RFP-PR376523 - 06-09-2025.pdf

REQUEST FOR PROPOSAL (RFP)

RFP No.:PR376523

Request for Proposal

BSD-CS-2282

April 11, 2024

REQUEST FOR PROPOSAL (RFP)

1. INTRODUCTION

Date: 06/10/2025 RFP No.: RFP-PR376523 RFP Description:

RFP Closing Date and Time: 06/20/2025

Offeror Name:

Subject: Neoma MC-ICP-MS Package In Response Refer to: RFP No. RFP-PR376523

ORNL Procurement Officer: Tina Moody Phone: 865-241-5386 Email: moodyt@ornl.gov

Oak Ridge National Laboratory (ORNL) is a US Department of Energy (DOE) science and energy laboratory, conducting basic and applied research to deliver transformative solutions to compelling problems in energy and security. ORNL is managed and operated by UT-Battelle, LLC (UT-B). ORNL’s diverse capabilities span a broad range of scientific and engineering disciplines, enabling the Laboratory to explore fundamental science challenges and to carry out the research needed to accelerate the delivery of solutions to the marketplace.

UT-B, herein referred to as “Company,” is pleased to invite your firm, herein referred to as “Seller,” to submit a proposal in support of the subject effort, as outlined in the attached Statement of Work or Specification and/or Technical Direction attached.

Company reserves the right to update this RFP by amendment prior to date of award.

The Seller’s proposal shall be prepared in accordance with the information provided in this RFP. Specific responses to the Company's requirements are necessary to enable the Company to evaluate Seller’s understanding of, and capability to accomplish the stated objectives. Throughout the proposal, the Seller shall provide sufficient detail to substantiate the validity of all stated claims, comments, or positions. All proposed concepts must be shown to be technically feasible and achievable within the allotted time limitations, and all performance and schedule requirements must be shown to be realistic. The response shall correspond to the requirements of this RFP, unless otherwise specified in writing by the Company.

2. RFP INFORMATION

Solicitation Number: RFP-PR376523 Offers Due By: 06/20/2025

Request for Proposal

BSD-CS-2282

April 11, 2024

Offer Validity Period: 120 days NAICS Code: 334516 Subcontract Type Anticipated: Firm-Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Neoma MC-ICP-MS Package Anticipated Subcontract Period of Performance: ASAP – 12.31.2025 ORNL Procurement Representative: Tina Moody Email: moodyt@ornl.gov

3. LIST OF RFP ATTACHMENTS

Attachment No. Description Document Title (Date/Revision)

Attachment A UT-Battelle Terms and Conditions

Terms and Conditions – CI – BSD-CS-2146 (06/06/2025)

Attachment B Prime Contract T&C Flow Downs

UT-Battelle Prime Supplemental Flowdown Document [Additional Terms and Conditions for Subcontracts/Purchase Orders under Prime Contract No. DE-AC05-00OR22725] (BSD-CS- 2258)

Attachment C Bill of Materials RFP-PR376523 – Bill of Materials

Attachment D Representations and Certifications

Representations & Certifications – Abbreviated (BSD-CS-2260, dated 02/10/2025)

4. STATEMENT OF WORK/SPECIFICATIONS

Neoma MC-ICP-MS Package

5. PROPOSAL PREPARATION

Preparation of Offers. (a) Sellers are expected to examine the drawings, specifications, descriptions, terms and conditions, and all instructions. Failure to do so will be at the Seller's risk. (b) Each Seller shall furnish the information required by the solicitation. The Seller shall sign the offer. Erasures or other changes must be initialed by the person signing the offer. (c) Unit price for each unit offered shall be shown and such price shall include packing unless otherwise specified. A total price shall be entered for each item offered. In case of discrepancy between a unit price and total price, the unit price will be presumed to be correct. (d) Seller must state a definite time for delivery of supplies or performance of services unless otherwise specified in the solicitation. Time, if stated as a number of days, will include Saturdays, Sundays, and holidays. (e) Offers in strict accordance with the solicitation are desired. Any exceptions should be referenced to related documents by title, page, and paragraph, and should be set forth in detail.

(f) This request does not commit Company to pay for any costs incurred in the preparation and submission of an offer or for any other costs incurred prior to the execution of an Agreement.

Explanation to Prospective Sellers. Any explanation desired by a prospective Seller regarding the meaning or interpretation of the solicitation, drawings, specification, etc., must be requested with sufficient time allowed for a reply to reach all prospective Sellers before submission of their offers. Any information given to a prospective Seller will be furnished to all prospective Sellers if such information is necessary in submitting offers or if the lack of such information would be prejudicial to any other prospective Sellers.

https://contracts.ornl.gov/wp-content/uploads/2025/06/Terms-Conditions-Commerical-Item.pdf https://contracts.ornl.gov/wp-content/uploads/2025/06/Terms-Conditions-Commerical-Item.pdf https://contracts.ornl.gov/wp-content/uploads/2025/05/Prime-Flowdown-Clauses-BSD-CS-2258-05.28.2025.pdf https://contracts.ornl.gov/wp-content/uploads/2025/05/Prime-Flowdown-Clauses-BSD-CS-2258-05.28.2025.pdf https://contracts.ornl.gov/wp-content/uploads/2025/02/Reps-and-Certs-Abbreviated-02.10.2025.pdf https://contracts.ornl.gov/wp-content/uploads/2025/02/Reps-and-Certs-Abbreviated-02.10.2025.pdf

Request for Proposal

BSD-CS-2282

April 11, 2024

Proposal Format. Seller is requested to submit their proposal in MS Excel, MS Word, or PDF formats. Proposals must be submitted on the forms furnished by the Company. If no form is provided, Seller may submit their proposal in a format of their choosing.

Contractual / Administrative Authority. No direction to proceed or other instruction to begin work shall be binding upon Buyer except when specifically issued and confirmed in writing by an authorized member of Company’s Procurement organization. Seller’s acceptance of, or reliance upon any direction to proceed or other instruction by Company’s technical personnel, or other representatives not specifically authorized to issue formal purchase order commitments, shall be at Seller’s own risk and shall not constitute a binding purchase commitment upon Company.

Acknowledgement of Amendments. Receipt of an amendment to a solicitation must be acknowledged in writing.

Proposal Contact. Any questions regarding any portion of this RFP must be coordinated through the Company’s Procurement organization, identified as Buyer’s Contact in the Introduction. No written or verbal correspondence will be permitted with any other member of the Company team without coordination through the Company’s Procurement organization. Failure to comply with this requirement may result in the Seller’s disqualification from consideration for award. The Company is open to proposal clarification questions/discussions in regard to this RFP via the email address or telephone number provided in the Introduction.

Omissions. It shall be clearly understood that, not-withstanding the detailed requirements contained herein, it is the Seller’s responsibility to identify and quote any aspect or area which may have been omitted in this RFP and which will nevertheless be necessary to meet the general requirements of the defined effort.

Proposal Acceptance. Company reserves the right to (a) consider proposals or modifications to proposals received after the due date should such action be determined to be in the best interest of Company or its customer, and/or (b) make award without written or oral discussion.

Affordability. This effort is in support of the U.S. Government, who has a vital mission and constrained resources, and it is incumbent upon industry to provide our customer with high quality and affordable solutions. Company considers this challenge to be a major discriminator in our ability to win and retain business based upon proven performance and demonstrated value to our customers. Company has developed a number of initiatives to drive value for our customer and we expect our partners in our supply chain to do the same. It is requested as part of your proposal in response to this RFP that you articulate and demonstrate specifics in your offer that are affordable and meet or exceed all technical and schedule requirements. Your response to these criteria will be an element of the Company proposal evaluation and award decision process.

Order of Precedence. Any inconsistencies between sections of this RFP shall be resolved in accordance with the following descending order of precedence: (1) This RFP; (2) Special Provisions listed within this RFP; (3) Statement of Work; (4) Company Terms and Conditions; (5) Attachments; (6) UT-B Prime Supplemental Flow Down Document.

Payment. Payment shall be made by electronic funds transfer. The form for enrolling is available at http://web.ornl/adm/contracts/eft.shtml.

Rights to Technical Data in Successful Proposals. Should an Agreement be awarded based on a proposal, it is policy, in consideration of the award, to obtain unlimited rights for the Government in technical data (but not commercial or financial information) contained in a successful proposal upon which award of an Agreement is based. To exclude technical data contained in a proposal from the Government’s rights, the offer must:

http://web.ornl/adm/contracts/eft.shtml

Request for Proposal

BSD-CS-2282

April 11, 2024

(1) Advise the Company that the technical data, or portions thereof that are identified by the Seller, are covered by the restrictive notice regarding the disclosure and use of proposal information in accordance with the provision of this RFP entitled Treatment of Offer Information and request that such protection be maintained by excluding the data from the Government’s rights; or

(2) Establish to the Company’s satisfaction that identified portions of the technical data do not relate directly to or will not be utilized in the work to be performed under the Agreement, and request that such portions be excluded from the Government’s rights.

If unlimited rights to technical data in successful proposals, as set forth in the first paragraph of this section are to be acquired, it shall be by use of the clause below titled, “Rights to Proposal Data (Technical).” Any excluded technical data will be identified by inserting appropriate proposal page numbers in the clause, which clause enables the identification of data to be excluded from the Government’s rights, as discussed in the first paragraph of this section. Such exclusion is not dispositive of the protective status of the data, but any excluded technical data, as well as any commercial and financial information contained in the proposal, will be used for evaluation purposes only. If there is a need to have access to any of the excluded technical data during contract performance, their acquisition will be as limited rights data, if they so qualify, in accordance with FAR 27.404(d).

Rights to Proposal Data (Technical) Except for data contained on pages _______, it is agreed that as a condition of the award of this subcontract and notwithstanding the conditions of any notice appearing thereon, the Government shall have unlimited rights (as defined in the “Rights in Data – General” clause contained in this subcontract in and to the technical data contained in the proposal dated, _______, upon which this subcontract is based.

Treatment of Offer Information. Sellers that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Company or the Government except for evaluation purposes, shall:

(a) Mark the title page with the following legend:

This proposal includes information that shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, an Agreement is awarded to this Seller as a result of—or in connection with—the submission of this information, the Company and the Government shall have the right to duplicate, use, or disclose the information to the extent provided in the resulting Agreement. This restriction does not limit the Company’s and the Government's right to use information contained in this information if it is obtained from another source without restriction. The information subject to this restriction are contained in pages [insert numbers or other identification of pages]; and

(b) Mark each page of information it wishes to restrict with the following legend:

Use or disclosure of information contained on this page is subject to the restriction on the title page of this proposal.

Company Profile. Provide a Company Profile to include business classification (e.g. Large, Small, Disadvantaged).

Signing Authority. Signature of official authorized to contractually commit the Seller; the names, positions, email address, and phone numbers of persons authorized to negotiate this proposal or persons to be contacted for clarification or questions.

Request for Proposal

BSD-CS-2282

April 11, 2024

Proposal Validity. Statement that identifies proposal validity. Unless otherwise stated in the Seller’s proposal, the Seller’s proposal shall be valid for 120 calendar days.

FOB and Shipping Terms. Shipping terms will be FOB Destination – Duty Paid. Delivery must be made on or before 12-31-2025.

Seller Business Information. Complete business address of the Seller, the corporate name to be used on any resultant contract, and the remittance address if different from that above. Identify “parent Company” or “sponsoring corporation” name, also provide such identity as appropriate.

Subcontract Type. The proposed subcontract type, if other than the anticipated subcontract type located in Attachment A: Company Terms and Conditions.

6. COMPETITION

This RFP is being issued on a competitive basis. The Company intends to make one award.

Response Due Date. Your response to this request is due on or before (2:00) on (06/20/2025). proposal documents shall be sent to the attention of (Tina Moody) via email at (moodyt@ornl.gov).

Access to Company Site. Vendor personnel may come onto the Company site only if they have a current Company badge or a visitor's pass. Persons who need visitors' passes to deliver offers or participate in site visits must provide their e-mail address to the Procurement Officer on a workday at least 24 hours in advance. The Site Administrator will send a link to a secure portal (via-email) where vendor personnel provide the following information: (i) Full name, (ii) employer, (iii) social security number, (iv) date of birth, (v) gender and (vi) country of citizenship. Visitors' passes must be picked up at the Visitor Center, Building 5200. Photo identification is required.

Questions. Questions concerning this RFP must be submitted in writing, via email, to the Company Procurement Officer listed in section 2 of this RFP.

Withdrawal of Offers. Offers may be withdrawn by written notice received at any time before award.

Proposal Package. A complete proposal package consists of the following elements:

Quotation Exceptions/Non-Compliance Conditions of Proposal / Assumptions Supplementary Requirements

Milestone Payment Plan. The Company may consider a proposed payment plan with the Seller’s response.

Proposed payments must demonstrate significant progress against the schedule incorporated into the subcontract.

Request for Proposal

BSD-CS-2282

April 11, 2024

EXCEPTIONS/NON-COMPLIANCE:

Exception(s) to or non-compliance with any portion of this RFP shall be clearly identified in a separate Exceptions/Non-Compliance section referencing the specific document, page, paragraph, and item. Exceptions identified in the Seller’s Technical Proposal need not be restated in this section. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this RFP will be considered in evaluating the Seller’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

CONDITIONS OF PROPOSAL/ASSUMPTIONS:

The Seller shall identify any conditions and/or assumptions of its proposal in a separate Conditions of Proposal/Assumptions section. The Seller shall include a list of any Buyer/Government equipment and/or information needed as a condition of performance. Seller shall include its assertion of Limited or Restricted Rights in Data and/or Software.

SUPPLEMENTARY REQUIREMENTS:

Representations and Certifications – Abbreviated. If your proposal exceeds $10,000, Seller must complete and return a copy of the Representations and Certifications – Abbreviated (BSD-CS-2260) form, a copy of which can be found here:

https://contracts.ornl.gov/special-articles-and-forms/.

Organizational Conflicts of Interest. If your proposal exceeds $250,000 and the Special Provisions section of this RFP includes the "Organizational Conflicts of Interest" clause, the statement required by paragraph (c) of the provision entitled "Organizational Conflicts of Interest Disclosure - Advisory and Assistance Services," is made a part of this RFP.

A copy of these OCI disclosure statement requirements for Advisory and Assistance Services can be found here:

https://contracts.ornl.gov/special-articles-and-forms/.

Small Business Subcontracting Plan. If your offer, including options, is $750,000 or more and the Seller is a large business, the Seller shall submit a Small Business Subcontracting Plan that fully meets the requirements of FAR 52.219- 9 or complete the Company Small Business Subcontracting Plan Form (BSD-CS-2129). A copy of this form can be found here: https://contracts.ornl.gov/special-articles-and-forms/. Annual small business reporting will be required via the Electronic Subcontracting Reporting System (http://www.esrs.gov).

Certified Cost and Pricing Data. Sellers are not required to submit certified cost or pricing data with their offer;

however, such data may be requested by the Buyer prior to award.

Cost Accounting Standards. RESERVED.

Foreign End Products. The Seller shall list as foreign end products those end products that are manufactured outside of the United States that do not qualify as domestic end products. List all foreign end products proposed and their country of origin.

7. BASIS OF AWARD

https://contracts.ornl.gov/special-articles-and-forms/ https://contracts.ornl.gov/special-articles-and-forms/ https://contracts.ornl.gov/special-articles-and-forms/ http://www.esrs.gov/

Request for Proposal

BSD-CS-2282

April 11, 2024

Basis of Award – Lowest Price Technically Acceptable (LPTA). An award resulting from this solicitation will be made to the responsible offeror submitting the lowest-priced offer that meets all specified requirements. Offers will be evaluated for technical acceptability under each of the factors listed below. An offer that is evaluated as unacceptable under any factor will not be considered for award. In your proposal, please clearly document how your offer meets or exceeds the below listed acceptability factors. Note and explain any deviation from the specifications. Make specific written response to items that cannot be met as specified in the specifications.

Technical Acceptability Factors:

1. Provide the requested equipment listed under the Bill of Materials – brand name or equal - with no exceptions.

8. SPECIAL PROVISIONS

NAICS Code: 334516 Description: Analytical Laboratory Instrument Manufacturing Size Standard: 1,000 Employees

FAR 52.211-6 Brand Name or Equal shall apply

Exhibit 9 – Technical Data (June 2011)

Milestone Payment Clause (May 2010)

ACCEPTANCE OF ORDER – CERTIFICATIONS

Your acceptance of this order serves as your certification to the stated NAICS code and size standard, and that you are in compliance with FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, and FAR 52.203-11, Certification and Disclosure Regarding payments to Influence Certain Federal Transactions, as of the time of award.

Technical Direction The clause, Technical Direction (Jan 2006), is incorporated by reference and amended as follows: "Performance under this subcontract is subject to the technical direction of the Company's Technical Project Officer (TPO):"

TPO Name..........: Cole Hexel TPO Telephone #...: 865-574-2449 TPO Email Address.: hexelcr@ornl.gov

SHIPPING TERMS

Delivery Drivers Must be U.S. Citizens:

All deliverables coming onsite to a DOE laboratory, including Oak Ridge National Laboratory (ORNL), must be delivered by a United States citizen. If a foreign national attempts to deliver anything to the Company site, the driver will be asked instructed to turn around and will not be allowed onsite.

Delivery Hours NOTE: Deliveries are accepted Monday through Friday, from 7:00 a.m. to 3:00 p.m. (Local Time). Any shipment mailto:harmankw@ornl.gov

Request for Proposal

BSD-CS-2282

April 11, 2024 offloads that require the use of a crane after 1:00 p.m. must be coordinated specifically with the Company's Receiving Department or may be rejected.

Packing and Shipment The Seller is responsible for all packing and shipping provisions to ensure that the equipment arrives to the Company's site in an undamaged condition. The Instrument shall be suitably packed, rigidly crated, braced and protected against weather, damage, and strain during shipment.

9. PAYMENT TERMS

Payment terms are Net 30 days upon final acceptance of the product/service. All payments will be made in U.S. Dollars (USD). Payment shall be made by electronic funds transfer.

10. CLOSING

Should additional information be required on any of these requests please do not hesitate to contact the undersigned Procurement Officer below.

Sincerely, Tina B. Moody Phone: 865-241-5386 Email: moodyt@ornl.gov mailto:moodyt@ornl.gov