1. Introduction

1.1. Summary

IMPORTANT NOTICE – PREQUALIFICATION PHASE ONLY

This phase of the project is for prequalification purposes only and is not the bidding phase.

Contractors who successfully complete the prequalification process and satisfy all requirements established by the

District will receive a Prequalification Approval Letter. Only firms that receive this approval letter will be eligible to participate in the subsequent bidding phase of the project.

Upon issuance of the Prequalification Approval Letter, approved contractors will be invited to submit a bid when the project is formally released for bidding.

Any prior prequalification approvals, determinations, letters, emails, or other communications issued by the District shall not apply to this solicitation. All interested bidders, including those previously prequalified by the District for other projects or solicitations, must complete and submit the prequalification application and all required documentation specified in this bid. Only bidders determined by the District to be prequalified under this specific solicitation will be eligible to submit a bid.

Contractors who do not receive a Prequalification Approval Letter shall not be permitted to submit a bid for this project.

Please note: The Specifications, Construction Agreement, General Conditions, and other contract documents are provided for informational purposes and will govern the subsequent bidding phase. To be considered for prequalification, interested bidders are only required to submit a complete Prequalification Application, along with all required supporting documentation.

General Project Description:

BLDG 04 - Mail Services Remodel project is to remodel the existing approximately 1,200s.f. space to meet the current needs of staff. The remodel includes, but not limited to, demolition of walls, flooring, mailboxes, t-bar ceiling and panels, lighting and the installation of new wall, door, window, flooring, t-bar ceiling and panels, new lighting, electrical, data conduit, data, paint, smart lockers (OFCI) and additional ancillary items.

1.2. Background

The existing Mail Room is outdated and no longer adequately supports the operational needs of staff. The space has a circuitous layout with a narrow work area that makes it difficult to maneuver carts efficiently and creates potential trip hazards. Staff currently work at countertops that do not provide adequate workspace for paperwork and lack ergonomic workstations necessary to support a safe and efficient work environment.

Mail sorting is currently performed using makeshift cardboard box cubbies, which are inadequate for the volume and organization of mail being processed. The existing staff mail slots are also minimally utilized and will be eliminated as part of the remodel. In their place, smart lockers will be installed to provide a more efficient, organized, and secure method for mail distribution.

The proposed remodel will improve the functionality and efficiency of the Mail Room by creating a more open and accessible layout, providing appropriate ergonomic workstations and adequate workspace, improving mail-sorting capabilities, and incorporating smart locker technology to better meet current and future staff needs.

1.3. Timeline

Release Project Date October 9, 2026

Job Walk (Mandatory) October 16, 2026, 8:00am

1100 N. Grand Ave, Walnut, CA 91789

Pre Qualification Package Due Date October 23, 2026, 2:00pm

2. Notice to Contractors Calling for Bids (Formal Non-CWA)

2.1. NOTICE IS HEREBY GIVEN

that the above-named California Community College District, acting by and through its Board of Trustees, hereinafter

"the District,” will receive up to, but no later than the above-stated date and time, electronic bid proposals for the contracted work of the Project.

Project : PREQUALIFICATION - Bldg. 4 - Mail Services Remodel

If contractor is prequalified and approved to move forward to the bidding phase, the following applies:

1. Submittal of Bid Proposals. All Bids shall be submitted electronically via Mt. SAC's eProcurement Portal located on the District Website at https://procurement.opengov.com/portal/mtsac. Bids must include all forms furnished by the

District and all forms must be submitted prior to the bid closing date and time. Bid results will be available immediately upon the close of bids through the eProcurement Portal.

2. Documents Accompanying Bid Proposal. The following documents must be completed and uploaded with the Bid response.

a) Bid Security

b) Non-Collusion Declaration

c) Iran Contracting Act Certification Form

d) Verification of Contractor and Subcontractor DIR Registration

e) Vendor W-9 form

f) DVBE Participation Goal Statement

g) Prequalification Approval Letter

All information or responses of a Bidder in its Bid Submittal and other documents accompanying the Bid shall be complete, accurate and true; incomplete, inaccurate or untrue responses or information provided therein by a Bidder shall be grounds for the District to reject such Bidder's Bid Proposal for non-responsiveness.

3. MandatoryJob-Walk. The District will conduct a Job Walk at 1100 N. Grand Ave, Walnut, CA 91789, Friday, October

16, 2026 at 8:00 am.

4. Additional Job Walk. District will make staff available to conduct additional job walks to allow contractors further opportunity to gather information for those that attended the first job walk. Accommodations will be made upon request.

5. Prevailing Wage Rates. The Contractor and all Subcontractors performing any portion of the Work shall pay not less than the applicable prevailing wage rate for the classification of labor provide by their respective workers in prosecution and execution of the Work (see Section 00700 – General Conditions, Article 4.12.4). Pursuant to California Labor Code

§1773, the Director of the Department of Industrial Relations of the State of California has determined the generally https://procurement.opengov.com/portal/mtsac prevailing rates of wages in the locality in which the Work is to be performed. Copies of these determinations, entitled

“PREVAILING WAGE SCALE” are available on the Internet at http://www.dir.ca.gov/dlsr/statistics_research.html.

Otherwise, contact the District’s Purchasing Office, located at 1100 North Grand Avenue, Walnut, California 91789, for assistance in obtaining a rate schedule. The Contractor awarded the Contract for the Work shall post a copy of all applicable prevailing wage rates for the Work at conspicuous locations at the Site of the Work.

6. Prevailing Wage Rate (“PWR”) Monitoring and Enforcement. The Work is subject to payment of PWRs. The

Contractor and all Subcontractors of every tier shall pay laborers performing any portion of the Work not less than the

PWR established for the labor provided. Pursuant to Labor Code §1771.4(a)(4), PWR monitoring and enforcement shall be by the Department of Industrial Relations.

7. Contractor’s License Classification. In accordance with the provisions of California Public Contract Code §3300, the

District requires that Bidders possess, at the time of submission of a Bid Proposal, at the time of award of a Contract for a Bid Package and at all times during the Work, the following classification(s) of California Contractors Licenses: B

- General Building Contractor.

No payment shall be made for work, labor, materials or services provided under the Contract for the Work unless and until the Registrar of Contractors verifies to the District that the Bidder awarded the Contract is properly and duly licensed to perform the Work. Any Bidder not so duly and properly licensed shall be subject to all penalties imposed by law.

8. DIR Registration. Each Bidder submitting a proposal to complete the work, labor, materials, and/or services (“Work”) subject to this procurement must be a Department of Industrial Relations registered contractor pursuant to Labor Code

§1725.5. A Bidder who is not a DIR Registered Contractor when submitting a proposal for the Work is deemed “not qualified” and the proposal of such a Bidder will be rejected for non-responsiveness. Pursuant to Labor Code §1725.5, all Subcontractors identified in a Bidder’s Subcontractors’ list shall be DIR Registered Contractors. If awarded the

Contract for the Work, at all times during performance of the Work, the Bidder and all Subcontractors, of any tier, shall be DIR Registered Contractors.

9. Bidder Prequalification. Contractors wishing to bid as prime contractor on this project must be prequalified by the

District 24 hours prior to the Bid Opening. Prequalification application forms are available for download through the project via Mt. SAC's eProcurement portal. Completed Prequalification packages must be submitted with all required documentation electronically on or before 10/23/2026

10. Contract Time. The date(s) for completion of Interim Milestones and for achieving Final Completion of the Work of each Bid Package shall be as set forth in the Supplemental Conditions. Failure to complete designated portions of the

Work, including Interim Milestones, within the time(s) established in the Supplemental Conditions for each Bid Package and/or failure to achieve Final Completion of the Work within the Contract Time established in the Supplemental

Conditions for each Bid Package shall subject the Contractor to assessment of Liquidated Damages as set forth in the

Supplemental Conditions.

11. Bid Package Construction Budget. For purposes of the District’s determination of the lowest priced Bid Proposal and for inclusion in the scope of a contract for a Bid Package, the Construction Budget established by the District for this Bid Package is listed in the Scope of Work.

12. Bid Security. Each Bid Proposal shall be accompanied by Bid Security in an amount not less than ten percent (10%) of the maximum amount of the Bid Proposal, inclusive of any additive Alternate Bid Item(s). A copy of the Bid Security must be uploaded with the bid submittal via Mt. SAC's eProcurement Portal before the date and time of bid closing.

13. No Withdrawal of Bid Proposals. Bid Proposals shall not be withdrawn by any Bidder for a period of ninety (90) days after the opening of Bid Proposals. During this time, all Bidders shall guarantee prices quoted in their respective

Bid Proposals.

14. Substitute Security. In accordance with the provisions of California Public Contract Code §22300, substitution of eligible and equivalent securities for any monies withheld by the District to ensure the Contractor's performance under the Contract will be permitted at the request and expense of the Contractor and in conformity with California Public

Contract Code §22300. The foregoing notwithstanding, the Bidder to whom the Contract is awarded shall have ten (10) days following action by the District's Board of Trustees to award the Contract to such Bidder to submit its written request to the District to permit the substitution of securities for retention under California Public Contract Code §22300.

http://www.dir.ca.gov/dlsr/statistics_research.html

The failure of such Bidder to make such written request to the District within said ten (10) day period shall be deemed a waiver of the Bidder's rights under California Public Contract Code §22300.

15. Waiver of Irregularities. The District reserves the right to reject any or all Bid Proposals or to waive any irregularities or informalities in any Bid Proposal or in the bidding.

16. Award of Contract. The Contract for the Work, if awarded, will be by action of the District's Board of Trustees to the responsible Bidder submitting the lowest responsive Bid Proposal. If Alternate Bid Items are included in the bidding, the lowest priced Bid Proposal will be determined on the basis of the Base Bid Proposal or on the Base Bid Proposal and the combination of Alternate Bid Items selected in accordance with the applicable provisions of the Instructions for

Bidders.

17. Disabled Veteran Business Enterprises (“DVBE”) Participation Goal. Pursuant to Military & Veterans Code § 999.2, the District has established a Good Faith Participation Goal for DVBEs of three percent (3%) of the value of the Work.

The District’s DVBE Participation Policy (“DVBE Policy”) is set forth in the Contract Documents. The responsible

Bidders submitting the three (3) lowest priced responsive Bid Proposals shall submit to the District, within the time established in the DVBE Policy, DVBE Worksheets establishing achievement of the DVBE Participation Goal or Good

Faith Efforts to achieve the DVBE Participation Goal. Failure of any such Bidders to comply with the DVBE Worksheet submission requirements will result in rejection of the Bidder’s Bid Proposal for non-responsiveness.

18. Inquiries and Clarifications. This document is for informational purposes and shall not relieve the Bidder of the requirements to fully familiarize itself with all the factors affecting the Project and its Bid. The Bidder is advised that all inquiries and clarifications about the Bid Documents, Drawings, Specifications, etc. shall be submitted to the District via Mt. SAC's eProcurement Portal on or before the above stated date. The District will respond at its earliest possible opportunity.

Joe Dominguez

Vice President, Administrative Services

MT. SAN ANTONIO COMMUNITY COLLEGE DISTRICT

Los Angeles County, State of California

Publication Dates: 10/09/2026

3. Instructions for Bidders (If prequalified and approved to move forward to the bidding phase)

3.1. Preparation and Submittal of Bid Proposal

Bid Proposal Preparation. Bids shall only be submitted electronically via the Mt. SAC eProcurement Portal. No other forms of bid will be accepted. All bid items and statements shall be accurately and thoroughly completed. Partially completed Bid Proposals or Bid Proposals submitted on other than the bid forms included herein may be deemed non-responsive and may be rejected. Bid Proposals not conforming to these Instructions for Bidders and the Notice to

Contractors Calling for Bids ("Call for Bids") may be deemed non-responsive and rejected.

Bid Proposal Submittal. The bid must conform and be responsive to all Project documents and shall be submitted electronically via the Mt. SAC eProcurement Portal, and the complete bid, together with any and all additional materials as required, must be electronically submitted to the DISTRCT via the eProcurement Portal and must be electronically submitted on or before the bid deadline. It is the bidder’s sole responsibility to ensure that their bid is received prior to the bid deadline. Any bid received after the scheduled closing time for the receipt of bids shall be refused. Bid tabulations will be available immediately after the bid closing within the portal. If prequalification of bidders is required, only those bids received from prequalified bidders will be accepted.

Submission of Bid Proposals for More Than One Bid Package. A Bidder may submit a Bid Proposal for more than one Bid Package (multi-prime). If a Bidder elects to submit Bid Proposals for multiple Bid Packages, the following requirements shall apply: (a) the Bidder must submit a separate Bid Proposal for each Bid Package along with any other documents as required for each bid package to the Mt. SAC eProcurement Portal; and (b) each Bid Proposal for a Bid Package must be accompanied by the required Bid Security for the Bid Package, a completed and executed

Statement of Bidder’s Qualifications (if required), Subcontractors List, and executed Non-Collusion Declaration.

3.2. Bid Security

Each Bid Proposal shall be accompanied by Bid Security in the form of: (a) cash, (b) a certified or cashier's check made payable to the District or (c) a Bid Bond, in the form and content attached hereto in the amount of not less than Ten percent (10%) of the total bid price, inclusive of any additive Alternate Bid Item(s) and shall be given as a guarantee that the bidder, if awarded the contract, will execute the agreement within Five (5) working days after notice of award of the contract.

Any Bid Proposal submitted without the required Bid Security is non-responsive and will be rejected. If the Bid Security is in the form of a Bid Bond, the Bidder's Bid Proposal shall be deemed responsive only if the Bid Bond is in the form and content included herein and the Surety is an Admitted Surety Insurer under Code of Civil Procedure §995.120. If the Bid Security is a Bid Bond, the Bidder submitting the Bid Proposal and/or its Surety must complete the portion of the form of Bid Bond indicating the Bid Package and description of Bid Package; failure to do so will render the Bid Proposal non-responsive.

An electronic copy of the completed bid bond must be included with the electronic bid submission. The original must be retained by contractor and available to the purchasing office upon request. DO NOT mail original bid bonds unless requested to do so.

3.3. Modifications

Changes to the bid forms, which are not specifically called for or permitted by the District, may result in the District's rejection of the Bid Proposal as being non-responsive. No oral, telephonic, facsimile, or electronic modification of any of the bid documents will be considered.

3.4. Inconsistent or Illegible Bid Proposals

Bid Proposals must not contain any erasures, interlineations or other corrections unless the same are suitably authenticated by affixing in the margin immediately opposite such erasure, interlineation or correction the surname(s) of the person(s) signing the Bid Proposal. Any Bid Proposal not conforming with the foregoing may be deemed by the

District to be non-responsive. If any Bid Proposal or portions thereof, is determined by the District to be illegible, ambiguous or inconsistent, whether by virtue of any erasures, interlineations, corrections or otherwise, the District may reject such a Bid Proposal as being non-responsive.

3.5. Examination of Site and Contract Documents

Each Bidder shall, at its sole cost and expense, inspect the Site and become fully acquainted with the Contract

Documents and conditions affecting the Work. The failure of a Bidder to receive or examine any of the Contract

Documents or to inspect the Site shall not relieve such Bidder from any obligation with respect to the Bid Proposal, or the Work required under the Contract Documents. The District assumes no responsibility or liability to any Bidder for, nor shall the District be bound by, any understandings, representations or agreements of the District's agents, employees or officers concerning the Contract Documents or the Work made prior to execution of the Contract which are not in the form of Bid Addenda duly issued by the District. The submission of a Bid Proposal shall be deemed prima facie evidence of the Bidder's full compliance with the requirements of this section.

3.6. Withdrawal of Bid Proposal

Any electronic bid may be withdrawn via the vendor portal at any time prior to the scheduled closing time for receipt of bids. The bid security for a bid withdrawn prior to the scheduled closing time for receipt of bids, in accordance with this paragraph, shall be returned.

3.7. Agreement and Bonds

The Agreement, which the successful Bidder, as Contractor, will be required to execute along with the forms and amounts of the Labor and Material Payment Bond, Performance Bond and other documents and instruments which will be required to be furnished are included in the Contract Documents and shall be carefully examined by the Bidder. The required number of executed copies of the Agreement and the form and content of the Performance Bond and the

Labor and Material Payment Bond and other documents or instruments required at the time of execution of the

Agreement are specified in the Supplemental Conditions.

3.8. Interpretation of Drawings, Specifications or Contract Documents

Any Bidder in doubt as to the true meaning of any part of the Contract Documents; who finds discrepancies, errors or omissions therein; or who finds variances in any of the Contract Documents with applicable rules, regulations, ordinances and/or laws, may submit to the District a written request for an interpretation or correction thereof. It is the sole and exclusive responsibility of the Bidder to submit such request not less than fourteen (14) days prior to the scheduled closing date for the receipt of Bid Proposals. Interpretations or corrections of the Contract Documents will be by written addendum issued by the District or the Architect. A copy of any such addendum will be issued each Bidder following the project through Mt. SAC's eProcurement Portal. No person is authorized to render an oral interpretation or correction of any portion of the Contract Documents to any Bidder, and no Bidder is authorized to rely on any such oral interpretation or correction. Failure to request interpretation or clarification of any portion of the Contract Documents pursuant to the foregoing is a waiver of any discrepancy, defect or conflict therein.

3.9. District's Right to Modify Contract Documents

Before the closing date and time for receiving of bids, the District may modify the Work, the Contract Documents, or any portion(s) thereof by the issuance of written addenda, via Mt. SAC's eProcurement Portal. If the District issues any addenda during the bidding, the failure of any Bidder to acknowledge such addenda in its Bid Proposal will render the

Bid Proposal non-responsive and rejected.

3.10. Bidders Interested in More Than One Bid Proposal

No person, firm, corporation or other entity shall submit or be interested in more than one Bid Proposal for the same

Work; provided, however, that a person, firm or corporation that has submitted a sub-proposal to a Bidder or who has quoted prices for materials to a Bidder is not thereby disqualified from submitting a sub-proposal, quoting prices to other Bidders or submitting a Bid Proposal for the proposed Work to the District.

3.11. Non-Collusion Declaration

The form of Non-Collusion Declaration included in the Contract Documents must be completed and submitted electronically. Failure of a Bidder to submit a completed and executed Non-Collusion Declaration with its Bid Proposal will render the Bid Proposal non-responsive.

3.12. Contractor's License

No Bid Proposal will be considered from a Bidder who, at the time Bid Proposals are opened, is not licensed to perform the Work of the Bid Package for which the Bid Proposal is submitted, in accordance with the Contractor’s License Law, California Business & Professions Code §§7000 et seq. This requirement is not a mere formality and will not be waived by the District or its Board of Trustees. The required California Contractor's License classification(s) for each Bid

Package is set forth in the Call for Bids. The Contractor will be required to maintain the license(s) through the duration of the Contract. Any questions concerning licensing may be referred to the Registrar, Contractors’ State License Board, P.O. Box 2600, Sacramento, CA 95826.

3.13. Mandatory Job-Walk

The District will conduct a Mandatory Job-Walk at the time(s) and place(s) designated in the Call for Bids. The District may, in its sole and exclusive discretion, elect to conduct one or more Job-Walk(s) in addition to that set forth in the

Call for Bids, in which event the District shall notify all Bidders who have theretofore obtained the Contract Documents pursuant to the Call for Bids of any such additional Job-Walk. If the District elects to conduct any Job-Walk in addition to that set forth in the Call for Bids, the District shall, in its notice of any such additional Job-Walk(s), indicate whether

Bidders' attendance at such additional Job-Walk(s) is/are mandatory. The failure of any Bidder to have its authorized representative present at the entirety of the Mandatory Job-Walk will render the Bid Proposal of such Bidder to be non-responsive. Attendance by representatives of the Bidder's Subcontractors at the Mandatory Job Walk without attendance by a representative of the Bidder shall not be sufficient to meet the Bidder's obligations hereunder and will render the Bid Proposal of such Bidder to be non-responsive. The District will reject the Bid Proposal of a Bidder who obtains the Bid and Contract Documents without having attended the Mandatory Job-Walk.

3.14. Bidder's Qualifications

Each Bidder must be prequalified by the District prior to Bid Closing, or the District shall reject the Bid Proposal submitted by such Bidder as being non-responsive. The required forms and documentation must be fully completed and submitted to the District 10/23/2026, or as specified in the Call for Bids, and the District shall advise the Bidder of its qualification status 24 hours in advance of the Bid Opening, in accordance with Public Contract Code §20651.5.

Bidder’s Prequalification forms are available for download via Mt. SAC's eProcurement Portal under the documents & attachments and are fillable .pdf files. Qualification packages must be submitted via email to purconstruction@mtsac.edu.

3.15. Subcontractors

1 Listing Subcontractors. Each Bidder shall submit with their electronic bid, a list of its proposed Subcontractors for the proposed Work as required by the Subletting and Subcontracting Fair Practices Act (California Public Contract

Code §§4100 et seq.). Pursuant to Labor Code §1725.5, all subcontractors identified in the Bidder’s subcontractors’ list shall be DIR Registered Contractors. The foregoing notwithstanding, a proposal is not subject to rejection for non-responsiveness when the subcontractors list accompanying the proposal lists any subcontractor(s) who is/are not DIR registered contractors if the listed subcontractor(s) who are not DIR registered become DIR registered within twenty-four (24) hours of the opening of proposals pursuant to Labor Code §1771.1(c)(1) or (2). If the subcontractors list accompanying the proposal lists any subcontractor(s) who is/are not DIR registered contractors and the listed subcontractor(s) who are not DIR registered do not become DIR registered prior to the opening of proposals or become

DIR registered within twenty-four(24) hours of the opening of proposals pursuant to Labor Code §1771.1(c)(1) or (2), such proposal is not subject to rejection for non-responsiveness, provided that if the Bidder submitting the subcontractors list with non-DIR registered subcontractors is awarded the contract for the work, the bidder shall request consent of the DISTRCT to substitute another subcontractor for the non-DIR registered subcontractor pursuant to Labor

Code §1771.1(c)(3), without adjustment of the contract price or the contract time within twenty-four (24) hours of the opening of proposals.

If the bidder fails to specify a subcontractor for any portion of the work in excess of one half (1/2) of one percent (1%) of the bidder’s total bid, the bidder agrees that he/she is fully qualified to perform that work and agrees to perform that portion of the work. Violation of this requirement (including the procurement of a subcontractor for the Project if no subcontractor is specified) can result in the District invoking the remedies of Public Contract Code Sections 4110 and

4111.

2 Work of Subcontractors. All Bidders are encouraged to disseminate all of the Specifications, Drawings, and other

Contract Documents to all persons or entities submitting sub-bids to the Bidder. The omission of any portion or item of

Work from the Bid Proposal or from the sub-bidders' sub-bids which is/are necessary to produce the intended results and/or which are reasonably inferable from the Contract Documents is not a basis for adjustment of the Contract Price or the Contract Time. Dissemination of the Contract Documents to sub-bidders and dissemination of addenda issued during the bidding process is solely the responsibility of each Bidder.

3 Subcontractor Bonds. In accordance with California Public Contract Code §4108, if a Bidder requires a bond or bonds of its Subcontractor(s), whether the expense of procuring such bond or bonds are to be borne by the Bidder or the Subcontractor(s), such requirements shall be specified in the Bidder's written or published request for sub-bids.

Failure of the Bidder to comply with these requirements shall preclude the Bidder from imposing bonding requirements upon its Subcontractor(s) or rejection of a Subcontractor's bid under California Public Contract Code §4108(b).

3.16. Award of Contract

1 Waiver of Irregularities or Informalities. The District reserves the right to reject any and all Bid Proposals or to waive any irregularities or informalities in any Bid Proposal or in the bidding.

2 Award to Lowest Responsive Responsible Bidder. The award of the Contract, if made by the District through action of its Board of Trustees, will be to the responsible Bidder submitting the lowest responsive Bid Proposal on the basis of the Base Bid Proposal or the Base Bid Proposal and Alternate Bid Items, if any, selected in accordance with these Instructions for Bidders.

3 ELECTION METHOD.The District reserves the right to select the lowest bid based on either method as outlined below:

BY BASE BID ONLY (a)

The lowest bid shall be the lowest Base Bid Proposal without consideration of the prices on the additive or deductive

Alternate Bid Items. Alternate Bid Items Not Included in Award of Contract. Bidders are referred to the provisions of the

Contract Documents permitting the District, during performance of the Work, to add or delete from the scope of the

Work any or all of the Alternate Bid Items with the cost or credit of the same being the amount(s) set forth in the

Alternate Bid Items Proposal.

BASED ON PRIORITY (b)

The lowest bid shall be the lowest total of the bid price on the base contract and those additive or deductive items that were specifically identified in the bid solicitation listed in order of precedence as being used for determining the lowest bid price.

4 Responsive Bid Proposal. A responsive Bid Proposal shall mean a Bid Proposal which conforms, in all material respects, with the Bid and Contract Documents.

5 Responsible Bidder,A responsible Bidder is a Bidder who has the capability in all respects, to perform fully the requirements of the Contract Documents and the moral and business integrity and reliability which will assure good faith performance. In determining responsibility, the following criteria will be considered: (i) the ability, capacity and skill of the Bidder to perform the Work of the Contract Documents; (ii) whether the Bidder can perform the Work promptly and within the time specified, without delay or interference; (iii) the character, integrity, reputation, judgment, experience and efficiency of the Bidder; (iv) the quality of performance of the Bidder on previous contracts, by way of example only, the following information will be considered: (a) the administrative, consultant or other cost overruns incurred by the

District on previous contracts with the Bidder; (b) the Bidder's compliance record with contract general conditions on other projects; (c) the submittal by the Bidder of excessive and/or unsubstantiated extra cost proposals and claims on other projects; (d) the Bidder's record for completion of work within the contract time and the Bidder's compliance with the scheduling and coordination requirements on other projects; (e) the Bidder's demonstrated cooperation with the

District and other contractors on previous contracts; (f) whether the work performed and materials furnished on previous contracts was in accordance with the Contract Documents; (v) the previous and existing compliance by the Bidder with laws and ordinances relating to contracts; (vi) the sufficiency of the financial resources and ability of the Bidder to perform the work of the Contract Documents; (vii) the quality, availability and adaptability of the goods or services to the particular use required; (viii) the ability of the Bidder to provide future maintenance and service for the warranty period of the Contract; (ix) whether the Bidder is in arrears on debt or contract or is a defaulter on any surety bond; (x) such other information as may be secured by the District having a bearing on the decision to award the Contract, to include without limitation the ability, experience and commitment of the Bidder to properly and reasonably plan, schedule, coordinate and execute the Work of the Contract Documents and whether the Bidder has ever been debarred from bidding or found ineligible for bidding on any other projects. The ability of a Bidder to provide the required bonds will not of itself demonstrate responsibility of the Bidder. Upon request of the District, Bidder must promptly submit satisfactory evidence of any of the items listed above.

3.17. Bid Security Return

The Bid Security of three or more low Bidders, the number being solely at the discretion of the District, will be held by the District for ten (10) days after the period for which Bid Proposals must be held open (which is set forth in the Call for Bids) or until posting by the successful Bidder(s) of the bonds, certificates of insurance required and return of executed copies of the Agreement, whichever first occurs, at which time the Bid Security of such other Bidders will be returned to them.

3.18. Forfeiture of Bid Security

If the Bidder awarded the Contract fails or refuses to execute the Agreement within ten (10) days from the date of receiving notification that it is the Bidder to whom the Contract has been awarded, the District may declare the Bidder's

Bid Security forfeited as damages caused by the failure of the Bidder to enter into the Contract and may thereupon award the Contract for the Work to the responsible Bidder submitting the next lowest Bid Proposal or may call for new bids, in its sole and exclusive discretion.

3.19. Anti-Discrimination

It is the policy of the District that there be no discrimination against any prospective or active employee engaged in the

Work because of race, color, ancestry, national origin, religious creed, sex, age or marital status. All Bidders agree to comply with the District's anti-discrimination policy and all applicable Federal and California anti-discrimination laws including but not limited to the California Fair Employment & Housing Act beginning with California Government Code

§§12940 et seq. and California Labor Code §1735. In addition, all Bidders agree to require like compliance by any

Subcontractor employed by them on the Work of the Contract.

3.20. Certification of Workers’ Compensation Insurance

Pursuant to California Labor Code §3700, the successful Bidder shall secure Workers’ Compensation Insurance for its employees engaged in the Work of the Contract. The successful Bidder shall sign and deliver to the District the following certificate, included as part of the Contract Documents, prior to performing any of the Work under the Contract:

"I am aware of the provisions of §3700 of the California Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that Code and I will comply with such provisions before commencing the performance of the Work of the Contract."

3.21. Drug Free Workplace Certificate

In accordance with California Government Code §§8350 et seq., the Drug Free Workplace Act of 1990, the successful

Bidder will be required to execute a Drug Free Workplace Certificate concurrently with execution of the Agreement.

The successful Bidder will be required to implement and take the affirmative measures outlined in the Drug Free

Workplace Certificate and in California Government Code §§8350 et seq. Failure of the successful Bidder to comply with the measures outlined in the Drug Free Workplace Certificate and in California Government Code §§8350 et seq.

may result in penalties, including without limitation, the termination of the Agreement, the suspension of any payment of the Contract Price otherwise due under the Contract Documents and/or debarment of the successful Bidder.

3.22. Compliance with Immigration Reform and Control Act of 1986

The Bidder is solely and exclusively responsible for employment of individuals for the Work of the Contract in conformity with the Immigration Reform and Control Act of 1986, 8 USC §§1101 et seq. (the “IRCA”); the successful Bidder shall also require that any person or entity employing labor in connection with any of the Work of the Contract shall so similarly comply with the IRCA.

3.23. DVBE Compliance

In accordance with Education Code Section 17076.11, the District has a participation goal for disabled veteran business enterprises (DVBE) of at least three percent (3%) per year of the overall dollar amount of funds allocated to the District by the State Allocation Board pursuant to the Leroy F. Greene School Facilities Act of 1998.

3.24. Pre-Award Conference

District may conduct a meeting with the apparent low bidder for purposes of expediting the Project. If requested by the

District, a duly authorized representative of the apparent low Bidder is required to attend the meeting in person, and must have signatory authority on behalf of the Bidder. Failure to attend the meeting will be considered just cause for the District to reject the apparent low Bidder’s bid. Such meeting does not change or modify the Work that the Bidder will be required to perform under the Contract Documents.

3.25. Notice of Intent to Award Contract

A summary of bids will be available immediately following the bid closing. The District will issue a Notice of Intent to

Award the Contract, identifying the Bidder to whom the District intends to award the Contract and the date time/place of the District's Board of Trustees meeting at which award of the Contract will be considered.

3.26. Bid Protest

Any Bidder submitting a Bid Proposal to the District may file a protest of the District's intent to award the Contract provided that each and all of the following are complied with:

(i) The bid protest is filed and received by the District’s Purchasing Manager not more than three (3) business days following bid opening, provided that each and all of the following are complied with

(ii) The bid protest is in writing;

(iii) The written bid protest sets forth, in detail, all grounds for the bid protest, including without limitation all facts, supporting documentation, legal authorities and argument in support of the grounds for the bid protest; any matters not set forth in the written bid protest shall be deemed waived. All factual contentions must be supported by competent, admissible and creditable evidence.

(iv) The party filing the protest must concurrently transmit a copy of the protest and any attached documentation to all other parties with a direct financial interest that may be adversely affected by the outcome of the bidder’s protest. Such parties shall include all other bidders or proposers who appear to have a reasonable prospect of receiving an award of contract depending upon the outcome of the protest.

Any bid protest not conforming with the foregoing shall be rejected by the District as invalid. Provided that a bid protest is filed in strict conformity with the foregoing, the District’s Purchasing Director or designee shall review and evaluate the basis of the bid protest. Either the District’s Purchasing Director or designee shall provide the Bidder submitting the bid protest with a written statement concurring with or denying the bid protest. The District's Board of Trustees will render a final determination and disposition of a bid protest by taking action to adopt, modify or reject the disposition of a bid protest as reflected in the written statement of the District’s Purchasing Manager or designee. Action by the

District's Board of Trustees relative to a bid protest shall be final and not subject to appeal or reconsideration by the

District, any employee or officer of the District or the District's Board of Trustees. The rendition of a written statement by the District’s Purchasing Director (or designee) and action by the District's Board of Trustees to adopt, modify or reject the disposition of the bid protest reflected in such written statement shall be express conditions precedent to the institution of any legal or equitable proceedings relative to the bidding process, the District's intent to award the Contract, the District's disposition of any bid protest or the District's decision to reject all Bid Proposals. In the event that any such legal or equitable proceedings are instituted and the District is named as a party thereto, the prevailing party(ies) shall recover from the other party(ies), as costs, all attorneys' fees and costs incurred in connection with any such proceeding, including any appeal arising therefrom.

3.27. Public Records

Bid Proposals and other documents responding to the Call for Bids become the exclusive property of the District upon submittal to the District. At such time as the District issues the Notice of Intent to award the Contract pursuant to these

Instructions for Bidders, all Bid Proposals and other documents submitted in response to the Call for Bids become a matter of public record and shall be thereupon be considered public records, except for information contained in such

Bid Proposals deemed to be Trade Secrets (as defined in California Civil Code §3426.1) and information provided in response to the Statement of Qualifications. A Bidder that indiscriminately marks all or most of its Bid Proposal as exempt from disclosure as a public record, whether by the notations of "Trade Secret," "Confidential," "Proprietary," or otherwise, may result render the Bid Proposal non-responsive and rejected. The District is not liable or responsible for the disclosure of such records, including those exempt from disclosure if disclosure is deemed required by law, by an order of Court, or which occurs through inadvertence, mistake or negligence on the part of the District or its officers, employees or agents. At such time as Bid Proposals are deemed a matter of public record, pursuant to the above, any

Bidder or other party shall be afforded access for inspection and/or copying of such Bid Proposals, by request made to the District in conformity with the California Access to Public Records Act, California Government Code §§6250, et.

seq. If the District is required to defend or otherwise respond to any action or proceeding wherein request is made for the disclosure of the contents of any portion of a Bid Proposal deemed exempt from disclosure hereunder, the Bidder submitting the materials sought by such action or proceeding agrees to defend, indemnify and hold harmless the District in any action or proceeding from and against any liability, including without limitation attorneys' fees arising therefrom.

The party submitting materials sought by any other party shall be solely responsible for the cost and defense in any action or proceeding seeking to compel disclosure of such materials; the District's sole involvement in any such action shall be that of a stakeholder, retaining the requested materials until otherwise ordered by a court of competent jurisdiction.

3.28. PCC 20103.7

In accordance with PCC 20103.7, the District provides requesting contractor planrooms with project bid information and bid documents; this information is provided for accommodation purposes only. The contractor is responsible for verifying a project’s bid information with the District.

4. Scope of Work

4.1. Engineer's Estimate

Engineer's Base Bid Estimate: $260,000

Allowance: NA

Total with Allowance: 260,000

4.2. Scope of Work

The Bldg. 4 Mail Services Remodel Project consists of remodeling the existing approximately 1,200-square-foot Mail Services space to address the current operational, functional, and workspace needs of Mail

Services staff.

1. The General Contractor shall furnish all labor, materials, equipment, supervision, coordination, and incidental work necessary to complete the project in accordance with the Contract Documents, drawings, specifications, and applicable codes and regulations.

The work includes, but is not limited to, the following:

• Demolition of existing walls and associated components.

• Demolition of existing floor and base. (grind and seal required before new flooring is installed).

• Removal of existing mailboxes and related components.

• Removal of existing T-bar ceiling and ceiling panels.

• Removal and replacement of existing lighting and associated electrical components.

• Construction of new walls and associated framing and finishes.

• Installation of new doors, frames, and hardware.

• Installation of new T-bar ceiling and ceiling panels.

• Installation of new lighting and associated electrical work

• Installation of new smart lockers. (Lockers are owner furnished, contractor installed.)

• Installation and modification of electrical systems as indicated in the project documents.

• Installation of data conduit and associated components as indicated on the project plans.

• Painting of new and existing surfaces as indicated in the project documents.

• Installation of smart lockers and associated components.

• Coordination with District-designated vendors and other trades.

• Protection of existing facilities, finishes, equipment, and operations that are to remain.

• Removal and lawful disposal of construction debris and demolished materials.

• Cleaning of the work area and completion of all incidental and ancillary work necessary for a complete and functional project.

The General Contractor shall review all project documents and shall include all work reasonably inferable from the documents and necessary to provide a complete and operational Mail Services remodel.

2. Protection of Existing Facilities

The General Contractor shall protect existing building systems, finishes, equipment, furnishings, and adjacent areas that are to remain. Any damage caused by the General Contractor, its subcontractors, suppliers, or workers shall be repaired or replaced to the satisfaction of the District at no additional cost to the District.

3. Completion

Upon completion of the work, the General Contractor shall remove all construction debris, surplus materials, temporary protections, and equipment from the project area and leave the work area clean and ready for occupancy and use by Mail Services.

The General Contractor shall complete all punch-list items and corrective work identified by the District and shall provide all required closeout documentation, warranties, as-built information, and other deliverables identified in the Contract Documents.

5. Prequalification Application Submission

5.1. Prequalification Application Submission*

Contractors wishing to bid as a prime contractor for this project must be prequalified by the due date established.

Contractors must upload their completed prequalification package and all required documentation on or before NO

VALUE in OpenGov. Once application is approved, you will receive a letter of approval.

Should your company successfully complete the prequalification, you will be invited to the bidding phase.

Prequalification approval letters must be uploaded with your bid. In the event you are not prequalified, you will not be invited to the bidding phase.

Note: Please ensure that the reference contact information provided is current. We will make every effort to contact your references. However, if we are unable to verify your references within the allotted timeframe, due to lack of response from your references, your prequalification will be deemed incomplete, and an approval letter will not be issued.

*Response required

5.2. Acknowledgement

5.2.1. Acknowledement *

I certify that I have downloaded, read, understood and agreed to all of the solicitation and contract documents herein

☐ Please confirm

*Response required