KSA_Women_Corrections_Academy-Solicitation1-Revised.docx

Department of State

Bureau of International Narcotics and Law Enforcement Affairs (INL)

Office of Africa and Middle East Programs (AME)

Request for Proposal (RFP)

Solicitation 191NLE18R0012

SAUDI ARABIA WOMEN’S CORRECTIONS ACADEMY TRAINING PROJECT

SECTION I

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR PROPOSAL

INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Proposal (RFP) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors warned against contacting any USG personnel other than the Contracting Officer and Contract Specialist prior to award resulting from this RFP. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration. Answers to inquiries/questions, if given, shall be provided in writing to all vendors being solicited.

No information concerning this RFP shall be provided in response to telephone calls. questions relating to this RFP shall be accepted through 12:00 P.M. (local Washington D.C. time) October 19, 2018. Any communications in reference to this RFP shall cite the reference section title and page number, and directed to the following individual:

CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

PERIOD OF ACCEPTANCE OF OFFERS

Contractor shall agree, that the prices quoted in the proposal are valid for up to one-hundred eighty (180) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals.

SUBMISSION REQUIREMENTS

2 pages per resume

Vendor name_resumes.pdf

· Font Requirements: Times New Roman, size 12. Text in boxes may be no smaller than Times New Roman, size 10. Text in graphics may be no smaller than Times New Roman, size 8.

· Table of Contents, Abbreviations, and other requested documentation (i.e. reps and certs) has no page limit.

SECTION II

STATEMENT OF WORK (SOW)

SAUDI ARABIA WOMEN’S CORRECTIONS TRAINING PROJECT

INTRODUCTION

The Department of State’s Bureau of International Narcotics and Law Enforcement Affairs (INL) leads the Department’s anticrime and counter-narcotics efforts. INL assistance programs help partner nations to build their capacities to extend the reach of justice under the rule of law, including respect for human rights and gender equality, and to deny safe haven to criminals who would otherwise operate with near impunity. The resources entrusted to INL enable INL to deliver technical assistance and capacity to: enhance international drug control through interdiction and supply reduction; develop civilian law enforcement capacity, regional partnerships, and information sharing; and further the administration of justice and corrections under the rule of law with respect for human rights. This mission supports peace and security by stabilizing and strengthening security institutions and by combating narco-trafficking and other transnational crimes such as money laundering, criminal gangs, and wildlife trafficking. It promotes governing justly and democratically by strengthening justice sector institutions, good governance and respect for human rights.

Saudi Arabia’s Ministry of Interior (MOI)’s General Directorate on Prisons (GDP) seeks to advance a bilateral project with the goal of developing a women corrections academy training that graduates GDP staff that are prepared for work in a modern correctional setting that conforms to internationally-accepted best correctional practices and human rights standards. The project, known as the Women Corrections Academy Training, Development, and Mentoring Assistance Project (Women Corrections Project), will be conducted under a Project Specific Agreement (PSA) pursuant to the Technical Cooperation Agreement (TCA) between the United States and the Kingdom of Saudi Arabia (KSA) signed in Riyadh on May 16, 2008, as extended January 16, 2013 (the TCA).

This project will provide training and mentoring for up to 50 women corrections trainers from the GDP and offer the transfer of knowledge through training and mentoring the GDP, in Saudi Arabia, as the GDP reviews and improves current curricula and designs and creates new curricula and training paths, aligned with corrections best practices. The project will create a cadre of women corrections trainers through Saudi Arabia-based instructor development courses, and mentoring for the GDP staff, in Saudi Arabia, to enhance the operations and management of the women corrections training center that opened in June 2015.

The Office of Program Management – Ministry of Interior (OPM-MOI) is a bilateral program office established under the authority of the TCA. OPM-MOI facilitates the transfer of knowledge, advice, skills, and resources from the United States to the KSA in the areas of critical infrastructure protection and public security, including border protection, civil defense capabilities, coast guard and maritime capabilities, and cybersecurity. OPM-MOI-US is the Department of State organization which provides the United States’ portion of centralized oversight and support services to this bilateral office. OPM-MOI-KSA is the MOI organization that provides the KSA’s portion of centralized oversight and support services to this bilateral office. The KSA funds all costs associated with the program via project specific agreements.

SCOPE OF WORK

The U.S. Government (USG) seeks a qualified contractor to provide training and mentoring to the KSA to develop the knowledge and skills necessary to develop a women corrections academy training that graduates KSA staff who are prepared for work in a modern correctional setting that conforms to internationally-accepted best correctional practices and human rights standards.

The contractor will provide two full-time, Riyadh-based Senior Corrections Advisors (SCA) who will provide ongoing mentoring and support to women corrections trainers from the KSA, the women corrections training academy staff, and personnel employed in the women’s correctional system in order to reinforce the training provided through this implementing agreement. One of the SCAs will serve as the US Project Manager who oversees the Women Corrections Project and reports to the Women Corrections Project-US Lead and the USG Program Director. The other SCA will review course curriculum and assist the KSA to incorporate contractor-provided curriculum into its training academy as requested by the KSA. The SCAs will regularly assess the efficacy of the training being provided and make recommendations to the U.S. and Saudi Program Directors on how best to enhance the program to enable the KSA to further develop a modern corrections training program.

The SCAs will:

· Provide mentoring in the KSA to enhance the operations and management of the women corrections training center that opened in June 2015;

· Oversee the creation of a cadre of corrections trainers through KSA-based, contractor-provided instructor development courses and mentoring;

· Through training and mentoring in the KSA, assist the KSA as it reviews and improves current curricula, as well as design and create new curricula and training paths, aligned with corrections best practices.

· Provide subject matter expertise on all aspects of corrections and corrections training.

Additionally, the contractor shall provide sufficient Training Specialists for training and mentoring in the following knowledge areas: Academy Instructor Certification, Prisoner Classification and Intake, Prisoner Transportation and Escort, Prison Intelligence Unit Operations/Security Threat Groups, and Emergency Management and Emergency Response Teams (ERT). The contractor shall provide curricula to the training academy for all training provided by the contractor, so academy staff can provide instruction to KSA personnel. Classroom instructor to student ratios should reflect best correctional practices that accommodate the different subjects, including topics such as defensive tactics, classroom lecture, etc.

The contractor will work in close collaboration with the USG team, team of corrections subject matter experts in Washington, D.C. and the U.S. Embassy in Riyadh, Saudi Arabia, and the Women Corrections Training Academy to deliver training of trainers for up to 50 women corrections training academy instructors from the KSA. Training will be both classroom-based along with physical, hands-on training for women corrections training academy instructors in the KSA.

The period of performance for this contract will be one (1) base year, plus two (2) option years. The contractor shall coordinate with the KSA to develop the most appropriate training schedule that accommodates KSA staff availability and needs. The training was originally envisioned to occur in two separate training cycles or iterations with about 25 corrections trainers in each, per the following scheme. All 25 corrections trainers in a training iteration will attend the Academy Instructor Certification course, which is suggested to consist of four three-week segments. Smaller subsets of the 25 women corrections trainers will attend additional trainings in one or more of the specialized courses noted below. Together, the two Riyadh-based contactor Corrections Advisors, and the KSA will identify which trainees participate in which specialized courses. Depending on KSA preference, there could be a two- to four-week gap, on average, between the delivery of each training segment or course.

In addition, the contractor will organize up to three study tours, in the United States for up to five women KSA corrections personnel training in the KSA under this project and two executive-level KSA personnel. The study tours are intended to preview or reinforce concepts learned in Saudi Arabia and provide an opportunity to observe correctional facility operations, best practices, management, and training.

The Kingdom of Saudi Arabia is making increasing efforts to employ and train women including those working in the corrections sector. However, many areas of life are currently segregated by gender to prevent the mixing of unrelated men and women (i.e., men and women who are not family, either by birth or marriage). Mixed gender workplaces are uncommon and public spaces, such as restaurants, stores, and banks often have physical separation between areas designated for males only or for families and/or single women to limit co-mingling. In public and in front of non-related men, Saudi women are required to wear loose body (abaya) and head (hijab) coverings at a minimum and often elect to don a face covering (niqab) as well.

TYPE OF CONTRACT

This is a firm-fixed price, single award contract, with the option years. Travel and other direct costs will be cost reimbursable. The North American Industry Classification System (NAICS) code for this acquisition is 541611-Administrative Management and General Management Consulting. No additional sums shall be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor shall the contract price be adjusted on account of fluctuations in the currency exchange rates.

BASIS OF AWARD

The Government intends to issue a single contract award, with option years to the Contractor whose offer conforms to the requirements of the solicitation and is evaluated as being the most advantageous to the Government, cost or price and other factors considered.

For the RFP, technical merit is significantly more important than cost or price. Award shall not be automatically determined by numerical calculation or formula relationship between cost or price and technical merit. As technical merit of the Contractor’s proposals becomes equal, the evaluated cost or price may become the determining factor.

The Contracting Officer shall determine what trade-off between technical merit and cost or price promises the greatest value to the Government, cost or price and other factors considered. Award shall be made based upon the best value to the Government.

From the standpoint of the relative importance of price to the technical criteria, the technical criteria, when combined, are significantly more important than price. The Government however, as the merit of technical factors in competing proposals approaches equality; price will become increasingly more significant as an evaluation factor.

The Government evaluated proposals and recommends awards without discussions with offerors. Therefore, proposals should contain the best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be desirable.

**** Offerors shall include specific details and delivery dates in their responses to this RFP. All pricing shall reflect USD.

PERIOD OF PERFORMANCE

The Period of Performance for this contract will be one (1) base year, plus two (2) option years

SET-ASIDE

This acquisition is full and open unrestricted in accordance with FAR 6.1.

BUSINESS LICENSES

A Saudi business license will not be required for U.S. businesses. The Contractor shall have all appropriate business licenses to work in Saudi Arabia as outlined in the Solicitation. Proof of business licenses shall be submitted with technical proposal. Failure to provide proof of business licenses will result in a non-responsive to Solicitation.

REQUIREMENTS

1. PROVIDE TRAINING

The contractor will develop and deliver an instructor training program for up to 50 women corrections trainers from the KSA on the topics below. It is anticipated that one iteration of each course will be required for 25 women corrections trainers per course in year one and one iteration of each course in year two.

At the conclusion of training, participants should be able to demonstrate the knowledge, skills, and abilities below and should be tested on a pass/fail basis using a combination of written exams and practical exercises. The KSA can decide if they want the trainee to obtain remedial training or be dismissed should the student fail to achieve a passing score in a subject or a course.

a. ACADEMY INSTRUCTOR CERTIFICATION (GENERAL COURSE)

Suggested 60 training days per iteration (there will be two iterations – one, 60 day iteration in year one, and a second in year two), each iteration will include four sessions of 15 training days each. Suggested four trainers per session. At the end of training, trainees should possess:

· Competent understanding of basic correctional techniques, processes, and systems; and

· The ability to instruct correctional recruits and other staff at various levels within the Prison Directorate on the curricula taught to the trainees.

Training topics may include but are not limited to:

Correctional Leadership Human Rights and Prison Management

b. PRISONER CLASSIFICATION AND INTAKE (SPECIALIZED COURSE)

Suggested 15 training days per iteration; there will be two iterations – one, 15 day iteration in year one, and a second in year two. Suggested three trainers per iteration. At the conclusion of this course, participants will have an understanding of globally accepted concepts and components of objective prisoner classification systems. Participant’s knowledge will be measured by:

· Understanding of the components of classification;

· Ability to apply knowledge of prisoner classification to develop a classification system or increase the effectiveness of an existing systems; and

· Ability to provide instruction in these skills to GDP staff.

Training topics may include but are not limited to:

c. PRISONER TRANSPORTATION AND ESCORT (SPECIALIZED COURSE)

Suggested 15 training days per iteration; there will be two iterations – one, 15 day iteration in year one, and a second in year two. Suggested three trainers per iteration. At the conclusion of this course, students will understand and be able to demonstrate how to conduct safe and secure prisoner transports and to provide instruction in these skills to GDP staff and possess an understanding of processes involved in conducting safe and secure prisoner transports. Participant’s knowledge will be measured by:

· Understanding of how to conduct safe and secure prisoner transports;

· Ability to conduct safe and secure prisoner transport and react to an internal or external threat to a prisoner transportation operation; and

· Ability to provide instruction in these skills to GDP staff.

Training topics may include but are not limited to:

Pre-trip Vehicle Inspections

d. PRISON INTELLIGENCE UNIT OPERATIONS/SECURITY THREAT GROUPS (SPECIALIZED COURSE)

Suggested eight training days per iteration; there will be two iterations – one, eight day iteration in year one, and a second in year two. Suggested three trainers per iteration. At the conclusion of this course students will understand the importance of an effective prison intelligence program, the basic steps involved in collecting, analyzing and disseminating intelligence, as well as steps to take, to effectively manage inmates who pose an unusual threat and to provide instruction in these skills to GDP staff. Participant’s knowledge will be measured by:

· Understanding of the basic steps of collecting, analyzing, and disseminating prison intelligence;

· Ability to develop an intelligence action plan to gather information about and to effectively manage inmates who pose an unusual threat; and

· Ability to provide instruction in these skills to KSA staff.

Training topics may include but are not limited to:

Evidence and Chain of Custody

e. EMERGENCY MANAGEMENT AND EMERGENCY RESPONSE TEAMS (ERT) (SPECIALIZED COURSE)

Suggested 15 training days per iteration; there will be two iterations – one, 15 day iteration in year one, and a second in year two. Suggested three trainers per iteration. At the conclusion of this course students will understand the basic principles of emergency management and ERT operations, and how to develop policies and plans to address the kinds of emergency situations most common in correctional settings. Students will understand the basic principles of ERT operations and the tactics and techniques employed to respond to prison emergencies. And have the ability to provide instruction in these skills to GDP staff. Participant’s knowledge will be measured by:

· Understanding of basic principles of emergency management and ERT operations, and the tactics and techniques employed to respond to prison emergencies;

· Ability to develop policies and plans to address emergency situations in most common in correctional settings;

· Ability to respond to various, common emergency situations; and

· Ability to provide instruction in these skills to GDP staff.

Training topics may include but are not limited to:

Hostage Negotiations/Rescue

2. PROVIDE MENTORING AND OVERSIGHT

The Senior Corrections Advisors (SCA) will provide ongoing expert mentoring, training and support to women corrections trainers from the GDP and to the women corrections training academy staff.

a. One of the SCAs will serve as the US Project Manager who oversees the project in Riyadh and reports to the US Program Director.

b. SCAs will oversee, coordinate, and conduct supplemental training, as needed, on an on-going basis.

c. SCAs will advise the KSA on how best to develop the capacity to deliver basic and specialized training courses.

d. As requested, the SCAs will advise the KSA on how best to update their curriculum to include internationally-accepted best correctional practices and human rights standards for corrections operations and management.

e. SCAs will be available to women corrections trainers from the GDP and the staff at the women corrections training academy to answer follow-up questions, assist with feedback, and provide additional guidance and professional insights following each course.

f. Within two weeks of the completion of each training session taught by the contractor, the SCAs will provide feedback, evaluations and recommendations to the instructors in the form of an Instructor Evaluation Report.

g. The SCAs will provide course evaluations of GDP student performance for each training module to the KSA Program Director, US Program Director, and US Project Lead, within two weeks after completion of each training module.

h. The SCAs will liaise with the GDP and women corrections training academy staff to encourage the best practices taught in the training courses, be integrated into the KSA’s operations and management of correctional facilities.

i. SCAs will assist the women corrections training academy and the women correctional facilities to update Standard Operating Procedures to align with new curriculum.

j. With KSA permission, SCAs will conduct regular visits to correctional facilities to observe operations in relation to course material taught by USG trainer and will liaise with GDP instructors and prison facility staff to encourage the integration of best practices.

k. SCAs will serve as subject matter experts for the KSA on other corrections-related projects or issues as may be requested by the US Program Director and US Project Lead.

STUDY TOUR

The contractor will organize, facilitate, and complete up to three study tours in the United States for up to five women GDP corrections personnel training in the KSA under this project and two executive-level GDP personnel. The study tours are intended for Saudi women corrections trainers to observe the application of corrections best practices in U.S. prison systems and provision of training at U.S. training academies, reinforcing or previewing training concepts learned in Saudi Arabia.

a) The contractor will coordinate with the US Project Lead and the USG to identify corrections departments in the U.S. and make arrangements for KSA participants to visit those facilities for the study tour,

b) The contractor will provide local U.S. travel from arrival to the U.S. to departure for KSA participants attending study tours within the US.

c) The KSA will provide names of personnel 60 days in advance of travel and will provide air travel to and from the United States for KSA participants.

d) The USG will coordinate with the US Embassy to facilitate visas for Saudi personnel at least 60 calendar days in advance of each study tour to the US.

e) The KSA will provide two fluent simultaneous Arabic-English interpreters for each study tour, will obtain the appropriate diplomatic note from the KSA Ministry of Foreign Affairs for personnel attending any study tours and will submit visa applications for them to the US Embassy at least 60 calendar days prior to the travel start date; will provide KSA participant travel to and from the US for study tours, including all lodging and airfare, incidentals, medical expenses and other travel-related expenses

PERSONNEL

1. The USG will provide program management support staff based in Washington, DC to perform overall project management, as needed throughout planning, execution, and closeout of the project.

a. The Women’s Corrections Project-US Lead based in Washington, DC will provide overall project management as needed throughout planning, execution, and closeout of the project.

b. The USG Program Officers based in Washington, DC will perform overall project management as needed throughout planning, execution, and closeout of the project.

c. The USG will hire one Locally Employed Staff in Riyadh to provide project support to the SCAs.

2. The contractor will provide two full-time Senior Corrections Advisors, based in Riyadh, reporting to the Women Corrections Project-US Lead. The two full-time Senior Corrections Advisors will provide ongoing mentoring and support to women corrections trainers from the GDP and the women corrections training academy staff in support of the project

a. One of the SCAs will serve as the US Project Manager who oversees the project in Riyadh and reports to the USG Program Director.

b. One of the Senior Corrections Advisors will assist the KSA as it adapts and incorporates contractor provided curriculum into their training academy curriculum, as the KSA finds relevant.

Candidate Selection The US Project Manager may assist in identifying prerequisite experience and training or skills required to successfully complete each course.

KSA will provide each candidate’s name; sector; title; and job responsibilities to the USG in advance of each course start date.

USG and KSA will jointly identify candidates for the courses.

PROJECT MANAGEMENT

The Contractor will provide the following project support:

· Assign personnel to provide the necessary administrative support to execute the project.

· Draft a project schedule and spend plan and submit them to the USG and the KSA Program Directors for approval within 60 calendar days of receipt of funding.

· Provide course start dates and course description form(s) to the USG and the KSA Program Directors to pass along to the GDP at least 120 calendar days in advance.

· Provide a glossary of commonly accepted correctional terms.

· Advise the USG and the KSA Program Directors of any unanticipated changes to course timing or content.

· Conduct course evaluations and instructor evaluation reports within two weeks of each contractor-implemented training session at the end of the training session.

· US-based USG staff will conduct site visits in Saudi Arabia to monitor project implementation and impact.

· Provide Notification Report at project completion per the KSA PSA Standard Governance Requirements table.

KSA will provide the following support:

· Review course dates and course description forms and inform US Project Manager of acceptance.

· Provide participants’ names to the USG in advance of course start dates

· Provide office space for two SCAs and one Locally Employed Staff.

· Provide logistical and administrative support for two SCAs and one Locally Employed Staff, including in-country transportation.

· Accommodate a USG and SCA assessment of at least two women’s correctional facilities at least 45 calendar days prior to the USG’s start of training under the PSA.

· Nominate prospective students from GDP personnel assigned to women prisons academy consistent with Candidate Selection requirements noted earlier in this in this SOW.

· Screen prospective students to ensure they meet the physical and educational standards for admission into the courses.

· Make available all on-site support services for these courses given in Saudi Arabia to include training facilities, equipment, and supplies, per the equipment and facility list provided by the USG.

· With advance requests as required, provide the USG occasional access, with MOI concurrence, to women’s correctional facilities and the women corrections training academy, throughout the life of the project.

TRANSLATION

The contractor will provide course materials and study tour materials, such as curricula, presentations, handouts, homework assignments and instructor guides to the USG at least 70 calendar days in advance of course start dates for translation into Arabic.

The KSA will provide two full-time simultaneous interpreters with the skills to translate technical terms related to the subject matter and in support of this project. The two interpreters will provide interpreting services on a daily basis to the SCAs, interpretation during the courses that are given in Saudi Arabia, and interpretation during the study tours. KSA will provide the necessary equipment during each course in accordance with the Project Management Plan schedule.

AUDIT AND INDEPENDENT VERIFICATION AND VALIDATION (IV&V)

The USG will arrange for audits in accordance with the PSA which requires that the project accounts and records to be audited annually in accordance with the current Generally Accepted Government Auditing Standards. The Program Directors may require a closeout audit.

To facilitate the audit, the USG and the contractor will make available documentation supporting financial transactions to independent auditors upon request.

The USG will arrange for IV&V per the program’s governance requirements. The USG and the contractor will cooperate with the IV&V entity, providing relevant information upon request.

The contractor will support the USG to provide deliverables in accordance with the KSA Standard Governance Requirements table below.

· Additional Requirements:

· The materials developed for this project will remain as KSA property to be utilized and adapted in order to facilitate independent follow on training.

As directed by the USG, the contractor will support the USG to complete the following deliverables:

KSA PSA Standard Governance Requirements Deliverables

Frequency

Project Planning – Project Management Plan

The activity structure organizes the project into components and activities for a more structured vision of what will be delivered.

*Also known as Work Breakdown Structure (WBS) Same as above

The activity definitions provide a description of each component or activity of the WBS.

*Also known as WBS Dictionary Same as above

Project Execution

Project Closeout

RECORD RETENTION

0. The contractor shall retain the records identified in FAR 4.705-1 through 4.705-3 for the periods designated, provided retention is required under 4.702. Records are identified in this subpart in terms of their purpose or use and not by specific name or form number. Although the descriptive identifications may not conform to normal contractor usage or filing practices, these identifications apply to all contractor records that come within the description.

STORAGE, HANDLING, AND DISPOSA OF CONTRACT FILES

a. The Contractor shall deliver all documents requested in the Demobilization Section to the USG - Attn: INL COR

TRANSFER OF ELECTRONIC RECORDS

This overview on the transfer of electronic records is taken from NARA's regulations in the Code of Federal Regulations (36 CFR 1235.44/.46/.48/.50). For more specific details, see Part 1235.

Transfer Media

a. Magnetic tape: Agencies may transfer electronic records to the National Archives on magnetic tape using either open-reel magnetic tape or tape cartridges. Tape cartridges may be 18-track 3480-class cartridges recorded at 37,871 bpi and blocked at no more than 32,760 bytes per block, or DLT tape IV cartridges that must be recorded in an uncompressed format.

b. Compact-Disk, Read Only Memory (CD-ROM): CD-ROMs may be used as transfer media for fielded data files or text files if they: conform to the International Standards Organization (ISO) 9660 standard and to the American Standard Code for Information Interchange (ASCII); are not compressed unless NARA has approved the transfer of the compressed form in advance; and are individually addressable. The CD-ROMs may contain software files and temporary records, but permanent records must be in files that contain only permanent records.

c. File Transfer Protocol: Agencies may use File Transfer Protocol (FTP) to transfer electronic records scheduled for preservation into the National Archives. For specific requirements related to FTP transfers, please review Part 1235.

Records shall be in a format that is not dependent on specific hardware or software, written in ASCII or EBCDIC with all extraneous control characters removed (except record length indicators for variable length records, marks delimiting a data element, field, record or file, or Standard Generalized Markup Language tags). Records shall not be compressed unless NARA has approved the transfer in the compressed form in advance.

1. Data files and databases shall be transferred as flat files or as rectangular tables, that is, as two-dimensional arrays, lists or tables. All records in a database or tuples in a relational database shall have the same logical format. Each data element within a record shall contain only one data value. A record shall not contain nested repeating groups of data items.

1. Documentation in electronic format shall be transferred as separate files, and the transfer format standards for electronic records apply also to files that contain documentation. For more information, please review 36 CFR 1235.48.

GOVERNMENT- AND HOST NATION-PROVIDED SUPPORT

The KSA will make available all on-site support services for these training courses given in the KSA to include training facilities, equipment, and supplies, per the equipment and facility list provided by the USG.

The KSA will provide office space for two full-time SCAs, one full-time Locally Employed Staff, and intermittent trainers and will provide logistical and administrative support for all, including in-country transportation.

The KSA will provide two full-time simultaneous interpreters and necessary equipment for the duration of this contract.

TIMEFRAME FOR DELIVERABLES

Example Timetable and Deliverables Overview

The below is an example of a timetable and deliverables schedule. This is not presented to be a conclusive schedule. The delivery schedule shall be determined on a case-by-case basis in consultation with the program officer, Post, and the offeror, and approved by the COR. Completion of tasks and products such as the written reports and measure recommendations will be significantly less flexible.

Work Plan

The offeror shall describe in the proposal how the offeror intends to accomplish the goals of this solicitation.

Dates

Submission of final Notification Report at project completion to the USG and the KSA Program Directors (Project Management; Audit and Independent Verification and Validation (IV&V)).

Within 1,080 calendar days of award

Dates

Dates

MONITORING AND EVALUATION

The offeror shall use systematic monitoring and evaluation methodology.

The offeror shall:

Participate in monthly progress meetings.

The SCA Program Manager shall discuss with the US Project Lead and COR monthly at a pre-determined time to provide updates on program activities and outcomes, as well as opportunities and/or obstacles that need to be addressed by the USG. If similar requirements exist for the US Program Director, then these two meetings/discussions can happen simultaneously.

Submit monthly monitoring reports.

The Offeror shall provide the USG with monthly activity reports in electronic format of no more than five pages in length, to include main project activities performed during the reporting period, including major highlights and any significant plan changes, issues, or risks overview of activities, planned and completed travel, planned and completed performance indicators, progress on systems development, update on data collection and reporting efforts, and reports generated or planned, any presentations given or planned, and opportunities and/or obstacles encountered. The offeror shall submit the reports by the fifth work day of each month.

Submit quarterly evaluation reports.

The offeror shall provide the USG with a quarterly report in electronic format of no more than 10 pages in length, to include a summative evaluation of activities and outcomes in the reporting period and progress of the program to date. The offeror shall submit the report no later than 15 calendar days after the end of each quarter. These quarterly reports shall contain the status of all indicators developed or under development during the quarter, the status of data collection efforts, any identified risks and mitigation strategies, and any additional information requested by the USG or suggested by offeror.

Performance Indicators

The offeror shall include in its technical proposal how it intends to design, collect, store, and analyze performance measure data. The offeror shall develop a methodology for collecting information on a relevant set of indicators and track their progress in monthly, quarterly, and the final report. Final performance indicators will be approved by the USG.

GENERAL

Demobilization/Transition Plan:

The Contractor shall provide USG with a demobilization/transition plan that allows for a smooth closeout. The purpose of demobilization/transition plan will allow for an orderly transfer of files, data, or reports to the U. S. Government and allow the Contractor an opportunity to prepare the appropriate contact closeout documents needed to complete the project.

Key elements of the Demobilization/Transition Plan and process shall include:

A. Provide a schedule for demobilization/transition to be completed by the end of the approved period of performance.

a. Identify milestones and restrictions in the schedule.

b. Identify a Transition Manager to coordinate all activities between the incoming and outgoing contractor.

c. Identify all personnel needed for the transition of the program and identify the specific roles and responsibilities to be performed by the individuals assigned to the transition.

d. Identify all travel arrangements B. Identification and description of excess resources;

C. Final Invoice D. Logistical issues that will require occurring.

E. Names of individuals that are identified as part of the contract closeout team.

a. Identify the team lead for the contract closeout.

F. Provide data from all library resources, computing, printing, photocopying and email services utilized during this contract.

a. Reports

i. Financial Report

ii. Quality Assurance Reports

Personnel

The offeror shall propose how it intends to provide staffing. The offeror shall propose the associated costs for hiring US personnel and having them travel and work OCONUS. The offeror shall also propose a plan for and describe its ability to provide staffing in case primary staff are unable to deliver services as intended, due to unforeseen personal circumstances.

Life Support

The offeror shall be responsible for per diem, medevac, visas, and passports.

The United States shall provide support through OPM-MOI-US and/or through United States Embassy International Cooperative Administrative Support Services (ICASS) services as follows:

a. For SCAs and trainers the USG shall grant access to the KSA local-area network (OPMMOI.Net) or to any subsequent network that may replace it and shall purchase or lease goods and services necessary to provide information technology and telecommunication services in accordance with KSA standards of service as approved by the Program Directors.

b. For United States citizens who are government employees or contractors working in furtherance of the Women Corrections Academy Training Project, and who are relocated to Saudi Arabia in support of this project (United States personnel):

i. Administrative and miscellaneous support to include employment and residency sponsorship (for the purpose of -obtaining visitor visas), residence permits, driver’s licenses, assistance with obtaining family visitor permits, and other related documentation as directed by the US Program Director.

ii. Residential services, including leasing, managing, furnishing, and maintaining housing.

iii. Travel services to arrange air and land transportation as approved by the US Program Director, to include all work-related travel in Saudi Arabia. .

iv. Morale and welfare services as may be mutually determined in writing by the Program Directors; and

The following services shall be provided through the project by the KSA for administrative and logistical support for contract personnel working on projects to implement this project:

a. Office facilities for use by the Women Corrections Academy Training Project permanent and temporary duty staff;

b. Adequate security and operational support for these offices to include building maintenance and repair;

c. Procurement, storage and issuance of office supplies and office furnishings and equipment; and

d. Transportation through the use of armored and unarmored motor vehicles driven by KSA-provided drivers for all United States personnel and their eligible family members for official and other authorized purposes.

j) The following items concern passports and visas:

1. The offeror shall be responsible for ensuring that all personnel who will be required to travel outside the United States have a current and valid U.S. passport.

2. The offeror shall be responsible for obtaining any visas required for travel to foreign countries under this contract.

3. The offeror’s costs for obtaining and maintaining passports and/or visas will be generally allowable, but the offeror shall pro-rate equitably such costs if they…