:

M.B.T.A. Engineering and Maintenance Division 617-722-5454 Attn: Chief Engineer 500 Arborway Jamaica Plain, MA 02130

M.W.R.A. Sewer Division 617-242-6000 100 First Avenue Charlestown Navy Yard Boston, MA 02129

M.W.R.A. Water Division 617-242-6000 100 First Avenue Charlestown Navy Yard Boston, MA 02129

The following utility companies must be notified in writing or through Dig-Safe:

Algonquin Gas Transmission Corp.

617-254-4050 Manager of Land and Public Relations 1284 Soldiers Field Road Brighton, MA 02135

Verizon 781-290-5154 460 Totten Pond Road Waltham, MA 02154

Boston Edison 617-541-5730 Right of Way 1165 Massachusetts Avenue Dorchester, MA 02125

Boston Gas Company 617-323-9210 201 Rivermoor Street West Roxbury, MA 02132

EVERSOURCE

617-497-1236, x4195 46 Blackstone Street Somerville, MA 02139

EVERSOURCE Steam 617-225-4568 Attn: Supervisor of Maintenance 265 First Street Somerville, MA 02142

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EVERSOURCE Gas 617-369-5591 303 Third Street Somerville, MA 02142

A T & T Broadband 981-658-0400 760 Main Street Malden, MA 01887

Somerville Public Works Dept.

617-625-6600, x5200 One Franey Road Somerville, MA 02145

Somerville Fire Department 617-625-6600, x8100 266 Broadway Somerville, MA 02143

Dig-Safe 1-800-322-4844

The contractor shall have all utilities marked out along the course of this work by such means as the Engineer shall approve and shall preserve such marked locations until the work has progressed to the point where the encountered utility is fully exposed and protected as required. It shall be the contractor's responsibility to notify utilities at least 48 hours prior to the start of any excavation.

The contractor is responsible for contacting any other utilities that are not listed herein.

Rodent Control

The Contractor shall retain the services of a licensed rodent exterminator to conduct an inspection of the work and laydown areas and report on the presence of rodents and take any necessary measures to eliminate rodent populations prior to start of work. All rodent control to be in place and approved prior to any equipment delivery or demolition.

A. Within ten (10) days after Notice to Proceed, submit to the Landscape Architect or Owners Representative a written description of rodent control measures to be used and the areas to be included.

B. Provide the names and background of the licensed rodent exterminator retained to provide any necessary rodent eradication measures prior to the start of work. The licensed rodent exterminator must be approved by the City Director of Inspectional Services.

C. Containers: Use metal or heavy-duty plastic refuse containers with tight fitting lids for disposal of all garbage, or trash associated with food. These containers shall not have opening that allow access by rodents.

Schedule of Values

Bidders do NOT need to include a Schedule of Values with their bid package. The successful bidder will be required to submit a refined and detailed schedule of values for review and approval by the design professional prior to signing the construction contract.

5% Bid Guaranty

All bids shall be accompanied by a bid bond or bank certified check or bank treasurer’s check in the amount of 5% of the bid price, which shall become the property of the City of Somerville if the bid is accepted and the bidder neglects or refuses to comply with the terms of the bid.

Prevailing Wage Rate Requirements

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The contractor shall pay Mass. Prevailing Wage Rates. The applicable prevailing wage rates are attached as part of this bid package and will be included in the resulting contract. Notwithstanding anything to the contrary, the City may, in its sole discretion withhold payment unless the City has in its possession payroll records that are complete, accurate, and current as of the date of said application for payment. A signed Compliance Form must be included with the bid package (form included).

a. The Contractor shall:

Pay wages at least once a week;

Submit payroll information on a weekly basis in a format approved by the City, numbered in numerical sequence and signed by the Contractor (including forms for weeks when the Contractor is not on the Project Site, in which case there shall be a notation to the effect "no work this payroll period" and a date anticipated for resuming work).

b. The Contractor shall submit to the City within the first week of construction:

A list of apprenticeship programs with which the Contractor is affiliated;

The number of apprentices that will be employed by the Contractor on the Project;

A list of the Contractor's employee fringe benefits;

A copy of each project schedule, including the anticipated commencement date for each Subcontractor; and A list of each Subcontractor's suppliers and material men.

c. The Contractor shall include language similar to the above in all subcontracts.

DCAMM Certification

General bidders must provide documentation certifying that they are DCAMM certified in General Building Construction.

Filed sub bidders must provide documentation certifying that they are DCAMM certified in Waterproofing, Damp-proofing, and Caulking.

Reservation of Rights

The City reserves the right to extend the deadline for submission of bids, to waive minor informalities, and to reject any and all bids, if in its sole judgment, the best interests of the City of Somerville would be served by doing so.

Maintenance Manual and As-Built Drawing Requirements

Upon Final Completion of all construction, the contractor shall submit: two complete copies of a maintenance manual, and two copies of an as-built drawing set, with two USB copies of the as-built drawings. The City will not issue the final check for retainage until the submittal and approval of the maintenance manual and as-built drawings.

1. The Maintenance Manual shall be in the form of a three ring binder, organized and tabbed into appropriate sections, and shall include the following items:

A complete maintenance plan with recommended maintenance schedules and procedures for all systems including: HVAC, security (card access/cameras), fire suppression, irrigation, fertilization, and water systems shut-down procedures, etc., and all other applicable systems and procedures;

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A letter from the contractor stating the period of warranty for all parts, materials, and workmanship, from the date of Final Completion;

A letter from the contractor stating the period of warranty for all systems (HVAC, irrigation, fire suppression, etc.);

All product information, product directions, and warranties;

List of all materials and sizes, etc.;

Copies of City permits with signatures of inspectors;

Contact information for all subcontractors including email addresses; and, A record of all submittals and dates of approvals.

2. As-Built drawings shall be a complete and accurate record that incorporates any and all changes to the construction plan set issued at the time of contract initiation. As-built drawings shall be clearly marked and annotated and shall include but not be limited to: all field changes, change orders, and supplemental drawing provided by the architect/designer.

3. The USB hard drive shall include an electronic copy of all as-built drawings.

Police Details

Unless otherwise noted in the specifications, the Contractor will be responsible for requesting and paying for all necessary police details. These costs should be incorporated into the base bid amount. If use of the public way is required for staging, parking or deliveries, the Contractor is responsible for obtaining a Street Occupancy Permit, including a Traffic Management Plan (TMP) and for the cost of all police details.

Period of Performance

The period of performance for this contract begins on or about 11/2/2026 and ends on or about 1/29/2027. If applicable, optional renewal years may be exercised by the sole discretion of the City (see cover page for anticipated contract term).

Place of Performance

All services, delivery, and other required support shall be conducted in Somerville and other locations designated by the Department point of contact.

Meetings between the Vendor and City personnel shall be held at the City of Somerville, Massachusetts, unless otherwise specified.

Vendor Conduct

The Vendor’s employees shall comply with all City regulations, policies, and procedures. The Vendor shall ensure that their employees present professional work attire at all times. The authorized contracting body of the City may, at his/her sole discretion, direct the Vendor to remove any Vendor employee from City facilities for misconduct or safety reasons. Such rule does not relieve the Vendor of their responsibility to provide sufficient and timely service. The City will provide the Vendor with immediate written notice for the removal of the employee. Vendors must be knowledgeable of the conflict of interest law found on the Commonwealth’s website https://www.mass.gov/info-details/gl-c-268a-the-conflict-of-interest-law-as-amended-by-c- 248-acts-of-2024. Vendors may be required to take the Conflict of Interest exam.

Vendor Personnel

The Vendor shall clearly state the name of the proposed project manager. All proposed staff must demonstrate the ability to carry out the specified requirements.

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Confidentiality

The Vendor agrees that it will ensure that its employees and others performing services under this contract will not use or disclose any non-public information unless authorized by the City. That includes confidential reports, information, discussions, procedures, and any other data that are collected, generated or resulting from the performance of this scope of work. All documents, photocopies, computer data, and any other information of any kind collected or received by the Vendor in connection with the contract work shall be provided to the City upon request at the termination of the contract (i.e., the date on which final payment is made on the contract or at such other time as may be requested by the City or as otherwise agreed by City and the Vendor). The Vendor may not discuss the contract work in progress with any outside party, including responding to media and press inquiries, without the prior written permission of the City. In addition, the Vendor may not issue news releases or similar items regarding contract award, any subsequent contract modifications, or any other contract-related matter without the prior written approval of the City. Requests to make such disclosures should be addressed in writing to the Vendor’s point of contact.

OSHA

Pursuant to M.G.L. c. 30, sec. 395 (a)(2) all employees to be employed on the project must have successfully completed a course in construction safety and health approved by OSHA and of at least 10 hours in duration. The vendor shall comply with all applicable OSHA standards, guidance, and rules and regulations relative to providing a safe working environment, in connection with the performance of its agents, servants, employees, contractors, and subcontractors under the terms of this contract.

Other Applicable Laws

In addition to applicable federal and state laws, the City has several ordinances that apply to the services requested in this contract. Such ordinances include but are not limited to: living wage ordinance, ordinance to protect vulnerable road users, responsible employer ordinance, and ordinance to protect against wage theft. Workplace safety is of paramount importance to all workers who perform services on City contracts and all bidders must certify that they will disclose any citations they may have received for OSHA violations.

Notice and Certification Pursuant to Somerville Wage Theft Ordinance

All Offerors, bidders, respondents have an affirmative duty to report to the Procurement & Contracting Services Department and provide a copy of any criminal or civil judgment, administrative citation, or final administrative determination, order, or debarment, relating to wage theft, against the bidder or any of its subcontractors entered within the five years prior to bid submission.

If you are the successful bidder, you and any of your subcontractors have an affirmative duty to report any criminal or civil judgment, administrative citation, final administrative determination, order, or debarment against the bidder or any its subcontractors while your contract with the City is in effect, within five business days of receipt.

You may not contract with the City if you have been either voluntarily or involuntarily debarred by the federal government, any agency of the Commonwealth of Massachusetts or any other state for the entire term of the debarment.

You may not use any subcontractor who has been debarred by the federal government or any state government during the period of that subcontractor's debarment.

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You must post notices in accordance with M.G.L. c. 151 § 16 in a conspicuous location accessible to all of their employees in English and the primary language of the employee(s) at the particular workplace.

If not all employees would have reasonable access to the notice if posted in a single location, then you must inform the purchasing agent or other City Department of the number and location of postings in order to ensure that you provide reasonable notice to all of your employees.

As a condition of this bid, the bidder (a.k.a. Offeror, respondent) hereby certifies that neither the bidder nor any of the bidder's subcontractors have been subject to a criminal or civil judgment, administrative citation, final administrative determination, order, or debarment resulting from a violation of M.G.L. c. 149, M.G.L. c. 151, or 29 U.S.C. § 201 et seq. within five years prior to bid submission.

In the alternative, the Bidder hereby discloses a criminal or civil judgment, administrative citation, administrative determination, or debarment, within five years prior to bid submission. Included with the Bid is a copy of the same, in addition to documentation demonstrating that all damages, fines, costs, and fees have been paid.

IFB # 27-17

Section 2: Rule for award, quality requirements, and project background

2.1 Rule for award

The contract shall be awarded to the responsible and eligible Bidder submitting the lowest total price. The contract will be awarded within ninety (90) days after the bid opening. The time for award may be extended for up to 45 additional days by mutual agreement between the City and the apparent lowest responsive and responsible bidder.

2.2 Background

Project Information Managing City Department: IAM Capital Projects

Project Manager: Deborah Mitrano

Project Manager Email: dmitrano@somervillema.gov

Designer: Simpson Gumpertz & Heger Inc.

Designer Contact: Sal A. Capobianco

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Project Address: 50 Cross Street in Somerville, MA 02145

Brief Project Description:

ESCS Façade Stabilization Project - Scope of work involves the temporary application of caulking material to connect and stabilize the existing masonry tiles to help prevent cracking and displacement of the masonry units on the building façade per the bid documents and specifications.

Estimated Project Cost:

$200,000.00

Liquidated Damages

$500 per day

Project Schedule Estimated

Award Date: 10/19/2026

Estimated Start Date: 11/2/2026

*Date of Substantial Completion:

12/31/2026

Date of Final Completion: 1/29/2027

Note about transcribed forms: this format exists to remove accessibility barriers, but some recipients prefer the original printed format. If you'd like help moving your entries into the original form, please use the live assistance options in the sidebar or contact the author.

2.3 Minimum Quality Requirements

Quality requirements, or basic business requirements, are the minimum set of standards that an entity must meet and certify to be considered responsible and responsive. Please complete the Quality Requirements form, below, and submit it with your completed bid. The City of Somerville will disqualify any response that does not meet the minimum quality requirements. A “No” response to items 1, 2, 3 or 4, or a failure to respond to any of the following minimum standards, will result in disqualification of your bid.

Quality Requirements Yes No

1. Proposer has 3 or more public or commercial projects of similar size, scope and historical nature including but not limited to municipal or school

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Quality Requirements Yes No buildings, public safety facilities and zero-lot line projects.

2.

Are the General Contractor and Filed Sub-Bidders DCAMM certified in the category of General Building Construction and Waterproofing, Damp-proofing and Caulking, respectively?

3.

Awarded General Contractor and Filed sub-bidder working on site will require CORI checks for all staff.

4.

Can the Vendor certify that all employees to be provided have successfully completed at least 10 hours of OSHA-approved training in Construction Safety and Health?

5.

Optional: Are you a Mass. Supplier Diversity Office MBE/WBE certified minority or woman-owned business?

Additional minority designations may be submitted by attaching supporting documentation.

In order to provide verification of affirmative responses to items 1, 2, 3 and 4 under the quality requirements listed in the Quality Requirements Form, Offeror must submit written information that details the general background, experience, and qualifications of the organization. Subcontractors, if applicable, must also be included.

IFB # 27-17

Section 3.0

Form for general bid

The undersigned proposes to furnish all labor and materials required for: East Somerville Community School Façade Stabilization.

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In accordance with the accompanying plans and specifications prepared by Simpson Gumpertz & Heger Inc. (480 Totten Pond Road, Waltham, MA 02451) and specified below, subject to additions and deductions according to the terms of the specifications.

The bidder certifies the following bulleted statements and offers to supply and deliver the materials and services specified below in full accordance with the Contract Documents supplied by the City of Somerville.

The bids will be received at the office of the Chief Procurement Officer, Somerville City Hall, 93 Highland Avenue, Somerville, MA 02143 no later than 10/15/2026 by 3:00 PM EST.

If the awarded vendor is a corporation, a “Certificate of Good Standing” (produced by the Mass. Sec. of State) must be furnished with the resulting contract (see Section 4.0).

Awarded Vendor must comply with Living Wage requirements (see Section 4.0; only for services).

Awarded Vendor must comply with all applicable laws, including but not limited to the Somerville Wage Theft Ordinance.

Awarded Vendor must comply with insurance requirements as stated in Section 4.0.

The Chief Procurement Officer reserves the right to accept or reject any or all bids and/or to waive any informalities if in her/his sole judgment it is deemed to be in the best interest of the City of Somerville.

The following prices shall include delivery, the cost of fuel, the cost of labor, and all other charges.

This form is to be enclosed in the sealed bid package.

The proposed contract price is:

Base bid (including sub-trade work) Total in figures:

Base bid (including sub-trade work)

Total in words:

Filed Sub-Trade Name of Sub-Bidder Filed Sub-Bid Amount Bonds required, indicated by ‘yes’ or ‘no’ Joint Sealants (Waterproofing, Damp-proofing, and Caulking) Select

Joint Sealants (Waterproofing, Damp-proofing, and Caulking)

Alternate #1:

Reduction in cost to omit primer from the sealant installation.

Select

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(If applicable) The contract price does not include the items listed on the attached “Bid Form for Alternates”; the bidder understands that the project construction cost estimate provided by the City is inclusive of all the work described in this form.

The undersigned agrees that, if selected as general contractor, they will, within five days, Saturdays, Sundays and legal holidays excluded, after presentation thereof by the awarding authority, execute a contract in accordance with the terms of this bid and furnish a performance bond and also a labor and materials or payment bond (as indicated in the “Key Project Information” section on the second page of this bid), each from a surety company qualified to do business under the laws of the Commonwealth and satisfactory to the awarding authority and each in the sum of the contract price, the premiums for which are to be paid by the general contractor and are included in the contract price; provided, however, that if there is more than one surety company, the surety companies shall be jointly and severally liable.

The undersigned hereby certifies that they are able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work; that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and that they will comply fully with all laws and regulations applicable to awards made subject to section 44A.

The undersigned further certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this subsection, the word “person” shall mean any natural person, joint venture, partnership, corporation or other business or legal entity. The undersigned further certifies under penalty of perjury that the undersigned is not presently debarred from doing public construction work in the Commonwealth under the provisions of section twenty-nine F of chapter twenty-nine, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

The undersigned bidder certifies under the penalties of perjury that:

1. Pursuant to M.G.L. c. 62C, § 49A, to the best of the signatory’s knowledge and belief, the undersigned bidder is in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support, and has paid all contributions and payments in lieu of contributions pursuant to M.G.L. c. 151A, § 19A(b); and

2. The Federal Employer Identification Number (EIN) of the bidder is:

The undersigned bidder certifies under penalties of perjury that the bidder is not presently debarred from doing federal or state public construction work and that the bidder has not had its low bid rejected by any municipality in the previous two years, except:

Exceptions, if any

Reasons for rejection, if applicable

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The undersigned bidder certifies under penalties of perjury that the bidder will comply with all applicable laws, including City of Somerville ordinances that include but are not limited to: living wage ordinance, ordinance to protect vulnerable road users, responsible employer ordinance, and ordinance to protect against wage theft.

As a condition of this bid, the bidder hereby certifies that neither the bidder nor any of the bidder’s subcontractors have been subject to a criminal or civil judgment, administrative citation, final administrative determination, order, or debarment resulting from a violation of M.G.L. c. 149, M.G.L. c. 151, or 29 U.S.C. § 201 et seq. within five years prior to bid submission.

In the alternative, the bidder hereby discloses a criminal or civil judgment, administrative citation, administrative determination, or debarment within five years prior to bid submission. Included with the bid is a copy of the same, in addition to documentation demonstrating that all damages, fines, costs, and fees have been paid.

The undersigned bidder has submitted all requested reference information on the Reference Form.

The undersigned bidder understands that the contractor and subcontractors will be required to pay prevailing wages to laborers and mechanics, and that if the undersigned’s bid is significantly below the average bid, the awarding authority may require the bidder to substantiate that the bid is based on payment of wages at prevailing rates.

The undersigned bidder certifies that it can achieve substantial and final completion by the dates noted in Section 2.2 herein, unless otherwise noted in the Notice to Proceed as delivered to the awarded vendor.

Should certain additional work be required, or should the quantities of certain classes of work be increased or decreased from those required by the Contract Documents, by authorization of the City, unit prices listed on the attached “Unit Price Form” shall, at the option of the City, be the basis of payment to the Contractor or credit to the City for such increase or decrease in the work. The unit prices shall represent the exact net amount per unit to be paid to the Contractor (in the case of addition or increase) or to be refunded to the City (in the case of decrease).