PR10077540. Combined Synopsis & Solicitation.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Embassy Kyiv, Ukraine

Obstacle Course for DOZOR Odesa

SOLICITATION NO. PR10077540

Issued by:

American Consulate General

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

August 16, 2021

Combined Synopsis and Solicitation

Solicitation Number PR10077540

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Obstacle Course for DOZOR Odesa .

for the U.S. Embassy Kyiv, Ukraine on behalf of the Bureau of International Narcotics and Law

Enforcement Affairs (INL). All interested sellers shall review the solicitation and offer equipment in accordance with the specification provided in this document.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. It is the offeror’s responsibility to prove that the equipment it is offering meets the requested specifications.

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is PR10077540 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein.

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2021-05, effective March 10, 2021.

US CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3312

E-mail: Hutchinsongg@state.gov

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Product Brand Name

Sellers must state exactly what product they are bidding (including make, model, and description) and provide descriptive literature for the offer to be considered. It is the offeror’s responsibility to prove that the offered product meets the specifications

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a

‘non- responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design;

(2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Basis of Price:

The price of all items shall include their transportation c.i.f. destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all items. Offers failing to meet this condition may be rejected.

Warranty:

In accordance with the Contractor’s proposal, the subject equipment shall be covered by the manufacturer’s standard warranty. The Contractor shall provide the warranty at the time of delivery for all equipment.

The Contractor shall be registered to do business in the host country or an existing partner with a host country registered business, this is required in order to provide maintenance, training, repairs and spare parts since this type of equipment involves safety and security.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user in order to avoid incurring additional expenses.

The Contractor shall provide a copy of standard warranty information unless indicated otherwise.

The warranty applies as of the date the items are received and accepted at the delivery location.

The price for warranty shall be included in the price for each item.

Delivery:

The equipment shall be in new condition and all packing and crating must be in line with international shipping standards.

All related items included on this order and associated documents shall be labeled and marked for, and the shipping documents, including original bills of lading, certificates of origin and commercial invoice shall be submitted by courier or international courier to the consignee’s following address:

Shipping address (if materials will be shipped to Ukraine):

POC Tetyana Voznyuk, VoznyukT@state.gov, cell: +38 063 342 9936

INL Section, US Embassy Kyiv

4 Igor Sikorsky Street

04112 Kyiv, Ukraine mailto:VoznyukT@state.gov

Actual Delivery location:

All materials and efforts shall be delivered to the State Border Guard Service of Ukraine Odesa

Border Guard Detachment Field Training Center located in Avgustivka Village near Odesa.

All Boxes and AWB must be marked as “Diplomatic Cargo.” Improperly marked shipments may be rejected by the Government. The Contractor shall send a copy of each commercial invoice, for customs clearance purpose, to the INL office at the address described above.

Vendor shall consolidate the entire shipment to prevent loss and misdirection. Packaging and preservation shall be IAW best commercial practices to enable shipment to final destination, without repacking or incurring damage during shipment and handling.

PLEASE NOTE: All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15:

“Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and must be corrected at the contractor’s expense.

Shipping Destination: Kyiv, Ukraine via Port /Customs of Kyiv, Ukraine

Delivery shall be coordinated with the following POCs from US Embassy Kyiv:

Tetyana Voznyuk email: VoznyukT@state.gov, cell: +38 063 342 9936

US Embassy Kyiv personnel shall be present at the delivery to inspect and accept the equipment before hand over to the beneficiary

Marking and Submission of Documents:

Each box, carton, and package shall be marked as follows:

INL/Kyiv

Purchase Order No.___________

Box #__ of __

NOTE: Improperly marked shipments may be rejected by the Government.

mailto:VoznyukT@state.gov

Condition of Delivered Equipment:

Only new supplies are authorized; no grey market or refurbished products. All items must be in original packaging, never used, and not altered in any way.

Inspection and Acceptance of equipment:

The inspection and acceptance of the equipment shall be performed by the U.S. Government upon their arrival at the customs facility in Kyiv, Ukraine. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the equipment, and upon presentation of the equipment titles or certificates of origin to the Office of INL in Kyiv, Ukraine.

The vendor is required to replace any defective items at no additional cost to the Government.

Delivery Schedule:

All equipment shall be delivered to the customs facility in Kyiv, Ukraine, as soon as possible

(ASAP) but not later than (NLT) 3 months from receipt of the purchase order.

Customs Clearance and Tax Exemptions:

The U.S. Government will assist the vendor in obtaining customs clearance and tax exemption certificates from the Government of Ukraine in accordance with Marking and Submission of

Documentation requirements for this contract.

PRICING

(i) The offeror shall complete the table below:

Item

Description Specifications Quantity Unit Unit Price Total

1 Outdoor

Obstacle Course See Attached Statement of Work

(SOW)

1 Lot

2 Shipping to

Ukraine Shipping Cost 1

Lot

TOTAL: ______________________

CURRENCY*: ________________

*Special condition relating to currency: Payment must be made in the quoted currency.

Offeror must verify that laws and regulations of the country of its incorporation authorize payment in the quoted currency.

(ii) Proof of SAM registration: Offeror must be registered in the System for Award

Management (SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the SAM website at https://www.sam.gov/portal/public/SAM/.

Submission of Questions:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 1000 hrs Central European Summer Time (CEST) on August 20, 2021 via email to Granville G. Hutchinson email: Hutchinsongg@state.gov. The email subject line must read “Solicitation PR10077540”. Late questions may not be considered.

Offer due date:

Offers shall be submitted as soon as possible but not later than 1000hrs Central European

Sumer Time (CEST) on August 26, 2021 via email to Granville G. Hutchinson email:

HutchinsonGG@state.gov . The email subject line must read “Solicitation PR10077540”. The size shall not exceed 50MB. Emails shall not include zipped files (.zip / .rar).

Late submissions shall not be considered.

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

{END OF SOLICITATION}

https://www.sam.gov/portal/public/SAM/ mailto:email:%20Hutchinsongg@state.gov mailto:HutchinsonGG@state.gov