Power Installation Solicitation_70FBR920Q00000008.pdf

Combined Synopsis/Solicitation

70FBR920Q00000008

The Federal Emergency Management Agency (FEMA) is considering the issuance of a firm fixed price purchase order for the installation of power boxes in support of disaster relief operations as a result of California Wildfires DR4407 CA.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is 70FBR920Q00000008 and is issued as a request for quotes (RFQ). The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-04.

The associated North American Industrial Classification System (NAICS) code for this procurement is 238210 – Electrical Contractors and Other Wiring Installation Contractors

The Service Contract Act of 1965, as amended (41 U.S.C. 351) is applicable to this procurement for jack stand installation and lift services to be performed after normal working hours and on the weekend. The following wage determination shall be applicable to the resulting purchase order: Wage Determination No.: 2015-5605 (Rev.-8)

This requirement is to support the federally declared disaster- DR-4407-CA Wildfires. This action is being competed using the policies and procedures for procurements under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 USD 5150) and FAR

6.208 Set-Asides for Local Firms during a Major Disaster or Emergency. A “local firm” means a private organization, firm, or individual residing or primarily doing business in the affected area that has been made part of the disaster or emergency declaration. In order to fulfill the requirements of the two statutory requirements a contracting officer may set aside solicitations to allow only offeror(s) residing or primarily doing business in the affected area. This action is a small business set-aside for vendors residing in or primarily doing business in the state of California.

Background

The Department of Homeland Security, Federal Emergency Management Agency (FEMA) requires due to the operational necessity and to protect the (FEMA) assets, security systems need to be installed in a timely manner at Gridley Trailer Park. The timeline to complete installation for this project is 180 days from award in exclusion of any required infrastructure not in place at the time of award. Also, the potential contract company should pay special attention to the period of performance and all work shall be completed during working hours or coordinated prior to execution.

Scope of Work

Please see the below statement of work (page 6-10)

Service Location

Gridley, CA

Period of Performance

The contractor shall complete the work required under this statement of work within 180 days (5 months) or less from date of award, unless otherwise directed by the Contracting Officer.

Anticipated Base: April 6, 2020 through September 5, 2020

Quote Submission Instructions

Responses to this Request for Quote are due no later than 2:00 pm PST, on Tuesday, March 31, 2020.

Questions regarding this solicitation shall be e-mailed to ashlee.young@fema.dhs.gov and demetria.carter@fema.dhs.gov; which are due by 2:00 PST, Thursday, March 26, 2020, Questions received after this time may not be considered.

Electronic submission of your quote is due no later than 2pm PST, on Tuesday, March 31, 2020.

This solicitation requires an active registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines.

All quote submissions must include the following information (preferably to be provided on the quote submission cover letter):

1. Tax Identification Number

2. Dun & Bradstreet Number (DUNS)

3. Authorized Representative Contact Name

4. Contact Email Address

5. Contact Telephone and Fax Number

6. Complete business mailing address

7. Deliverables

Evaluation Factors The evaluation will be based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Award will be made to the offeror’s whose quote conforms to the RFQ and all specifications with the SOW.

mailto:ashlee.young@fema.dhs.gov mailto:demetria.carter@fema.dhs.gov

1. Price

2. Service Schedule

3. Past Performance

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), depending on whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Applicable Contract Clauses

1. FAR 52.212-1, Instructions to Offerors – Commercial Items

2. FAR 52.212-2 Evaluation - Commercial Items. (OCT 2014)

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

3. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items – the selected vendor shall submit a completed copy of the listed representations and certifications.

4. FAR 52.212-4, Contract Terms and Conditions – Commercial Items

5. FAR 52.212-5, Contract Terms and Conditions To Implement Statutes or Executive

Orders –Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34.

6. FAR 52. 226-3, Disaster or Emergency Area Representation

7. FAR 52.226-4, Notice of Disaster or Emergency Area Set-Aside

8. FAR 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area

9. The full text of the referenced FAR clauses may be accessed electronically at http://farsite.hill.af.mil/vmfara.htm

10. 52.217-6 Option for Increased Quantity (Mar 1989)

a. The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within the period of performance of the base and options year. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

11. 52.217-8 Option to Extend Services (Nov 1999)

a. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within Seven days of the contract expiring.

http://farsite.hill.af.mil/vmfara.htm

12. 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

a. The Government may extend the term of this contract by written notice to the

Contractor within 7 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 14 before the contract expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended contract shall be considered to include this option clause.

c. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 year, 6 months.

13. 52.226-3 Disaster or Emergency Area Representation (Nov 2007).

a. Set-aside area. The area covered in this contract is: Butte, Los Angeles, and Ventura Counties in California;

b. Representations. The offeror represents that it does does not reside or primarily do business in the designated set-aside area.

c. An offeror is considered to be residing or primarily doing business in the set-aside area if, during the last twelve months-

i. The offeror had its main operating office in the area; and

ii. That office generated at least half of the offeror’s gross revenues and employed at least half of the offeror’s permanent employees.

d. If the offeror does not meet the criteria in paragraph (c) of this provision, factors to be considered in determining whether an offeror resides or primarily does business in the set-aside area include-

i. Physical location(s) of the offeror’s permanent office(s) and date any office in the set-aside area(s) was established;

ii. Current state licenses;

iii. Record of past work in the set-aside area(s) (e.g., how much and for how long);

iv. Contractual history the offeror has had with subcontractors and/or suppliers in the set-aside area;

v. Percentage of the offeror’s gross revenues attributable to work performed in the set-aside area;

vi. Number of permanent employees the offeror employs in the set-aside area;

vii. Membership in local and state organizations in the set-aside area; and

viii. Other evidence that establishes the offeror resides or primarily does business in the set-aside area. For example, sole proprietorships may submit utility bills and bank statements.

e. If the offeror represents it resides or primarily does business in the set-aside area, the offeror shall furnish documentation to support its representation if requested by the Contracting Officer. The solicitation may require the offeror to submit with its offer documentation to support the representation. (End of provision)

14. 52.226-4 Notice of Disaster or Emergency Area Set-Aside (Nov 2007).

a. Set-aside area. Offers are solicited only from businesses residing or primarily doing business in Butte, Los Angeles, and Ventura Counties in California. Offers received from other businesses shall not be considered.

b. This set-aside is in addition to any small business set-aside contained in this contract. (End of clause)

15. 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007).

a. Definitions. The definitions of the following terms used in this clause are found in the Small Business Administration regulations at 13 CFR 125.6(e):

cost of the contract, cost of contract performance incurred for personnel, cost of manufacturing, cost of materials, personnel, and subcontracting.

b. The Contractor agrees that in performance of the contract in the case of a contract for-

i. Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the Contractor or employees of other businesses residing or primarily doing business in the area designated in the clause at FAR 52.226-4, Notice of Disaster or Emergency Area Set-Aside;

ii. Supplies (other than procurement from a nonmanufacturer of such supplies). The Contractor or employees of other businesses residing or primarily doing business in the set-aside area shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials;

iii. General construction. The Contractor will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees or employees of other businesses residing or primarily doing business in the set-aside area; or

iv. Construction by special trade Contractors. The Contractor will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees or employees of other businesses residing or primarily doing business in the set-aside area. (End of clause)

Invoices:

Invoices will be paid NET 15 days or sooner after receipt form the Contractor of a proper invoice.

https://www.acquisition.gov/content/52226-4-notice-disaster-or-emergency-area-set-aside#i1055038

Department of Homeland Security Federal Emergency Management Agency

Statement of Work

For

The Installation of a power and other related material at FEMA Gridley, CA

DATE: March 14, 2019

1.0 BACKGROUND

Due to operational necessity and to protect the Federal Emergency Management Agency (FEMA) Assets, security systems need to be installed in a timely manner at Gridley Trailer Park. The timeline to complete installation for this project is 180 days from award in exclusion of any required infrastructure not in place at the time of award Also, the potential contract company should pay special attention to the period of performance and all work shall be completed during working hours or coordinated prior to execution.

2.0 SCOPE OF Objectives

• Installation of 120-volt power hookups at 23 streetlight pole locations. At the above referenced Project, Cameras and Power Boxes will be installed at 23 streetlight pole locations, 6 of which are steel, 17 are wooden. Each of these 23 streetlight poles will require installation of a photocell to control the streetlight power. Attached is a map of the site with the locations of the cameras identified for reference. The remaining 42 streetlight poles will also need photocells installed due to the original installation of photometrics cells being located on the to control panels.

• All cabling must be labeled by trailer number and a labeling diagram shall be fixed to the door of the enclosure.

• The Bill of Materials (BOM) for this work must be approved by the FEMA COR.

• Exact location of cameras shall be identified by FEMA Security before the installation during walk-through and or before installation.

The equipment is to be installed at the following address:

Gridley, CA

2.1 Contract Type

Firm Fixed Price

2.2 Period Of Performance

180 days from award of contract

2.3 Place of Performance

FEMA Gridley, CA

3.0 DESCRIPTION OF TASKS AND DELIVERABLES

3.1 Install Power boxes on 23 Power poles

3.2 Install photocells on the remaining 42 poles

4.0 GENERAL INFORMATION

4.1 Disclosure of Information

4.1.1 Any information made available to the contractor by the Government or its customers shall be used only for the purpose of carrying out the provisions of this contract. This information shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract

4.1.2 In the performance of this contract, the contractor assumes responsibility for the protection of the confidentiality of Government records

4.1.3 The contractor will adhere to the requirements found in Part 24 of the Federal Acquisition Regulation, Protection of Privacy and Freedom of Information

4.2 Technical Contact

4.2.1 The FEMA technical contact is Patrick Mitchell and may be contacted at 202-646-3792

4.2.2 The FEMA COR will be J’son Tyson and may be contacted at 202-

646.1898

4.2.3 FEMA contract administration matters will be handled by Lori Smith and may be contacted at 540-542-2307

4.3 Government Furnished Property

4.3.1 FEMA will furnish no office furnishings to include workstations, equipment and software, and telephone service

4.4 Contractor Furnished Items

4.4.1 All equipment necessary to facilitate contract completion

4.5 Procedures for Payment

4.5.1 Billing and Payment shall be accomplished by providing the invoice to:

FEMA-Finance-Vendor-Payments@fema.dhs.gov

Federal Emergency Management Agency

FEMA Finance Center

ATTN: Vendor Payments, 540-504-1899

P.O. Box 9001

Winchester, VA 22604

5.0 SITE ACCESS REQUIREMENTS

5.1 All contractor personnel must be US citizens or US persons as defined by International Traffic in Arms Regulations and shall be cleared with OCSO.

All contractor personnel will be subject to a favorable background investigation by the Department of Homeland Security. The Facility Security Officer for each of the contractor companies shall submit Visit Authorization Letters for personnel working on this project to OCSO if requested

6.0 COMMISSIONING

6.1 After all work is completed, the Contractor shall conduct a final inspection and pre-test all equipment and system features required for project.

Contractor shall correct any deficiencies discovered as the result of the inspection and pre-test

6.2 Contractor shall submit a request for the Acceptance Test in writing to the

Government Project Manager, no less than 7 days prior to the requested test date. The request for Acceptance Test shall be accompanied by a certification from Contractor that all work is complete and has been pre-tested, and that all corrections have been made

6.3 During Acceptance Test, Contractor shall demonstrate all equipment and system features to the security systems coordinator. Contractor shall remove covers, open wiring connections, operate equipment, and perform other reasonable work as requested by the coordinator

6.4 Any portions of the work found to be deficient or not in compliance with the Drawings and Specifications will be rejected. The security systems coordinator will prepare a list of any such deficiencies observed during the Acceptance Test. Contractor shall promptly correct all deficiencies. Upon mailto:FEMA-Finance-Vendor-Payments@fema.dhs.gov correction of deficiencies, Contractor shall submit a request in writing to the Government Project Manager for another Acceptance Test

7.0 WARRANTY

7.1 The Contractor shall guarantee this system in its entirety to be free from mechanical and electrical defects for a period of one year from the date of the completed and owner approved acceptance test

7.2 The Contractor's guarantee shall cover all costs associated with the troubleshooting, repair, and replacement of defective work, including costs of labor, transportation, lodging, materials, and equipment

7.3 The Guarantee shall not cover any damage to material or equipment caused by accident, misuse, or unauthorized modification or repair by the Owner

8.0 Gidley Pole Location.

8.1 All Pole location are highlighted on the picture below.