PreSol-10 Memo for Record_Sole Source_Coveo.pdf

MEMO FOR RECORD

Sole Source Determination

89243122PSC000205 – Coveo Software

The U.S. Department of Energy (DOE) Office of Scientific and Technical Information (OSTI) plans to contract by means other than full and open competition. This Justification for Other than Full and Open Competition (JOFOC) establishes the justification and approval for the use of one of the exceptions to full and open competition allowed by 41 U.S.C. 3304 as promulgated by Federal Acquisition Regulation (FAR) Part 6.302, FAR 13.501, and 15 U.S.C. 637(m) as promulgated by FAR 19.1506.

OSTI currently utilizes the Coveo Software for Sitecore for the Office of Science (SC) Content Repository (CR) website. Coveo's cloud services are integral to the SC CR core functionality; failure to renew this subscription will prevent the SC CR from rendering content to both internal and external customers.

Changing to a different software application would necessitate a complete re‐architecture of the SC CR website system currently in place. Coveo Software for Sitecore is only available software that will integrate with existing configurations, thereby precluding consideration of a product manufactured by another company and market research indicates other companies’ similar products, or products lack the particular feature, do not meet, or cannot be modified to meet, our needs.

The estimated total contract amount is $27,300.00. The period of performance is January 31, 2022 through January 30, 2023. The applicable NAICS Code is 423430, Computer and Computer Peripheral Equipment and Software Merchant Wholesalers, with a size standard of 250 employees.

Market research was conducted in accordance with FAR Part 10 and included GSA Library searches for contractors that could provide the required software. The results of this research indicated that there were no GSA contractors and Coveo Software Corp. was the only viable source. Therefore, there is no anticipated area of competition. A Notice of Intent to issue a sole‐source award was posted on Sam.gov.

from 12/6/21 through 12/20/21. No inquiries or responses were received.

In accordance with FAR Part 6.302‐l(b) (1) (i) ‐ "unique supplies or services available from only one source or only one supplier with unique capabilities" ‐ it is determined to be in the best interest of the Government to award a purchase order to Coveo Software Corp.

Mary C. Halterman, Contracting Officer Date