PR15139875_RFQ_Tents.pdf

AMERICAN EMBASSY MONROVIA

INVITATION TO BID FOR GSO-Tents for Event Support

PR15139875

DEADLINE: February 24, 2025

The American Embassy in Monrovia has a requirement for a contractor to provide the following (see features and specifications below):

ITEM # DESCRIPTION

UNIT OF

MEASURE

QTY

30' x 30' PVC Polyester Solid White Classic Frame Tent with 8-way Crown and Four (4) sidewalls

EACH 2

20' x 20' PVC Polyester Solid White Classic Frame Tent with 8-way Crown and Four (4) sidewalls

EACH 2

3 Shipment to USG Despatch Agency EACH 1

Delivery time

URGENT: Deliver within TEN (10) working days after receipt of order

Patrial Deliveries not acceptable

Additional requirements/specification:

Preference will be given to quotations adhering to the specification supplied, but suitable alternatives may also be considered.

DOSAR 625.8001 Vendor vetting

Afghanistan and Iraq – Iraqi and Afghan Vendor Vetting.

DOSAR Compliance – The US Embassy is required to ensure all prospective awardees are in compliance with the above DOSAR clause; however, the US Embassy also reserves the right to award to the next best offeror if the time being taken to satisfy this requirement reaches an impasse capable of causing the late delivery of goods or services.

Your firm must be registered and active in the US Government System for Awards Management (www.sam.gov) in order to receive an award.

The Embassy intends to award a purchase order to a responsible vendor that submits an acceptable quotation at the lowest price.

The U.S. government is prohibited from entering into a contract with any commercial entity that uses equipment, system, or services produced by: Huawei, ZTE, Hikvision, Dahua, or Hytera, and/or their subsidiaries or affiliates.

Submission of a completed NDAA certificate is required (see attached – please complete all highlighted sections).

Include on your quotation a realistic delivery date and the weight and dimension of the shipment.

The delivery address for this requirement is:

Ikun, LLC – Monrovia 2801 Route 130 Unit 1 North Brunswick, NJ 08902

Questions and Answers deadline is the 12th of February 2025.

The Embassy’s payment term is net-30 days after receipt of all goods or services.

Please send your offer via email to the following addresses on or before February 24, 2025.

wokpehl@state.gov monroviabids@state.gov http://www.sam.gov/ mailto:kuehlaw@state.gov mailto:wokpehl@state.gov mailto:monroviabids@state.gov

Features & Specification

Item #1 - 30' x 30' PVC Polyester Solid White Classic Frame Tent with 8-way Crown and Four (4) sidewalls

• One Piece Tent Top

• No Center Pole

• Ratchet Top

• Sidewall, Solid White, 8' x 30' (qty 4 per tent)

• Frame / Pole Material – Aluminum

• Single Head Tent Stakes 42” x 1” (qty 16 per tent)

• Width 30ft/9.1m

• Length 30ft/9.1m

• Eave Height 8ft/2.4m

• Overall Height 15ft6”/4.7m

• Pitch 7’6”’/2.3m

• Solid White PVC Coated Polyester 16oz./sqyd/540 gsm540 gsm heavy duty vinyl

• Fabric Translucency Blockout

• Water Repellency – Waterproof

• Flame Resistant – Yes

• UV Resistant – Yes

• Mold and Mildew Resistant- Yes

• Occupancy 90 sit down dinner – 150 cathedral seating

Item #2 - 20' x 20' PVC Polyester Solid White Classic Frame Tent with 8-way Crown and Four (4) sidewalls

• One Piece Tent Top

• No Center Pole

• Ratchet Top

• Sidewall, Solid White, 8' x 20' (qty 4 per tent)

• Frame / Pole Material – Aluminum

• Double Head Tent Stakes 36” x 1” (qty 16 per tent)

• Width 20ft/6.1m

• Length 20ft/6.1m

• Eave Height 8ft/2.4m

• Overall Height 13ft/4.0m

• Pitch 5’/1.5m

• Solid White PVC Coated Polyester 16oz./sqyd/540 gsm540 gsm heavy duty vinyl

• Fabric Translucency Blockout

• Water Repellency – Waterproof

• Flame Resistant – Yes

• UV Resistant – Yes

• Mold and Mildew Resistant- Yes

• Occupancy 40 sit down dinner – 67 cathedral seating