PR10357845 - Landscape Management.pdf

CITY OF HOUSTON

SCOPE OF WORK

Washington Roundabout Landscape Management ParkHouston

It is the intent of the City of Houston to solicit the lowest and best responsible bid or price under competitive conditions.

Hire Houston First

Designation as a City Business or Local Business

To be designated as a City or Local Business for the purposes of the Hire Houston First Program, as set out in Article XI of Chapter 15 of the Houston City Code, a bidder or proposer must submit the Hire Houston First Application and Affidavit (“HHF Affidavit”) to the Director of the Mayor’s Office of Business Opportunities and receive notice that the submission has been approved prior to award of a contract. Bidders are encouraged to secure a designation prior to submission of a bid or proposal if at all possible.

Download the HHF Affidavit from the Office of Business Opportunities Webpage at the City of Houston e-Government Website at the following location:

www.houstontx.gov/obo/moreforms/hirehoustonfirstaffidavit.pdf

Award of Procurement of $100,000 or More for Purchase of Non-Professional Services, Including Construction Services:

THE CITY WILL AWARD THIS PROCUREMENT TO A ” CITY BUSINESS,” AS THAT TERM IS

DEFINED IN SECTION 15-176 OF THE CITY OF HOUSTON CODE OF ORDINANCES (“THE

CODE”):

• IF THE BID OF THE LOCAL BUSINESS IS THE LOWEST RESPONSIBLE BID OR IS

WITHIN 3% OF THE LOWEST BID RECEIVED, AND

• UNLESS THE USER DEPARTMENT DETERMINES THAT SUCH AN AWARD WOULD

UNDULY INTERFERE WITH CONTRACT NEEDS, AS PROVIDED IN SECTION 15-181

OF THE CODE.

IF THERE IS NO BID OF A LOCAL BUSINESS THAT MEETS THESE CRITERIA, THE CITY

WILL AWARD THE PROCUREMENT TO THE LOWEST RESPONSIBLE BIDDER.

Award of Procurement under $100,000 Purchase of Non-Professional Services Including Construction Services:

THE CITY WILL AWARD THIS PROCUREMENT TO A “LOCAL BUSINESS,” AS THAT TERM IS

• IF THE BID OF THE CITY BUSINESS IS THE LOWEST RESPONSIBLE BID OR IS

WITHIN 5% OF THE LOWEST BID RECEIVED, AND

• UNLESS THE USER DEPARTMENT DETERMINES THAT SUCH AN AWARD WOULD

UNDULY INTERFERE WITH CONTRACT NEEDS, AS PROVIDED N SECTION 15-181

http://www.houstontx.gov/obo/moreforms/hirehoustonfirstaffidavit.pdf http://www.houstontx.gov/obo/moreforms/hirehoustonfirstaffidavit.pdf

Award of Procurement that may be More or Less than $100,000 for Purchase of Non- Professional Services, Including Construction Services:

THE CITY WILL AWARD THIS PROCUREMENT TO A “LOCAL BUSINESS,” AS THAT TERM IS

• IF THE BID OF THE LOCAL BUSINESS IS LESS THAN $100,000 AND IS THE

LOWEST RESPONSIBLE BID OR IS WITHIN 5% OF THE LOWEST BID RECEIVED,

OR

• IF THE BID OF THE LOCAL BUSINESS IS MORE THAN $100,000 AND IS THE

LOWEST RESPONSIBLE BID OR IS WITHIN 3% OF THE LOWEST BID RECEIVED,

AND

• UNLESS THE USER DEPARTMENT DETERMINES THAT SUCH AN AWARD WOULD

UNDULY INTERFERE WITH CONTRACT NEEDS, AS PROVIDED IN SECTION 15-181

The following are the minimum acceptable specifications:

1 SCOPE OF WORK:

Location: Washington/Westcott Roundabout

Address: Approx. 6012 Washington Ave., Houston, TX 77007 (29.771221, -95.423320)

General Overview

Work under this contract includes furnishing all labor, tools, supplies, materials, transportation, supervision, and necessary insurance required for the complete landscape management of the Washington/Westcott Roundabout and the adjacent neighborhood monument sign areas. Approved contractors must provide proof of work through before-and-after photographs. The contract term is one year (12 months) and will be billed monthly.

Please enter your quotes as monthly totals.

Routine Maintenance Tasks

- Mowing: Lawn areas shall be mowed bi-weekly (every two weeks).

- Edging: All walkways, curbs, and hard-scape areas shall be evenly edged during each mowing cycle.

- Trimming: Grass growth around buildings, trees, sprinkler heads, signs, and other fixed structures will be trimmed every visit.

- Litter Removal: All trash and debris will be cleared from turf and bed areas prior to mowing.

- Debris Disposal: All landscape debris will be removed and properly disposed of after each visit.

- Weed Control in Beds: Shrub beds and adjacent hardscape areas will be weeded using mechanical methods and selective/non-selective herbicides as needed.

- Shrub Pruning: Shrubs shall be pruned as seasonal growth dictates to maintain appearance and plant health.

- Ant Control: Ant mounds will be treated during scheduled maintenance visits.

Fertilization & Seasonal Treatments

1. Fertilization – Beds All shrubs will receive balanced fertilizer as needed.

Acid-loving plants (e.g., Azaleas, Camellias, Gardenias) will be fertilized with an acid-forming fertilizer after blooming.

2. Spring Turf Treatment Lawn will be fertilized with a balanced seasonal fertilizer.

Application of pre-emergent weed control to prevent germination of seasonal weeds.

Selective herbicide will be used to control broadleaf weeds.

3. Summer Turf Treatment Lawn will again receive a seasonally appropriate fertilizer to promote growth and health during hotter months.

Irrigation & Tree Maintenance

4. Irrigation System Inspection A Licensed Irrigator will conduct irrigation audits in accordance with the contract requirements. Each irrigation zone will be inspected once during the contract period.

Any issues identified during the audits will be documented and proposed for repair under a separate scope, outside of this maintenance agreement.

5. Tree Pruning (Under 8’ Clearance) Trees with a 4” caliper or less will be pruned as needed to ensure safe pedestrian and vehicular access.

6. Crepe Myrtle Maintenance Crepe myrtles will be trimmed to maintain size, promote healthy growth, and preserve the natural form of the tree.

Person of Contact for Questions/Concerns: Norman Holt 832-393-8659 OR

NORMAN.HOLT@HOUSTONTX.GOV

2 MATERIALS:

2.1 Materials meets or exceeds the standard in the industry for improvement of the

Services to be performed and conforms with respects to the specifications.

3 QUALITY ASSURANCE:

3.1 Should any material be found defective, not meeting specifications, or that which has not been approved in writing by the owner shall, upon discovery (including any time within the period of the guarantee), be replaced with the specified equipment or material at no additional cost to the City.

4 WARRANTY:

4.1 The Contractor shall guarantee all of the work that is performed under this contract, including all materials, workmanship, for a minimum of one (1) year from the date of full acceptance of the work.

5 DISCREPANCIES:

5.1 If there are discrepancies in the specifications, the Contractor shall ask for a clarification from the City prior to bid opening.

5.2 If no clarification is requested, the City’s judgement shall rule.

6 INSURANCE:

6.1 Contractor must comply with the City of Houston insurance requirements; provide insurance certificate, insurance endorsements, and drug policy forms within three (3) days of request.

7 WORKMANSHIP:

7.1 All work shall be performed and completed in a thorough, workmanlike manner and in accordance with the latest proven practices of the trade by thoroughly skilled and experienced workmen.

8 PERMITS:

8.1 Unless specifications state otherwise successful Contractor shall be responsible for securing any and all permits for proposed work. Any fee charged for these permits shall be the responsibility of the Contractor and not the City of Houston.

8.2 It is the responsibility of the contract to obtain any needed permits from the City such as Sidewalk Permit, Lane Closure Permit (if needed), Electrical Permit, Project Permit and any other that may apply.

9 SITE VISIT:

9.1 All prospective bidders are encouraged to arrange and attend a site visit to clarify the actual scope of work to be done. Failure of a bidder to arrange and attend a site visit shall not constitute grounds for later claim against the City.

9.2 The successful bidder's product shall be supported by an authorized service facility for securing replacement material without undue delay.

9.3 Any revisions to be incorporated into this solicitation document arising from discussions before, during and subsequent to the site visit conference will be confirmed in writing by Letter(s) of Clarification prior to the bid due date. Verbal responses will not otherwise alter the specifications, terms and conditions as stated herein.

9.4 Person of Contact for Site Visit:

10 TERMINATION OF AGREEMENT:

10.1 This Contract may be terminated by the City Purchasing Agent upon thirty (30) days notice in writing, if the materials and/or services furnished do not conform to the standard set forth herein; or if the deliveries and servicing of this Contract do not conform to the requirements detailed herein.

11 CONTRACT COMPLETION:

11.1 The Contractor shall complete this contract within thirty (30) calendar days from date given notice to proceed. All work is to be performed during normal business hours.

12 CLEAN-UP:

12.1 Unless specifications state otherwise at the completion of all work, Contractor shall remove from the area all trash, rubbish, and debris caused by its operations, leaving the job site clean.

13 PRODUCT LITERATURE/SPECIFICATION SHEETS:

13.1 To evaluate bids, the user department and the City purchasing staff may require product literature/specification sheets. When required, the bidders(s) should submit the requested product literature/specification sheets within five (5) calendar days from date of request. FAILURE ON BIDDER’S PART TO FURNISH THE

REQUESTED TECHNICAL DATA IN THE TIME LIMIT GIVEN ABOVE MAY BE

CAUSE FOR REJECTION OF THE BID.

14 NO CONTACT PERIOD:

14.1 Neither bidder(s) nor any person acting on bidder(s)'s behalf shall attempt to influence the outcome of the award by the offer, presentation or promise of gratuities, favors, or anything of value to any appointed or elected official or employee of the City of Houston, their families or staff members. All inquiries regarding the solicitation are to be directed to the designated City Representative identified on the first page of the solicitation. Upon issuance of the solicitation through the pre-award phase and up to the date the City Secretary publicly posts notice of any City Council agenda containing the applicable award, aside from bidder's formal response to the solicitation, through the pre-award phase, written requests for clarification during the period officially designated for such purpose by the City Representative, neither bidder(s) nor persons acting on their behalf shall communicate with any appointed or elected official or employee of the City of Houston, their families or staff through written or oral means in an attempt to persuade or influence the outcome of the award or to obtain or deliver information intended to or which could reasonably result in an advantage to any bidder. However, nothing in this paragraph shall prevent a bidder from making public statements to the City Council convened for a regularly scheduled session after the official selection has been made and placed on the City Council agenda for action, or to a City Council committee convened to discuss a recommendation regarding the solicitation.