PRF77_Contract%20User%20Guide_2025_4_28.pdf

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: April 28, 2025 Template version: 8.0 Page 1 of 57 One Ashburton Place, Room 1608 Boston, MA, 02108-1552

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Contract User Guide for PRF77

PRF77: Professional Environmental and Consulting Services Statewide Contract

Designated DCAMM*

UPDATED: April 28, 2025

Contract #: PRF77

MMARS MA #: PRF77A*

Initial Contract Term: April 1, 2022 – March 31, 2027 Maximum End Date: Two (2) year extensions to 2029 Current Contract Term: April 1, 2022 – March 31, 2027 Contract Manager: Lori Anderson, 617-991-6866, lori.anderson@mass.gov Additional Contact: Susan Ruch, 617-875-0243, susan.ruch2@mass.gov Designated Contract Manager, DCAMM This Contract Contains: Small Business Purchasing Program (SBPP), Supplier Diversity Office

(SDO), Prompt Payment Discount (PPD) Programs, Environmentally Preferable Products (EPP), and Environmental Consulting Vendors

UNSPSC Codes: 77-10-00 Environmental Management 77-10-15 Environmental Impact Assessment 77-10-16 Environmental Planning 77-10-17 Environmental Advisory Services 77-10-18 Environmental Auditing 77-10-19 Pollution Investigation Services 77-10-20 Environmental Reporting Services 77-11-15 Environmental Safety Services 77-11-16 Environmental Rehabilitation Updates: Quote Requirement Specifications and ADA Accessibility Update

*The asterisk is required when referencing the contract in the Massachusetts Management Accounting Reporting System (MMARS).

http://www.mass.gov/osd mailto:lori.anderson@mass.gov mailto:susan.ruch2@mass.gov

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: April 28, 2025 Template version: 8.0 Page 2 of 57 One Ashburton Place, Room 1608 Boston, MA, 02108-1552

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Contract User Guide for PRF77

Table of Contents:

(NOTE: To access hyperlinks below, scroll over desired section and CTL + Click)

• Contract Summary

• Contract Categories

• Benefits and Cost Savings

• Find Bid/Contract Documents

• Who Can Use This Contract?

• Subcontractors

• Construction Requirements

• Supplier Diversity Requirements

• Pricing, Quotes and Purchase Options

• Instructions for MMARS Users

• Environmentally Preferable Products

• Contract Exclusions and

Related Statewide Contracts

• Emergency Services

• Additional Information/FAQ's

• Performance and Payment Time Frames

• Strategic Sourcing Team Members

• Appendix A: Three Steps: Category

Descriptions with MBPOs, Vendor Information Contact

• Appendix B: ESC UNSPSC Codes

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Contract Summary Statewide Contract (SWC) PRF77 Professional Environmental and Consulting Services Designated Division of Capital Asset Management and Maintenance (DCAMM) provides a list of pre-qualified Vendors for expert environmental consulting, engineering, and investigative services on vertical and horizontal environmental matters that affect media and structures. Environmental consulting and engineering consultants on this contract assist the Commonwealth in providing services including consultation on federal and state environmental laws and regulations, environmental assessment and remediation activities, and other environmental analyses for Eligible Entities. More details about who is an Eligible Entity can be found at: https://www.mass.gov/info-details/why-use-statewide-contracts#eligible-entities-which-may-use-statewide-contracts-.

This contract has minimum quote requirements.

Contract Environmental Services Categories (ESCs) This contract includes eighteen categories of services as listed below.

Category A1: Media Assessment - Air Quality Assessment PO-22-1080-OSD03-SRC3-25018 Category A2: Media Assessment - Asbestos Consulting and/or Sampling and Analytical Assessment

PO-22-1080-OSD03-SRC3-25024

Category A3: Media Assessment - Ecological/Wetland Assessment PO-22-1080-OSD03-SRC3-25025 Category A4: Media Assessment - Environmental Assessment of Facilities and/or Properties

PO-22-1080-OSD03-SRC3-25026

Category A5: Media Assessment - Hazardous Materials, Wastes, Tanks and Other Containers Assessment

PO-22-1080-OSD03-SRC3-25028

Category A6: Media Assessment - Poly-chlorinated Biphenyl (PCB) Assessment PO-22-1080-OSD03-SRC3- 25029 Category A7: Media Assessment - Soil, Groundwater, Sediment, Surface Water, Water and Wastewater Assessments PO-22-1080-OSD03-SRC3-25030 Category B: Design and Construction Administration Services PO-22-1080-OSD03-SRC3-25031 Category C: The Massachusetts Contingency Plan (MCP) Compliance Support PO-22-1080-OSD03-SRC3- 25034 Category D1: Permitting and Reporting - Air Emissions PO-22-1080-OSD03-SRC3-25037 Category D2: Permitting and Reporting - Massachusetts Environmental Policy Act (MEPA) Review

PO-22-1080-OSD03-SRC3-25038

Category D3: Permitting and Reporting - Massachusetts Historical Commission (MHC)

PO-22-1080-OSD03-SRC3-25039

Category D4: Permitting and Reporting - Wetlands, Waterways, and Resource Areas

PO-22-1080-OSD03-SRC3-25040

Category D5: Permitting and Reporting - Water and Wastewater PO-22-1080-OSD03-SRC3-25041 https://www.mass.gov/info-details/why-use-statewide-contracts#eligible-entities-which-may-use-statewide-contracts-https://www.mass.gov/info-details/why-use-statewide-contracts#eligible-entities-which-may-use-statewide-contracts-https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25018&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25024&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25025&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25026&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25028&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25029&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25029&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25030&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25031&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25034&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25034&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25037&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25038&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25039&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25040&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25041&releaseNbr=0&external=true&parentUrl=close

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Updated: April 28, 2025 Template version: 7.0 Page 4 of 57

Category E: Compliance Services PO-22-1080-OSD03-SRC3-25042 Category F: Environmental Strategy PO-22-1080-OSD03-SRC3-25043 Category G: Recycling, Solid Waste & Sustainable Materials Management PO-22-1080-OSD03-SRC3- 25044 Category H: Environmental, Health and Safety Training Services PO-22-1080-OSD03-SRC3-25045

Please refer to Appendix A for more information about how to select a contract environmental services category.

Benefits and Cost Savings Statewide contracts are an easy way to obtain benefits for your organization by leveraging the Commonwealth’s buying power, solicitation process, contracting expertise, Prompt Payment Discounts, Supplier Diversity Plan, contractor management and oversight, and the availability of environmentally preferable products. The Strategic Sourcing Team (SST) for PRF77 has worked to ensure that Vendors selected to provided services under this Statewide Contract have provided a Commonwealth of Massachusetts Certificate of Good Standing, uniform services costs and escalator rates that do not exceed 2% per fiscal year, and a 1% or greater commitment to supplier diversity spending.

• Encourages a partnership between Vendor and Eligible Entity for best value.

• Aggregating projects and volume can be established with Vendors for common themes and best value.

• Many SDP Plans are inclusive of subcontractors qualified to support an Eligible Entities for services under this contract and also allows them to meet their SDP annual benchmarks.

• Vendors have clients who are small and large and have a local and national presence.

• Pre- qualified Vendors’ business profiles are available for purchasing entities to review.

• Contract documents are located in one central location in COMMBUYS.

• Vendor Appraisal Management Form (VAMF) allows users of the contract to evaluate Vendor performance on specific projects.

• Vendor Performance Evaluation Form allows users of the contract to evaluate Vendor performance on specific projects. Please see form in Appendix for more information.

Find Bid/Contract Documents

• To find all contract-specific documents, including the Contract User Guide, RFR, specifications, and other attachments, visit COMMBUYS.com and search for PRF77 to find related Master Blanket Purchase Order (MBPO) information or use Appendix A below. All common contract documents are located in the “Master Contract Record” Master Blanket Purchase Order (MBPO) for PRF77 and can be accessed directly by visiting https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-23-1080-https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25042&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25043&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25044&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25044&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25045&releaseNbr=0&external=true&parentUrl=close https://www.mass.gov/service-details/contractor-evaluation-form https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-20-1019-DCP03-OFA01-17858&releaseNbr=0&parentUrl=contract https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-20-1019-DCP03-OFA01-17858&releaseNbr=0&parentUrl=contract https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-20-1019-DCP03-OFA01-17858&releaseNbr=0&parentUrl=contract http://www.commbuys.com/ https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-23-1080-OSD03-SRC3-26923&releaseNbr=0&external=true&parentUrl=close

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NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current

Updated: April 28, 2025 Template version: 7.0 Page 5 of 57

OSD03-SRC3-26923&releaseNbr=0&external=true&parentUrl=close.

• See COMMBUYS link above to link directly to the MBPO for PRF77 categories.

Who Can Use This Contract?

Applicable Procurement Law Executive Branch Goods and Services: MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00; Construction Materials and Services: G.L. c. 149, s. 44A; G.L. c. 30, § 39M

Eligible Entities Please see the standard list of Eligible Entities on our Eligible Entities which may use Statewide Contracts webpage.

Subcontractors The awarded Vendor’s use of subcontractors is subject to the provisions of the Commonwealth’s Terms and Conditions and Standard Contract Form, as well as other applicable terms of this Statewide Contract.

Prior approval of the Eligible Entity is required for any subcontracted service of the Contract. Vendors are responsible for the satisfactory performance and adequate oversight of their subcontractors.

Construction Requirements Purchasers must ensure that any services involving construction are limited to $50,000 or less.

Purchasing entities are responsible for compliance with applicable construction law requirements.

Information concerning specific M.G.L. c. 149 and c. 30 construction requirements may be found in the Office of the Inspector General’s Public Procurement Charts at: https://www.mass.gov/download-oig-public-purchasing-and-public-construction-manuals. It is the responsibility of the Eligible Entity to determine whether installation work includes construction as defined by M.G.L. c.149 or M.G.L. c.30, §39M. Chapter 30B Procurement Assistance from the Office of the Inspector General is available at mass.gov/ig/procurement-assistance. Access the 30B Hotline at 617-722-8838 or email them at:

30BHotline@massmail.state.ma.us.

Questions about public construction bidding should be directed to Deborah Anderson, Counsel II for the Attorney General’s Office, at 617-963-2371. Visit the Attorney General’s Public Construction web page to learn more about Public Bidding Laws.

https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-23-1080-OSD03-SRC3-26923&releaseNbr=0&external=true&parentUrl=close https://www.mass.gov/public-construction https://www.mass.gov/info-details/why-use-statewide-contracts#eligible-entities-which-may-use-statewide-contracts-https://www.mass.gov/download-oig-public-purchasing-and-public-construction-manuals https://www.mass.gov/download-oig-public-purchasing-and-public-construction-manuals https://www.mass.gov/download-oig-public-purchasing-and-public-construction-manuals mailto:30BHotline@massmail.state.ma.us https://www.mass.gov/public-construction

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See Quotes Including Construction Services Requirements below for information on quoting these types of projects.

Supplier Diversity Requirements

When selecting Vendors and placing orders, Executive departments shall utilize diverse and small businesses to the extent possible based on contract terms, SDO and departmental policies, laws, and regulations. Additionally, departments shall make a preference for Vendors with higher SDP commitments and/or performance whenever such information is available (or is requested from Vendors by the department) and the preference is feasible.

OSD provides up-to-date information on the availability of diverse and small businesses on statewide contracts through the Statewide Contract Index available on the COMMBUYS home page. See the “Programs (SDO and SBPP)” tab for current certification and small business status of Vendors on this contract.

https://www.mass.gov/buy-from-a-statewide-contract#:%7E:text=Open%20XLSB%20file,Statewide%20Contract%20Index

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When soliciting quotes, the following requirements apply:

Expected annual value of the RFQ

RFQ Process Requirements

Less than or equal to $250,000/year

Notify at least two small businesses capable of providing the product or service of the opportunity, if available. • Include SBPP contract language and place it prominently within the RFQ. • Evaluate bids received from, and award a contract to, an SBPP-participating small business that meets the department’s best value criteria. • Award to a large business only if there is no SBPP participating business meeting departments’ best value criteria. • Conduct a clarification/BAFO/negotiation before disqualifying an SBPP participating business based on price or desirable criteria. • See the Best Value Evaluation of Responses to Small Procurements: A Guide for Strategic Sourcing Teams for additional guidance.

More than $250,000/year

Notify at least two diverse and/or small businesses capable of providing the product or service of the opportunity, if available. • Make a preference for Vendors with higher SDP commitments and/or performance whenever such information is available (or is requested from Vendors by the department) and the preference is feasible. • Note: Departments may ask the prime Vendors for an additional SDP commitment specifically related to the Department’s purchase or engagement. SDP spending for such a purchase or engagement must be reported by the Vendors using the SDP Reporting Form directly to the Department and may not be included in any other SDP reporting filed by the Vendor.

OSD provides up-to-date information on the availability of diverse and small businesses on statewide contracts through the Statewide Contract Index available on the COMMBUYS home page. See the “Programs (SDO and SBPP)” tab for current certification and small business status of Vendors on this contract.

Pricing, Quote and Purchase Options

Purchase Options The purchase options identified below are the only acceptable options that may be used on this contract:

• This is a fee for service contract.

• Purchases made through this contract will be direct, outright purchases. All elements of the project’s https://www.mass.gov/doc/best-value-evaluation-of-responses-to-small-procurements-a-guide-for-strategic-sourcing-teams/download https://www.mass.gov/doc/best-value-evaluation-of-responses-to-small-procurements-a-guide-for-strategic-sourcing-teams/download https://www.commbuys.com/bso/view/login/login.xhtml#:%7E:text=Statewide%20Contract%20Index

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Updated: April 28, 2025 Template version: 7.0 Page 8 of 57 creation through the use of Commonwealth funds are owned by the Commonwealth except where prior ownership has been established. Commonwealth departments should be made aware of such exceptions.

Compensation Structure/Pricing & Expenses:

The compensation structure for the PRF77 contract is according to individual projects as described and agreed to in the SOW and the accepted Vendor response. Awarded Vendors are required to provide specific and transparent prices in all responses to bid quotation requests.

Project Pricing Uniform costs may be published by the Eligible Entities as part of the records in COMMBUYS.

Project rates will detail what charges are allowed and what charges are not allowed under PRF77.

Hourly Rates

1. Cost tables/Unit Cost Form:

Hourly rates were part of the contract award process for PRF77. Compensation Structure/Pricing costs for PRF77 are based on individual projects as described in the SOW and accepted Vendor response. Compensation will be based solely on the Unit Cost Form, located within the Bid Response Forms Package, supplied by the Vendor, and accepted by the SST. Hourly rates are expected to be fully loaded. Pricing for services will be hourly.

Mark up on subcontractor costs is capped at 5%. Subcontractor invoices must be submitted with all billing. Fixed price contracts are acceptable so long as the pricing matches the rates found in the Uniform Costs Form.

2. Services:

i. Hourly or Fixed-price fees: see the Unit Cost Form Included in the Bid Response Package for Vendor’s hourly rates.

ii. Commuting Expenses: will be reimbursed at a rate not to exceed $0.56/mile for the life of the contract.

iii. Standard Business Expenses: may be allowed with prior authorization from a Eligible Entity only but in no case will the amount be more than that allowed for Commonwealth of Massachusetts employees (www.mass.gov/hrd - search for the term “Red Book”).

3. Authorized Price Changes:

Vendors may invoice for less than the identified rates on the Unit Cost Form but may not exceed listed hourly rates (inclusive of the escalators identified on the Unit Cost Form).

http://www.mass.gov/hrd https://www.mass.gov/doc/red-book/download?_ga=2.107364034.1596941252.1648037523-1293319645.1603832859

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Invoicing All bills/invoices must minimally include:

• Assignment name;

• Hours billed/invoiced and Statewide Contract hourly rate or portion of project billed;

• Hourly rate: Identify account manager or another Vendor agent and applicable hourly rate;

• Project based: Identify portion of project billed and balance remaining, but not an average rate;

• Supporting documents must accompany billing/invoicing received by the engaging Eligible Entity;

• Totals should be reviewed for correctness by the engaging Eligible Entity prior to approval;

• Total billed/invoiced must meet the Commonwealth’s requirements if audited; and

• A description of the Supplier Diversity Activities used for the project.

Setting Up a COMMBUYS Account COMMBUYS is the Commonwealth’s electronic Market Center supporting online commerce between government purchasers and businesses. If you do not have one already, contact the OSD Help Desk to set up a COMMBUYS buyer account for your organization: (888)-627-8283 or OSDhelpdesk@mass.gov.

When contacting a Vendor on this statewide contract, always reference PRF77 to receive contract pricing.

Quick Search in COMMBUYS Log into COMMBUYS and use the Search box on the COMMBUYS header bar to locate items described on the MBPO or within the Vendor catalog line items. Select Contract/Blanket or Catalog from the drop-down menu. Users of this guide can also find MBPOs in Appendix A of this User Guide.

How to Purchase from this Contract

• Solicit quotes and select and purchase quoted item in COMMBUYS

This COMMBUYS functionality provides a mechanism to easily obtain quotes, as specified by the Contract. The buyer would create a Release Requisition, and then convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected Vendors to request quotes. Buyers must include “PRF77 RFQ” when entering information in the Description field.

For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select:

The COMMBUYS Bids section and choose the How to Request Quotes from Vendors on Statewide

Contracts.

Quote Requirements Contract users should always reference PRF77 when contacting vendors to ensure they are receiving mailto:OSDhelpdesk@mass.gov https://www.mass.gov/lists/job-aids-for-buyers-using-commbuys https://www.mass.gov/doc/how-to-request-quotes-from-vendors-on-statewide-contracts/download https://www.mass.gov/doc/how-to-request-quotes-from-vendors-on-statewide-contracts/download

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Updated: April 28, 2025 Template version: 7.0 Page 10 of 57 contract pricing. Quotes, not including construction services, should be awarded based on best value.

o Engagements valued at less than $10,000 require at least one quote or an accepted Statement of Work (SoW) with an estimated value.

Work awarded under this method may not subsequently add tasks that exceed the

$10,000 threshold.

o Engagements with a total value estimated to exceed $10,000 requires the solicitation of at least three written quotes against the appropriate PRF77 Master Blanket Purchase Order(s) in COMMBUYS, and the receipt of at least one written quote.

Eligible Entities must develop a written SoW and attach it to the COMMBUYS RFQ. The engagement/project will be awarded to the vendor deemed most responsive to the SoW as evaluated by the awarding authority.

o It is considered best practice to seek at least three quotes for all engagements; however, multiple quotes for engagements under $10,000 are not required to ensure price is appropriate. Quotes must be obtained for all engagements that exceed $10,000.

Eligible Entities must develop a written SoW and attach it to the COMMBUYS RFQ. The engagement/project will be awarded to the vendor deemed most responsive to the Statement of Work as evaluated by the awarding authority.

o For a full description of how to complete a quote in COMMBUYS, visit the following websites:

For non-executive agencies: https://www.mass.gov/lists/job-aids-for-non-executive-agencies-using-commbuys For executive agencies: https://www.mass.gov/lists/job-aids-for-executive-agencies-using-commbuys

Prevailing Wage Requirements If prevailing wage is required, the Eligible Entity may have a legal obligation to request a prevailing wage schedule from the Department of Labor Standards (DLS) at https://www.mass.gov/orgs/department-of-labor-standards. Questions regarding the Prevailing Wage Law may be answered by accessing the DLS website or by calling the DLS Prevailing Wage Program at (617) 626-6953. For this contract, the following prevailing wage categories include:

• All Vendor employees engaged in these activities must be paid at least these rates for any work performed under a Contract resulting from this RFR when working in a public building or on a public work.

If prevailing wage is required, make sure to include this information in your quotes or bids so vendors know to include prevailing wage. The Office of the Attorney General’s Fair Labor Division is responsible for enforcing the prevailing wage laws. Visit www.mass.gov/prevailing-wage-enforcement for more information.

https://www.mass.gov/lists/job-aids-for-non-executive-agencies-using-commbuys#commbuys-purchase-orders-:%7E:text=Open%20PDF%20file%2C%201.68,Vendors%20on%20Statewide%20Contracts https://www.mass.gov/lists/job-aids-for-non-executive-agencies-using-commbuys#commbuys-purchase-orders-:%7E:text=Open%20PDF%20file%2C%201.68,Vendors%20on%20Statewide%20Contracts https://www.mass.gov/lists/job-aids-for-executive-agencies-using-commbuys#commbuys-purchase-orders-:%7E:text=Open%20PDF%20file%2C%201.68,Vendors%20on%20Statewide%20Contracts https://www.mass.gov/lists/job-aids-for-executive-agencies-using-commbuys#commbuys-purchase-orders-:%7E:text=Open%20PDF%20file%2C%201.68,Vendors%20on%20Statewide%20Contracts https://www.mass.gov/orgs/department-of-labor-standards https://www.mass.gov/orgs/department-of-labor-standards

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Updated: April 28, 2025 Template version: 7.0 Page 11 of 57

Workforce Participation Goals

In addition, all contracts by a state agency or state-assisted contracts for design, construction, reconstruction, installation, demolition, maintenance, or repair must contain Workforce Participation Goals for minorities and women. This is required by M.G.L. c. 149, § 44A(2)(G). A “state-assisted contract” is a construction project undertaken by a political subdivision of the commonwealth or two or more subdivisions thereof for planning, acquisition, design, construction, demolition, installation, repair, or maintenance whose costs are paid for, reimbursed, grant funded, or otherwise supported, in whole or in part, by the commonwealth. An affected awarding authority’s bid documents must include a reference to the specific goals that will be contained in the contract. The contract must also include the processes and procedures to ensure compliance with the Workforce Participation Goals, including reporting and enforcement provisions. For questions about the Workforce Participation Goals law, please contact Deborah Anderson at the Attorney General’s Office at 617-963-2371 or visit the Attorney General’s Public Construction Bidding in Massachusetts FAQ.

Environmentally Preferred Products (EPP) Please see the EPP Products and Services Guide on the mass.gov web site at:

https://www.mass.gov/handbook/environmentally-preferable-products-and-services-guide for additional information.

Instructions for MMARS Users MMARS users must reference the MA number in the proper field in MMARS when placing orders with any Vendor. Please note the MMARS MA had been adjusted to PRF77A* and is no longer PRF77*. Contact the Comptroller Help and Support Desk at 617-973-2468 or via email at Comptroller.Info@state.ma.us for additional support.

Contract Exclusions and Related Statewide Contracts Projects that are primarily facility engineering services-focused should consider using Statewide Contract PRF69 Facilities Engineering Services or its successor as an appropriate contract vehicle.

Emergency Services Many statewide contracts are required to provide products or services in cases of statewide emergencies.

ML - 801 CMR 21 defines emergency for procurement purposes. Visit the Emergency Response Supplies, Services and Equipment Contact Information for Statewide Contracts list for emergency services related https://www.mass.gov/handbook/environmentally-preferable-products-and-services-guide https://www.mass.gov/handbook/environmentally-preferable-products-and-services-guide mailto:Comptroller.Info@state.ma.us https://www.mass.gov/regulations/801-CMR-21-procurement-of-commodities-or-services-including-human-and-social-services https://www.mass.gov/doc/emergency-response-supplies-services-and-equipment-contact-information https://www.mass.gov/doc/emergency-response-supplies-services-and-equipment-contact-information

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current

Updated: April 28, 2025 Template version: 7.0 Page 12 of 57 to this contract. Also see Statewide Contract FAC110 for other emergency services.

Additional Information/FAQs

Statement of Work Requirements This is a solution-based contract, the type of services and SOW will be generated on a case-by-case basis in a sub- agreement as the SOW. Contract users are required to use the posted SOW or their Eligible Entity’s equivalent version before starting any project with a Vendor.

Business References The hiring Eligible Entity may require business references, proof of certificates/certifications, as deemed appropriate. The Eligible Entity may also perform interviews or take other actions as needed.

Negotiations Hiring Entities are entitled and encouraged to negotiate down project rates, including ancillary services for work being conducted under this contract.

Performance and Payment Time Frames Which Exceed Contract Duration All term leases, rentals, maintenance, or other agreements for services entered into during the duration of this Contract and whose performance and payment time frames extend beyond the duration of this Contract shall remain in effect for performance and payment purposes (limited to the time frame and services established per each written agreement). No written agreement shall extend more than one (1) year beyond the final termination date of this Statewide Contract. No new leases, rentals, maintenance, or other agreements for services may be executed after the Contract has expired. Any Vendor entering new engagements with Eligible Entities after contract expiration will be subject to remedial measures, which may include but are not limited to mandatory point deduction for future bid submissions and suspension of other contracts with OSD.

Payments The hiring Eligible Entity may require work to be paid in increments, as agreed upon as deliverables are completed. All billing must be addressed to and with the hiring Eligible Entities providing a breakdown of costs is required.

Other Discounts

• Prompt Pay Discounts (PPD) Many Vendors provide a discount to the buyer if they are paid within a certain time period. All discounts offered will be taken in cases where the payment issue date is within the specified https://www.mass.gov/doc/fac110/download

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current

Updated: April 28, 2025 Template version: 7.0 Page 13 of 57 number of days listed by Vendor and in accordance with the Commonwealth’s Bill Paying Policy.

Payment days will be measured from when an invoice is received by the Commonwealth, to the date the payment is issued as an EFT (preferred method) or mailed by the State Treasurer. The date of payment “issue” is the date a payment is considered “paid”, not the date a payment is “received” by a Vendor.

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Updated: April 28, 2025 Template version: 7.0 Page 14 of 57

Strategic Sourcing Team Members

• Kenneth Sanderson (Chair) Division of Capital Asset Management and Maintenance

• Muhammad Chowdhury Department of Conservation and Recreation

• Winifred Prendergast Department of Environmental Protection

• Rhonda Russian Department of Environmental Protection

• Rita Brousseau Lowell Housing Authority

• Zehra Schneider Graham University of Massachusetts, Boston

• Lori Anderson Division of Capital Asset Management and Maintenance

• Zhanna Davidovitz Division of Capital Asset Management and Maintenance

• Susan Ruch Division of Capital Asset Management and Maintenance

• Gerry Dawson Operational Services Division

• Hayley Lebert Operational Services Division

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Updated: April 28, 2025 Template version: 7.0 Page 15 of 57

APPENDIX A – Environmental Services Category (ESC) Description and Vendors

This Appendix includes the following components:

• Table with brief descriptions of the 18 Environmental Service Categories (ESCs) under PRF77

• Narrative description providing more detailed information about the types of services that can be performed under each of the ESCs

• Series of tables listing which Vendors have been approved to perform work under a given ESC

• Table with the contact information for all Vendors under PRF77

To use this guide in Appendix A, follow the following three steps:

1) Step 1 (below) – Select a PRF77 Environmental Services Category and MBPO

2) Step 2 (page 31) – Using your ESC, identify pre-qualified Vendors

3) Step 3 (page 44) – Obtain Vendor information

Step 1: Select a PRF77 Environmental Service Category – Brief Description Category Title MBPO # Brief Description

Contract Documents Master File N/A

PRF77 Professional Environmental and Consulting Services Statewide Contract Designated DCAMM

A Media Assessments N/A

A1

Media Assessments: Air Quality

PO-22-1080-OSD03-

SRC3-25018

Assess various air quality issues in indoor and ambient air (does not include asbestos).

A2

Media Assessments: Asbestos Consulting

PO-22-1080-OSD03-

SRC3-25024

Conduct asbestos surveys, monitor abatement activities, design traditional and non-traditional work plans, and other ACM consulting activities.

A3

Media Assessments:

Ecological/Wetland Assessment

PO-22-1080-OSD03-

SRC3-25025

Identify, assess, and manage various natural resources, including wetlands, vernal pools, forests, shorelines, and endangered species.

A4

Media Assessments: Facility Assessments

PO-22-1080-OSD03-

SRC3-25026

Perform various kinds of environmental assessments for facilities/properties to determine regulatory compliance and reduce risks.

A5

Media Assessments:

Hazardous Materials, Wastes, Tanks, and Containers Assessment

PO-22-1080-OSD03-

SRC3-25028

Assess the storage and disposal of facility hazardous materials and wastes and provide recommendations.

A6

Media Assessments: PCBs Assessment

PO-22-1080-OSD03-

SRC3-25029

Assess the nature and extent of PCBs in various media and plan and monitor abatement activities.

https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25018&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25018&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25024&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25024&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25025&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25025&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25026&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25026&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25028&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25028&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25029&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25029&releaseNbr=0&external=true&parentUrl=close

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current

Updated: April 28, 2025 Template version: 7.0 Page 16 of 57

A7

Media Assessments: Soil, Groundwater, Sediment, Surface Water, Water, and Wastewater Assessments

PO-22-1080-OSD03-

SRC3-25030

Assess the nature and extent of contaminants in affected media and provide recommendations.

B

Design and Construction Administration Services

PO-22-1080-OSD03-

SRC3-25031

Provide construction administration and engineering support for various public works projects.

C MCP Compliance Support

PO-22-1080-OSD03-

SRC3-25034

Provide consulting services related to the assessment and cleanup of oil and/or hazardous materials under the Massachusetts Contingency Plan (MCP).

D Permitting and Reporting

D1

Permitting and Reporting: Air Emissions

PO-22-1080-OSD03-

SRC3-25037

Prepare permit applications and provide expert advice related to air emissions permits.

D2

Permitting and Reporting:

MEPA

PO-22-1080-OSD03-

SRC3-25038

Provide expert advice and prepare submissions as required by Massachusetts Environmental Policy Act (MEPA).

D3

Permitting and Reporting:

Massachusetts Historical Commission (MHC)

PO-22-1080-OSD03-

SRC3-25039

Provide consulting services related to properties that are or could be listed in the National or State Register of Historic Places.

D4

Permitting and Reporting:

Wetlands, Waterways, and Resource Areas

PO-22-1080-OSD03-

SRC3-25040

Prepare applicable submissions to local conservation commissions and municipal, state, and/or federal authorities related to wetlands, waterways, and resource areas.

D5

Permitting and Reporting:

Water and Wastewater

PO-22-1080-OSD03-

SRC3-25041

Prepare permit applications related to water and wastewater, including wastewater discharge permits, NPDES/MS4 permits, Construction General Permits, Remediation General Permits, Dewatering General Permits, and Chapter 91 licenses or permits.

E Compliance Services

PO-22-1080-OSD03-

SRC3-25042

Perform periodic sampling and inspections related to various permits and regulatory programs.

F

Environmental Strategy Services

PO-22-1080-OSD03-

SRC3-25043

Provide recommendations and consulting services related to a wide variety of environmental issues, including the development of master plans, identification of applicable permits, and the assessment of potential environmental concerns.

https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25030&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25030&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25031&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25031&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25034&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25034&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25037&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25037&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25038&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25038&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25039&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25039&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25040&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25040&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25041&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25041&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25042&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25042&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25043&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25043&releaseNbr=0&external=true&parentUrl=close

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current

Updated: April 28, 2025 Template version: 7.0 Page 17 of 57

G

Recycling, Solid Waste, & Sustainable Materials Management

PO-22-1080-OSD03-

SRC3-25044

Management of source separated and mixed solid waste, including collection, processing, recycling, reuse, remanufacturing, composting, and disposal.

H EHS Training Services

PO-22-1080-OSD03-

SRC3-25045

Provide professional training services related to various Environmental, Health, and Safety (EHS) topics.

https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25044&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25044&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25045&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25045&releaseNbr=0&external=true&parentUrl=close

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current

Updated: April 28, 2025 Template version: 7.0 Page 18 of 57

Full Descriptions – PRF77 Environmental Service Category Narratives

A) Media Assessments

For this category, Vendors provide media assessment consulting services to Eligible Entities and may address applicable federal, state, and/or local requirements. Eligible Entities may use the media assessment category for all consulting services related to (but not necessarily limited to) facility cleanup/rehabilitation requirements, decision making, planning and (re)development to safeguard public health, safety, and welfare and to protect the environment. Vendors should be conversant and have experience with media assessments in one or more of the media assessment sub-categories below, including but not limited to air, asbestos, building/construction material, ecology/wetlands, facilities, groundwater, hazardous materials and wastes, polychlorinated biphenyls, sediment, soil, surface water, utilities, water and wastewater, as well as experience with any other related media assessments that may be required in the future for ongoing and/or emerging media assessments to address new contaminant statutory and regulatory requirements. Services under these assessment categories include but are not limited to the items below:

1. Air Quality (indoor and ambient) Assessment:

• Assess nature and extent of air quality issues

• Develop air quality monitoring work plans

• Evaluate dust, noise/sound, and other air nuisance complaints

• Conduct/perform industrial hygiene tasks/responsibilities as needed

• Determine applicable monitoring procedures including detection values

• Identify industry and/or regulatory action levels

• Prepare reports

• Develop air quality impact assessments

• Hold/participate in meetings

• Express risk communication to regulatory agencies, Eligible Entities, and/or the public

2. Asbestos Consulting and/or Sampling and Analytical Assessment:

• Assess nature and extent for interior and exterior needs

• Design traditional and non-traditional work plans for asbestos containing materials (ACM) abatements

• Monitor abatement activity/services

• Develop operation and maintenance protocols

• Evaluate abatement and disposal alternatives

• Train affected individuals

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Updated: April 28, 2025 Template version: 7.0 Page 19 of 57

• Generate reports

• Identify disposal facilities

• Hold/participate in meetings

• Identify issues/concerns and provide guidance on the management, transport, and disposal of asbestos containing materials and/or asbestos containing wastes

• Provide appropriate documentation for sampling and analysis activities performed, including but not limited to all chain-of-custody documents (prepared in accordance with all applicable legal requirements) and all reports and/or summaries of sampling and analytical results

• Preserve and/or refurnish, along with the appropriate chain-of-custody documentation, all asbestos samples to the Eligible Entity for legal compliance and/or enforcement activities

• Provide testimony and related support services to the Eligible Entity in connection with any federal, state and/or administrative enforcement proceedings

3. Ecological/Wetland Assessment:

• Delineate wetlands in accordance with all applicable federal, state, and local regulations,

• Assess wetlands function/value

• Develop wetlands restoration/replication plans

• Manage/assess coastal geology and shoreline change

• Help with protecting the public's interest in waterways of the…