Pre-Solicitation Notice.docx

Department of Transportation Procurement Office 355 Capitol St. NE, MS 51 Salem, OR 97301 Phone: (503) 986-2710 Fax: (503) 986-5790

Pre-Solicitation Notice for:

City of Ashland Transportation System Plan Update

Interested Parties are advised:

· Only Consultants that have been awarded a Price Agreement from the TLUP-21 Price Agreement series may respond to the upcoming mini-solicitation.

· This is not a Request for Proposal ("RFP") or a Request for Information ("RFI"), therefore a solicitation package is not provided with this posting.

· Do not submit Proposals or Offers in response to this Pre-Solicitation Notice. All Proposals and Offers received by Agency in response to this notice will be rejected.

· Information provided under this Pre-Solicitation Notice is subject to change.

· This project may be delayed, cancelled, or revised at any time.

Project Synopsis The Oregon Department of Transportation anticipates releasing a mini-Request for Proposals ("RFP") to seek proposals from Consultants regarding updating the City of Ashland’s Transportation System Plan, previously adopted in 2013. The Transportation System Plan (“TSP”) update will create consistency with recent updates to the Transportation Planning Rules (“TPR”). The City of Ashland’s (“City”) updated TSP must identify an integrated network of multi-modal transportation facilities and services consistent with TPR, and adequate to support development of the City’s existing and planned land use over a twenty-year planning horizon.

A Disadvantaged Business Enterprises (“DBE”) goal is anticipated.

Desired Project Objectives and Outcomes:

The Project will develop an updated TSP and draft implementing regulations that include:

· Goals, policies, performance measures, and implementing regulations that support the City’s Comprehensive Plan and create a safe and reliable multi-modal transportation system that supports a thriving economy.

· Standards and solutions to develop a safe, efficient, multi-modal transportation network based on the needs of existing and planned land uses;

· A transportation system funding and financing strategy to support the development of the identified transportation system; and

· Analysis and documentation to demonstrate compliance with all applicable requirements to support adoption of the TSP, including local criteria, Oregon’s Transportation Planning Rule, and relevant Statewide planning goals and administrative rules.

The Project will support key outcomes, including:

· Identify, map, and assess existing transportation, transit, mobility, and parking facilities;

· Identify appropriate Transportation Options (“TO”), Transportation System Management (“TSM”) and Transportation Demand Management (“TDM”) techniques;

· Identify how the investments and policies in the TSP support a path to reach the regional greenhouse gas (“GHG”) emissions reduction target, including adopting required performance measures and targets;

· Preserve the function and capacity of transportation facilities to support the economy and movement of goods;

· Fill gaps and improve safety on pedestrian and bicycle routes to schools and key destinations;

· Review and update typical street cross sections to support adjacent land uses and safety for all modes;

· Be consistent with applicable laws and adopted plans, including the Ashland Comprehensive Plan, the Transportation Planning Rules, Oregon Transportation Plan, Oregon modal and topic plans including the Oregon Highway Plan, and City plans, policies, and ordinances.

Mini-RFP Synopsis Solicitation Release Date It is anticipated that the mini-RFP will be issued in OregonBuys, ODOT’s web-based eProcurement system (https://orpin.oregon.gov), no earlier than December 1, 2024. The solicitation and any amendments for this project will be posted in OregonBuys. Once the documents are posted, the documents may be downloaded for viewing.

Solicitation Bid Opening Date (“Close Date”) It is anticipated that the mini-RFP will close approximately 21-30 calendar days after it is posted on OregonBuys. The actual date and time that proposals will be due will be available in the mini-RFP document and in OregonBuys. This date and time may not be amended by ODOT unless it is in the Department's best interest.

RFP Evaluations / Interviews and Follow up Questions It is anticipated that mini-RFP evaluations will be conducted within 14-21 calendar days from the Bid Opening Date. Agency will reserve the right to conduct interviews or request responses to follow up questions at Agency's discretion.

Questions Any questions pertaining to this pre-solicitation notice prior to the release of the mini-RFP in OregonBuys should be directed only to Kelly Rodgers until the solicitation is published.

Email: kelly.rodgers@odot.oregon.gov

After the solicitation is issued, all questions must be submitted to the Single Point of Contact listed on the mini-RFP.

Proposal Submissions In order to propose on this opportunity, all required submittal items must be submitted via OregonBuys (submittals by any other means will be rejected). If your firm has not already registered in OregonBuys, please click on the link [here] to get registered before the solicitation is published.

Thank you, -Val

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A PRE-SOLICITATION NOTICE.

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